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Home My WebLink About20110629 RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MARCH 7, 2011 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, March 7, 2011, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Chair— EXCUSED Commissioner Sean P. Conway, Pro-Tem — EXCUSED Commissioner William F. Garcia Commissioner David E. Long, Acting Chair Pro-Tem Commissioner Douglas Rademacher Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Elizabeth Strong Director of Finance and Administration, Monica Mika MINUTES: Commissioner Garcia moved to approve the minutes of the Board of County Commissioners meeting of March 2, 2011, as printed. Commissioner Rademacher seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Rademacher moved to approve the Certification of Hearings conducted on March 2, 2011, as follows: 1) USR #1769 - Marcum Midstream 1995-2 Business Trust, dba Conquest Water Services. Commissioner Garcia seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. PUBLIC INPUT: No public input was given. CONSENT AGENDA: Commissioner Garcia moved to approve the Consent Agenda as printed. Commissioner Rademacher seconded the motion, and it carried unanimously. BIDS: PRESENT BID #61100043, 2011 CEMENT - DEPARTMENT OF PUBLIC WORKS: Monica Mika, Director of Finance and Administration, stated said bid will be presented for approval on March 21, 2011. PRESENT BID #B1100044, 2011 DUST PALLIATIVE - DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated said bid will be presented for approval on March 21, 2011. A- tI Minutes, March 7, 2011 2011-0629 Page 1 BC0016 PRESENT BID #61100052, MOSQUITO SURVEILLANCE/CONTROL — DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Ms. Mika stated said bid will be presented for approval on March 21, 2011. In response to Chair Pro-Tem Long, Ms. Mika stated the territory will remain the same size as it has been in the past; it is not expanding. PRESENT AND APPROVE BID #61100053, GREASE TRAP CLEANING AND REMOVAL FOR JAIL AND ANNUAL CLEANING OF TWO (2) STORMCEPTORS IN COUNTY PARKING LOT - DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Mika stated staff is requesting that this item be approved as an emergency bid, since the system is full and requires immediate action, and she recommended acceptance of the second lowest bid from All State Pumping Consulting, LLC. In response to Commissioner Rademacher, Ms. Mika stated she is unsure as to why this is an emergency bid and not a regular maintenance issue. Toby Taylor, Department of Buildings and Grounds, stated the system backed up into the street on the Saturday before last; therefore, he contacted a local vendor to clean up the overflow. He indicated the last time he had the tank cleaned, he was informed by the vendor that the tank is large enough that it only needs to be cleaned once every three (3) years; however, the tank overflowed after a year and a half; therefore, he will now complete a cleaning each year. Commissioner Garcia inquired as to whether it is possible to divide up the bid, and to award the low bidders for each task a portion of the project. Mr. Taylor stated he would need to rebid the projects if the Board wanted to divide the projects. In response to Commissioner Rademacher, Mr. Taylor stated he has not worked with the recommended company before; however, its State certifications checked out. In response to Ms. Mika, Mr. Taylor confirmed the vendor he is recommending for approval is not the same vendor he had the conversation with where he was mistakenly informed the system just needed to be cleaned once every three (3) years. Commissioner Rademacher moved to approve said bid from All State Pumping and Consulting, LLC, in the amount of $1,625.00, based on staff's recommendation. Seconded by Commissioner Garcia, the motion carried unanimously. NEW BUSINESS: CONSIDER RENEWAL APPLICATION FOR A TAVERN LIQUOR LICENSE AND AUTHORIZE CHAIR TO SIGN - DEWEY'S BAR AND GRILL, LLC, DBA DEWEY'S BAR AND GRILL: Deputy Lisa Carpenter, Sheriff's Office, indicated there have been no reported calls for service from this establishment; therefore, she recommends approval of the application. Bruce Barker, County Attorney, indicated he does not have any concerns about the establishment. Commissioner Garcia moved to approve said application and authorize the Chair to sign. Seconded by Commissioner Rademacher, the motion carried unanimously. (Clerk's Note: Due to technical difficulties, there is no digital recording available for the minutes prior to this point in the meeting.) CONSIDER TEMPORARY CLOSURE OF CR 57 BETWEEN CR 66 AND SH 392: Said closure will commence March 14, 2011, through April 29, 2011, in order to replace a bridge. In response to Commissioner Rademacher, Dave Bauer, Department of Public Works, stated the bridge replacement is being completed at this time since the water is not flowing in the ditch. Commissioner Rademacher indicated water will begin to flow through the ditch within the next seven (7) weeks. Mr. Bauer stated Steve Detienne, Department of Public Works, indicated the crew will no longer be working in the ditch when the water begins to flow; it will be working on the bridge deck at that point. He indicated the detour route will be entirely on paved roads; therefore, no dust abatement will be necessary. Commissioner Rademacher moved to approve said temporary closure. Seconded by Commissioner Garcia, the motion carried unanimously. Minutes, March 7, 2011 2011-0629 Page 2 BC0016 CONSIDER TEMPORARY CLOSURES OF CR 68.5 BETWEEN CR 13 AND 17TH STREET, AND CR 13 BETWEEN CRS 68.5 AND 72: Said closure will commence March 14, 2011, through March 25, 2011, for road construction and widening. Mr. Bauer stated the location of the closure is near the Weld/Larimer County line, and the road repair is related to a ditch crossing. He stated the ditch work is complete, and now the road paving and repairs will take place. He indicated the detour route will be entirely paved and it is approximately five (5) to six (6) miles in length. In response to Commissioner Rademacher, Mr. Bauer confirmed the closure will last approximately 10 business days, and he confirmed the average daily traffic counts are significant for County Roads 13 and 68.5. He stated County Road 13 is utilized to travel to the Town of Timnath. Commissioner Rademacher moved to approve said temporary closures. Seconded by Commissioner Garcia, the motion carried unanimously. CONSIDER TEMPORARY CLOSURE OF CR 6 BETWEEN CRS 15 AND 17: Said closure will commence March 21, 2011, through March 25, 2011, in order to replace a culvert. He stated there is another closure on County Road 6 for a different set of culvert replacements which will be completed this week. Commissioner Rademacher inquired as to whether all the culvert projects will be completed at the same time. Mr. Bauer stated one project will be completed after another, since there is only one (1) crew. Commissioner Garcia moved to approve said temporary closure. Seconded by Commissioner Rademacher, the motion carried unanimously. CONSIDER TEMPORARY ACCESS AGREEMENT FOR CR 19 AND AUTHORIZE CHAIR TO SIGN: Mr. Bauer stated this agreement is among Weld County, Bridle Hill Development Company, and the Town of Severance. He stated the subdivision was annexed to the Town of Severance approximately six (6) or seven (7) years ago, and it will eventually have a sewer connection to the Town of Severance; however, in the interim there is a temporary, self-contained sewage treatment and this agreement is for temporary access to the sewage plant until such time it is decommissioned, and it is for a 10-year term. He stated there are no homes yet at the site. Commissioner Rademacher indicated this item was discussed in a work session and the full Board concurred with staff's recommendation, and he inquired as to whether the item needs to be considered as an item of business at a Board meeting and whether the item requires a Resolution. Mr. Barker indicated there is no disadvantage to approving the item by Resolution. Commissioner Rademacher stated it seems to be counterproductive to require a Resolution for this item, and he moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, March 7, 2011 2011-0629 Page 3 BC0016 There being no further business, this meeting was adjourned at 9:20 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ElIa ATTEST: i% /' ' EXCUSED 'p'�' �► :arbara Kirkmeyer, Chair Weld County Clerk to the ,r �•XCUSED can P. y, Pro-Tem BY: \�,��(��1\ct.1 i / n�' Deputy Clerk to the Boa = Iii -F. G a AP ED ORM: c,- E avid E. Long, cting Chair r -Tern ou ttorney Douglas ademac t Minutes, March 7, 2011 2011-0629 Page 4 BC0016 Hello