HomeMy WebLinkAbout20111207.tiff RESOLUTION
RE: APPROVE CONTRACT AMENDMENT#1 FOR HEALTHY COMMUNITIES OUTREACH
AND CASE MANAGEMENT (PREVIOUSLY EARLY AND PERIODIC SCREENING,
DIAGNOSIS, AND TREATMENT PROGRAM) AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract Amendment #1 for Healthy
Communities Outreach and Case Management(previously Early and Periodic Screening, Diagnosis,
and Treatment Program) between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Weld County Department of Public
Health and Environment, and the Colorado Department of Public Health and Environment,
commencing upon full execution, and ending June 30,2011,with further terms and conditions being
as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Contract Amendment #1 for Healthy Communities Outreach and Case
Management (previously Early and Periodic Screening, Diagnosis, and Treatment Program)
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendment.
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b Ls-11 2011-1207
H L0038
CONTRACT AMENDMENT #1 FOR HEALTHY COMMUNITIES OUTREACH AND CASE
MANAGEMENT (PREVIOUSLY EARLY AND PERIODIC SCREENING, DIAGNOSIS, AND
TREATMENT PROGRAM)
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 16th day of May, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
WELD C UNTY, COL RADO
ATTEST: " L,,!/
1 Bar ara Kirkmeyer Chair
Weld County Clerk to the ar •O1;7' �► �� ^l
1861 �Sky
Sean P. nway, Pro-Tern
BY:
Deputy Clerk to the Boa► ( ; \�,
Willi F. Garcia
APP DA •
David E. Lonk
Co u Attorney z , iv--
Douglas ademach
Date of signature: C2 Z='///
2011-1207
HL0038
86 20 Memorandum
1TO: Barbara Kirkmeyer, Chair
Board of County Commissioners
W E L D___,C O U N T Y FROM: Mark E. Wallace, MD, MPH, Director
Department of Public Health and
Environment
DATE: 4-29-11
SUBJECT: Healthy Communities Outreach and
Case Management(previously EPSDT)
Contract Amendment #1
Enclosed for Board review and approval is a contract amendment between the Colorado
Department of Health Care Policy and Financing and Weld County Department of Public and
Environment. This contract amendment allows the Department of Public Health to roll over
unspent funds from a prior contract term.
Funding from this contract will be used to provide case management, outreach and support
services for children ages birth to 21 who are on Medicaid in Weld County. Emphasis is on
educating families about age appropriate well child services that are available in the community.
This amendment allows the remaining, unspent funds from Julyl, 2010 December 31, 2010
purchase order to be rolled over to the current contract.
The term of the current contract is for work performed in the State Fiscal Year ending June 30,
2011. These funds must be spent by the end of June 30, 2011. Funding for this amendment
period will not exceed $10,442.99. The roll over funds are needed to offset costs from increased
Medicaid enrollment in Weld County. I recommend your approval of this contract amendment.
Enclosure
2011-1207
Department of Health Care Policy and Financing
Contract Routing Number
2211-9164
CMS #30404
CONTRACT AMENDMENT NO. 1
Original Contract Routing Number 2211-0150, CMS #24598
1. PARTIES
This Amendment to the above-referenced Original Contract (hereinafter called the "Contract") is
entered into by and between Board of County Commissioners of Weld County, 1555 North 17th
Street, Greeley, CO, 80631, (hereinafter called "Contractor"), and the STATE OF COLORADO,
acting by and through the Department of Health Care Policy and Financing, 1570 Grant Street,
Denver, Colorado 80203 (hereinafter called "Department" or"State").
2. EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by the
Colorado State Controller or designee (hereinafter called the "Effective Date"). The Department
shall not be liable to pay or reimburse Contractor for any performance hereunder, including, but
not limited to, costs or expenses incurred, or be bound by any provision hereof prior to the
Effective Date.
3. FACTUAL RECITALS
The parties entered into the Contract for Healthy Communities Outreach and Case Management.
The purpose of this Amendment is to increase the number of required community activities per
month, provide additional funding and add Exhibit C, Sample Option Letter.
4. CONSIDERATION
The Parties acknowledge that the mutual promises and covenants contained herein and other
good and valuable consideration are sufficient and adequate to support this Amendment.
5. LIMITS OF EFFECT
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments thereto, if any, remain in full force and effect except as specifically modified
herein.
6. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. Section 4, Definitions, Definition B, Exhibits and other Attachments, is hereby deleted in
its entirety and replaced with the following:
)7(i/-/L2r7
B. Exhibits and other Attachments: The following documents are attached hereto
and incorporated by reference herein:
HIPAA Business Associate Addendum
Exhibit A, Statement of Work
Exhibit B, Contract Reimbursement Statement
Exhibit C, Sample Option Letter
B. Section 5, Term and Early Termination, Subsection C, Extension Amendments, is hereby
deleted in its entirety and replaced with:
C. Option to Extend
The Department may require continued performance for a period of one (1) year
at the same rates and same terms specified in the Contract. If the Department
exercises this option, it shall provide written notice to Contractor at least 30 days
prior to the end of the current Contract term in form substantially equivalent to
Exhibit C. If exercised, the provisions of the Option Letter shall become part of
and be incorporated into this Contract. The total duration of this Contract,
including the exercise of any options under this clause, shall not exceed five (5)
years.
C. Section 6, Statement of Work, Subsection A, Completion, is hereby deleted in its entirety
and replaced with:
A. Completion
Contractor shall complete the Work and its other obligations as described in this
Contract on or before the end of the term of this Contract. The State shall not be
liable to compensate Contractor for any Work performed prior to the Effective
Date or after the expiration or termination of this Contract.
D. Section 7, Payments to Contractor, Subsection A, Maximum Amount, is hereby deleted
in its entirety and replaced with:
A. Maximum Amount
The maximum amount payable under this Contract to Contractor by the State for
Work performed in each State Fiscal Year is:
State Fiscal Year 2010-11 $60,000.00
Additional Work in State Fiscal $10,442.99
Year 2010-11
Total for all State Fiscal Years 570,442.99
E. Section 7, Payments To Contractor, Subsection F, is hereby added:
F. Option to Increase or Decrease Statewide Quantity of Service
The Department may increase or decrease the statewide quantity of services described
in the Contract based upon the rates established in the Contract. If the Department
Page 2 of 4
exercises the option, it will provide written notice to Contractor in a form
substantially equivalent to Exhibit C. Delivery/performance of services shall
continue at the same rates and terms. If exercised, the provisions of the Option Letter
shall become part of and be incorporated into the original Contract.
F. Section 20, General Provisions, Subsection I, Order of Precedence, is hereby deleted in
its entirety and replaced with the following:
I. Order of Precedence
The provisions of this Contract shall govern the relationship of the State and
Contractor. In the event of conflicts or inconsistencies between this Contract and
its exhibits and attachments, including, but not limited to, those provided by
Contractor, such conflicts or inconsistencies shall be resolved by reference to the
documents in the following order of priority:
i. Colorado Special Provisions
ii. HIPAA Business Associate Addendum
iii. The provisions of the main body of this Contract
iv. Exhibit A, Statement of Work
v. Exhibit B, Contract Reimbursement Statement
vi. Exhibit C, Sample Option Letter
G. Exhibit C, Sample Option Letter, is hereby added, attached, and incorporated into the
Contract.
7. START DATE
This Amendment shall take effect on its Effective Date.
8. ORDER OF PRECEDENCE
Except for the Special Provisions and the HIPAA Business Associates Addendum, in the event
of any conflict, inconsistency, variance, or contradiction between the provisions of this
Amendment and any of the provisions of the Contract, the provisions of this Amendment shall in
all respects supersede, govern, and control. The most recent version of the Special Provisions
incorporated into the Contract or any amendment shall always control other provisions in the
Contract or any amendments.
9. AVAILABLE FUNDS
Financial obligations of the state payable after the current fiscal year are contingent upon funds
for that purpose being appropriated, budgeted, or otherwise made available to the Department by
the federal government, state government and/or grantor.
Page 3 of 4
Contract Routing Number 2211-9164
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Persons signing for Contractor hereby swear and affirm that they are authorized to act on
Contractor's behalf and acknowledge that the State is relying on their representations to that
effect.
CONTRACTOR: STATE OF COLORADO:
Board of County Commissioners of
Weld County John W. Hickenlooper, Governor
Le al Name of Contract r /
By: / JJI,II ` 0 ,le)//or /�- By: �"J4'///xuJ
Signature of Authorized Officer/ S n E. Birch, MBA, BSN, RN
E ecutive Director
Department of Health Care Policy and
Financing
Date: MAY 1 C 2011 Date: i/�A
Barbara Kirkmeyer LEGAL REVIEW:
Printed Name of Authorized Officer John W. Suthers, Attorney General
Chair
Printed Title of Authorized Officer By: pi [A
Date:
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not
valid until signed and dated below by the State Controller or delegate. Contractor is not
authorized to begin performance until such time. If Contractor begins performing prior thereto,
the State of Colorado is not obligated to pay Contractor for such performance or for any goods
and/or services provided hereunder.
STA CI ' 1LLER:
Da '. J. M•Iermott, CPA
By:
WELD COUNTY DEPARTMENT OF
���� UPUBLIC HEALTH AND ENVIRONMENT
Date: BY: `-)"Y1c \" 12't12- t-N
Mark E. Wallace, MD, MPH-Director
Page 4 of 4
r)9(// - !1a?C7
Contract Routing Number 2211-9164
EXHIBIT C
SAMPLE OPTION LETTER
Date: Original Contract Routing No. Option Letter No. Contract Routing No.
CMS# CMS #
1) OPTIONS: Choose all applicable options listed in§1 and in§2 and delete the rest.
a.Option to renew only (for an additional term).
b.Change in the amount of goods within current term.
c. Change in amount of goods in conjunction with renewal for additional term.
d.Level of service change within current term.
e. Level of service change in conjunction with renewal for additional term.
2) REQUIRED PROVISIONS:
In accordance with Section of the Original Contract between the State of Colorado, Department of Health
Care Policy and Financing, and (Contractor's Name), the State hereby exercises its option for an additional term
beginning and ending on at a (enter cost, price, rate etc) specified in Section , and for
an increase/decrease in the amount of goods/services under the Contract at the same (enter cost, price, rate etc)
as specified in(Identify the Section, Schedule, Attachment, Exhibit etc).
The maximum amount payable for the current State Fiscal Year is increased/decreased by $0.00 to a new total
including ail previous amendments, option letters, etc. for all State Fiscal Years of $0.00 as consideration for
goods/services ordered under the Contract for the current State Fiscal Year (indicate Year). Section is
hereby modified:
State Fiscal Year(indicate Year) $0.00
State Fiscal Year(indicate Year) $0.00
Total for all State Fiscal Years $0.00
3) EFFECTIVE DATE:
The effective date of this Option Letter is upon approval of the State Controller or(date), whichever is later.
STATE OF COLORADO
John W. Hickenlooper,GOVERNOR
Department of Health Care Policy and Financing
By: Susan E. Birch, MBA, BSN, RN
Executive Director
Date:
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State Contracts.This Contracts is not valid until signed and dated below
by the State Controller or delegate.Contractor is not authorized to begin performance until such time.If Contractor begins
performing prior thereto,the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or
services provided hereunder.
STATE CONTROLLER
David J. McDermott,CPA
By:
Department of Health Care Policy and Financing
Date:
Exhibit C Page I of 1
8 6 z o Memorandum
TO: Office of Clerk to the Board to the
Weld County Commissioners
W E L DEC 0 U N T Y FROM: Administration Division-Department of
Public Health and Environment
DATE: 5€Pttm b22 ally, 9o ) )
SUBJECT: Hea1thf CQmmun Let tS anjKaC1.
Attached to this memo is the finalized contract that the Health Department has received.
Please sign and date below indicating you have received the finalized contract and return
this signed memo to the Administration Division of the Health Department.
Please send the confirmation receipt to my attention. Thank you for your assistance with
the processing of this document.
ATTN: 110I
Contract Name: tte a ) l eery) n L& s L p/17Kac
Resolution Number: p2 a I / — l20-7
Finalized Contract Received By: b,„e y
Date Received: !U 3 -//
Enclosure
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