HomeMy WebLinkAbout20111486.tiff RESOLUTION
RE: APPROVE STATEMENT OF GRANT AWARD FOR THE JUVENILE DIVERSION
PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Statement of Grant Award for the Juvenile
Diversion Program between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and
the Colorado Division of Criminal Justice, commencing July 1, 2011, and ending June 30, 2012,with
further terms and conditions being as stated in said grant award, and
WHEREAS, after review, the Board deems it advisable to approve said Statement of Grant
Award, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Statement of Grant Award for the Juvenile Diversion Program between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the 19th Judicial District Attorney's Office, and the Colorado Division of
Criminal Justice be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said grant award.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 15th day of June, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLO DO
ATTEST:; �%iE ���tJ� _/A
rbara Kirkmeyer, hair
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Weld County Clerk to - ••: ;-�O.c k2
EXCUSED
Sean P. to y, Pro-Tem
BY:
Deputy Clerk to the Boar ►�
m F. Garcia
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Date of signature: 7/5/!)
CC \I; 2011-1486
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COLORADO DIVISION OF CRIMINAL JUSTICE
I.
y� STATEMENT OF GRANT AWARD (SOGA)
�t is7ej
JUVENILE DIVERSION PROGRAM
July 1, 2011 - June 30, 2012 State Funds
Subgrantee Agency Name: District Attorney's Office, 19th Judicial District
Project Director: Ms. Kirsta Britton
Project Director Address: P.O. Box 1167
Greeley, CO 80632
Grant Number 12-DV-19-05
Project Title: 19th Judicial District Juvenile Diversion Program
Grant Period: July 1, 2011 to June 30, 2012
Date Issued: May 31, 2011
In accordance with provisions of the Colorado Revised Statutes §24-33.5-502, the Division of Criminal Justice hereby
awards a grant to the above-named subgrantee. The attached grant application (Exhibit A), including Special Provisions
and Certified Assurances, is incorporated herein as a part of this document.
APPROVED BUDGET
Award
Budget Category Cash Match In-Kind Match
State Juvenile Total
Diversion
Personnel 61,840.00 21,046.00 0.00 $ 82,886.00
Supplies&Operating 500.00 0.00 0.00 $ 500.00
Travel 300.00 0.00 0.00 $ 300.00
' Equipment 0.00 0.00 0.00 $ 0.00
Contracted/Professional Services 500.00 0.00 0.00 $ 500.00
TOTAL AWARD AMOUNT $ 63,140.00 $ 21,046.00 $ 0.00 $ 84,186.00
*Purchase of equipment requires prior completion and approval of DCJ Form 13.
*Professional services require prior completion and approval of DCJ Form 16.
SPECIAL CONDITIONS:
1. If you are collecting and disbursing restitution as part of this State-funded Juvenile Diversion program,you must report the amount
collected and disbursed on DCJ Form 1-B, Table B. This form is to be submitted quarterly with your financial and narrative
reports,which are due fifteen (15) after the end of each calendar quarter. NOTE: Do not report project income generated from
your grant on this form. Please report any project income generated in your quarterly narrative report.
2011-1486
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Page 1 of 3
Statement of Grant Award (SOGA)
INSTRUCTIONS
1. Grant activities must be based on the approved budget shown on page one of this Statement of Grant Award, and
the approved detailed budget(s)within the attached application, which supersedes any earlier budget request
submitted, and which may be different from the budget originally submitted in your application. The subgrantee must
secure prior written approval from DCJ if there is to be a change in any budget category (see DCJ Form 4-A).
2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the
necessary financial reports.
3. The Subgrantee Agency affirms that the parties'agreement consists of a two-part document, the Statement of Grant
Award (SOGA), and Exhibit A, attached to the SOGA, which contains the Grant Application (including Project
Summary, Budget and other Documents), the Certifications, the State Special Provisions, the Grant Requirements,
and signatures of persons authorized to sign on behalf of the Subgrantee Agency on each part of the two-part
document
4. Review carefully the current applicable Administrative Guide of the Division of Criminal Justice for this grant
program, that includes procedures regarding this document, draw-down of grant funds, reporting requirements and
requesting grant modifications.
5. This grant award shall be effective upon the final approval by the State Controller or designee. No payment shall be
made pursuant to the grant prior to State Controller approval.
6. This grant award may be voided in whole without further cause if it is not signed by the subgrantee's Authorized
Official and returned to the Division of Criminal Justice within 45 days of the date of issuance.
7. The signature of the Authorized Official below should be the same as the one on the grant application. The
subgrantee must promptly notify the Division of Criminal Justice of any changes in the Authorized Official, Project
Director, or Financial Officer, by completing and submitting DCJ Form 4-B. (If changes have already occurred,
submit completed DCJ Form 4-B with this document).
ADDITIONAL DCJ REQUIREMENTS
(1) Commencement within 60 Days. If the Division concludes that the project has not commenced within 60 days of
the start date of the grant period, the subgrantee must report the following by letter to the Division of Criminal
Justice:
a. the steps taken to initiate the project;
b. the reasons for delay; and,
c. the expected starting date.
(2) Operational Within 80 Days. If the Division concludes that the project is not operational within 80 days of the
original start date of the grant period, the Division of Criminal Justice may begin termination or reduction in grant
award proceedings as described in "Special Provisions &Certified Assurances", Section entitled "Termination or
Reduction in Grant Award."
(3) All subgrants are conditioned on the ability to report to the Division of Criminal Justice all the information contained
on the DCJ quarterly narrative and financial reporting forms, which are provided with this SOGA. Technical
assistance is available upon request.
(4) These funds cannot be guaranteed beyond the end date of the grant period on page 1 of this SOGA. Unexpended
funds remaining at the end of the grant period must be returned to the Division of Criminal Justice.
RETURN:
ALL SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice, Office of
Adult and Juvenile Justice Assistance, 700 Kipling Street, Suite 1000, Denver, CO 80215. After other required
signatures are obtained, the white SOGA copy with approved application will be returned to your Project Director.
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Statement of Grant Award (SOGA)
Grant Routing Number
THE PARTIES HERETO HAVE EXECUTED THIS BINDING SUBGRANT AWARD
CMS # 33 CIO-
* Persons signing for Subgrantee hereby swear and affirm that they are authorized to act on Subgrantee's behalf and
acknowledge that the State is relying on their representations to that effect.
SUBGRANTEE: STATE OF COLORADO:
Weld County, Colorado John W. Hickenlooper, GOVERNOR
Legal Name of Subgrantee Agency
B LR r_ //�CI P ti By i.'6' �6
SIGNATURE of uthorized Official DIRECTOR Colorado Division of Criminal Justice
JEANNE M. SMITH
Barbara Kirkmeyer, Chair, Board of Commissione s
Print Name & Title of Authorized Official Date Signed:
Date Signed: JUN 15 2011
STATE OF COLORADO LEGAL REVIEW:
See Contract Routing Waiver#169(or,if not waived)
John W. Suthers, Attorney General
By:
Signature -Assistant Attorney General
Date Signed:
ALL CONTRACTS &SUBGRANT AWARDS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This subgrant award is not
valid until signed and dated below by the State Controller or delegate. If performance begins prior to the
date below, the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
David J. McDermott, CPA
By: c-'v uA W C_
Date Signed:W(-P (2 i (
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COLORADO DIVISION OF CRIMINAL JUSTICE
D STATE JUVENILE DIVERSION PROGRAM FUNDS
APPLICATION
- -SECTION I - APPLICANT INFORMATION
STATE USE ONLY
App#: Grant#: Award: 19 L0S
5
APPLICANT AGENCY: Weld County District Attorney's Office
Address PO Box 1167 City,ZIP Greeley,CO 80632
Project Director Kirsta Britton E-mail kbrittonco.weld.co.us
Telephone (970)356-4010 ext.4775 FAX (970)392-4572
Federal Employer ID Number 8 4 6 0 0 0 8 1 3 3'1 t'J' )i
DUNS NUMBER 0 7 5 7 5 7 9 5 5 dr t �'
a — Sg
IMPLEMENTING N/A
AGENCY:
Contact Email
Address City, ZIP
Telephone FAX
YEAR 1 STATE FUNDS REQUESTED: $ 63,140 TOTAL MATCH:$ 21,046 TOTAL: $84,186
YEAR 2 STATE FUNDS REQUESTED: $64,674 TOTAL MATCH:$ 21,558 TOTAL: $86,231
YEAR 3 STATE FUNDS REQUESTED: $67,880 TOTAL MATCH:$ 22,626 TOTAL: $90,506
TYPE OF AGENCY: (check one) ['State ❑City/Town X County ❑Indian Tribe
DPrivate Non-Profit ❑Faith-Based Non-Profit O Other
FUNCTION OF ❑ Law Enforcement 0 Probation X Prosecution
AGENCY: ❑ Courts ❑ Social Services ❑ Youth Services
O Public Defense 0 Education 0 Treatment/Mental Health
O Treatment/Substance Abuse ❑ Other Describe:
TYPE OF APPLICATION
New: Continuation:
❑ Start a new project X Continue a project currently receiving State funds
❑ Expand or enhance an existing project not ❑ Expand/enhance an existing project receiving State funds
Previously state-funded FOR CONTINUATION APPLICATIONS,LIST UP TO THREE
YEARS OF PRIOR STATE FUNDING IN THE TABLE BELOW.
GRANT NUMBER STATE FUNDS DURATION
I I-DV-19-5 $57,225 7/12010-6/30/2011
I0-DV-19-05 $57,085 7/1/2009-6/30/2010
29-DV-19-05 $63,934 7/1/2008-6/30/2009
PROJECT TITLE: 19`"Judicial District,Weld County Juvenile Diversion Program
PROJECT DURATION: From 7/1/2011 To 6/30/2012
PROJECT ABSTRACT(Limit to space provided):
The Weld County District Attorney's Juvenile Diversion Program will be working to divert first-time, non-violent juvenile
offenders from the traditional court system into a restorative justice based program that addresses the juvenile's needs and
community safety; thereby repairing the harm caused by the juvenile and encouraging their future endeavors.
2011-12 State Juvenile Diversion Application 12-10 q7N'// Oc7 YY 1 -
PROJECT WILL BE USING EVIDENCE-BASED PROGRAMS OR ACTIVITIES: X Yes ElNo
If yes,provide the name and source where program information can be found: Restorative Justice—OJJDP Model
Program
SERVICE AREA: U. S. Congressional District(s): ❑1 O2 O3 X 4 O5 O6 O7 ❑Statewide
Judicial District(s)(Identify by District Number): l9`h Judicial District
Cities and Counties to be served: Weld County, including Greeley,Evans, Windsor,Fort Lupton, etc.
IS THE JURISDICTION(S) TO BE SERVED IN COMPLIANCE WITH THE D€. USE QNLY Junsdretion:
JJDP ACT? X Yes ❑No 0 No, but working with DCJ Compliance Monitor. CdiuPliant`vyfp i > P"A6tIS`
2011-12 State Juvenile Diversion Application 12-10 -2 -
•
SECTION II - PROJECT SUMMARY
1. PROBLEM IDENTIFICATION (Limit 'A pages)
Describe juvenile crime and related issues in your proposed target area.
Weld County is a large and diverse county located in Northern Colorado. The county seat is Greeley. The
county has been largely impacted by the recession. Year end numbers put the Weld County unemployment rate
at 9.6% compared to a rate of 8.7% for Colorado as a whole. Weld County also has the highest rate of home
foreclosures of the 12 major Colorado counties, with a rate of 11.2% in December 2010. According to the
Colorado Department of Education, Weld County has a total of 37,821 students attending schools within its
geographical boundaries. Of the students in Weld County, 51% are eligible for free and reduced lunch.
Arrest rates for 2009 show that 2,090 juvenile arrests were reported in Weld County. Of those, 1,133 juvenile
cases were filed in the district level juvenile court. Looking at unduplicated numbers provided by the Colorado
Department of Education, 3,515 students, or 9% of all students in Weld County, faced a disciplinary action such
as suspension or expulsion from school in the 2009-2010 school year. In 2010, 74.2% of high school seniors in
Weld County graduated from high school. The state graduation rate was 74.6%.
Despite the impact of the recession, crime in Weld County has dropped. Weld County Sheriff John Cooke stated
in the Greeley Tribune on January 14, 2011, that at least part of the decrease can be attributed to anti-crime
programs. This sort of programming at the juvenile level includes an impactful juvenile justice collaborative,
ensuring appropriate levels of supervision and response at every step in the juvenile justice continuum. The
Weld County District Attorney's Office Diversion Program is an important component of this collaboration.
Through this grant opportunity, the Diversion Program should continue to lower the number of minimum-risk
juveniles prosecuted by the District Attorney's Office, sentenced by the Magistrate, and supervised by the
Probation Department. This allows those systems to more completely serve higher-risk juvenile offenders.
Comparing Probation cost of supervision to the request for funding for the Weld County Diversion Program, an
estimated $259,060 is saved as a result of this program; a significant savings in difficult economic times.
2011-12 State Juvenile Diversion Application 12-10 -3 -
2. PROJECT DESCRIPTION (Limit 2 pages) Attach policies and procedures related to the
Juvenile Diversion, label Attachment #1.
The Weld County District Attorney's Diversion program has been diverting first-time juvenile offenders from
the traditional court system since August 2005. The basic premise of the program is to address the criminal
'behavior in a timely and restorative manner to prevent the-juveniles from futiuf criminal/delinquent behavior
and further penetrating the criminal justice system. The program is not implementing an exact replica of an
existing program; however, the Model Programs Guide (MPG) recommended basic case management and
restorative justice principles for this population. We have been using these principles since the implementation
of the program.
Local law enforcement agencies refer cases to the filing Deputy District Attorney for a filing decision; the case
is reviewed for legal sufficiency for prosecution. Based on non-violent or non-drug related charges and the
offense being the first for the juvenile, the case is given to the Diversion Director for assignment and scheduling
of an intake interview. The majority of cases referred are done so pre-filing.
Adjudicated juveniles assessed as low-risk by the Juvenile Probation Unit, who score as such on the Colorado
Youth Offender Level of Service Inventory, may be referred to the program as well. In these situations, the
Probation Officer will request approval from the District Attorney's Office and then petition the Court
requesting a modification of the sentence to unsupervised status. These cases receive very basic monitoring and
charges are not dismissed upon completion if an adjudication was entered. Cases are terminated at the
expiration of the sentence.
Upon intake for pre-adjudicated juveniles, criteria for acceptance includes the juvenile's level of responsibility
for their behavior, issues with the juvenile that prevent the diversion program from being the appropriate agency
to address them, level of parental involvement, attitude and an absence of active gang affiliation. Juveniles with
a crime requiring compliance with the Victim's Rights Amendment are not eligible so that proper attention may
be given to victims through the Victims Witness Unit. Cases involving drug or alcohol use are not accepted at
the pre-adjudication stage. Juveniles between the ages of 10-17 at the time of offense are eligible for the
program.
If accepted into the Diversion program, individualized contracts (agreements) are developed. The 90-day
agreements include balanced and restorative sanctions to hold the juvenile accountable for their behavior,
reconnect them with their community, address their mental health and/or substance abuse issues, and encourage
their future aspirations toward positive outcomes. Extensions of the 90-day agreements are granted as needed.
All of the agreements include community service, attendance in an educational program, and restitution if
requested. In addition, following an initial screening, substance abuse and/or mental health treatment, family
counseling/therapy, anger management, and parenting courses may be required. The MAYSI-2 is available to
the Diversion Program for use should the juvenile be guarded or additional screening/follow up assessment is
indicated; however, many juveniles have been pre-screened using this tool at the Youth and Family Connections
Program (formerly the Juvenile Assessment Center) prior to referral to the Diversion program. The juveniles
and their parents/guardians are referred to outside community agencies for therapeutic services.
In addition, we have developed a Restorative Justice based Shoplifting Conference, currently being facilitated
by a community volunteer. This Conference is held on a quarterly basis with the juveniles in the diversion
program who have committed a shoplifting offense, their parents/guardians, and a local retail representative(s)
to address the harm caused by their behavior. To date, of the nearly 180 juveniles who have completed the
Restorative Justice Conference, only 5 juveniles have committed a new offense after completion of the
Restorative Justice shoplifting conference.
Restorative Justice circles are facilitated when volunteers are available to do so. However, in the absence of
2011-12 State Juvenile Diversion Application 12-10 -4 -
' many volunteers able to provide conferencing, restorative language is used throughout all interactions with
juveniles. In regard to juveniles who will not be required to attend a Restorative Justice conference, a
discussion regarding the harm caused by their actions will be had while meeting with program staff. Often, an
apology and a plan to restore the harm done to the parents is completed in the office with Diversion staff.
If the juvenile fails to complywith the agreement due to new criminal activity or if-they-do not complete the'
requirements, the case is returned to the Deputy District Attorney for the filing of formal charges. As a matter
of graduated sanctions, the juvenile is required to proceed through the court process and face the consequences
of their initial criminal behavior and the issue of non-compliance with the diversion program.
The Director provides case management; maintains records, supervision, and monitoring for compliance with
the agreements. In addition, the Director is responsible for the collection and reporting of data.
Successful completion of the agreements are determined by the juvenile having provided proof that the
conditions have been complied with during the expected time frames with no new law violations resulting in a
delinquency filing. Upon verification of successful completion, the case receives "no file" status in the
Colorado District Attorneys' Council database Action, noting completion of the Diversion Program as an
explanation for why charges are not filed.
2011-12 State Juvenile Diversion Application 12-10 -5 -
3. POPULATION TO BE SERVED (Limit 'A page)
Number of Juveniles Targeted to be Served
White Black Hispanic Asian/Pacific Native Other/ Total
Islander American Unknown
Males 15 30 ' 10 - 55+/-
Females 15 20 10 45+/-
Total 30 50 20 100
Percent of Total to be Served with Limited English Proficiency: 25 %
Age Range of Target Population: 10-17
Based on the demographic data from the five years since the implementation of the Diversion Program, the
gender and ethnic backgrounds of the participants have remained stable and consistent with the demographics
from the Colorado Department of Education (CDE) specific to Weld County. CDE data indicates that 58% of
the Greeley-Evans School District 6 is comprised of minority students. Greeley and Evans are the largest
referral sources for the Diversion Program, and the ethnic representation seen in the schools is also seen in
program make up. Juveniles who commit a criminal offense while between the ages of 10-17 will be eligible.
Historically, more males than females have been served, but this difference in gender is slight and is based on
the number of cases representing each gender referred to the program versus any programmatic difference.
A Spanish language interpreter is available within the office for phone calls at all times and is available for
appoints on a pre-scheduled basis.
Training regarding cultural sensitivity is provided by Weld County and has been attended.
2011-12 State Juvenile Diversion Application 12-10 6-
•
4. APPLICANT AGENCY CAPACITY (Limit ''/ page) Attach Organization Chart, list of
Board Members, and Job Description (s), label Attachments #2, #3 and#4, respectively.
The mission of the Diversion Program is to divert non-violerit;-first=tirne juvenile offerid'ers from the
traditional court system. The program has diverted 627 juveniles from the traditional court system since
September 2005.
The program employs the Director and a part time Spanish Language interpreter. The Director earned a
Bachelor's Degree in Human Development and Family Studies with an emphasis in Youth and Families
(BS). Her professional career has included employment by the State of Colorado as a probation officer
and as a counselor/case manager with a residential treatment facility for juvenile substance abusers. She
has been employed with the Diversion Program since January of 2006. The interpreter has an
Associate's Degree in Early Education. She has done extensive volunteer work, starting in 2004, with
monolingual Spanish speaking individuals.
As requested, see the attached organizational chart and job descriptions for the Diversion Program,
numbers 2 and 4.
2011-12 State Juvenile Diversion Application 12-10 -7-
5. COMMUNITY COLLABORATION & SUPPORT (Limit 'A pages) Attach District
Attorney Certification or Referring Agency Certification, label Attachment #5 or #6.
When the District Attorney desired to recreate a Diversion Program in the 19`h Judicial District, he first
contacted the Senate-Bill 94 Juvenile Services Planning Committee (JSPC)to determine the need fora divergon
program and to learn what population the members of that group would like a diversion program to serve. The
JSPC initially offered short term funding for the program to get it started. Since the beginning, the Diversion
Program has worked closely with the JSPC. In addition to the JSPC board, the Director is a member of the
JSPC Sub-Planning Committee and is currently on the committee working on the Request For Proposal for the
fiscal agent to serve Senate Bill 94. The Director of the program is also involved with the Prevention
Leadership Council for the Colorado Prevention Partnerships for Success, the planning committee for the
Intensive Court Supervision Program, and a voting member of the Community Review Board. The Diversion
program is a CMP partner program with the local 1451 Collaborative and reports as such in their annual reports.
Additionally, a community volunteer provides regular Restorative Justice programming. He is formally
employed with the Building Healthy Marriages program in Weld County and offers meeting space to the
program and referrals to classes for juveniles and their parents. The program director is in constant
communication with the probation department and juvenile assessment agency to determine appropriate levels
of service for the identified population and to share relevant information and ideas to make juvenile services in
Weld County more effective and efficient.
Through involvement and communication with all of the above named groups, all programs serving juveniles in
Weld County can better meet the needs of our population. Collaboration with agencies helps to ensure that
duplication of services is not occurring. Through communication with these agencies, it is known that the
Diversion Program is successfully meeting the needs of the intended population as it relates to the juvenile
justice continuum.
2011-12 State Juvenile Diversion Application 12-10 -8 -
•
•
6. PROJECT PLAN (Limit 3 pages total)
The main goal of the project is to divert juveniles who have offended for the first time from the traditional
juvenile justice system. This is done by assessing all reports submitted to the District Attorney's Office from
police agencies for juveniles who have committed a first time offense. The Diversion Director reviews cases
and requests an intake appointment with the juvenile and their farifily. An intake appointment includes
completion of a set of written questions regarding the demographics of the juvenile and their basic history. An
in-depth face-to-face interview is then conducted and an agreement with appropriate sanctions is set. Sanctions
are decided with parent and juvenile input and are specific to each juvenile's individual situation. Interviews
are conducted with respect and restorative language. The seriousness of the offense is addressed in addition to
the opportunity being given through the Diversion Program for a second chance.
Since sanctions are individualized to each juvenile's situation, they are able to accurately address any specific
cause that may have led to delinquent behavior. Sanctions must be completed in a short amount of time, ideally
as soon after the offense occurred as possible, in order to be most effective in changing behavior. Standard
sanctions include community service, participation in educational programming, and/or payment of any
restitution that may be required. More individualized sanctions have included specific counseling programs,
classes, involvement in specific organizations or activities, help with college applications, or creating a
structured plan for completion of daily chores and homework for the family to use. Most sanctions are referred
out to partner agencies for completion. Additionally, as stated in Objective 1.2, Restorative Justice is used
whenever possible. This most frequently occurs in a quarterly shoplifting conference, facilitated by a volunteer.
The Director makes all referrals for the conference to the volunteer. The volunteer provides space for the
conference through his employer, a collaborative partner agency.
During calendar years 2008, 2009, and 2010, 329 juveniles were diverted from the traditional justice system.
The next three year grant cycle will see similar numbers of juveniles diverted from the courts as a result of the
Diversion Program. A minimum of 100 clients per year will be served in this program.
Costs to run the program include salaries for personnel and general operating costs. Approximately $750 is
spent providing assessment, referral and case management for each client. These costs are largely
administrative as offender service funds are not available at this time. The Fiscal Year 2008 Colorado
Probation Fact Sheet calculates that the cost of juvenile probation supervision is $2,148 per client. Therefore,
the Diversion Program can supervise a low-risk client at a significant cost savings; approximately $1,400 per
year per client.
The program is rich in resources with regard to support and collaboration from area agencies. The Youth and
Family Connections program is the local juvenile assessment center, and many of their classes are offered to
Diversion participants at low or no cost. The Restorative Justice Conference is facilitated by an unpaid
community volunteer. Due to collaborative efforts, many in the community are available to assist the program
staff and participants. In addition, the County and the District Attorney's Office provide office resources,
computer and phone systems, and clerical assistance to the program.
A secondary goal of the program, recently piloted by the Diversion Program and the Probation Department, is
the monitoring of low-level adjudicated juveniles. Despite the Diversion Program successfully keeping the
juveniles at the lowest risk for re-offense completely out of the courts, low-level offenders were still being
sentenced to probation. Frequently these juveniles don't require the intensity of supervision that probation
officers are required to provide for juveniles who assess at a low on the probation screening instrument. It was
determined through collaborative discussions, that the Diversion Program could monitor these clients.
Probation Officers complete an intake assessment with the juvenile and when appropriate, contact the DA's
Office so that the Diversion Director may access databases that probation does not have, and determine if the
juvenile has risk factors that had not been self-reported to the probation officer, but that have been identified
elsewhere (such as through prior police contacts). If it is determined that the juvenile could be adequately
2011-12 State Juvenile Diversion Application 12-10 -9-
monitored by the Diversion Program, the probation officer requests the change of supervision through the
courts. Juveniles monitored by the Diversion Program are required to contact the Director by phone for
program instructions and then check in monthly via phone if no other issues are present.
This program has been successful in that the Diversion Director is accustomed to working with the problems
and concerns-that a levy-risk juvenile offender presents. What Might seem inconsequential to a probation officer
working with a low-level juvenile offender, while concurrently working with a juvenile facing Department of
Youth Corrections commitment, is something that the Diversion Director can recognize as being a risk factor
for further penetrating the judicial system. These issues can be addressed through graduated sanctions such as
office visits, increased check-in calls, requesting an appearance review in front of the magistrate or returning
supervision to probation. Swift and specific attention to what might appear to be a minor problem has been
successful in assisting these juveniles.
As we develop this capacity, it is projected that 50 juveniles could be supervised by the program director in this
manner. Services will be specific to case management with this population. Cost of providing direct service for
this group is less than$175 per client.
Between the two program models, 150 youth will be diverted from the traditional justice system. Based on the
Fiscal Year 2008 Colorado Probation Fact Sheet estimated costs, had those 150 juveniles required probation
supervision, it would have been at a cost of $322,200 to the taxpayers of Colorado. Because we can divert
those low-risk juveniles at a fraction of the cost, by funding this project, the State saves $259,060 a year in
Weld County alone.
Goal 1: Reduce the number of juvenile delinquency filings/cases by successfully diverting 100 juveniles from the
traditional juvenile justice system.
Objective l.le Assess and interview juveniles referred to Diversion, deliver appropriate sanctions, and provide case
management for Diversion clients.
Outcome/Measurement: Timeframe:
Adequate case management will ensure that youth Approximately 25 juveniles will need to be accepted
are completing community service and the Diversion into the program each quarter in order to meet the goal
Agreement. of 100 youth diverted. 25-30 intake interviews will
Youth who have completed the program will be need to be conducted per quarter.
tracked,using databases provided to the District Databases are used to track recidivism approximately
Attorney's Office,to determine if further law once per quarter. Information is tracked in an Excel
violations have been committed at 6 months and 2 spreadsheet.
years after completion of the program.
Objective 1.2: Provide Restorative Justice Programming as a Diversion sanction when appropriate.
Outcome/Measurement: Timeframe:
Juveniles will be referred to volunteers for Sanctions typically require completion within 90 days.
Restorative Justice for conferencing as a part of their In order to aid program participants in completing
Diversion Agreement sanctions. Conferencing will sanctions in a timely manner, Restorative Justice
need to be completed in order for the juvenile to conferences are typically facilitated one time per
successfully complete the Diversion Agreement. quarter.
Volunteers request conferences are limited to 5-7
juvenile participants;therefore,20-30 juveniles will
participate in Restorative Justice per year.
2011-12 State Juvenile Diversion Application 12-10 - 10-
Goal 2: Decrease probation caseloads by 50 juveniles per year by monitoring compliance with Court Orders of low-
level adjudicated offenders.
Objective 2.1: Collaborate with the Probation Department to determine appropriate cases to be monitored by Diversion.
4-
Outcome/Measurement: Timeframe:
Using programs provided to the District Attorney's When contacted by a probation officer,an electronic
Office that Probation does not have access to, response will be provided within one business day
evaluate referrals from probation, and determine if when possible.
un-reported factors prohibit referrals from being a Probation will submit a motion to the court to modify
good candidate for low-level monitoring. supervision to Diversion. The Court will provide a
Complete basic intake with appropriate candidates timeline in which the juvenile must contact the
and provide necessary referrals and document Diversion program for intake.
participant in an Excel spreadsheet.
Objective 2.2 ...' Provide basic case management and reports to the Court addressing compliance with court-ordered
sanctions, motions to revoke the sentence upon non-compliance or motions to terminate the sentence
upon completion of sanctions.
Outcome/Measurement: Timeframe:
Each case will be reviewed regularly through the Juveniles are required to check in monthly via phone.
course of case management and appropriate actions Files are reviewed for timeliness of completion of
will be taken on a case-by-case basis. sanctions at each check in.
An Excel spreadsheet will be utilized to notate what Some cases are set on the court docket for non-
action is taken on each juvenile and that information appearance reviews at Court determined intervals.
will be compared against outcomes of clients Reports will be filed for review 3 business days in
monitored by probation to determine success. advance of the review.
2011-12 State Juvenile Diversion Application 12-10 - 11 -
SECTION III- PAST PERFORMANCE
(For Continuation Applications Only)
Juveniles are successfully diverted from the traditional juvenile justice system in Weld County as a result -
otthe Diversion Program. The number of juveniles served has fluctuated as the program has offered
different programming. The goal for the past funding cycle was to divert 120 youth from the court system
per year. This is a decrease from the goal set during the initial grant application, which was to divert 150
juveniles. In the five and a half years of the program's existence, in only one year were 150 youth
accepted into the program, and in that year we had the highest rate of non-successful completions,
indicating that the youth that were accepted may not have been best served by the Diversion Program. As
the program has developed and found the best role within the local juvenile justice continuum, we have
found it is more realistic to strive to divert 100-120 juveniles from the traditional justice system. This
reduction in enrollment, is truly an example of how we are a vital piece of the juvenile justice system in
Weld County as we are able to collaboratively determine the best level of supervision efficiently in order
to best serve the juveniles in our community.
Since 2005, 627 juveniles have been successfully diverted from the court system after completing
Diversion requirements. Only 4% have recidivated, with 96% remaining law abiding at 6 months, one year
and two years after completion of the program.
Post-adjudicated juvenile offenders will now be eligible for monitoring by the Diversion Program.
Although they still require the attention of the Juvenile Magistrate, the shift in monitoring agencies will
aid the Probation Department significantly with decreased work load values, thereby alleviating a burden
previously on that judicial program and diverting them from that aspect of the traditional judicial system.
2011-12 State Juvenile Diversion Application 12-10 - 12-
SECTION IV- PROJECT EVALUATION EFFORTS AND CAPACITY
The Director of the program is currently participating in the evaluation process, including working on the
committee with OMNI and DCJ to determine the most effective evaluation tools for diversion programs in
Colorado. The Director has collected, secured, and reported required data since the initial DCJ Diversion grant was
awarded to this program. Upon receipt of the file, the Director enters the facts of the case in an Excel spreadsheet.
At that time, a paper DCJ intake/exit form is initiated for the juvenile. If the case is rejected, the form is noted as
such and placed in a folder marked with the specific quarter of the fiscal year in which this action occurred. If the
juvenile is contacted for intake into the Diversion program, the form is placed in a pending file and action taken on
the case is updated appropriately once the intake occurs. When a client is accepted into the Diversion program, the
form is moved to another folder marked with the quarter of the fiscal year and the word "Accept". Data is put into
the Efforts to Outcomes (ETO) database and updated appropriately and in a timely manner in order to comply with
grant reporting requirements. There have not been any barriers to this process.
Currently, a Release of Information (please see Attachment #7) is signed upon intake into the program. Both the
juvenile and the parent sign this after an explanation of the document by the Director (or Interpreter when
appropriate). This particular Release of Information is a document that was originated by this program and has been
altered as needed. Multiple categories are checked permanently on the document and additional items are available
with a space for a check mark to be placed to indicate that the family agrees to allow information exchange with the
marked entity. Either adding information to the existing document or supplementing it with a required form would
work with the existing process.
If a juvenile recidivates pre-discharge, the case is returned to the filing Deputy District Attorney for filing of
charges. At this time, the Excel spreadsheet is notated with actions and offenses. A color coding system is used
throughout the spreadsheets for juveniles who are not active in the program. Juveniles who recidivate pre-discharge
are highlighted in orange (successful completion is highlighted in yellow and a juvenile not accepted into the
program is highlighted in blue). A graph is maintained in the spreadsheet to indicate the total number of outcomes
for each program completion possibility. In those instances when a juvenile reoffends, it is noted as a negative
termination. The DCJ Intake/Exit form is updated as is the online data collection system provided by OMNI.
2011-12 State Juvenile Diversion Application 12-10 - 13 -
SECTION V- SUSTAINABILITY
The Diversion Program has been funded by this grant opportunity since October of 2006. The grant is currently
funding 75% of the Director's position and the Interpreter position.
The Weld County Commissioners, through the District Attorney's office, funded the Case Manager position
from January of 2006 until June of 2008 when the position was vacated. Since that time, the Weld County
Commissioners have committed the 25% cash match required.
By proving fiscal responsibility of the program, as well as outcome statistics that prove that the program is
effective in preventing future juvenile crime, the diversion program aims to exhibit to collaborative agencies
and other potential funders, including the Weld County Commissioners, that the program is worth funding.
Looking at the costs for Probation to supervise 150 low-level offenders, based on the Probation Department's
own numbers released in 2008, it would cost approximately $322,200 per year; whereas, the Weld County
Juvenile Diversion Program can supervise those juveniles for a quarter of the cost. This doesn't factor in the
cost savings when we don't utilize the Juvenile Magistrate and court clerks in the juvenile division, the Deputy
District Attorney's responsible for prosecuting the case, or the time of local law enforcement officials regarding
these cases. This information exhibits the significant cost savings as a result of the Diversion Program.
2011-12 State Juvenile Diversion Application i2-10 - 14 -
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2. BUDGET NARRATIVE: (Limit 3 pages)
A. PERSONNEL
The amount requested will fund the Director's full-time position and the part-time position of the Spanish
Language Interpreter. The Weld County Commissioners, through the District Attorney's Office, will fund 25%
of all costs of operating the Diversion program, including salaries.
The Director's salary is based on a structured and scheduled pay scale maintained by the County. All County
employee wages are determined by this scale. The increase in funding for the Director salary includes a
scheduled step increase effective August 2011 as a part of this scale. Also included is a projected cost of living
allowance pay increase, typically between 3%and 3.5%,to begin in January 2012.
The Director will be accessing the County-funded health insurance plan effective in January 2011, which is an
additional expense that was not previously factored. The county pays $1009 per month towards health
insurance premiums in addition to the employee contribution.
Cost of living increases between 3% and 3.5% could potentially occur at the start of each calendar year of the
three-year funding cycle and will be factored in to budget requests in continuation applications. In addition, a
scheduled step increase for the Director salary should occur in August of 2013. Taxes and retirement benefits
are a percentage of an employee's salary, therefore, as salaries increase, benefit costs will also increase.
The Spanish Language Interpreter pay is being requested on a limited number of hours, which does not equally
compare to the rest of the general business public. To contract with another interpreter would be cost
prohibitive. Her hourly rate is $12.30 per hour and she works approximately 11 hours per month with the
Diversion Program.
The amount included for the Director's position includes the annual base salary of $62,533 with $18,628 in
benefits, totaling $81,161. The base salary is determined by calculating 6 months of wages without a 3% cost
of living allowance adjustment and 6 months with this increase. Directors of similar area programs such as the
Youth and Family Connections program and the Director of the Weld County Interagency Oversight Group,
were posted at a starting salary of$75,000 plus benefits. Recent cost of living adjustments place the Youth and
Family Connection Directors current salary at closer to $85,000 plus benefits.
The program has made staffing adjustments in order to meet the demands of the case load. The case manager
position was left vacated when it became open in 2008. Essentially, the same amount of work is being handled
with one fewer person. This program provides a unique and definite position in the juvenile justice continuum
in Weld County. A portion of the juveniles referred to the program have also been referred previously to the
Youth and Family Connections program. The Diversion program is granted access to this agency's online
records management system and uses valuable information from that system (for example; MAYSI-2
assessment results, prior referrals) in determining appropriate sanctions for Diversion youth. If the Diversion
Program were not in place, juveniles would continue to be assessed at the Youth and Family Connections
program and then would be monitored by Probation. Communication and collaboration ensure that duplication
does not exist, as no one is in a financial position to offer services that are already being offered in the
community.
- 17 -
B. SUPPLIES AND OPERATING
Line items to include office supplies are estimated to cost $500. Items to be purchased will include paper
supplies such as file folders, dividers, paper, envelopes, business cards, calendars, general office supplies (pens,
paperclips, post-its, tablets, etc), registration fees for training, and if needed, school supplies for the juveniles
participating in the program. i
C.TRAVEL
Anticipated travel costs include at least two trips to Denver for administrative meetings or trainings with DCJ. In
addition, training is sought in certain disciplines, including Restorative Justice, and gender specific
programming, as well as training in best practice principles for working with juveniles, if registration fees are
reasonable. As most training is held in the metro area and Weld County is in the northern part of the state,
mileage reimbursement is required to attend many training opportunities. Trainings are only attended when
fiscally prudent.
Mileage is estimated at the Weld County reimbursement rate of$.49/mile. It is estimated that mileage and
associated training and service costs will be $300.00
D. EQUIPMENT
It is not anticipated that the diversion program will require any equipment as defined in the application during
this grant period.
E. CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES
It is not anticipated that the diversion program will be contracting specifically with an individual or business to
provide direct services to the juvenile or their families in the program. The exception is the required expense by
DCJ for OMNI and the ETO database.
- 18-
3. FINANCIAL MANAGEMENT: Please complete the items below.
A. Has a copy of your last independent audit or financial review been previously submitted to DCJ?
YES/ NO. If YES, to which program?
ATTACHED
- - -- -.
If audit last provided to DCJ is older than one year, include one copy of the most recent audit or financial review,
including any management report or other auditor comments in the appendix. Also, if there were findings,
please attach the audit resolutions and/or corrective action plan.
B. Does your agency expend over$500,000 from combined federal sources in a year? X YES/ NO
If YES, attach a copy of the A-133 audit, including audit resolutions and/or corrective action plan.
C. Please respond to the following questions about whether your accounting system meets the criteria for
managing federal grant funds. (These questions cover areas that will be monitored by DCJ staff during site
visits or through other reporting mechanisms. They are not intended to be all inclusive and do not substitute for
the agency's responsibility to meet all federal and state requirements for these grant funds.)
X YES fNO Does your accounting system separate ALL revenues and expenditures by funding source?
X YES ONO Does your system track revenues and expenditures for each grant award separately
through a sub-ledger system?
X YES ONO Does your system allow expenditures to be classified by the broad budget categories listed
in the approved budget in your grant, i.e. Personnel, Supplies and Operating,Travel,
Equipment and Professional Services?
X YES fINO Do you reconcile sub-ledgers to your general ledger at least monthly?
X YES [1NO Do you mark your invoices with the grant number?
X YES ENO Do you maintain time sheets, signed by the employee and supervisor for each employee
paid by DCJ grant funds?
X YES ENO Do you have written financial policies and procedures in place?
X YES nNO Do you have accounting internal controls in place, such as separation of duties, two
signatures on certain checks, reconciliations or other reviews?
For Continuation Applicants only
X YES [INO Do you use your accounting system data to prepare your quarterly financial reports for
DCJ?
X YES LINO Do you reconcile your accounting system data with your quarterly financial reports for
DCJ?
If you answered "No" to any questions above, please provide an explanation on an inserted page
referencing Section VI Item #3.
- 19-
4. TOTAL PROJECT FUNDING:
Will this project BE FUNDED using ADDITIONAL FUNDS other than those provided from this
grant? X YES / NO
List the type and amount of other funding that will be provided t `this project.
Fund Type/Describe Amount
Federal
State
County Government $21,046
•
Municipal Government
Private
Other- specify
TOTAL $21,046 (25% cash match)
If yes, what%of the total project costs will be supported by these state funds including your
match?_75_%
-20-
SECTION VII - CERTIFICATIONS
A Certification of Appropriation of Match form must be completed by each agency providing match.
Certification of Appropriation of Match-
Date: January 13,2011
Colorado Division of Criminal Justice
Office of Adult and Juvenile Justice Assistance
700 Kipling Street
Denver, Colorado 80215
To Whom It May Concern:
Please be advised that Weld County Government has committed support in the form of X Cash Match in the amount
of$ 21,046 and/or ❑ In-kind Match valued at$ to match the State of Colorado funds for the
FY 2011/2012 COLORADO JUVENILE DIVERSION PROGRAM for
19`h Judicial District,Weld County: Juvenile Diversion Proaram .
(Project Title or Agency)
Execution of this document represents a certification that said funds have been earmarked within the
appropriation of budget process for use as matching funds for this grant application.
Sincerely, The individual authorized to commit
these funds on behalf of the unit of local
raja/9 1 , 5�� govemment or corporation. This
individual is either the authorized
Signature/D official or appropriate controller of the
matching funds.
Barbara Connolly, CPS, Weld County Department of Accounting, Controller
Typed Name and Title
Weld County Government, PO Box 758, Greeley, CO 80632
Agency, Address
_2l _
SECTION VIII- CERTIFICATIONS/SIGNATURES
These pages contain the required state certified assurances and certifications (updated) necessary for the
applicant to qualify for funding.-Read these carefully. If you have any questions regarding these assurances,
call OAJJA. These pages must accompany the completed application.
NEW- All of the signatories must be employees of the applicant agency.
IX- REQUIRED ATTACHMENTS ` r.!;
Attach the following applicable items behind the Signature page (Page 8 of the Special Provision and Certified
Assurances pages) and label with the appropriate title:
Attachment#1 - Organizational Chart - Highlight any positions included in the budget personnel category.
Attachment#2 - List of Agency's Board Members, if applicant is a non-profit agency.
Attachment #3 -Job Descriptions
Attachment #4—Policies and Procedures related to Juvenile Diversion
Attachment #5— Copies of your current consent and/or assent documents,
Attachment #6 - District Attorney Certification
Attachment#7—Referring Agency Certification
Attachment #8 - Copy of last audit or formal financial review- Supply only one copy of the last audit or
formal financial review. However, if there were any management reports or other auditor comments, attach
them to each copy of the application. It is not necessary to provide copies with each copy of the application.
Attachment #9 — Copy of CCR Registration
Other Items- Any other item(s) specifically requested in this application or the Announcement of Availability of
Funds to which this application is responding. Label appropriately.
-22 -
•
•
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
February 2010 SPCA Page 1 of 8
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
x Inter-Governmental Grant
Grant to a Colorado State Agency (Section A does not apply)
x Grant to a Unit of Local Government,Tribal Government,or Special District.
Grant to a Non-Profit,Private Organization(Non-Governmental)
The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing
legislation as indicated below;that all information contained in the application is correct;that there has been appropriate coordination with
affected agencies; and, that the applicant will read, understand and comply with all provisions of the governing legislation and all other
applicable federal and state laws,rules and regulations that have been or may hereafter be established. The applicant further understands
and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant conditions set forth in
the Statement of Grant Award,and in the current applicable Administrative Guide of the Division of Criminal Justice.
GOVERNING LEGISLATION FOR THIS GRANT PROGRAM:
Juvenile Diversion Program. As defined in Colorado Revised Statutes §19-2-203, and under statutory authority of the Division of
Criminal Justice, Colorado Revised Statutes §24-33.5-503, and under applicable program rules established by the Division of Criminal
Justice.
A. STANDARD STATE SPECIAL PROVISIONS
Revised 1-1-09
1. CONTROLLER'S APPROVAL.CRS 24-30-202(1)
This subgrant award shall not be valid until it has been approved by the Colorado State Controller or designee.
2. FUND AVAILABILITY.CRS 24-30-202(5.5)
Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being
appropriated,budgeted,and otherwise made available.
3. GOVERNMENTAL IMMUNITY.
No term or condition of this subgrant shall be construed or interpreted as a waiver,express or implied,of any of the immunities,
rights, benefits, protection, or other provisions, of the Colorado Governmental Immunity Act, CRS §24-10-101, et seq., or the
Federal Tort Claims Act,28 U.S.C. §§1346(b)and 2671 ,et seq.as applicable now or hereafter amended.
4. INDEPENDENT CONTRACTOR.
(THIS PROVISION IS NO7'APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT
CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE AGENCY NOR ANY
AGENT, SUB-CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE AGENCY SHALL BE OR SHALL BE DEEMED
TO BE AN AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE AGENCY
SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON
ANY MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE AGENCY ACKNOWLEDGES THAT THE
SUBGRANTEE AGENCY AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS
UNLESS THE SUBGRANTEE AGENCY OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE
DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE AGENCY SHALL NOT HAVE
AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND TILE STATE TO ANY AGREEMENTS, LIABILITY, OR
UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF
THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE AGENCY SHALL PROVIDE AND
KEEP IN FORCE WORKERS COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE)AND UNEMPLOYMENT
COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW AND SHALL BE SOLELY RESPONSIBLE
FOR ITS ACTS OF ITS EMPLOYEES, INDEPENDENT SUB-CONTRACTORS AND AGENTS.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
February 2010 - SPCA Page 2 of 8
5. COMPLIANCE WITH LAW.
The Subgrantee Agency shall strictly comply with all applicable federal and State laws,rules,and regulations in effect or
hereafter established,including,without limitation,laws applicable to discrimination and unfair employment practices.
6. CHOICE OF LAW.
Colorado law,and rules and regulations issued pursuant thereto,shall be applied in the interpretation,execution,and enforcement
of this subgrant. Any provision included or incorporated herein by reference, which conflicts with said laws, rules, and
regulations shall be null and void. Any provision incorporated herein by reference which purports to negate this or any other
Special Provision in whole or in part shall not be valid or enforceable or available in any action at law, whether by way of
complaint, defense,or otherwise. Any provision rendered null and void by the operation of this provision shall not invalidate the
remainder of this subgrant,to the extent capable of execution.
7. BINDING ARBITRATION PROHIBITED.
The State of Colorado does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in
this subgrant award or incorporated herein by reference shall be null and void.
8. SOFTWARE PIRACY PROHIBITION.(Governor's Executive Order D 002 00)
State or other public funds payable under this subgrant shall not be used for the acquisition, operation, or maintenance of
computer software in violation of federal copyright laws or applicable licensing restrictions. The Subgrantee Agency hereby
certifies and warrants that, during the term of this subgrant and any extensions, the Subgrantee Agency has and shall maintain in
place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the Subgrantee
Agency is in violation of this provision, the State may exercise any remedy available at law or equity or under this Subgrant,
including, without limitation, immediate termination of the Subgrant and any remedy consistent with federal copyright laws or
applicable licensing restrictions.
9. EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST CRS§§24-18-201 &CRS 24-50-507.
The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest whatsoever in the
service or property described in this subgrant award. The Subgrantee Agency has no interest and shall not acquire any interest,
direct or indirect, that would conflict in any manner or degree with the performance of Subgrantee Agency's services and
Subgrantee Agency shall not employ any person having such known interests.
10. VENDOR OFFSET.CRS§§24-30-202(1)& CRS 24-30-202.4 [Not applicable to intergovernmental grants]
Subject to CRS §24-30-202.4 (3.5), the State Controller may withhold payment under the State's vendor offset intercept system
for debts owed to State agencies for: (a)unpaid child support debts or child support arrearages;(b)unpaid balance of tax,accrued
interest, or other charges specified in CRS §39-21-101, et seq.; (c) unpaid loans due to the Student Loan Division of the
Department of Higher Education;(d)amounts required to be paid to the Unemployment Compensation Fund; and(e)other unpaid
debts owing to the State as a result of final agency determination or judicial action.
11. FEDERAL FUNDING.
This subgrant is subject to and contingent upon the continuing availability of federal funds for the purposes hereof.
12. PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to agreements relating to the offer, issuance,
or sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental
agreements,or information technology services or products and services]The Subgrantee Agency certifies,warrants,and agrees
that it does not knowingly employ or contract with an illegal alien who will perform work under this subgrant and will confirm
the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this
subgrant, through participation in the E-Verify Program or the Department program established pursuant to CRS §8-17.5-
102(5)(c), the Subgrantee Agency shall not knowingly employ or contract with an illegal alien to perform work under this
subgrant or enter into a contract with a subcontractor that fails to certify to the Subgrantee Agency that the subcontractor shall not
knowingly employ or contract with an illegal alien to perform work under this subgrant. The Subgrantee Agency(a)shall not use
E-Verify Program or Department program procedures to undertake pre-employment screening of job applicants while this
subgrant is being performed, (b) shall notify the subcontractor and the contracting State agency within three days if the
Subgrantee Agency has actual knowledge that a subcontractor is employing or contracting with an illegal alien for work under
this subgrant, (c) shall terminate the subgrant if a subcontractor does not stop employing or contracting with the illegal alien
within three days of receiving the notice, and (d) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to CRS §8-17.5-102(5), by the Colorado Department of Labor and Employment. If the Subgrantee Agency
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
February 20/0 SPCA Page 3 of 8
participates in the Department program,the Subgrantee Agency shall deliver to the contracting State agency,Institution of Higher
Education or political subdivision a written,notarized affirmation, affirming that the Subgrantee Agency has examined the legal
work status of such employee, and comply with all of the other requirements of the Department program. If the Subgrantee
Agency fails to comply with any requirement of this provision or CRS §8-17.5-101 et seq., the contracting State agency,
Institution of Higher Education or political subdivision may terminate this subgrant for breach and, if so terminated, the
Subgrantee Agency shall be liable for damages.
13. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS §24-76.5-101. Subgrantee Agency, if a natural person eighteen
(18)years of age or older,hereby swears and affirms under penalty of perjury that he or she(a)is a citizen or otherwise lawfully
present in the United States pursuant to federal law,(b)shall comply with the provisions of CRS§24-76.5-101 et seq.,and(c)has
produced one form of identification required by CRS §24-76.5-103 prior to the effective date of this subgrant.
B. GRANT REQUIREMENTS
1. FINANCIAL& ADMINISTRATIVE MANAGEMENT
a. The Subgrantee Agency assures that fund accounting, auditing, monitoring, evaluation procedures and such records as
necessary will be maintained to assure adequate internal fiscal controls, proper financial management, efficient
disbursement of funds received, and maintenance of required source documentation for all costs incurred. These
principles must be applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable
expenditures will be permitted.
c. The Subgrantee Agency assures that it will comply with the provisions of the current applicable Administrative Guide of
the Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover every
foreseeable contingency, and the Subgrantee Agency is ultimately responsible for compliance with applicable state and
federal laws,rules and regulations.
2. PAYMENT& REPORTING
a. The Division of Criminal Justice will pay the Subgrantee Agency the reasonable and allowable costs of performance, in
accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award
Amount,as identified on the Statement of Grant Award.
b. The Division's requirements for invoice and cost reporting submissions are contained in the DCJ Form 3 -Cash Request
Procedures,and DCJ Form I-A-Subgrant Financial Report,which are hereby incorporated by reference.
c. The Subgrantee Agency assures that it shall maintain data and information to provide accurate quarterly program
narrative and financial reports to the Division. Said reports shall be provided in such form and contain such data and
information as the Division of Criminal Justice reasonably requires to administer the program.
d. The Subgrantee Agency assures that quarterly financial and narrative reports shall be submitted within 15 days of the end
of each calendar quarter and shall be current and actual.
e. The Subgrantee Agency further assures that final financial and narrative reports shall be submitted on the forms provided
by the Division of Criminal Justice within 45 days of the end date of the subgrant.
f The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award
for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and
objectives, and other modifications which do not change the total amount of the Grant Award. The Division's
requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A,4B, 4C, and 4D, which are
hereby incorporated by reference.
g. The Division may withhold payment in the event the Subgrantee Agency fails to comply with conditions, including all
financial reporting requirements and certifications contained in this grant award.
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee Agency assures that open, competitive procurement procedures will be followed for all purchases under
the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars
(per item,with a useful life of at least one year)must receive prior approval by the Division of Criminal Justice.
b. The Subgrantee Agency assures that no contract or agreement will be made for execution of project activities or
provisions of services (other than purchase of supplies or standard commercial or maintenance services) that is not
incorporated in the approved application or approved in advance by the Division of Criminal Justice.
c. The Subgrantee Agency assures that contractors/vendors who assist the Subgrantee Agency to develop specifications,
requirements, statements of work and/or Request For Proposal for a proposed procurement shall be excluded from
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
February 2010 SPCA Page 4 of 8
bidding or submitting a proposal to compete for the award of such procurement.
d. The Subgrantee Agency assures that where activities supported by this subgrant produce any discovery or invention,
original computer programs,writing,sound recordings,pictorial reproductions,drawing or other graphical representation
and works of any similar nature,the following requirements apply:
i. The Division of Criminal Justice reserves a royalty-free, non-exclusive, and irrevocable license to reproduce,
publish,or otherwise use, and authorize others to use, for Federal government purposes: The copyright in any
work developed under an award or subaward; and 2) Any rights of copyright to which a recipient or
subrecipient purchases ownership with support.
ii. If any program produces patentable items, patent rights, processes or inventions, in the course of work
sponsored by the Federal award or subaward funds, such facts must be promptly and fully reported to the
awarding agency,Division of Criminal Justice. The awarding agency shall determine whether protection on the
invention or discovery shall be sought. The awarding agency will also determine how rights in the invention or
discovery (including rights under any patents issued thereon) shall be allocated and administered in order to
protect the public interest pursuant to published Presidential and government memorandums and guidelines,and
the regulations promulgated by the Department of Commerce in 37 CFR Part 401.
iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published
documents describing projects or programs funded in whole or in part with these grant funds, all Subgrantee
Agencies must clearly:
a) State the percentage of the total cost of the program or project, which will be financed with this grant
money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase-"This project was supported by grant # , issued by the Colorado Division of
Criminal Justice."
e. The Subgrantee Agency may not assign its rights or duties under this grant without the prior written consent of the
Division of Criminal Justice.
4. AUDIT, RECORD-KEEPING,AND MONITORING/INSPECTION
a. The Subgrantee Agency assures that it will procure an audit or financial review, incorporating this subgrant, by an
independent Certified Public Accountant (CPA), licensed to practice in Colorado. If the agency expends more than
$500,000 per year in combined federal funds, a Single Audit must be conducted in accordance with OMB Circular A-
133 (Audits of States, Local Governments, and non-profit organizations). If the agency expends less than $500,000 per
year in combined federal funds, the following policy applies: Agencies with total annual revenue from all sources of
$200,000 or more shall procure a financial audit; a financial review shall not be sufficient to meet this requirement.
Agencies with total annual revenue of less than$200,000 procure either a financial review or financial audit.
i. At such time as the audit or financial review is completed, ONE COPY OF THE REPORT, INCLUDING THE
CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION OF
CRIMINAL JUSTICE for clearance. The audit or financial review incorporating this subgrant must be
completed and received within 12 months of the end of the fiscal years that includes the end date of the grant.
ii. The Subgrantee Agency accepts responsibility for the costs of a financial program audit to be performed by the
Department of Public Safety in the event that the audit report or financial review:
a) does not meet the applicable A-133 or DC) standards;
b) is not submitted in a timely manner;or,
c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any
audit findings.
b. The Subgrantee Agency assures that:
i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the state
fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/2001, the state FY
would be July 1,2001-June 30,2002. The files could be destroyed after 6/30/2009);except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily, then
records must be retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee Agency assures that it will keep copies of all documents, correspondence, and required receipts related
to this subgrant in a separate file bearing the project title and grant number.
d. The Division may periodically request submission of supporting financial and programmatic documentation,
subcontracts,general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk review,
or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the subgrant
agency, and at the location of any collaborating entities, for the same purpose. Subgrantee Agencies will be notified in
advance of any on-site monitoring visit.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application _
February 2010 SPCA Page 5 of 8
e. The Subgrantee Agency assures that the Division of Criminal Justice,Colorado Department of Public Safety, shall have
access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the
Subgrantee Agency and to relevant books and records of subcontractors of the Subgrantee Agency. It is the
responsibility of the Subgrantee Agency to notify any of its project collaborators and subcontractors of these provisions.
f. The Subgrantee Agency assures that signatories of the application and subgrant award and personnel employed through
this subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting
conducted by the Division of Criminal Justice.
5. COLORADO VICTIM RIGHTS ACT
The Subgrantee Agency assures that the application signatories, all staff and all volunteers assigned to the funded project have
read and understand the rights afforded to crime victims pursuant to§24-4.1-302.5 C.R.S.,and the services delineated pursuant to
§§ 24-4.1-303 and 24-4.1-304 C.R.S.,commonly known as the Victim Rights Act,and enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee Agency against goals and performance standards as found in the
application required herein. The Division will provide reasonable assistance to the Subgrantee Agency in the development of
project goals,performance standards and subgrant requirements.Any determination of substandard performance on the part of the
Subgrantee Agency shall be within the discretion of the Division,based upon the Division's review of the terms and conditions of
the Grant Award,the application and project summary,the grant terms and assurances,and the requirements of applicable law.
Substandard performance,as determined by the Division,shall constitute non-compliance,which may result in termination for
cause,or reduction of the Grant Award for cause,as follows:
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for
reduction costs.
ii. If the state reduces the grant amount for cause, it will first give ten (10)days written notice to the Subgrantee
Agency, stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant award
amount will be reduced in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee Agency for
acceptable work or deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause, final payment to the Subgrantee Agency may be withheld at the
discretion of the Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate.
ii. If the grant is terminated for convenience by either the Subgrantee Agency or the state,the Subgrantee Agency
shall be paid the necessary and allowable costs incurred through the date of termination, but not exceeding a
prorated amount based on the number of days of project operation prior to the date of termination.
c. Termination for Cause:
i. The Division may terminate the grant for cause without compensation for termination costs.
ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee
Agency, stating the reasons for termination, steps taken to correct the problems, and the date the subgrant will
be terminated in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee Agency for
acceptable work or deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause, final payment to the Subgrantee Agency may be withheld at the
discretion of the Division until completion of final Division review.
d. Any equipment purchased under this grant would revert,at the option of the Division,to the Division of Criminal Justice
upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special Provisions
and Certified Assurances,(b) Statement of Grant Award;and,(c)the final approved Subgrant Application.
8. DISPUTE RESOLUTION (THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS):
Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the agreement.
Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall be referred to
superior departmental management staff designated by each department. Failing resolution at that level, disputes shall be
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
L _ _ _ 4";
February 2010 r - SPCA Page 6of8
presented to the executive directors of each department for resolution. Failing resolution by the executive directors, the dispute
shall be submitted in writing by both parties to the State Controller,whose decision on the dispute will be final.
C. PROGRAM SPECIFIC REQUIREMENTS
The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special
requirements of law,program requirements,and other administrative requirements which must be passed on to subgrant
award recipients.
I. Right if Privacy for Recipients of Service and Sharing of information.
The prospective Subgrantee Agency certifies,by submission of this proposal,that:
a. Pursuant to Section 223(a)(18)of the Juvenile Justice and Delinquency Prevention Act,procedures have been
established to ensure that this program will not disclose program records containing the identity of individual
juveniles. Exceptions to this requirement are authorization by law;consent of either the juvenile or his/her legal
authorized representative;or justification that otherwise the functions of this title cannot be performed. Under no
circumstances may public project reports or findings contain names of actual juvenile service recipients.
b. Necessary information will be shared appropriately among schools,law enforcement,courts and juvenile-serving
agencies pursuant to the Family Educational Rights and Privacy Act(FERPA)(20 U.S.C. §1232g),as amended by
Improving America's School Act of 1994(IASA). FERPA allows schools to play a vital role in a community's
effort to identify children who are at risk of delinquency and provide services prior to a child's becoming involved
in the juvenile justice system.
c. Necessary information will be shared in accordance with the"Children's Code Records and Information Act," 19-1-
301 et seq.,Colorado Revised Statutes,to balance the best interests of children and the privacy interests of children
and their families with the need to share information among service agencies and the need to protect the public
safety.
2. In addition to the"Termination for Cause"item,6(c)under Grant Requirements above,the subgrant may be suspended
or terminated by the Division of Criminal Justice if the Subgrantee Agency fails to comply with the core requirements of
the Juvenile Justice and Delinquency Prevention Act, 1974,as amended: Deinstitutionalization of Status Offenders,
Section 223 (a)(12)(A); Separation of Juveniles from Incarcerated Adults,Section 223(a)(13);Removal of Juveniles
from Adult Jails and Lockups, Section 223(a)(14);Disproportionate Minority Confinement, Section(a)(23).
3. If the applicant is a state government agency,the submission of this application certifies the applicant agency has
obtained through the state budget process the spending authority and FTE approval,if FTE is requested,required to
accept these state grant dollars. In addition,state agencies applying for these grant funds must enclose in the appendix a
letter or memorandum from the appropriate fiscal officer verifying the applicant's ability to accept these state funds. If
unable to comply with this condition,please contact DCJ prior to the submission of the application.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
February 2010 SPCA Page 7 of 8
D. GENERAL PROVISIONS
1. INDEMNIFICATION.
a. To the extent authorized by law,the Subgrantee Agency shall indemnify,save,and hold harmless the State,its employees and
agents,against any and all claims,damages, liability and court awards including costs,expenses,and attorney fees and related
costs,incurred as a result of any act or omission by the Subgrantee Agency,or its employees,agents,subcontractors,or assignees
pursuant to the terms of this subgrant award.
FOR GRANTS TO STATE AGENCIES AND HIGHER EDUCATION ONLY:
b. A self-insured,Subgrantee state Agency agrees that its Self-Insurance Program shall BE RESPONSIBLE FOR any and all
claims,damages,liability and court awards,including costs,expenses,and attorney fees and related costs, incurred as a result of
any act or omission by the Subgrantee Agency,or its employees,agents,subcontractors,or assignees pursuant to the terms of this
subgrant award.
2. STATEWIDE CONTRACT MANAGEMENT SYSTEM
[This section shall apply when the Effective Date is on or after July 1, 2009 and the maximum amount payable to Subgrantee
hereunder is$100,000 or higher]
By entering into this subgrant, Subgrantee agrees to be governed, and to abide,by the provisions of CRS §24-102-205, §24-102-
206, §24-103-601, §24-103.5-101 and §24-105-102 concerning the monitoring of vendor performance on state contracts and
inclusion of contract performance information in a statewide contract management system.
Subgrantee performance shall be evaluated in accordance with the terms and conditions of this subgrant,State law,including CRS
§24-103,5-101,and State Fiscal Rules,Policies and Guidance.Evaluation of Subgrantee's performance shall be part of the normal
contract administration process and Subgrantee's performance will be systematically recorded in the statewide Contract
Management System. Areas of review shall include, but shall not be limited to quality, cost and timeliness. Collection of
information relevant to the performance of Subgrantee's obligations under this subgrant shall be determined by the specific
requirements of such obligations and shall include factors tailored to match the requirements of the Project Plan of this subgrant.
Such performance information shall be entered into the statewide Contract Management System at intervals established in the
Project Plan and a final review and rating shall be rendered within 30 days of the end of the Subgrant term. Subgrantee shall be
notified following each performance and shall address or correct any identified problem in a timely manner and maintain work
progress.
Should the final performance evaluation determine that the Subgrantee demonstrated a gross failure to meet the performance
measures established under the Project Plan,the Executive Director of the Colorado Department of Personnel and Administration
(Executive Director), upon request by the Colorado Division of Criminal Justice, and showing of good cause, may debar
Subgrantee and prohibit Subgrantee from bidding on future contracts. Subgrantee may contest the final evaluation and result by:
(i) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS §24-105-102(6)), or (ii)
under CRS §24-105-102(6),exercising the debarment protest and appeal rights provided in CRS §§24-109-106, 107, 201 or 202,
which may result in the reversal of the debarment and reinstatement of Subgrantee, by the Executive Director, upon showing of
good cause.
3. The Subgrantee Agency shall comply with all applicable revisions or additional requirements that may be imposed by law and
any future state and federal guidance including clarifications of requirements. Any revisions to such provisions or regulations
shall automatically become a part of these Special Provisions and Certified Assurances, without the necessity of either party
executing any further instrument. The State of Colorado may provide written notification to the Subgrantee Agency of such
revisions,but such notice shall not be a condition precedent to the effectiveness of such revisions.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE JUSTICE AND DELINQUENCY PREVENTION
STATE JUVENILE DIVERSION PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
- - -
February 20/0 SPCA Page 8 of 8 - -
SIGNATURE PAGE->->->TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of proper signatories.)
The Subgrantee Agency and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified Assurances,and are
fully cognizant of their duties and responsibilities for this project. The Subgrantee Agency understands and agrees that any subgrant award received as a result of this
application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal reporting requirements are delegated to the designated
Project Director,who will sign all such reports. This delegation is for purposes of reporting to the Division and for operational ease,and in no way limits the authority and
responsibility of the Authonzed Official. In accordance with the Colorado Revised Statutes 24-72-202.6,information supplied in this application is considered a public
record.
AUTHORIZED OFFICIAL
Name Barbara Kirkmeyer
Position Chair
Agency Weld County Board of Commissioners
Mailing Address PO Box 758
City,State,Zip Greeley, CO 80632
Telephone# (970)-356-4000
Fax# (970)-352-0242
E-mail Address bkirkmeyer@co.weld.co.us
Signature , Date
°91 ? 4 2011
FINANCIAg
Name Barbara Connolly
Position Controller
Agency Weld County Government-Accounting Department
Mailing Address PO Box 758
City,State,Zip Greeley, CO 80632
Telephone# (970)356-4000 X4445
Fax# (970)352-9019
E-mail Address bconnolly@co.weld.co.us
Signature Date- Da
0 Q aQ ateMI 2 4 2011
PROJE RECTOR
Name Kirsta Britton
Position Director, Juvenile Diversion
Agency Weld County District Attorney's Office
Mailing Address PO Box 1167
City,State,Zip Greeley, CO 80632
Telephone# (970)356-4010 X4775
Fax# (970)352-8023
E-mail Address kbritton@co.weld.co.us
Signature t Dae
I i /llll
c)26W- OO77?
Juvenile Diversion Organizational Chart
Chief Deputy District Attorney
Director,
Juvenile
Diversion
Interpreter
•
f-1 fatllin4f 4-=
WELD COUNTY, COLORADO
Job Title: Juvenile Diversion Administrator
Exempt Position
Job Code: 12927
Position #: 177
Pay Grade: 44
Supervisor: Administrative Superior
Department: Office of District Attorney
DESCRIPTION OF WORK
General Statement of Duties: Performs a variety of highly complex administrative, technical and
supervisory work in the operation of the juvenile diversion program involving the exercise of
considerable independent judgment concerning division operations.
Supervision Received: Works under general guidance and direction of an elected official or
designated assistant.
Supervision Exercised: Exercises supervision over the professional,clerical and program staff assigned
to the program.
EXAMPLES OF DUTIES (any one position may not include all of the duties listed nor do the listed
examples include all duties which may be found in positions of this class.)
Directs and coordinates the work of the Juvenile Diversion program. Makes major policy and
procedural decisions that have a significant impact on the program. Performs complex
problem solving.
Prepares statistical reports for a variety of grant programs.
Prepares Juvenile Diversion budget.
Monitors program and financial reports; develops and submits necessary budgetary
information; administers complex program budgets.
Supervises the performance, orientations and training of staff members and volunteers;
reviews and evaluates performance of staff members; counsels staff members on work-
related personnel or program problems.
Assists in the evaluation of programs and their services; develops and initiates major policy
and procedural changes within legal and departmental guidelines; responsible for
developing and writing grant proposals.
Handles unique or complex work related problems or coordination of programs;advises staff
on policy and procedure.
Acts as liaison concerning community service programs to the federal, state, public, or
private agencies and other appropriate parties.
Plans, directs and/or attends appropriate meetings, conferences or workshops.
/- chmut/ s [(629 'f)
Performs related work as required.
•
MINIMUM QUALIFICATIONS
Required Knowledge, Skills and Abilities: Thorough knowledge of the principles, practices and
techniques of social program management. Thorough knowledge of all program areas.
Considerable knowledge of related programs and services. Considerable knowledge of budgeting.
Ability to perform complex problem solving operations. Ability to supervise employees. Ability to
understand and interpret complex regulations and statutes. Ability to communicate effectively orally
and in writing. Ability to establish and maintain effective working relationships with employees,other
agencies and the public.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Bachelor's degree in counseling, psychology or related area with
major course work in public administration and management. Five years of increasingly responsible
job-related administrative duties with at least two years in a supervisory capacity;or any equivalent
combination of education and experience.
LANGUAGE SKILLS: Ability to read, analyze, and interpret common scientific and technical journals,
financial reports, and legal documents. Ability to respond to common inquiries or complaints from
customers, regulatory agencies, or members of the business community.Ability to write speeches and
articles for publication that conform to prescribed style and format. Ability to effectively present
information to top management, public groups, and/or boards of directors.
REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid
conclusions.
PHYSICAL DEMANDS:The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects,
tools, or controls; and reach with hands and arms.Specific vision abilities required by this job include
close vision.
WORK ENVIRONMENT: The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
ifIacivnuI
Weld County District Attorney's
Juvenile Diversion Program
Policies and Procedures
September 2006
Juvenile
a
Community 41 Victim
A tCrchi zit # i[ (Uov A
The Weld County District Attorneys Diversion program will be diverting first-time youthful offenders from
the juvenile justice system ark monitoring youthful offenders whose cases will not be prosecuted. _
It is believed that the sooner a juvenile faces the consequences for their behavior the higher the likelihood
that the behavior may not be repeated in the future. Unfortunately, due to the number of crimes being
committed by juveniles in Weld County which impacts the caseloads among the District Attorney's Office,
the Court, and the Probation Department, the cases are not being resolved timely. It conceivably could
take 6 months to a year before the juvenile is finally sanctioned for their criminal behavior. The goal of the
Diversion Program will be to remove juveniles from the system backlog within a week of contact and issued
appropriate sanctions within three weeks. This will work toward reducing the caseloads within the Court
and the Probation Department so that these agencies can focus on the cases needing more supervision to
protect the community from future harm. By choosing to divert these offenders from the system, the time
between arrest and sanction should be reduced which will enable the system to address issues with the
juvenile and their families more efficiently.
Diversion programs have found that parental support and involvement has had a positive impact on the
juvenile's successful completion. Given this influence, we will be requiring the parent's to participate in the
program. We recognize that the parents or legal guardians did not commit the crime; however, they are a
source of encouragement and support for the juvenile and will remain a part of the juvenile's life after they
have completed the program.
The Diversion Program plans to help educate the community about the Juvenile Justice System and the
important role that they play within the system, educate the juveniles about the harm caused to the
community based on their behavior and the on-going effects their behavior will have on their futures, and
educate the juvenile's parents regarding the impact their involvement with their children's lives impacts
them as adults.
Diversion Candidates:
Diversion participants will be first-time juvenile offenders, ages 10-17, facing misdemeanor or petty
offenses (felonies will be considered only on a case by case basis at the discretion of the Chief Deputy
District Attorney); probable cause exists that a crime has been committed and is legally sufficient for the
filing of criminal charges. The juveniles will acknowledge and accept their responsibility for the criminal act.
Case specific considerations include: the number of pending cases at the time of referral, the number of
pending charges within the complaint, the juvenile or family history of system involvement, school
attendance/performance/discipline issues, lack of responsibility, if a weapon, domestic violence, or sexual
undertones with regards to the referring offense, level of gang involvement, or the juvenile refuses to
cooperate or is hostile toward the victim or diversion staff.
Philosophically, diversion candidates are on the lower tier of juvenile delinquency. These kids, for whatever
reason, committed a minor offense that was according to collateral sources"out of character"for this
juvenile. By diverting these juveniles from court, which would have consumed additional resources within
the District Attorney's Office, the Court, and the Probation Department, we are keeping them from draining
community resources as provided by the local government agencies and steering them toward other
community programs for counseling or guidance. These are not kids or families that require a lengthy or
involved case plan, they might benefit from the listening and advice from a case manager, or the
�! Wirt)
encouragement to get involved with community resources, but they do not require intense involvement or
activities typically reserved_for the higher tiers of juvenile delinquency.
There is reason to believe that exposing these kids to other kids already experienced in the system would
cause greater harm to the diversion kids by broadening their knowledge of criminal activity and possibly
encouraging friendships that may not be advantageous for their futures. The diversion program will be
providing, or contracting with outside agencies to provide, opportunities for the kids and their families to
participate in educational programming to enhance their futures individually and as a family to eliminate the
program from setting up the diversion kids to be in situations that would expose them to further negative
influences.
Monitoring Candidates:
Monitoring participants will be those juveniles that have been accused of a crime, but the case will not be
filed in the court system. The juvenile or the juvenile's family may benefit from intervention and a referral to
community agencies to help prevent another criminal act.
If after reviewing the file, the juvenile or the juvenile's family is involved with other community agencies, we
will not initiate contact. If we do not contact the family for an appointment and the juvenile has not yet been
to court for other criminal involvement, a letter will be sent informing them of the no file decision.
Diversion Program Specifics:
The juvenile's involvement with the Diversion Program will be limited to 90 days. The juvenile will have this
time to complete the assigned tasks and move on from this experience in a positive manner. An extension
of this deadline will only be granted on a case by case basis depending on the circumstances. If the
juvenile completes the tasks prior to the deadline, the case will be monitored for continued compliance.
Should the diversion participant fail to complete the agreement, the case will be returned to the Chief
Deputy District Attorney for prosecution. If the monitoring participant fails to complete the program, the
failure will be documented and the juvenile's consideration for diversion may be compromised, should they
be arrested or charged in the future.
- c( (rove
DIVERSION INTAKE PROCESS:
the juvenile has been arrested or contacted by local law enforcement for having committed a criminal
offense. The juvenile was either taken to the assessment center or released to the custody of their parents
or legal guardians. Once the criminal case is filed with the District Attorney's Office, the Chief Deputy
and/or Diversion Director will assess the juvenile's eligibility for the diversion program. The case will be
entered into the database for statistical purposes by the Director.
The Director will verify with the school district that the juvenile is or is not enrolled in school and obtain
details of their attendance, performance, and disciplinary issues. If there is an identifiable victim where
restitution may be an issue, the Director or Case Manager will contact the victim and determine the amount
of loss. The Director will check Tiburon/ICON for additional criminal activity and other agencies that do not
use this database and/or local municipal courts. If preliminary review reveals that the juvenile is still an
appropriate candidate for consideration, a letter will be sent to the juvenile and their parent or legal
guardian, a copy will be placed in the file, requesting that they report for the initial interview within two
weeks.
The file will be given to the CM; upon receipt the CM will review the file and circumstances of the juvenile's
offense conduct. The CM will complete the checklist. All case activities by the Director and the Case
Manager will be documented within the file until a computer program is in use.
Upon arrival, the juvenile and their parent or legal guardian will be asked to complete an intake
questionnaire, read and sign the Advisement and Participant Agreement. The parent/legal guardian will be
interviewed first, the program will be explained, and their willingness to participate will be evaluated.
Once the juvenile has completed their questionnaire, the juvenile will be interviewed with or without the
parent or legal guardian. If interviewed separately both the parent or legal guardian and the juvenile will be
brought in together to discuss the juvenile's criminal behavior, and the potential sanctions for the behavior.
The Case Manager will staff the case with the Director prior to acceptance into the Diversion program,
either immediately following the interview before the family leaves the office or following the departure of
the family. If accepted following departure, the CM will contact the family and schedule another
appointment within one week of the initial appointment. Sanctions will be determined by the Director
and/or the CM during the staffing.
All services and sanctions must reflect a balanced and restorative justice approach while addressing the
needs of the juvenile, the victim, and the community. The protection of the victim and the public will be
considered.
Standard sanctions or tasks that will be assigned by the Director or Case Manager to address the criminal
behavior include:
• The juvenile must answer truthfully all inquires by the Case Manager.
• The juvenile must promptly report any police contact or change in residence and phone number
immediately.
• The juvenile must follow the rules of the home.
4*q (tori f)
• The juvenile must attend school regularly (unless excused) and follow the rules and policies of
the School District; which includes obtaining and maintaining passing grades. If not enrolled, in
school, the juvenile will be required to participate in educational programming to obtain a GED.
• The juvenile, if over the age of 16, shall be employed part-time with a verifiable employer. If not
enrolled in school, the juvenile will be required to work full-time.
Additional sanctions or tasks that may be assigned by the Director or Case Manager:
• Useful community service/Structured recreation hours: No more than 50 hours will be
assigned. Hours are to be done without interference with educational programming. The
location or program may be designated by the Case Manager.
• Referral to a community agency for services at the expense of the juvenile or parent/legal
guardian: substance abuse testing and/or treatment, mental health treatment,job service,
Partners, Department of Social Services, etc.
• Educational programming provided by the Diversion Program.
• Payment of restitution.
• Payment of program fees.
• Completion of an essay regarding a future ambition.
• Completion of any other program or project that may enhance a juvenile's strength or talent.
• Research paper regarding college entrance exams, requirements, funding sources, and how a
criminal record affects same.
• Essay addressing what Community means to them.
• Research paper regarding job opportunities for those with or without a high school diploma, if a
college degree makes a difference. Juvenile will include a budget with the income potential of
each and expenses associated with same.
• Any other sanction that can be individualized for the juvenile that would promote a positive
project and encourage continued success.
Once all paperwork has been completed, place the documents with original signatures in the file. Copies of
all documents can be given to the parents or legal guardians, a copy of the agreement will be provided to
every juvenile and their parent or guardian. Referrals to community agencies will be done at this time.
If not accepted at the time of the interview, after further investigation, if the case is rejected the file will be
returned to the Director. The Director will prepare a memo to the CDDA detailing the reason for rejection
and request the filing of formal charges. The Director will contact the juvenile and their parent or guardian
of the decision to deny them for the program either by phone or mail within a week of the initial interview.
CASE MANAGEMENT
After the agreement has been signed, follow up with the family will be done within a few days to verify that
all referrals have been initiated by the juvenile or parent/legal guardian. This follow up may be done in
person at the juvenile's school, at home, or by telephone. Continued contact with the juvenile and their
parents/legal guardians will be done on a case by case basis as needed to complete the agreement. If
additional issues arise with regards to the juvenile or family during the program, an amended agreement
may need to be signed by the parties and the appropriate referrals made. At the 30-day review date, if the
Case Manager has not heard from the juvenile or the parent/legal guardian, the Case Manager will contact
( (on 'T)
the juvenile and/or the parent/legal guardian, to check on the progress of task completion. The Case
Manager will contact the juvenile's school and verify their attendance and disciplinary record as well as any
other referral agency the juvenile was instructed to contact. Community contacts may be done in person,
by telephone or Internet.
If the juvenile is not working toward the completion of the tasks, the Case Manager will staff the case with
the Director and a plan will be determined. This plan may include an office appointment with the juvenile
and their parent/legal guardian, the issuance of additional sanctions, or the file's return to the CDDA for
prosecution.
It will be the responsibility of the juvenile and their parents/legal guardians to provide the appropriate
documentation upon completion of the tasks. If the juvenile fails to cooperate with the diversion agreement,
the Director will return the case to the Chief Deputy District Attorney for the filing of formal charges. The
District Attorney and the Court will be provided with a memo outlining the details of the agreement and what
if any of the tasks were completed. The Director will appear in Court with the Deputy District Attorney when
appropriate to address the juvenile's failure to comply with the agreement.
Successful Completion:
When all tasks are completed within the 90 days and there are no further issues or concerns, a letter will be
sent to the juvenile and their parents/legal guardians and the case will be closed or dismissed depending
on the program. The mailing will include the expungement advisement and program evaluations for the
juvenile and the parent/legal guardian to complete and return in an enclosed self addressed stamped
envelope.
The Director will complete the data entry and the file will be placed in the closed file drawer. The file will
be destroyed in two years and the juvenile has turned 18 or 21 unless funding sources require longer
retention.
Unsuccessful Completion or Rejected for the Program:
If the juvenile fails to complete the tasks of the DIVERSION agreement, due to the Case Manager's
detailed notes, the Director will prepare a memo to the Chief Deputy District Attorney and a letter to the
juvenile and their parents/legal guardians. The memo to the District Attorney will include the agreement
details, the attempts by the Case Manager to get the juvenile to come into compliance, and what if any
tasks were completed. The file will be returned for the filing of formal charges. The letter to the juvenile
and their parents/legal guardians will include how the juvenile failed to comply with the Agreement, how we
attempted to work with the juvenile to regain compliance, and may include a promise to appear in Court
based on this failure to comply. The Director will attend the subsequent Court hearing.
If the juvenile fails to complete the tasks of the MONITORING agreement, the case will be handled similar
to that of the juvenile who fails to comply with the diversion agreement with the exception of the subsequent
filing of criminal charges. If the juvenile fails to complete the monitoring agreement, the case file will be
noted accordingly. Should the juvenile be contacted or arrested in the future, their eligibility for the
diversion program may be compromised.
*cf ((or '-F)
The Director will make a copy of the file prior to the return of the physical file to the Chief Deputy Attorney,
data entry will be done and the file placed in the closed file drawer. The file received by the CDDA will NOT
include any Program documents except the memorandum addressed to the CDDA. The file will be
destroyed in two years and the juvenile has turned 18 or 21 unless funding sources require longer
retention.
•
• EOM Thai
Release of Information
Juvenile=_ __---- �` Date of birth -
give my permission for the Nineteenth Judicial District Attorney's Office, Delin9uency Diversion
Program to contact the agencies checked below to obtain and share information which will be used for case
management purposes only:
✓ The District Attorney's Office
✓ Weld County Juvenile Court and Juvenile Probation
✓ The Youth and Family Connections Program (formerly JAC)
✓ The School District:— —
✓ Parents/Guardians/Custodians
Mental health Treatment Provider:
Weld County Department of Social Services:
Community (Service Agency:
Weld County Partners
Substance Abuse Treatment/Testing Agency: - -
Saturday morning class educators
Interpreter: Stephanie Murley_ —
Guardian Ad Litem: --
other: --
This Release of Information will expire upon my completion of the Diversion Agreement or six months from
the date signed.
Date
Juvenile
Parent/Legal Guardian/Custodian Date
Diversion Case Manager Date
Manage RegistrationsA-87;vin i
�O Page 1 of I
Manage Registrations
Welcome Barbara
CCR registrations linked to your account
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COUNTY OF valid until 03/16/201 L
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AnACin rrw-i F I D
OFSplp
4w 3 90 - - _- DEPARTMENT QF PROBATION SERVICES
v). r ;p, Nineteenth Judicial District: Serving Weld County
�Q rG A' Kevin Nelan, Chief Probation Officer
ig76
Adult&Juvenile Probation Weld County Alcohol Unit
934 Ninth Avenue 934 Ninth Avenue
Greeley, CO 80631 Greeley, CO 80631
(970)392-4589 (970)392-4588
(970)351-8695[fax] (970)351-8695[fax]
January 13, 2011
This letter is on behalf of the of the Weld County District Attorney's office Diversion
program. I continue to be an advocate for this program. I have been an employee of the
Colorado Judicial Department for the last twenty one years and this program has been one of the
most successful programs that I have worked with over that period of time. This program is very
important to the 19m Judicial District and most importantly to the probation department in this
District..
Not only do probation caseloads continue to rise in this Judicial District, but some of the
crimes have become more serious in nature and at times our probation officer's caseloads have
reached the point in which they border on the unmanageable. This Diversion program diverts
many of the lower risk youth from reaching our department so that we can concentrate on
supervising the higher risk delinquent youth. Diversion is able to work with many of these
juveniles who with some guidance, supervision and educational programming can avoid
returning to the Judicial system altogether.
The statistics have shown how successful this program continues to be here in Weld
County. Over the last twelve months this program has diverted 100 juveniles in the pre-
adjudication phase and 100% of those youth successfully completed the program. In 2009 112
youth of the 115 supervised successfully completed the program. They currently are supervising
40 juveniles. Additionally, they supervised sixty one cases on unsupervised probation, which
only two were returned to court for further action. Most remarkably since 2005 only 4% of the
juveniles completing the program have committed new law violations at the six month, one year,
and two years marks.
I have been very impressed with the 191h Judicial Districts' Diversion program. The
success of this program gives us the opportunity to be more successful as well as the juveniles
who enter and complete their program. I enthusiastically support this program.
Sincerely,
1
Kevin A. Nelan
Chief Probation Officer
19th Judicial District
AI-bait/He/if =ll
° STATE OF COLORADO
WELD COUNTY COMBINED COURTS
Nineteenth Judicial District
o -
Rebecca Koppes Conway, District Court Magistrate
January 19,2011
To Whom It May Concern:
I am writing as the judicial officer who hears almost all juvenile delinquency and
truancy matters in this district. This reflects a docket with over 1100 new filings a year
with supervision of approximately 500 juveniles who have been sentenced on the
delinquency docket in addition to the truancy docket of over 500 cases.
It is my belief that we owe extra time and attention to our young people in
programs that are effective both in results with juveniles but in balance with the costs
incurred. The program that I am recommending to you today is the diversion program
currently run by the Weld District Attorney which has shown that it is effective as well as
efficient.
My recommendation for funding is based on my opinion that this program has been
an outstanding success with delinquency cases as measured by the objective standards
which I have reviewed and by my observation. Success means a lack of recidivism
experienced with juveniles who enter the program after a period of documented supervision
by the district attorney case manager with respect to requirements agreed upon by the
court, probation and the district attorney as well as the juvenile and parent. The program
meets the individual needs of the young person involved as well as the needs of the
community by requiring the juvenile to remain law abiding,engage in an appropriate
educational program with good attendance,any other agreed treatment and useful public
service
Diversion provides the opportunity for juveniles alleged to have committed a crime
to be accountable in a quicker manner than through the court process. It also allows the
juvenile to understand that there are consequences to their behavior.
In addition to the juvenile who enters into an informal agreement and in
cooperation with the probation department, and upon agreement of the court and the
district attorney,juveniles who may not have made it to the diversion program because of
communication issues are managed as well on a modified unsupervised probation by the
diversion case manager. This allows the proper level of supervision and allows the juvenile
to take advantage of the program when circumstances deem it appropriate. Thus, it saves
time and resources for the court, probation and the juvenile and parent while providing an
appropriate level of supervision.
This program is vita! and needs to be sustained at present or increased levels of
funding to meet the needs of our community. I would urge your continued support.
Yours,( truly,
Rebecca A. Koppes onway
Division 14, 915 Tenth Avenue, Post Office Box 2038,Greeley,Colorado 80632-0138
Phone: (970)351-7300 x5640
nttp://vAvw.courtsstate.co.us/Courts/DistrictlIndex cfm/District_I D/19
January 24,2011
ypUTH&FAM t) L Colorado Division of Criminal Justice
NN�n°�N� •
700 Kipling Street,Ste. 1000
Pothwtn a wtmennfp:
for Success Denver,CO 80215
l9s Judicial District
To Whom It May Concern:
Board of County Commissioners-
Weld County I want to express Youth&Family Connections'support for the Weld County District Attorney's
Office and their Juvenile Diversion Program's request for Department of Criminal Justice
Centennial Board of Cooperative Diversion funding!
Education(BOCES)
In 2005,Weld County Commissioners and key partners formed the Weld County HB04-1451
City of Greeley Collaborative Management Program. Today,through Youth&Family Connections,this
collaborative lives on! One of our foundational goals is to reduce juvenile recidivism
District Attorney—19s Judicial throughout Weld County.
District
We have seen firsthand,the benefits of working collaboratively and how services and support
Division of Youth Corrections provided by the"TOPS"Day Report Center and Intensive Court Supervision Project can help
our youth to succeed and move on from the juvenile justice system. The Weld County Juvenile
Families,Youth and Children(FYC) Diversion Program has also proven to be a positive collaborative ally in reducing juvenile
Commission recidivism!
Frederick Police Department Over the past five years,Juvenile Diversion has been able to keep more than 603 youth from
entering or moving deeply into the juvenile justice system. Additionally,96%of all youth
Greeley-Evans School District#6 completing the diversion program have not re-offending at the 6 month, 1 year and 2 year
marks!
Northeast Behavioral Health
Once again, I want to emphasize my commitment on behalf of Youth&Family Connections for
North Range Behavioral Health this project. Together we can continue to strengthen our collaborative efforts and expand the
integrated resources needed by Weld County and Colorado's Youth!
Probation Department—19s Judicial
District Sincerely,
Signal Behavioral Health
Organization
Ke D. Schramm
United Way of Weld County Director of Collaborative Management& Planning
Weld County Chiefs of Police
Association
Weld County Department of Human
Services
Weld County Public Health and
Environment
Weld County School District RE-I
Richard Bands
Ed Clark
2833 W. loll] SDRGF_T • GREF.I.FY, COLORADO • 80634
PHONE. 9]0-351-5460 • FAX: 970-351-5484
00 W_YOU I H ANU I'A M IL YCON N LC-I O N S.n RG
Weld County Colorado
Job Description
Job Title: Juvenile Diversion Interpreter
Exempt (Y/N): No
SALARY LEVEL: Grade 09
SUPERVISOR: Office Manager or Manager/Coordinator
PREPARED BY: Human Resources Date: 2011
SUMMARY: Performs a variety of clerical duties requiring confidentiality and some exercise of
independent judgment.
Supervision Received: Works under general supervision of professional,technical or administrative
superior.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned. To perform
this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions. Other duties may be assigned.
EXAMPLES OF DUTIES
• Responds to telephone calls from potential clients.
• Schedule appointments with potential diversion clients.
• Interprets during intake appointments for the Director/Case Manager and monolingual
Spanish speaking families.
• Coordinate scheduling for Spanish speaking appointments.
• Communicate correspondence with Spanish speaking families.
• Translate complex legal terms into Spanish.
• Operates correspondence with Spanish speaking families.
• Performs related work as required.
QUALIFICATION REQUIREMENTS: To perform this job successfully,an individual must be
able to perform each essential duty satisfactorily.The requirements listed below are representative of
the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
MINIMUM QUALIFICATIONS: Considerable knowledge of spelling,punctuation and grammar,
office practices and procedures; skill in operation of office equipment,including personal computer,
calculator, etc.
Ability to learn technical terminology; to compose letters and materials using some exercise of
independent judgment; to follow verbal and written instructions; to communicate effectively
verbally and in writing; and to establish and maintain effective working relationships with
employees, agencies and the public.
Ability to read and write Spanish in a proficient manner. Ability to interpret and translate complex
legal terms between English and Spanish. Bilingual required.
Education: High school graduation or equivalent with course work in general office procedures and
technical terminology as it relates to the position.
Experience: Two years experience in a position in an office setting or one year experience
equivalent to an Office Technician I.
OR
Any equivalent combination of education and experience.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job.Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger,
handle,or feel objects,tools,or controls.The employee frequently is required to sit and talk or hear.
The employee is occasionally required to reach, stand; walk; climb or balance; and stoop, kneel,
crouch, or crawl.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required
by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job.Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
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