HomeMy WebLinkAbout20111302.tiff WELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
April 19th, 2011
The Weld County E-911 Emergency Telephone Service Authority Board met in session on Tuesday,
April 19th, 2011 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Barbara Kirkmeyer. Present were Board Members Barbara
Kirkmeyer, Mitch Wagy, Kevin Halloran, Juan Cruz,Gary Sandau and Randy Winsett.Jim Burack's absence
was excused. Staff members present included Mike Savage, Anita Scrams, Robert Olsen, and Susan Johnson.
Jerry Garner(Greeley PD), Ken Poncelow(Ft Lupton PD), and Monica Mika were also present. A quorum
existed
PUBLIC COMMENTS:
The public was invited to comment on business of the E-911 Board, no comments heard.
MINUTES:
Juan Cruz moved, Kevin Halloran seconded a motion to approve the minutes of the March 15th,
2011 meeting, the motion was approved unanimously.
OLD BUSINESS:
1. Staff Report: Robert Olsen presented Dispatch stats for March 2011, [refer to Sgt. Mathis'
"March 2011 WCRCC Monthly Reports"].
• Barbara Kirkmeyer asked how many calls are dispatched over 90 seconds. Calls with
extended times are audited; many of these calls are language line.
2. Radio Upgrade report: Mike Savage reported that the project is on time and under budget.
Work has been completed in the back room and the Motorola systems tech is coming next
week to set up system security. Interface with the state is progressing.
• Barbara Kirkmeyer asked why the 911 board was providing a console for UNC
dispatch. Mike Savage explained that they are a back-up radio for our system and 911
calls from campus phones ring to UNC. Barbara Kirkmeyer would like to see an MOU
between WCRCC and UNC, on the radio back up situation and to know the number of
911's handled by UNC dispatch.
3. CAD RFP update: Anita updated everyone on the CAD RFP status. The network is in place,
both servers have been installed and they are working on connections between the server and
the San. Spillman will be on site this week and the project is on time.
• Barbara Kirkmeyer added that at the last Oversight board meeting some of the last
minute costs expected from the 911 board are actually specific costs associated with
the MDTs and they will be billed back to the actual agencies that create the cost, the
911 cost went from $61,000 to $50,000.
• The additional costs to move the back-up center from 35`h Avenue to the Centennial
Center need to be determined. Anita will meet with Toby to start planning.
4. Owest/Verizon Fees: According to Mike Savage, attorney Bruce Barker has been out of
town and there is no update on this issue. Bruce Barker will be invited to the next 911
meeting to provide an update.
`mactl T .,) 2011-1302
S-93- 0.w/,e
5. Physician Agreement: Mike Savage explained that NCMC did not renew contracts with Dr.
Kitagawa and North Colorado Emergency Physicians group. Dr. Kitagawa has separated
himself from the original group. Weld County Paramedics, Weld Fire Chiefs and Dispatch
have all signed on for Dr. Kitagawa's oversight of EMS, and recommend that E-911 do the
same. Mitch Wagy moved, Juan Cruz seconded a motion authorizing the E-911 Chair to
sign the contract with Dr. Kitagawa. Motion carried unanimously.
NEW BUSINESS:
1. Treasurer Reports: Randy Winsett presented the March Treasurer's Report. The incorrect
line item last time (from phones to services) has been corrected.
• The P-card statement is combined between WCRCC and the Sheriff with 911 phone
charges on the Sheriff's account. Barb Connolly advised that this is co-mingling funds,
and may cause bills to be paid late. She requested an additional P-Card to pay these
bills with a $12,000 per transaction and $25,000 per month cap. Juan Cruz moved,
Mitch Wagy seconded a motion to approve an additional P-card for Weld County
to process charges for the 911 Board as recommended by Barb Connelly. Gary
Sandau stipulated that these charges should be presented to the Board monthly. The
motion carried unanimously.
• Kevin Halloran moved, Juan Cruz seconded a motion to approve the Treasurer's
Report as presented. Motion carried unanimously.
2. April Purchase Requests: Susan Johnson presented the April purchase requests from Dave
Mathis [refer to April 19, 2011 Purchase of Dispatch Equipment and Supplies].
• 4-six wire base units: Gary Sandau moved, Kevin Halloran seconded a motion to
approve purchase for 4-six wire base units (Plantronics CA 12CD) at a total cost
of$1,588.48. Motion carried unanimously.
• 2 NICE Data Logger licenses for dispatch: Kevin Halloran moved, Mitch Wagy
seconded a motion to approve purchase of 2 NICE Data logger licenses at a total
cost of$2200.00 motion carried unanimously.
• 2 Aqua licenses: Juan Cruz moved Gary Sandau seconded a motion to approve
purchase of 2 additional Aqua licenses at a total cost of$2,100.00 Motion carried
unanimously.
3. Intrado calling credits for EOC training: The Comm Board approved an agreement
developed to provide 2,000 calling credits per EOC for training purposes.
• Juan Cruz moved, Kevin Halloran seconded a motion to approve the form (MOU)
for an EOC to use up to 2,000 E-911 Intrado emergency notification credits for
training purposes. Motion carried unanimously.
• Kevin Halloran moved, Randy Winsett seconded a motion to allow the 911 Chair to
sign the Memorandum of Understanding for Multi Modal Emergency Notification
System agreement with any agency that agrees to the restrictions on the form.
Motion carried unanimously. This information will be forwarded to all Weld agencies.
4. Radio Infrastructure Information Power point: Mike Savage asked everyone to remember
Public Safety infrastructure needs as their communities grow.
• 2012 Budget: Barbara Kirkmeyer would like the budget to become a standing agenda
item and reminded the board that an E-911 Attorney should be retained in the future.
There was no further business, meeting adjourned at 13:20 p.m. Minutes taken by Susan Johnson
Hello