HomeMy WebLinkAbout20110257.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JANUARY 19, 2011
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, January 19, 2011, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Sean P. Conway, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of January 17, 2011, as printed. Commissioner Garcia seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Rademacher seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, AREA AGENCY ON AGING ADVISORY BOARD - KYNDA
WOLFRUM AND LINDA KAUTZ: Chair Kirkmeyer read the certificates into the record, recognizing
Kynda Wolfrum and Linda Kautz for their services on the Area Agency on Aging Advisory Board.
Commissioner Conway expressed his appreciation to Ms. Wolfrum and Ms. Kautz for their service on
the Area Agency on Aging Advisory Board, and he stated they both were outstanding members.
COMMISSIONER COORDINATOR REPORTS: Commissioner Garcia stated he attended the Small
Business Development Center's (SBDC) board meeting this morning, where the results from the year
2010 were discussed, and he believes the taxpayer dollars were well-spent by the SBDC. He stated
111 jobs were created by the SBDC, and 86 jobs were retained, in the year 2010. He further stated 22
loans were approved with the assistance of SBDC, valuing more than $16,000,000.00, and he indicated
the State funding will be increased, in large part, due to the successes it has demonstrated.
Minutes, January 19, 2011 2011-0257
Page 1 BC0016
Commissioner Garcia stated prior to the arrival of the current Director, Dick Pickett, the SBDC was not
much of a concern in Weld County, and it has now become a great utility to Weld County's residents.
He stated there are SBDC meetings conducted in the Cities of Greeley and Evans, and Mr. Pickett
recently met with the Town of Hudson, which is considering becoming involved by pooling its resources
with the Town of Keenesburg to be able to have a SBDC counselor one (1) day per month. He
indicated there is also a SBDC counselor located in the Tri-Town area, and the Board can be proud of
the SBDC's successes. Commissioner Rademacher indicated he read Mr. Pickett's goals and
accomplishments, and he believes Mr. Pickett exceeded all of his goals last year, which is outstanding.
Commissioner Conway stated he appreciates that Mr. Pickett travels throughout the community; he has
seen Mr. Pickett in the City of Fort Lupton and the Towns of Windsor and Eaton, as well as in the
Tri-Town area of Firestone, Frederick, and Erie. He indicated the $7,300.00 which the County invested
with the SBDC was well worth the creation of so many new jobs, particularly in comparison with the tax
incentives the County has given to other entities, in relation to the number of jobs those entities have
created. He commended Mr. Pickett and his staff. Commissioner Garcia clarified he cannot confirm all
of the jobs created by the SBDC were within Weld County, since his district includes other areas;
however, the SBDC has had a great impact in Weld County. Commissioner Long indicated that
Mr. Pickett's predecessor lacked Mr. Pickett's energy, ambition, and enthusiasm.
Commissioner Conway stated the Emissions Bill he spoke about at a previous Board meeting has been
introduced and is moving forward. He encouraged Weld County's citizens to encourage their
legislatures to support the Bill, which will repeal the emissions testing Weld and Larimer Counties have
been forced into. He thanked Mr. Barker for his efforts regarding the Bill.
OLD BUSINESS:
CONSIDER MEMORANDUM OF AGREEMENT WITH UPSTATE COLORADO ECONOMIC
DEVELOPMENT AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND
AUTHORIZE CHAIR TO SIGN (CON'T FROM 1/5/11): Mr. Barker stated the Board requested that the
last sentence, under Item #2, in the agreement states, "...not seek reimbursement of any portion of the
$79,700.00...;"therefore, the language has been accordingly amended. Commissioner Conway moved
to approve said Memorandum of Agreement and authorize the Chair to sign. Seconded by
Commissioner Rademacher, the motion carried unanimously.
NEW BUSINESS:
CONSIDER AMENDMENT #1 TO CONGESTION MITIGATION AND AIR QUALITY (CMAQ)
AGREEMENT AND AUTHORIZE CHAIR TO SIGN: Elizabeth Relford, Department of Public Works,
stated this amendment is to an existing agreement the County has with the Colorado Department of
Transportation (CDOT), regarding the marketing of CMAQ (Congestion Mitigation and Air Quality)
funds received through the Upper Front Range Metropolitan Planning Organization (MPO). She stated
the County was originally awarded $24,000.00, per year, for a total of $48,000.00, and now an
additional $50,000.00 has been granted, with a local cash match in the amount of $12,000.00, which
the oil and gas industry is providing for the County. She indicated the FHWA (Federal Highway
Administration) requested one (1) change in the amendment; it wanted the Scope of Work to include an
online survey with the fleets; therefore, staff will request fleet information from the private sector
through an online survey, in order to try to gather information about the sizes of the fleets and the types
of vehicles in the fleets. Ms. Relford stated this information will be helpful when staff is conducting
workshops and recommending conversion options. She stated it is hoped that Upstate Colorado
Economic Development will help the County manage the project, and the only item which has changed
from the original agreement is that CDOT will not allow Upstate Colorado Economic Development to
submit the financials; Weld County must submit the financials. She clarified the County had previously
expected Upstate Colorado Economic Development to complete the billing and reimbursement
requests; however, CDOT is requiring Weld County to complete these tasks. In response to
Commissioner Conway, Ms. Relford confirmed the Department of Public Works will complete the
Minutes, January 19, 2010 2010-0257
Page 2 BC0016
aforementioned tasks, and she indicated she already attends most of the events; therefore, it will not
require a much greater commitment of time from her. She stated the change will require some
additional staff time to ensure the necessary paperwork is in the Department of Public Work's files;
however, the paperwork should have already been duplicated in the Department's records, in addition
to Upstate Colorado Economic Development's files, because the Department would have needed to
provide the records to CDOT if it had been audited. Ms. Relford clarified she will likely spend more time
on this project this year than she did last year.
Monica Mika, Director of Finance and Administration, inquired as to whether Ms. Relford has spoken to
Upstate Colorado Economic Development about revising the Work Plan. Ms. Relford stated the online
survey was part of the initial discussions; therefore, the survey is not above and beyond what was
already agreed upon. She stated the survey was not specifically listed in the agreement; however, it is
embedded in previously requested tasks. She stated she has not spoken to Larry Burkhardt, Upstate
Colorado Economic Development, about the agreement since it was amended. Ms. Mika stated she
was concerned about a reduction in the work Upstate Colorado Economic Development is going to
complete on behalf of the County; not an increase, since the County staff will be assuming more tasks.
Ms. Relford stated if the Work Plan indicates Upstate Colorado Economic Development is supposed to
be completing more tasks, it will be helpful to her, and in the past Upstate Colorado Economic
Development has been helpful in ordering the materials for the presentations. Ms. Mika stated perhaps
she will bring this matter to the Executive Council; that Weld County was initially going to delegate more
roles and responsibilities to Upstate Colorado Economic Development, and now there will be fewer.
Ms. Relford stated Upstate Colorado Economic Development will receive some of the funds from this
amendment as reimbursement for the work it is completing. In response to Commissioner Conway,
Ms. Mika stated the amendment will not impact Upstate Colorado Economic Development's budget;
however, originally Upstate Colorado Economic Development was going to be completing more of the
work to receive the funds, and now Ms. Relford will be completing more of the work, while Upstate
Colorado Economic Development receives the same amount of the funding. Ms. Relford confirmed she
will be completing more of the work. In response to Chair Kirkmeyer, Ms. Relford confirmed the County
has not yet amended its agreement with Upstate Colorado Economic Development. Chair Kirkmeyer
stated there is an agreement, based on the first round of grant funding, with Upstate Colorado
Economic Development, to complete a certain amount of work for Weld County; however, this is an
amendment to an agreement with CDOT for additional funds, and after this amendment is approved,
staff will need to amend the contract with Upstate Colorado Economic Development to address the
additional funds and any changes in the amount of work. Ms. Relford confirmed this amendment is
between the County and CDOT. Chair Kirkmeyer stated Upstate Colorado Economic Development is
still obligated under the original agreement. In response to Commissioner Conway, Ms. Relford
suggested a work session be scheduled with Mr. Burkhardt to discuss the professional services
agreement. Commissioner Conway indicated it is unfair for Ms. Relford to complete more work while
Upstate Colorado Economic Development gets paid the same amount. Ms. Relford indicated it is only
the accounting work which will be shifted from Upstate Economic Development to her. Commissioner
Kirkmeyer clarified CDOT is requiring Weld County to complete the financial portion of the work, and
the County would have been required to complete this work anyhow, for auditing purposes. She stated
the County has an agreement with CDOT to receive the funding, and the County subcontracted with
Upstate Colorado Economic Development for the first round of funds received and it has certain
performance standards it must reach. She stated staff has not engaged in a discussion with Upstate
Colorado Economic Development regarding the additional funding, and it does not make sense to
amend the County's agreement with Upstate Colorado Economic Development until the amendment
between CDOT and the County is in place to receive the additional funding. Commissioner
Rademacher moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Garcia, the motion carried unanimously.
Minutes, January 19, 2010 2010-0257
Page 3 BC0016
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:20 a.m.
BOARD OF COUNTY COMMISSIONERS
W D COUNTY, CO ORADO
ATTEST:
arbara Kirkmey r, Chair
Weld County Clerk to the Bo rU e-----
,� 861 can P nway, Pro-Tem
BY: 2c. !o, 1•
8 _
Deputy Clerk to the Board 9) WA
' F. Garcia
APP ED A M:
Davi E. Long
unty ttorney
Doug a Rademache
Minutes, January 19, 2010 2010-0257
Page 4 BC0016
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