HomeMy WebLinkAbout20113004.tiff RESOLUTION
RE: APPROVE COMMUNITY DEVELOPMENT BLOCK GRANTS PROGRAM
APPLICATION FOR ESPANOLA SUBDIVISION PROJECT AND AUTHORIZE CHAIR
TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Community Development Block
Grants Program Application for the Espanola Subdivision Project from the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Public Works, to the Colorado Department of Local Affairs,
commencing upon full execution, with further terms and conditions being as stated in said
application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Community Development Block Grants Program Application for
the Espanola Subdivision Project from the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Public
Works, to the Colorado Department of Local Affairs, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 21st day of November, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: c 2J 4 - 7/),( Z/,'mot
Barbara KirkmeyeV, Chair
Weld County Clerk to the Board
wJ an P. Conj ay, Pro-Tem
BY: y (/
Deputy C rk to the Boar 1861 A F.
/` F. Garcia
AP-PR�O�/E �j TO FORM: et"-- `
��
David E. Long
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�,,C': ty Attorney (fl � �c rz oAC.K.
Dougl s Rademac er
Date of signature: 1; -
3 of .% 4O j- . REI coy-Gl 2011-3004
H - al - II EG0064
1861 - 2011MEMORANDUM
TO: Board of County Commissioners
W E L o C O U N T Y DATE: November 21, 2011
FROM: Elizabeth Relford, Transportation Planner
SUBJECT: CDBG Application— Espanola Subd.
Since 1983, The Department of Local Affairs (DOLA) has administered the Community
Development Block Grant (CDBG) program for the State to non-entitlement areas.
CDBG is a federal program that provides grants for housing, public facilities and
business-assistance projects that primarily benefit low- or moderate-income persons or
eliminate slums or blight.
A critical factor for qualification of a CDBG application is having more than 51% of the
residents categorized as low and moderate income (LMI) persons. The Espanola
Subdivision, as known as the Spanish Colony more than exceeds this condition with
89.6% of the residents being LMI, and therefore, the Public Works Department is
requesting the BOCC to apply for CDBG funding to construct drainage infrastructure and
concrete pave the roads.
Public Works has been spent the past few months meeting with residents and analyzing
the neighborhood's infrastructure needs. Espanola Subdivision was started in 1924 by
the Great Western Sugar Company (platted in 1929) as a colony for its Hispanic
laborers. Espanola Subdivision is located south of O Street and west of N. 25th Avenue.
The purpose of the grant is to revitalize this eighty year old subdivision with road and
drainage improvements. The total project cost is estimated to be $625,250. The grant
request is for $500,000 with the County matching $125,250. The proposal application is
attached.
Staff recommends authorization of signature on the CDBG application for Espanola
Subdivision. I am available at your convenience to further discuss this matter.
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Revised 11/2009
STATE OF COLORADO #
(For Use by State)
Community Development Block Grants Program
APPLICATION
For Public Facilities & Community Development Projects
A. GENERAL AND SUMMARY INFORMATION
1. Name/Title of Proposed Project: Espanola Subdivision -Weld County, Colorado
2. Applicant: Weld County. Colorado
(In the case of a multi-jurisdictional application,list the name of the lead"municipality or county).
In the case of a multi-jurisdictional application, names of other directly participating municipalities and counties:
If applying on behalf of another entity, name of that entity:
3. Chief Elected Official (In the case of a multi-jurisdictional application, chief elected official of the "lead" municipality or
county):
Name: Weld County Commissioner, Barbara Kirkmever Title: Chair
Mailing Address: 1150 O Street, Greeley, CO 80631 Phone: 970-356-4000 x4205
FAX Number: 970-352-0242 E-Mail Address: bkirkmever(a)co.weld.co.us
4. Designated Contact Person for the Application:
Name: Monica Mika Title: Director of Administrative Services
Mailing Address: 1150 O Street, Greeley, CO 80631 Phone: 970-356-4000 x4210
FAX Number: 970-352-0242 E-Mail Address: mmikaaco.weld.co.us
5. Amount of CDBG Funds Requested: $500,000 DUNS#; 0757579550000
6. Brief Description of Proposed Project„0owordsorless): (Attach a map showing the location of the project.)
Weld County requests funding to assist in a community effort to revitalize Espanola Subdivision. Espanola
Subdivision was started in 1924 by Great Western Sugar Company(platted in 1929)as a colony for its Hispanic
laborers, commonly referred to today as Spanish Colony. While the housing has evolved over the years, the
infrastructure has not. This subdivision lies on the cusp of Greeley, which provides water, sewer, and fire
services,but not other urban amenities. Weld County's assistance in this effort would be to concrete pave all the
roads with inverted crowns and construct drainage improvements. This property is close in proximity to the
Poudre River flood plain and needs drainage infrastructure to mitigate flooding and stagnant water issues. In
addition,the residents are joining forces to clean up their properties and help develop a park south of M Street.
This project would construct road and drainage improvements along N.25th Ave.,N 25th Ave.Ct,N.26th Ave,M and
N Streets, please refer to the attached vicinity map.
2011-3004
Page 1 of 9
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7. If more than one application, Local Priority*: 1 of 1
*Relative to other applications(e.g. 1 of 2, 2 of 4, etc.)
B. BUDGET& INFORMATION
1. Project Budget& Funding Sources
Project Funding
Total State Other Funds Requested or Committed
Cost CDBG
Amount Source Status*
PROJECT ACTIVITIES(list) $625,250 $500,000 $125,250 County Committed
Road and Drainage Improvements
*(e.g.,committed,in application stage,etc.)
TOTAL $625,250 $500,000 $125,250 County Committed
(cash match)
2. Financial Information
Provide for all municipalities and counties directly participating in the application and for any entity on whose behalf the
application is being submitted: Attach additional sheets if necessary.
Entity Name Entity Name Entity Name
a. Assessed Valuation (Year 2009) Weld County
b: Mill Levy 16.804
c. Overlapping Mill Levy*- (R&B Mill Levy) 1.275/$7,354,938
d. Sales Tax Rate (%)/Annual Revenue 0/0
e. Long-Term Debt, by Type/Amount 0/0 / /
f. Annual Budget**(General Fund)
Total (Year 2010 ) $192.106.945
Carry Forward (as of 1/1/2010 ) $50.421.561
*Sum of mill levies of overlapping jurisdictions(e.g.,sum of levies of municipality,school district,etc.).
"For fund most relevant to application(e.g.,General Fund for housing applications,Sewer Fund for sewer applications,etc.).
Page 3 of 9
g. Water"'
Tap Fee
Avg.Monthly User Charges'•"
Number of Taps Served by Applicant
Fund Carry Forward(as of 1111
h. Sewer*"
Tap Fee
Avg.Monthly User Charge""
Number of Taps Served by Applicant
Fund Carry Forward(as of 1111
"'Not required if not relevant to application(e.g.,not required for housing rehabilitation applications).
""Divide sum of monthly residential revenues by number of residential taps served.
C. PROJECT JUSTIFICATION -NATIONAL OBJECTIVES AND BENEFIT TO LOW/MODERATE INCOME PERSONS
1. Complete the following table relating to"national objectives and benefit to low/moderate income persons".
National Objectives Choose Persons That Activity Will Serve Directly
One for Each Activity
Descriptive Title of Proposed L/M Slum Urgent Total Number of Percent
Project Activity Income Blight Need Number Low/Mod Low/Mod
Benefit of Income Income
_Persons Persons Persons
Espanola Subdivision 128 115 89.6%
Improvements
'If a proposed project activity is being undertaken to address the"prevention or elimination of slums or blight,"rigorous requirements
described in Appendix E of the"Program Guidelines"must be met.
"If a proposed project activity is being undertaken to address an"urgent need"rather than to benefit low and moderate income families or to
prevent or eliminate slums or blight,the applicant must attach a certification stating that the proposed activity is designed to meet other
community development needs that have arisen during the preceding 12-month period and have a particular urgency because existing
conditions pose a serious and immediate threat to the health or welfare of the community,and that other financial resources are not available
to meet such needs.
2. Describe how the estimates of low and moderate-income persons were arrived at? Attach supporting
documentation. (Whenever possible, census data should be used in "area-wide benefit" projects to document
benefits to low/moderate income persons. Income surveys should only be used in rare circumstances and only
with prior approval from the Department. If you are considering conducting an income survey, please contact
Barbara Mason at(303) 866-3120 for information on the HUD-required methodology.)
According to the State Demographers office,the Census data for Tract 13 identified 40.1%of the population as
low and moderate income persons. However, Weld County believed this data was not reflective of the current
economic status of the residents in the subdivision. Therefore, Weld County requested the opportunity to
conduct a low/mod income survey. Due to the high number of Spanish speaking only residents,Weld County
used a combined survey effort of mail and door-to-door interviews. First,a neighborhood meeting was conducted
to let the subdivision know they would be receiving an income survey by mail. Those addresses not returned
were followed up by a door-to-door visit until 100%of the surveys had been returned. Prior to the door-to-door
visits,another neighborhood meeting was conducted to let residents know we would be visiting their homes in
person. It was originally thought the subdivision consisted of 48 households,but during the door-to-door survey
it became evident at least five addresses were vacant parcels or unoccupied/bank owned single-family dwellings.
Of the existing residents, all surveys were returned to generate an area-wide benefit percentage. The survey
results identified 89.6%of the subdivision being low and moderate income persons.
Page 4 of 9
3. If the proposed project includes a local selection process of beneficiaries(e.g., housing rehabilitation),what local
procedures will be used to ensure that:a)benefits projected to be provided to low-and moderate-income persons will
actually be realized by such persons?b)beneficiaries will be selected through an open and equitable process?and c)
greatest needs are addressed?
N/A
D. OTHER PROJECT INFORMATION
1. Why is the project needed? What are the specific goals of the project?
The project need and goals are one in the same,which is to revitalize the more than eighty year old subdivision with
drainage infrastructure,which currently doesn't exist and construct new concrete paved roads. This subdivision was
platted prior to current subdivision regulations and therefore,the County was not able to require the conventional
developer's agreements typically associated with subdivision improvements.
Every resident in the subdivision would benefit from this project and it would improve the entire neighborhoods
quality of life. This community is so committed to their neighborhood that last year they voluntarily collected money
to pay taxes on a parcel of land to the south of their subdivision to avoid having it go to tax sale. The residents want
to acquire this abandoned parcel,so they can build a park. The residents care about their subdivision and came to
Public Works to discuss the options and opportunities to improve the area. This level of community involvement is
why the project will be so successful.
The three main goals of this project are to 1) remove heavily deteriorated existing road asphalt, install drainage
improvements to safely convey storm water to the river; 2) Construct concrete paved inverted crown road cross
sections within the existing 30' subdivision rights-of-way; and 3)Assist the residents in organizing volunteers to
design and develop a pocket park on the parcel to the south of the subdivision. Please refer to the attached pictures.
2. How were the cost estimates arrived at? Have preliminary architectural/engineering studies been completed? What
additional design work must still be completed? Use the "Physical Improvements Cost Estimate Worksheet"
attached at the end of this section,for projects involving structures other than single-family housing.)
The preliminary cost estimates were developed by the County Engineer,David Bauer,P.E. The most cost efficient use
of the money would be an in-house design of the public infrastructure and then have the County contract
construction of the improvements.
Have you included Davis-Bacon wage rates in preparation of your cost estimates? Yes X No_
If no, why not?
Yes,the intent of this project is design the project in-house and contract construction of the improvements.
3. Describe any in-kind contributions by type and value in support of this project.
Public Works would design the project and contract the construction.
Was the cash value of the in-kind contributions calculated into the Project Budget(6.1.)? Yes No X
4. Why can't the project be funded locally?
Weld County recognizes the importance of assisting community efforts with improvements to this area;however,due
to current funding availability,Weld County cannot solely fund this project. Grant funds would allow Weld County to
construct the entire project in one phase, which would save recurring costs from phasing and equipment
mobilization.
Page 5 of 9
a. What other funding alternatives have been explored?
Weld County looked into the possibility of a street improvement district(SID), but determined it was economically
unfeasible for this subdivision to incur, especially in light of the depressed property values.
b. Did the applicant jurisdiction take the full property tax revenue increase in the current
budget year? Yes_No X
5. In the space provided,describe local commitment to the project,including local fees or regulations altered to ensure project
success, local taxing efforts to address continuing development and maintenance needs, and local citizen support.
As previously mentioned,this project is a grass roots effort started by the neighborhood residents in 2009 with a
"Community Clean-up Day." All the residents worked together on cleaning up their properties,which lead to the
discussion of no nearby open space for the children to play. The streets are very narrow due to the subdivision
being platted in the late 1920's,so the children do not have a safe location to play away from vehicular traffic. The
attached pictures show the close proximity of the homes in relation to the road and the existing condition of the
streets.
Weld County is committing $125,000 to the project, as well as long term maintenance costs for the
subdivision.
6. If the project is funded, what on-going operational obligations will be incurred?
The on-going operational obligations will be minimal. By mitigating potential flooding and using concrete to pave
the roads, potential future maintenance and operational issues will be significantly reduced. The roads will be
included into Weld County's pavement management system and will be maintained accordingly through Public
Works general fund maintenance dollars.
a. What is the applicant's plan for addressing these costs?
These costs will be absorbed by the Operations Division as part of routine maintenance.
b. When do you expect the project to start? Mav 2012 When will it be completed? September 2012
7. If the proposed project is a day care,senior center or similar development project which requires operating revenues,
attach a detailed budget showing operating revenues and expenses. N/A
8. Identify any capital improvements, service, facility, or other plan in which this project has been identified, as a
community need.
a. Does the applicant have a capital improvements program? Yes X No_
Yes,but the CIP is typically associated with capacity expansion for county road improvements and this project is
considered more of a long term maintenance project located within an existing subdivision.
9. Will the proposed project involve the acquisition of any land or buildings? Yes_No X
a. If the project involves the acquisition of a structure, what is its age and address?
b. Has the Fair Market Value of the property been established? Yes—No X
(If yes, how has it been established?)
c. Has the seller/owner been notified of the Fair Market Value? Yes No X
—
Page 6 of 9
d. If negotiations fail, do you intend to acquire by the use of eminent domain? Yes No X
10. Will the proposed project directly result in permanent, involuntary displacement? Yes No X
If yes:
a) Are the displacees considered Low Income families or individuals? Yes_No X
b) What steps have been taken to minimize displacement? N/A
c) What assistance/benefits will be provided to displacees? N/A
11. Will the proposed project result in the demolition of or change the use of any existing
Low Income housing units? Yes No X
If yes,what plans have been developed to replace the units and ensure that they stay at or below"Fair Market Rent"
for 10 years?
12. Indicate below whether any of the proposed project activities:
a. Will be undertaken in flood hazard areas? List floodplain maps/studies reviewed
in reaching this conclusion? See attached map Yes X No
b. Will be undertaken in geological hazard areas, or affect historical, archeological
or cultural resources? Yes No X
c. Involve housing or noise-sensitive facilities(e.g.,senior center)located within 1,000
feet of a major highway, 3,000 feet of a railroad, 15 miles of a commercial airport or
near some other major noise source? Yes No X
d. Will be undertaken within one-mile of above-ground storage tanks, transmission
pipelines or loading facilities for explosive or fire-prone substances? Yes No X
e. Will be undertaken near commercial airports or military airfields? Yes No X
If yes to any of the above, what alternatives have been considered? How do you plan to mitigate the effect?
To the best of my knowledge and belief, statements and date in this application, including the required Applicant
Statement of Assurances and Certifications and the attached tables and other documentation,are true and correct and
its submission has been duly authorized by the governing body of the applicant/lead jurisdiction and other
participating jurisdictions.
gnature, Chief ected Official Signature, Chief Elected Official* Signature, Chief Elected Official*
Barbara Kirkmeyer
Name(typed or printed) Name(typed or printed) Name (typed or printed)
Chair, Board of Weld County
Title Commissioners Title Title
NOV 2 12011
Date Date Date
*Additional signatures are required only in the case of"multi-jurisdictional"applications. If this is a multi-Jurisdictional application,the Chief
Elected Official of each municipality and county participating in the application must sign.
Page 7 of 9
as//- 3aVy
PHYSICAL IMPROVEMENTS COST ESTIMATE WORKSHEET
(Required for projects involving structures and facilities other
than single-family housing units)
UNIT TOTAL ESTIMATE[
ITEM NO. ANTICIPATED CONTRACT ITEM UNIT PRICE'$' QUANTITY COST'V
105 UTILITY RELOCATION EACH 1,000.00 2 2,000.0(
105 RESET WATER VALVES OR METERS EACH 400.00 21 8,400.0(
202 REMOVAL OF ASPHALT SQ.YD. 3.50 6,187 21,653.3;
UNCLASSIFIED EXCAVATION (avg. 3-inches over site+
203 drainage trenching) CU.YD. 21.00 2,228 46,791.1'
208 SILT FENCE L.F. 5.00 300 1,500.0(
208 EROSION CONTROL-logs,wattles LF 5.00 250 1,250.0(
209 SAFETY FENCING L.F. 10.00 600 6,000.00
210 RESET LIGHT STANDARD L.S. 2,250.00 1 2,250.00
212 SEEDING (NATIVE) ACRE 350.00 2.50 875.00
304 AGGREGATE BASE COURSE (CLASS 6) TON 22.00 2,815 61,928.5:
420 GEOTEXTILE(GEOGRID)(CLASS A) SQ.YD. 5.00 1,000.0 5,000.00
506 RIPRAP (9 INCH) CU.YD. 35.00 6 210.00
603 15"ADS HDPE PIPE L.F. 7.39 700 5,173.0C
603 18"ADS HDPE PIPE L.F. 10.69 0 0.0C
603 24"ADS HDPE PIPE L.F. 15.36 0 0.0C
603 15"CORRUGATED METAL PIPE PIPE(CMP) L.F. 12.82 0 0.0C
603 18"CORRUGATED METAL PIPE PIPE (CMP) L.F. 15.39 220 3,385.8C
603 24"CORRUGATED METAL PIPE PIPE (CMP) L.F. 20.72 0 0.0C
603 DRAINAGE PIPE TRENCHING&BACKFILL L.F. 25.00 920 23,000.0C
604 AREA INLET EACH 2,100.00 2 4,200.0C
604 INLET TYPE R L10 (10 FOOT) EACH 3,750.00 2 7,500.0C
6571 SY OF 5 INCH CONCRETE STREET WITH INVERTED
609 CROWN SF 5.10 55,680 283,968.0C
6571 SY OF 5 INCH CONCRETE STREET WITH INVERTED
609 CROWN CU.YD. 859 0.00
614 REINFORCING BAR (REBAR) L.F. 16.00 0.0 0.00
614 REINFORCING BAR (REBAR) SF 55,680 0.00
614 BARRICADE(TYPE 3F-D) EACH 500.00 2 1,000.00
Page 8 of 9
625 CONSTRUCTION SURVEYING L.S. 3,000.00 1 3,000.0(
10,000.0
626 MOBILIZATION L.S. 0 1 10,000.0(
630 CONSTRUCTION TRAFFIC SIGN (PANEL SIZE A) EACH 70.00 1 70.0(
630 CONSTRUCTION TRAFFIC SIGN (PANEL SIZE B) EACH 130.00 4 520.0(
630 BARRICADE(TYPE 3M-B)(TEMPORARY) EACH 450.00 1 450.0(
630 TRAFFIC CONE EACH 15.00 5 75.0(
Sub Total $500,199.7!
ENGINEERING(SURVEY, DESIGN 8 CONSTRUCTION SUPV) $50,019.9£
CONTINGENCY(5%)and CONTRACT ADMINISTRATION
(10%) $75,029.91
CONSTRUCTION PROJECT TOTAL $625,249.75
NOTE: Estimate based on a new section that will fit existing Right-Of-Way over 3"of base course assuming sandy
subsoil as seen elsewhere at the site
Page 9 of 9
Flood Plain Map
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Page 10 of 9
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Page 13 of 9
TECHNICAL ASSISTANCE
Applicants for CDBG for public facilities funds are encouraged to work with State staff in the preparation of their
applications. These are some of the staff that may be able to assist, listed by primary area of expertise.
GENERAL PROGRAM INFORMATION
Becky Murray, Financial Assistance Services, Denver 866-2818, 303-866-2818
MAILING ADDRESS
Mail THREE(3)copies of the application to: Becky Murray, Division of Local Government, Department of Local Affairs,
1313 Sherman St., Rm 521, Denver 80203
PUBLIC FACILITIES/COMMUNITY DEVELOPMENT DOLA FIELD SERVICES STAFF
Central-Clay Brown -Golden (303) 273-1787
Southeastern - Lee Merkel- Pueblo(719) 544-6577
North Central - Don Sandoval - Loveland (970)679-4501
Northwestern—Elyse Ackerman -Grand Junction (970)248-7333
Southwestern - Ken Charles - Durango (970)247-7311
Northeast—Greg Etl, Fort Morgan (970) 867-4961
Northern Mountains—Greg Winkler, Frisco (970)668-6160
South Central- Debra Downs, Monte Vista (719) 852-9429
CENSUS DATA ON LOW/MODERATE INCOME PERSONS IN MUNICIPALITIES AND COUNTIES
Field Services staff or Becky Murray
CENSUS DATA ON LOW/MODERATE INCOME PERSONS IN CENSUS TRACTS, ENUMERATION DISTRICTS,
BLOCK GROUPS, SPECIAL POPULATION GROUPS&OTHER DEMOGRAPHIC INFORMATION
Barbara Mason, Division of Local Government, Denver 866-3120
Local/regional Data Center affiliates (List available on request from Barbara Mason)
INCOME SURVEYS TO DETERMINE LOW/MODERATE INCOME PERSONS
Barbara Mason, Division of Local Government, Denver 866-3120
FLOODPLAIN AND FLOOD/DRAINAGE CONTROL (TECHNICAL/ENGINEERING REVIEWS)
Veva Deheza, Colorado Water Conservation Board, Denver 866-3441
HISTORIC/CULTURAL RESOURCES
Dan Corson, State Historic Preservation Office, Denver 866-2673
SEWAGE (TECHNICAL/ENGINEERING REVIEWS)
Donna Davis, Water Quality Control Division, Denver 692-3562
WATER TREATMENT(TECHNICAL/ENGINEERING REVIEWS)
Donna Davis, Water Quality Control Division, Denver 692-3562
ENVIRONMENTAL REVIEWS
Tamra Hooper, Financial Assistance Services, Denver 866-6398
LABOR STANDARDS (INCLUDING DAVIS-BACON)
Becky Murray, Financial Assistance Services, Denver 866-2818
CIVIL RIGHTS& RELOCATION AND REAL PROPERTY ACQUISITION
Becky Murray, Financial Assistance Services, Denver 866-2818
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