HomeMy WebLinkAbout20111303 WELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
May 17th, 2011
The Weld County E-911 Emergency Telephone Service Authority Board met in session
on Tuesday, May 17th, 2011 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Barbara Kirkmeyer. Present were Board
Members Barbara Kirkmeyer, Mitch Wagy, Kevin Halloran, Jim Burack, Gary Sandau
and Randy Winsett. Jim Burack's absence was excused. Staff members present included
Mike Savage, Dave Mathis, Anita Scrams, Robert Olsen, and Susan Johnson. Blake
Abercrombie (County ACS) and Bruce Barker (County Attorney) were also present. A
quorum existed.
PUBLIC COMMENTS:
The public was invited to comment on business of the E-911 Board, no comments heard.
MINUTES:
Kevin Halloran moved, Randy Winsett seconded a motion to approve the minutes of the
April 19th, 2011 meeting, the motion was approved unanimously.
OLD BUSINESS:
1. Owest/Verizon Follow-up—Weld County Attorney Bruce Barker attended the
meeting to report on the Qwest/Verizon 911 fee issue. After a lengthy discussion
questioning whether charging E-911 fees is a ministerial act or an obligation for
Qwest, Mr. Barker agreed to contact the PUC to see if there is a precedent for
both the Qwest and Verizon issues. He will also contact counsel for Qwest.
2. Staff Report: Dave Mathis presented Dispatch stats for April 2011, [refer to Sgt.
Mathis' "April 2011 WCRCC Monthly Reports"]. E-911 call load up 9.61%,
EMD calls up 19.68%, Law calls for service down slightly, Fire and EMS calls up
16.33%. Currently 5 vacancies, 4 new hire dispatchers will begin June 6th
.
3. Radio Upgrade report: Dave Mathis advised that the radio upgrade is
progressing well. WAC has been working in the center for the past month and is
currently wiring and cabling.
4. CAD RFP update: Anita reported the go-live date for the project has been
pushed out to January 31st at the direction of the Communications Advisory
Board. This will allow more time for all agencies to plan their budgets for 2012
around new MDT requirements. The first training is scheduled for tomorrow with
GIS.
NEW BUSINESS:
1. Treasurer Reports: Randy Winsett presented the April Treasurer's report.
Dispatch labor was recorded on phone charges, which will be moved to contract
services. The report included the GPD budget tracking spreadsheet.
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2. May Purchase Requests: Dave Mathis requested $3,200.00 from $14,100.00
budgeted for training to reimburse Dr. Christiansen for a seminar on surviving the
psychological stress of public service. Kevin Halloran moved Randy Winsett
seconded a motion to approve $3,200.00 from the training budget for the
training by Dr. Christiansen. Motion carried unanimously.
3. Maintenance Agreement: WCRCC has an agreement with Wireless Advanced
Communications to maintain radio towers, infrastructure and radio equipment.
Greeley and Weld County each pay for their individual radios, the E-911 board
has budgeted for this expense. ($129,640). Jim Burack moved Gary Sandau
seconded a motion to approve payment of$62,500 for the first 6 months
maintenance agreement of the year.
• Discussion: The Board discussed that the cost was about the same last
year, and that Wireless Advanced provides great maintenance to WCRCC.
If we call they respond quickly. Motion carried unanimously.
4. 2012 Budget Planning: The E-911 budget process for 2012 is beginning now.
The first rough draft will be presented at the next board meeting. Chair Barbara
Kirkmeyer asked board members to consider the following three items for the
budget:
• An outside attorney - using the City Attorney and/or County Attorney may
cause a conflict of interest someday, and they are already busy with other
obligations.
o Will need to define the scope of the job description. Would it
include contracts and lawsuits?
o Barbara Kirkmeyer will look at the Airport Authority board and
Randy Winsett will look at the Mountain View Fire board for
examples of attorney advisors.
• Overtime expenditures—The board agreed to pay overtime for a short-
term commitment (2008 and 2009). The commitment was carried over, but
our contingency funds are low now due to upgrade costs and we will need
to review this commitment.
• Dispatcher salaries— Sharon McCabe presented information at the last
Comm Board meeting indicating WCRCC dispatcher salaries are 17%
below Front Range centers.
o When the E-91 I fee increased from 50cents to 70cents, E-911
began funding some positions for CAD, GIS and dispatch. That
information will be available at the next board meeting.
o Sharon McCabe (City of Greeley H.R Director) will be invited to
the next meeting. We will set up a conference call with Don
Warden (Director of Finance Weld County) for the next meeting.
Copies of 911 files will also be forwarded to Esther Gesick (Clerk to the Weld County
Board of Commissioners.
There was no further business, meeting adjourned at 13:25 p.m.
Minutes taken by Susan Johnson
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