The URL can be used to link to this page

Browse Search

Home My WebLink About20112801.tiff RESOLUTION RE: APPROVE ACCEPTANCE OF GRANT AWARD FOR FISCAL YEAR 2010 CONGRESSIONALLY RECOMMENDED AWARDS PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with the Grant Award for the Fiscal Year 2010 Congressionally Recommended Awards Program from the U.S. Department of Justice, to the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, commencing September 12, 2011, with further terms and conditions being as stated in said grant award, and WHEREAS, after review, the Board deems it advisable to approve said grant award, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Grant Award for the Fiscal Year 2010 Congressionally Recommended Awards Program from the U.S. Department of Justice, to the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, be, and hereby is, approved and accepted. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said grant award. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 24th day of October, A.D., 2011, nunc pro tunc September 12, 2011. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: S1. �C �a vS/O2.L.E� /Barbara Kirkmeyer, hair Weld County Clerk to the Board ,ainis! „ � • �i E lid a`Sean P. Co ay, Pro-Tem BY: .-719'Y & .- UA.. Deputy Clerk to the Boa ,'•( et I` 1861 $ i m F. G rcia•APPIj�VED A " 'ARM:%C Y c '© ` � dt D vid E. Long oun "Attorney ougl9 Rademacher Date of signature: 11 - 1 - / 1 C c),_, V() R°`'` A 2011-2801 10 - Z - 11 SO0032 Department of Justice Office of Justice Programs Office of Communications Washington,D.C. 20531 GRANT NOTIFICATION Grant Number: 2011-DD-BX-0017 I Name&Address of Recipient: County Of Weld 915 Tenth St. City,State&ZIP: Greeley,Colorado 80631-1117 Recipient Project Director/Contact: John Cooke Sheriff Phone: (970)356-4015 Title of Program: FY 10 Congressionally Selected Title of Project: FY 10 Congressionally Selected Amount of Award: $300,000 Date of Award: 09/12/2011 Awarding Agency: Bureau of Justice Assistance Kathy Mason Supplement: No Statutory Authority for Program: FY10(BJA-Congressionally Recommended)Pub. L. 111-117 Impact/Focus: Discretionary CFDA Number: 16.753 I Project Description: The Congressionally Recommended Awards Program,authorized by the Department of Justice Appropriations Act,2010(Pub.L. 111- 117),helps improve the functioning of the criminal justice system,prevent or combat juvenile delinquency,and/or assist victims of crime (other than compensation).Funds should be used for the projects recommended by Congress,in the amounts specified in the joint I explanatory statement incorporated by reference into Pub. L. 111-117,and generally consistent with one or more of the following statutory purposes:improving the functioning of the criminal justice system,preventing or combating juvenile delinquency,or assisting victims of crime(other than compensation).Each of these purposes is framed using language drawn,respectively,from the former Byrne discretionary statute,the Juvenile Justice and Delinquency Prevention Act,the Victims of Crime Act,and the Violence Against Women Act.This project is authorized and funded through a line item in the FY 2010 Congressional Budget and by the joint explanatory statement that is incorporated by reference into the FY2010 Department of Justice Appropriations Act. The Northern Colorado Regional Forensic Laboratory will continue to improve all areas of forensic services provided in northern Colorado and to maintain the creation of their full service regional forensic laboratory.This is a collaborative effort between Colorado Bureau of Investigation,Larimer County Sheriffs Office,Weld County Sheriff's Office,Loveland Police Department,Greeley Police Department,and Fort Collins Police Services.The goal of the project will be to provide the foundational support for future sustainability of the regional forensic laboratory to reduce the backlog of submitted cases,enhance the quality of the forensic laboratory,improve the responsiveness of the lab to submitting agencies,and improve the overall efficiencies in the laboratory. NCA/NCF 2011-2801 Department of Justice Office of Justice Programs Office of Communications Washington.D 20531 For more information about this grant,contact the Office of Justice Program's Office of Communications at 202/307-0703. Department of Justice Office of Justice Programs Office of the Assistant Attorney General Washington,DC 20531 September 12,2011 SheriffJohn Cooke County of Weld 915 Tenth Street Greeley,CO 80631-9503 Dear Sheriff Cooke: On behalf of Attorney General Eric Holder,it is my pleasure to infonn you that the Office of Justice Programs has approved your application for funding under the FY 10 Congressionally Selected in the amount of$300,000 for County of Weld. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements,including the timely submission of all financial and programmatic reports,resolution of all interim audit findings,and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements,you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award,please contact: - Program Questions,Kathy Mason,Program Manager at(202)514-8692;and - Financial Questions,the Office of the Chief Financial Officer,Customer Service Center(CSC)at (800)458-0786,or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations,and we look forward to working with you. Sincerely, Laurie Robinson Assistant Attorney General Enclosures Department of Justice Office of Justice Programs Office for Civil Rights Washington,D.C. 20531 September 12,2011 Sheriff John Cooke County of Weld 915 Tenth Street Greeley,CO 80631-9503 Dear Sheriff Cooke: Congratulations on your recent award.In establishing financial assistance programs,Congress linked the receipt of Federal funding to compliance with Federal civil rights laws.The Office for Civil Rights(OCR),Office of Justice Programs(OJP),U.S.Department of Justice is responsible for ensuring that recipients of financial aid from OJP,its component offices and bureaus,the Office on Violence Against Women(OVW),and the Office of Community Oriented Policing Services(COPS)comply with applicable Federal civil rights statutes and regulations.We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice Department funding. Ensuring Access to Federally Assisted Programs As you know,Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,color,national origin, religion,sex,or disability in funded programs or activities,not only in respect to employment practices but also in the delivery of services or benefits.Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or benefits. Providing Services to Limited English Proficiency(LEP)Individuals In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C.§2000d,recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency(LEP).For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals,please see the website at http://www.lep.gov. Ensuring Equal Treatment for Faith-Based Organizations The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations.In general,the regulation,Participation in Justice Department Programs by Religious Organizations;Providing for Equal Treatment of all Justice Department Program Participants,and known as the Equal Treatment Regulation 28 C.F.R.part 38,requires State Administering Agencies to treat these organizations the same as any other applicant or recipient.The regulation prohibits State Administering Agencies from making award or grant administration decisions on the basis of an organization's religious character or affiliation,religious name,or the religious composition of its board of directors. The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherently religious activities.While faith-based organizations can engage in non-funded inherently religious activities,they must be held separately from the Department of Justice funded program,and customers or beneficiaries cannot be compelled to participate in them.The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion.For more information on the regulation,please see OCR's website at http://www.ojp.usdoj.gov/ocr/ettbo.htm. State Administering Agencies and faith-based organizations should also note that the Safe Streets Act,as amended;the Victims of Crime Act,as amended;and the Juvenile Justice and Delinquency Prevention Act,as amended,contain prohibitions against discrimination on the basis of religion in employment.Despite these nondiscrimination provisions,the Justice Department has concluded that the Religious Freedom Restoration Act(RFRA)is reasonably construed,on a case-by-case basis,to require that its funding agencies permit faith-based organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion when hiring staff,even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions by grantees. Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this Office. Enforcing Civil Rights Laws All recipients of Federal financial assistance,regardless of the particular funding source,the amount of the grant award,or the number of employees in the workforce,are subject to the prohibitions against unlawful discrimination.Accordingly,OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups.In addition,based on regulatory criteria,OCR selects a number of recipients each year for compliance reviews,audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards. Complying with the Safe Streets Act or Program Requirements In addition to these general prohibitions,an organization which is a recipient of financial assistance subject to the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act(Safe Streets Act)of 1968,42 U.S.C.§3789d(c),or other Federal grant program requirements,must meet two additional requirements:(1)complying with Federal regulations pertaining to the development of an Equal Employment Opportunity Plan(EEOP),28 C.F.R.§42.301-.308,and(2)submitting to OCR Findings of Discrimination(see 28 C.F.R.§§42.205(5)or 31.202(5)). 1) Meeting the EEOP Requirement In accordance with Federal regulations,Assurance No.6 in the Standard Assurances,COPS Assurance No.8.B,or certain Federal grant program requirements,your organization must comply with the following EEOP reporting requirements: If your organization has received an award for$500,000 or more and has 50 or more employees(counting both full-and part-time employees but excluding political appointees),then it has to prepare an EEOP and submit it to OCR for review within 60 days from the date of this letter.For assistance in developing an EEOP,please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htm. You may also request technical assistance from an EEOP specialist at OCR by dialing(202)616-3208. If your organization received an award between$25,000 and$500,000 and has 50 or more employees,your organization still has to prepare an EEOP,but it does not have to submit the EEOP to OCR for review.Instead,your organization has to maintain the EEOP on file and make it available for review on request.In addition,your organization has to complete Section B of the Certification Form and return it to OCR.The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. If your organization received an award for less than$25,000;or if your organization has less than 50 employees,regardless of the amount of the award;or if your organization is a medical institution,educational institution,nonprofit organization or Indian tribe,then your organization is exempt from the EEOP requirement.However,your organization must complete Section A of the Certification Form and return it to OCR.The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. 2) Submitting Findings of Discrimination In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your organization after a due process hearing,on the ground of race,color,religion,national origin,or sex,your organization must submit a copy of the finding to OCR for review. Ensuring the Compliance of Subrecipients If your organization makes subawards to other agencies,you are responsible for assuring that subrecipients also comply with all of the applicable Federal civil rights laws,including the requirements pertaining to developing and submitting an EEOP,reporting Findings of Discrimination,and providing language services to LEP persons.State agencies that make subawards must have in place standard grant assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients. If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding,please call OCR at(202)307- 0690 or visit our website at http://www.ojp.usdoj.gov/ocr/. Sincerely, 1114:4,---/ a. ---- Michael L.Alston Director cc: Grant Manager Financial Analyst Department of Justice c. Office of Justice Programs O Office of the Chief Financial Officer Washington,D.C. 20531 September 12,2011 Sheriff John Cooke County of Weld 915 Tenth Street Greeley,CO 80631 -9503 Reference Grant Number:2011-DD-BX-0017 Dear Sheriff Cooke: I am pleased to inform you that my office has approved the following budget categories for the aforementioned grant award in the cost categories identified below: Category Budget Personnel $0 Fringe Benefits $0 Travel $0 Equipment $257,300 Supplies $42,700 Construction $0 Contractual $0 Other $0 Total Direct Cost $300,000 Indirect Cost $0 Total Project Cost $300,000 Federal Funds Approved: $300,000 Non-Federal Share: $0 Program Income: $0 Match is not required for this grant program. If you have questions regarding this award,please contact: -Program Questions,Kathy Mason,Program Manager at(202)514-8692 -Financial Questions,the Office of Chief Financial Officer,Customer Service Center(CSC) at(800)458-0786,or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations,and we look forward to working with you. Sincerely, Leigh Benda Chief Financial Officer Change Grantee Authorized Signing Official GAN Page 1 of 2 ►t1:� Change Grantee Authorized Signing Official GAN All Active US DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS Change Requested GRANT ADJUSTMENT NOTICE Approved Grantee Information Grantee Name: County of Weld Project Period: 07/01/2011 - GAN 001 Denied 06/30/2014 Number: Draft Grantee 915 Tenth Street Greeley, Program Office: WA Date: 10/28/2011 Address: 80631 Grantee DUNS Create Grant 07-575-7955 Grant Manager: Kathy Mason Number: Adjustment Grantee EIN: 84-6000813 Application 2010-H9823-CO- Number(s): Dl Help/Frequently Asked 2011-DD-BX- Vendor#: 846000813 Award Number: Questions 0017 Project Title: Northern Colorado Regional Award Amount: $0.00 Forensic Laboratory Project Change Grantee Authorized Signing Official Specific documentation is required for changes to a Grantee Authorized Signing Official. Documentation can be the legal document that effected the change or a letter noting the official change authenticated (signed) by a proper official of the state having jurisdiction.Documentation must be electronically attached. If you cannot attach the documentation,please contact your Grant Manager. Current Authorized Signing Official [ New Authorized Signing Official Prefix Sheriff *Prefix Ms. Prefix Prefix (Other) (Other) First Name John *First Name Barbara Middle Middle Initial Initial Last Name Cooke *Last Name Kirkmeyer Suffix Suffix Suffix (Other) Suffix (Other) Title Sheriff *Title Chair Address 915 Tenth Street Line 1 *Address 1150 O Street Address Line 1 Line 2 Address City Greeley Line 2 State Colorado *City Greeley Zip 80631 -9503 *State Colorado Phone 970 356-4015 Ext 2801 *Zip 80632-9503 Fax *Phone (970)356-4000 Ext 4200 Email jcooke@co.weld.co.us Fax *Email bkirkmeyer@co.weld.co.us *Required Justification for Change Grantee Authorized Signing Official The Weld County Code (Article IV Sec.5-4- 10. . . .The Chair of the Board shall sign all contracts. . .)requires that the chair of the Weld County Commissioner's approve grants for Weld County. Attachments: Filename: User: Timestamp: Action: 20110002,p-df MLJorgen 10/27/2011 6:29 PM .t Actions: https://grants.oj p.usdoj.gov/gmsexternal/gan/processGAN.st?ganId=271440 10/28/2011 Change Grantee Authorized Signing Official GAN Page 2 of 2 Close 1 Printer Friendly Version j Audit Trail: Description: Role: User: Timestamp: Note: Approved-Final PO-Grant Manager masonk 10/28/2011 9:27 AM View Note Submitted PO-Grant Manager MUorgen 10/27/2011 6:30 PM View Note https://grants.oj p.usdoj.gov/gmsexternal/gan/processGAN.st?ganld=271440 10/28/2011 ! - Department of Justice Office of Justice Programs PAGE 1 OF 4 Bureau of Justice Assistance Grant i1 !; 1.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2011-DD-BX-0017 County of Weld 915 Tenth Street 5.PROJECT PERIOD:FROM 07/01/2011 TO 06/30/2014 Greeley,CO 80631-9503 i BUDGET PERIOD:FROM 07/01/2011 TO 06/30/2014 6.AWARD DATE 09/12/2011 7.ACTION • IA.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial 846000813 00 9.PREVIOUS AWARD AMOUNT $0 3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $300,000 Nonhem Colorado Regional Forensic Laboratory Project 11.TOTAL AWARD $300,000 12.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13.STATUTORY AUTHORITY FOR GRANT This project is supposed under FYI0(BJA-Congressionally Recommended)Pub.L.111-117 15.METHOD OF PAYMENT GPRS AGENCY APPROVAL -!I GRANTEE ACCEPTANCE 16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Laurie Robinson • John Cooke SheriffAssistant Attorney General 1 17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATURE OF AUTHOR] "D RECIPIENT OFFICIAL 19A.DATE AGENC USE ONLY 20.ACCOUNTING CLASSIFICATION CODES 21. KDIUGTI652 FISCAL FUND BUD. DIV. • YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B DI 80 00 00 300000 OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2(REV.4-88) x120//-d,J'D/ i'- Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PACE 2 of 4 Grant PROJECT NUMBER 2011-DD-BX-0017 AWARD DATE 09/12/2011 SPECIAL CONDITIONS I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs(OJP)Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is required to submit one pursuant to 28 C.F.R.Section 42.302),that is approved by the Office for Civil Rights,is a violation of its Certified Assurances and may result in suspension or termination of funding,until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of States, Local Governments,and Non-Profit Organizations,and further understands and agrees that funds may be withheld,or other related requirements may be imposed,if outstanding audit issues(if any)from OMB Circular A-133 audits(and any other audits of OJP grant funds)are not satisfactorily and promptly addressed,as further described in the current edition of the OJP Financial Guide. 4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal,employee,agent,contractor, subgrantee,subcontractor,or other person has either I)submitted a false claim for grant funds under the False Claims Act;or 2)committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud,waste, abuse,or misconduct should be reported to the O16 by- mail: Office of the Inspector General U.S.Department of Justice Investigations Division 950 Pennsylvania Avenue,N.W. Room 4706 Washington,DC 20530 e-mail:oig.hotline@usdoj.gov hotline:(contact information in English and Spanish):(800)869-4499 or hotline fax:(202)616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its subsidiaries,without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70. OJP FORM 4000/2(REV.4-88) 1t Department ce OOffice of justiofce Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 3 OF 4 Grant PROJECT NUMBER 2011-DD-BX-0017 AWARD DATE 09/12/2011 SPECIAL CONDITIONS 8. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration(CCR)and applicable restrictions on subawards to first-tier subrecipients that do not acquire and provide a Data Universal Numbering System(DUNS)number. The details of recipient obligations are posted on the Office of Justice Programs web site at http://www.ojp.gov/funding/ccr.htm(Award condition:Central Contractor Registration and Universal • Identifier Requirements),and are incorporated by reference here. This special condition does not apply to an award to • an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 9. In accordance with applicable law,the recipient shall not use these funds for any of the following purposes: I.land acquisition; 2.construction projects;or 3.security enhancements or security equipment to non-governmental entities that do not engage in law enforcement, law enforcement support,criminal or juvenile justice,or delinquency prevention. 10. The recipient agrees to cooperate with any assessments,national evaluation efforts,or information or data collection requests,including,but not limited to,the provision of any information required for the assessment or evaluation of any activities within this project. 11. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease • crashes caused by distracted drivers. 12. The recipient agrees not to obligate,expend,or draw down any funds until the program office has verified that the recipient has submitted all necessary documentation required to comply with the Department of Justice Procedures for Implementing the National Environmental Policy Act found at 28 CFR Part 61 and a Grant Adjustment Notice has been issued removing this condition. 13. The recipient agrees to submit to BJA for review and approval any curricula,training materials,proposed publications, reports,or any other written materials that will be published,including web-based materials and web site content, through funds from this grant at least thirty(30)working days prior to the targeted dissemination date. Any written, visual,or audio publications,with the exception of press releases,whether published at the grantee's or government's expense,shall contain the following statements:"This project was supported by Grant No.2011-DD-BX-0017 awarded by the Bureau of Justice Assistance.The Bureau of Justice Assistance is a component of the Office of Justice Programs,which also includes the Bureau of Justice Statistics,the National Institute of Justice,the Office of Juvenile Justice and Delinquency Prevention,the Office for Victims of Crime,the Community Capacity Development Office, and the Office of Sex Offender Sentencing,Monitoring,Apprehending,Registering,and Tracking.Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S.Department of Justice."The current edition of the OJP Financial Guide provides guidance on allowable printing and publication activities. • OJP FORM 4000/2(REV.4-88) .. C'� Department of Justice H Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 4 OF 4 Grant PROJECT NUMBER 2011-DD-BX-0017 AWARD DATE 09/12/2011 SPECIAL CONDITIONS 14. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in certain circumstances,to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward • Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at http://www.ojp.gov/funding/ffata.htm(Award condition:Reporting Subawards and Executive Compensation),and are incorporated by reference here. This condition,and its reporting requirement does not apply to grant awards made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own operate in his or her name). 15. With respect to this award,federal funds may not be used to pay cash compensation(salary plus bonuses)to any employee of the award recipient at a rate that exceeds 110%of the maximum annual salary payable to a member of the federal government's Senior Executive Service(SES)at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate,provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. • OJP FORM 4000/2(REV.4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance Washington,D.C. 2053/ Memorandum To: Official Grant File From: Orbin Terry,NEPA Coordinator Subject: Environmental Assessment for County of Weld The Edward Byrne Memorial Discretionary Grants Program helps local communities improve the capacity of local justice systems and provides for national support efforts. Recipients of federal grant funding must comply with all applicable environmental laws and regulations,including National Environmental Policy Act,hereafter referred to as NEPA.Under federal law,and implementing Department of Justice regulations,28 C.F.R. Part 61,an Environmental Assessment,and possibly an Environmental Impact Statement,is required for the implementation of a grant-funded program that could have significant adverse impact on the environment,including programs that involve any of the following: (1)Construction or similar activities; (2)Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property(a)listed on or eligible for listing on the National Register of Historic Places,or(b)located within a 100-year flood plain,a wetland,or habitat for an endangered species; (3)A renovation which will change the basic prior use of a facility or significantly change its size; (4)Research and technology whose anticipated and future application could be expected to have an effect on the environment;or (5)Use of chemicals. The program that is the subject of the current award may include one or more of the above NEPA triggers,and,as such,requires environmental analysis. We look forward to working with you on this process. DepamnentofJustice GRANT MANAGER'S MEMORANDUM PT.I: O Office of Justice Programs PROJECT SUMMARY Bureau ofJustice Assistance Grant PROJECT NUMBER PAGE 1 OF 1 2011-DD-BX-0017 This project is supported under FY I0(BJA-Congressionally Recommended)Pub.L.III-117 i I.STAFF CONTACT(Name&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number) Kathy Mason Ronald Amdt (202)514-8692 Laboratory Director 1950 O Street Greeley,CO 80631-9503 (970)356-4015 ext.3638 3a.TITLE OF THE PROGRAM 3b.POMS CODE(SEE INSTRUCTIONS ON REVERSE) I BJA FY 10 Congressionally Selected 4.TITLE OF PROJECT Northern Colorado Regional Forensic Laboratory Project 5.NAME&ADDRESS OF GRANTEE 6.NAME&ADRESS OF SUBGRANTEE County of Weld I .• • 915 Tenth Street Greeley,CO 80631-9503 • 7.PROGRAM PERIOD 8.BUDGET PERIOD FROM: 07/01/2011 TO: 06/30/2014 FROM: 07/01/2011 TO: 06/30/2014 I 9.AMOUNT OF AWARD 10.DATE OF AWARD $300,000 09/12/2011 II.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT I 13.THIRD YEAR'S BUDGET PERIOD - M.THIRD YEAR'S BUDGET AMOUNT • 15.SUMMARY DESCRIPTION OF PROJECT(See instruction on reverse) I The Congressionally Recommended Awards Program,authorized by the Department ofJustice Appropriations Act,2010(Pub.L.111-117),helps improve the functioning of the criminal justice system,prevent or combat juvenile delinquency,and/or assist victims of crime(other than compensation).Funds should be used for the projects recommended by Congress,in the amounts specified in the joint explanatory statement incorporated by reference into Pub.L.111-117,and I generally consistent with one or more of the following statutory purposes:improving the functioning of the criminal justice system,preventing or combating ' juvenile delinquency,or assisting victims of crime(other than compensation).Each of these purposes is framed using language drawn,respectively,from the former Bymc discretionary statute,the Juvenile Justice and Delinquency Prevention Act,the Victims of Crime Act,and the Violence Against Women Act.This project is authorized and funded through a line item in the FY 2010 Congressional Budget and by the joint explanatory statement that is incorporated by reference into the FY2010 Department ofJustice Appropriations Act. OIP FORM 4000/2(REV.4-88) - - The Northern Colorado Regional Forensic Laboratory will continue to improve all areas of forensic services provided in northern Colorado and to maintain the creation of their full service regional forensic laboratory.This is a collaborative effort between Colorado Bureau of Investigation,Larimer County Sheriffs Office, Weld County Sheriffs Office,Loveland Police Department,Greeley Police Department,and Fort Collins Police Services.The goal of the project will be to provide the foundational support for future sustainability of the regional forensic laboratory to reduce the backlog of submitted cases,enhance the quality of the forensic laboratory,improve the responsiveness of the lab to submitting agencies,and improve the overall efficiencies in the laboratory. NCA/NCF FY2010 Congressional Selected Award Northern Colorado Regional Forensic Laboratory PROGRAM NARRATIVE PROJECT ABSTRACT The Northern Region Lab Group(NRLG)is a collaborative effort on the part of the Larimer County Sheriffs Office,Weld County Sheriffs Office,Loveland Police Department,Greeley Police Department,Fort Collins Police Services and the Colorado Bureau of Investigation. The ultimate goal of this group is to combine its forensic disciplines,now scattered in four sites across two counties,into a central facility to more effectively and efficiently meet the criminal justice needs of the Northern Colorado Region.Budget cuts at the state level have created increases in the turnaround of case submissions placing a greater demand for services at the regional level.At the same time,a study released by the National Academy of Sciences relative to the operation of forensic laboratories in the US,has placed the added expectations on forensic laboratories of accreditation to ensure a consistent standard of quality in every forensic lab across the country.In an effort to:create a single forensic lab facility;address the increase demand for service from the regional lab;and ensure that the quality and integrity of the laboratory work product meets the needs of the criminal justice system,the NRLG is seeking money to assist in the purchase of equipment and supplies for the facility.With these funds the regional lab can maintain its current quality of service,expand its services to create a full service lab and gamer the support it needs from county and city elected officials for the long term sustainability of the regional forensic lab. Page 1 of 15 STATEMENT OF THE PROBLEM Larimer and Weld County Colorado have large and expanding populations(293,000 and 250,000 respectively)that are spread over rural and municipal law enforcement jurisdictions. The region includes three major cities:Fort Collins(132,000),Greeley(89,000)and Loveland(66,000). Two of the communities also have medium to large public colleges,University of Northern Colorado and Colorado State University(enrollment 13,000 and 25,000 respectively).With significant room for expansion,it is anticipated that this region of Colorado will continue to grow in population and with that growth will come the problems associated with population increase,to include gang activity and increased crime. As Northern Colorado grows in population,that expansion will follow established highways out of the Denver Metro area.It is expected that this movement north will also bring an increase in gang activity,and in fact problems in the Denver metro area have already begun to reach into specific enclaves within the northern Colorado region.Drug trafficking and violence always accompany these gangs,along with the various types of property crimes,from vandalism to burglaries.Once established,these gangs are difficult to eradicate from the community and they present a variety of challenges to the law enforcement agency in the communities in which they are established. Additionally,the rapid development and growth of digital media technologies in the last two decades have created increased challenges for the law enforcement agencies,as crimes (especially child pornography)linked to digital media continue to grow.With the proliferation of computers and cell phones,coupled with the intemet,as well as the growth of the social media networks(facebook,twitter,etc.),child pornography has begun to grow more rapidly.The use of Page 2 of 15 child pornography can range from the inadvertent acquisition of a photo during an intemet search,to the collection and distribution of volumes of child pornography,to the actual production of child pornography.In any event,it has a significant impact on the children in the communities of Weld and Larimer Counties,those across the nation and the rest of the world,as the intemet knows no bounds.The greatest challenges are to identify the high-end users, distributors and most importantly the producers of child porn.This burgeoning growth is creating an increasing demand within the forensic laboratories and it appears to be best addressed in a regional lab where the opportunity for an immediate response to a specific case is best served. Coupled with this growth and demand are the technological changes in digital media that seem to occur daily and impact the ability to identify and prosecute those who violate state and federal laws. And even in the rural areas of the two counties,the need for responsive criminal justice systems remains vital,as the citizens there are being preyed upon by those who would seek to steal and vandalize under the cover of dark.Theft of materials and equipment from farms and ranches as well as business in the area occur daily.Burglaries occur there as often as in the larger cities.As with most property crimes no one is present to observe the crime or the perpetrator in action. In all of the examples noted above,the local police agencies and sheriff's offices rely upon the forensic laboratory to provide information,to assist in the identification of perpetrators and the extent of their crimes,to aid the agencies and the prosecutors in the filing of charges,and to serve as expert witnesses in subsequent court trials.Coupled with these demands within the criminal justice system is the growing expectation by the people in the community to rely upon the forensic laboratory to provide scientific answers to the questions raised as the result of crimes committed in their communities. Page 3 of 15 In the past the law enforcement agencies from the counties and cities noted above relied upon the forensic experts employed in the state crime labs to provide the forensic examination and analyses sought.However,as the state grew in population,the demands for services exceeded the capacity of the state lab to perform the necessary examinations and analyses in a timely manner.With the volume of work exceeding the capacity of the state lab,these local agencies sought other means to address the backlog of cases submitted and residing in the state crime lab. Over time latent print examiners were employed to perform the collection and examination of latent prints.These analysts were most often linked to the agency's crime scene unit and were employed to provide a number of forensic services,such as latent print collection and identification,shoe and tire track analysis,and bloodstain pattern analysis.These examiners often worked as the sole analyst in the discipline within their agency,with limited capacity to fully expand and provide all the methods possible and with no immediate source to review the work product. In addition,they generally came into the position without being fully trained and so they developed their forensic skills on the job with training picked up as funds were made available. It became apparent to these agencies that in order to address the problems of an increasing backlog of their cases at the state lab,concerns over the quality of the lab services provided,a need,in some instances,to have improved responsiveness to high profile cases(homicides and other violent crimes),and improving the effectiveness and efficiencies of the laboratory another plan needed to be put in place. Additionally,the participating agencies that make up the Northern Region Lab Group(NRLG)recognized over the past two decades that much had been accomplished in terns of sharing resources among the agencies. Drug Task Forces and Special Weapons and Tactics teams work together,as well as the existence of joint Emergency Page 4 of 15 Management plans. Dispatch Centers and Evidence Units were being combined to make operations run more efficiently and to share the costs instead of duplicating efforts. As a consequence discussion began about what resources each agency currently had and what could be shared in the area of forensic laboratory services in order to best handle the steadily growing need for improved laboratory services to the criminal justice system. In the 1980s the Weld County Sheriff's Office and Greeley Police Department had combined resources to create a forensic science position which eventually became a chemistry/controlled substance-trace evidence position.Subsequently,both Weld County and Greeley created other positions within the Greeley/Weld County Forensic Lab to address the needs for latent print examiners and digital media forensic experts.At the same time the Loveland,Fort Collins and Larimer County law enforcement agencies also created forensic scientist positions within their operations.By the time these discussions were taking place,the lab personnel were already in place to provide the services needed.Unfortunately they were scattered among the 5 different agencies and did not share a common work site. In order to address this problem,as well as the others noted above,the two county sheriff's offices,and the police departments of the three largest cities in the counties of Larimer and Weld partnered with the Colorado Bureau of Investigations(CBI)to establish the Northern Regional Lab Group.This group's primary purpose was to support and sponsor the establishment of a regional crime lab,(Northern Colorado Regional Forensic Laboratory-NCRFL)in northern Colorado which would serve the needs of the criminal justice community of this region.The NRLG recognized that a central site would address the problems noted above and provide solutions to those problems.Bringing analysts of the same discipline but from different agencies together in one site was the first step in the process of unifying the lab.The impact of that effort Page 5 of 15 has been felt,significantly in the latent print discipline.The turnaround time for this discipline in March of 2008 was 69 days.The labs were combined after that date and now the turnaround time within this unit is 12 days.As a consequence,the latent print lab expanded its services to other agencies in northern Colorado that routinely submitted the cases to the CBI. Not only are these agencies getting their cases returned sooner,but the high profile cases are given priority without significantly impacting the other latent print cases in the system.And not only has casework been affected,this centralization of a discipline has also brought about a unity of purpose and vision within the discipline and has challenged the analysts to each pursue IAI certification. Other steps were taken to as well to bring about a full service lab to the region.They created a firearms examiner position within Larimer County and a forensic DNA analyst position staffed by Weld County.Once the firearms examiner was identified the agency worked with the Wyoming State Crime lab to provide the training needed for the analyst to become a qualified examiner.An MOU was written and signed,and the fruit of that effort was another forensic discipline added to the regional lab.Weld County obtained permission to fund a DNA position and the CBI offered to house and train the DNA analyst,with the express purpose of analyzing property crimes having potential DNA evidence.It has taken more time to get this established, but that position still exists and is soon to be filled.Ultimately,the goal is to bring that person into the Northern Region lab along with others from CBI to serve the Biological Science needs of the region. Finally as the criminal justice system has seen a significant rise in the use of digital media forms (cell phones,computers,DVRs,etc)in crimes over the past decade the agencies in the region recognized the need for forensic computer analysts,and have created positions for forensic computer analysts as well as those for the audio and visual needs of the law enforcement Page 6 of 15 community.The NCRFL currently has six digital media analysts,housed in a facility designed for business offices,working cases submitted by the 5 local agencies as well as others in the region. This discipline continues to observe an increase in the demand for its services and as a result an increase in the number of backlogged cases in the lab.Since January of 2009 the lab has received over 685 requests for lab services and completed only 625 of those requests during that same period.In some instances,cases worked within this discipline are transferred from the district courts to the federal courts(child porn)with the NCRFL analysts being called upon to assist in the analysis and prosecution of these cases.The staff in this discipline could easily expand once a facility was in place and extend their services to the criminal justice community. The NRLG has made great strides in unifying the forensic disciplines and would like to continue this by helping to support the participating agencies as they seek to support the building of a central,regional forensic laboratory.At this time,the Greeley-Weld County Forensic Laboratory does not have the capacity or ability to house all of the current forensic scientists that comprise the NCRFL,nor do any of the other partners in this collaboration. In the interim,in order to accommodate the unifying of all of the analysts within a discipline,each individual discipline is being housed at separate facilities.Unfortunately,at times this leads to evidence is being transferred back and forth across Northern Colorado for analysis.This multisite approach,while uniting analysts of the same discipline creates other issues that result in lower productivity, delays in casework completion,additional costs of operating multiple facilities with duplicate functions,and,ultimately,lack of effectiveness for the agencies that the forensic disciplines serve. Additionally there is an impact in the ability to combine efforts on multidiscipline cases, such as robberies,aggravated assaults and homicides.Currently the items of evidence for analysis are moved from place to place upon completion,creating delays and increasing the Page 7 of I5 potential for lost or deleterious changes to the evidence.In addition,if the investigators or attorneys wish to meet with the team on the case they must visit each person at each site or the lab is required to pull staff away to travel in order to meet.Neither of these approaches is efficient or cost effective,but tends to be rather burdensome. In addition there is the issue of the National Academy study commissioned by the US Congress regarding Forensic Science in the Unites States.The end product of the study included congressional hearings and a publication,"Strengthening Forensic Science in the United States", which included 13 recommendations.One theme common throughout was the need to develop and adhere to a set of standards to be used throughout the forensic community.They noted ISO 17025 as one example of accreditation standards that could be used to assist a forensic lab in becoming accredited. In order for the NCRFL to achieve ISO 17025 accreditation there are a number of steps that must be taken and those become very costly and cumbersome in a multiple lab system;which is the current state of affairs within the Northern Region Lab.Controlled substances are performed at one site,Impression evidence(latent prints and shoe and tire tracks)in another,firearms in a third and digital media in a fourth site.The analysts at each site are tethered to their agency via the Internet and have limited access to other agency information and sites.Efforts have been made to create a central report system so that reports and documents can be created and maintained in a single system.However the addition of a new site,such as occurred with firearms created logistic challenges that must be overcome.Additionally,access to a central intemet or Intranet site for centralization of documents is difficult at present due to security issues within each facility.Each site has its own unique evidence storage and submission concerns,safety issues,facility securities,etc.In addition,in the event of a multidiscipline case, Page 8 of 15 the evidence moves from site to site rather than room to room,which magnifies the turnaround on case submissions.All of these present greater challenges to ISO 17025 accreditation an increase the cost to both attain and maintain accreditation.A central,unified,full service laboratory offers to the criminal justice community in Northern Colorado a more cost effective and efficient laboratory system that can more readily meet the quality requirements of ISO 17025 accreditation. It is essential;in order to meet the current and future needs of the criminal justice system in Northern Colorado that a central facility is built and maintained as a forensic lab for years to come.The County Commissioners and City Councils have been in discussions to create an WA that will be the first step in the process of securing a building site and start the building of a new forensic laboratory,There are tremendous costs in this effort,to build the building,create the needed infrastructure and occupy the site with the needed furniture and equipment so as to allow for the forensic scientists in the region to work the cases,effectively and efficiently following specific policies and procedures to ensure the quality of the work performed.These agencies are committed to this goal,and are seeking assistance to ensure long term stability and sustainability of the forensic laboratory.The commissioners and council-members recognize that all funds committed to this project work toward a common goal. More importantly these funds will assist in defraying the costs of building the capacity and infrastructure of the NDRFL.Chemical resistant hoods for Chemists, hoods for performing cyanoacrylate fuming,HEPA filtered hoods for biological sciences,Workbenches designed for process of evidence,and other equipment items are vital to this laboratory and its success in the Northern Colorado Region.With these funds the participating agencies can focus on creating the infrastructure,obtaining essential pieces of equipment and preparing the lab for ISO 17025 Page 9 of 15 accreditation.In addition,this will give each agency involved in this collaboration time they need to begin budgeting for the long term sustainability of the regional forensic laboratory. GOALS,OBJECTIVES AND PERFORMANCE MEASURES GOAL:The goal of this grant is to provide the foundational support for the future sustainability of the Northern Colorado Regional Forensic Laboratory so as to: 1. reduce the backlog of submitted cases coming from law enforcement agencies in the region; 2. Enhance the quality of the forensic laboratory through ISO 17025 accreditation; 3. Improve the responsiveness of the lab to submitting agencies;and 4. Improve the overall efficiencies in the laboratory; thereby improving the functions of the criminal justice system in the region and increasing the confidence of the communities in the criminal justice system as a whole. OBJECTIVE 1: To provide funds to support the equipment needs associated with centralizing the Northern Colorado Regional Forensic Lab into a single facility. OBJECTIVE 2: To monitor the success of creating this single,central facility with data to reflect the impact of combining services into a single centrally located facility. OBJECTIVE 3:To improve the capacity of the criminal justice system through improvements in laboratory services to the Northern Colorado Region,so as to reduce the time span between evidence collection and identification and arrest of perpetrators,reduce the time span between arrest and court file and trials and to ensure public safety through the timely arrest and removal from the community those preying on that community. Page 10 of 15 PERFORMANCE MEASURES: 1. The laboratory will provide the percent completion of the"project plan outcomes met"as required in the solicitation. 2. The laboratory will provide the percent of the project tasks successfully completed that address capacity building.This would include equipment and training completed which reflect the overall commitment of the lab to the community at large. 3. Data is being collected monthly on the following: a. Cases processed and hours taken to process those cases, b. Cases submitted to the lab each month, c. Time required to complete a case(in days)from submission to completion,and d. Number of cases backlogged per discipline. N.B.This data will continue to be collected over the course of the three year project and provided to reflect the impact of a central facility. The NCRFL has the capacity to secure the data requested through either its current LIMS system or from data collected manually as required of staff. It has also been assured to the lab that any future Laboratory Information Management System will be able to secure the same data in a manner consistent with current collection of data.This will ensure that the data collected at any time can be directly correlated,so as to reflect the impact of the two grants on the criminal justice system. The grant's point of contact worked with a data analyst to create the current figures and will assure that the same measures are used throughout the entire grant period. PROJECT DESIGN Page 11 of 15 The Northern Colorado Regional Forensic Laboratory facility will be developed systematically, utilizing best practice standards and industry benchmarks,thereby enabling the new project to be a 21st Century facility designed to provide forensic services to the criminal justice community of Northern Colorado. Benefiting the law enforcement efforts and citizens of Larimer County, Weld County,Ft.Collins,Loveland,and Greeley the project will allow for a concentric,yet regionalized operation that will drive efficiency,promote quality,and additionally provide resources to communities of Northern Colorado that currently do not have the needed resources available to them. The facility's design,planning and construction will have taken place and the first two years of operation and maintenance(OM)costs will have been covered under the 2009 Congressional Selected grant.During the same two year period some of the funds from this grant will be used to build the lab's infrastructure and capacity,as well as provide the training and materials needed to bring about ISO 17025 accreditation.The 2010 grant funds will be part of the same project design as noted in the 2009 grant,but funds would also be used to add capacity and support to the laboratory. Once the facility is able to receive the equipment purchase orders will be issued as per Weld County Policy and Procedures for the purchase of equipment.This equipment will be received put into use and if validation is required that will be performed prior to its use in the forensic analytical process.As needs occur for maintenance and bills are submitted,funds will be drawn down to pay them and quarterly reports will be generated as per grant requirements.The project is quite straight forward in implementation and a record keeping system will be employed to collate any paperwork,bills,and statements as well as a monthly tracking of costs,payouts and the data noted in the"Performance Measures"above. Page 12 of 15 The goal of this grant,to provide the foundational support for the future sustainability of the Northern Colorado Regional Forensic Laboratory,is in concert with the goals of the NRLF,to provide the highest quality of timely forensic laboratory service to the criminal justice system in the Northern Colorado Region. Achieving the grant's goal,which can be done within a year of the closing of the 2009 Congressional Select Award,will serve as the foundation for long term sustainability.These funds will have supported capacity building,which must occur within the lab and allow for the contributing agencies to build up a long term plan and budget that will allow for the lab to be sustained and to provide the laboratory services which are needed in the communities.The agencies are currently in the process of working on a facility IGA that includes the long term commitment to the lab. MANAGEMENT AND ORGANIZATIONAL CAPABILITY To properly support and staff the proposed Northern Colorado Regional Forensic Laboratory,the operational Project Staff going forward post construction shall consist of: • A Board of Directors for the Northern Regional Lab Group consisting of the CEO's or designates of the involved agencies. • A Lab Director:With one quality system in place and accreditation being sought,the Northern Colorado Regional Forensic Laboratory will need one consistent voice between the individual disciplines and the Board of Directors of the facility.There is an IGA in place to support a Lab Director to oversee the day to day operations and quality within the laboratory. Page 13 of 15 • Section Supervisors/Technical Leads for each discipline will be designated not only for operational necessity,but for accreditation purposes that will answer to the Lab Director and/or the Quality manager. • Analysts in each discipline that have the appropriate education,training,and certification(s)necessary to perform the high-caliber of forensic analysis that the service agencies will expect. ISO 17025 accreditation requires there to be clear and distinct lines of communication and clear operational and organizational lines of authority.As one of the goals of the lab is ISO 17025 accreditation,clearly defined management and operational support will be in place to ensure the quality and effectiveness of the Northern Colorado Regional Forensic Laboratory. The Northern Region Lab Group provides support and direction to the Northern Colorado Regional Forensic Laboratory's Lab Director.They meet on a monthly basis to address the successes,needs and direction of the laboratory.The Lab Director is an active participant in those meetings and as the project proceeds in implementation,the progress of the project will be paramount in the NRLG monthly meetings.Any changes in direction,or support for the project from the NRLG will come in these meetings and if necessary ad hoc meeting can be set to address immediate needs.The members of the NRLG have the authority from their CEO's to make decisions,and they have authorized support and authority to the Lab Director to carry out specific responsibilities,including the monitoring and directing of secured grant funds. The Lab Director's experience in grant implementation,directing,monitoring and tracking has covered a span of approximately 8 years,including facility upgrades,equipment procurements Page 14 of 15 and validations and method validations.In addition,the Lab Director has over 10 years of experience in managing budgets and facility operations. Page 15 of 15 Budget Worksheet FY2010 Congressional Selected Award Northern Colorado Regional Forensic Laboratory A.Personnel NA Name Computation Cost B.Fringe Benefits NA Name Computation(Rate) Cost C.Travel NA Purpose Location Item Computation Cost D.Equipment NA Item Computation Cost Cyanoacrylate finning chambers 1 ea x$8000 $ 8,000 Fume hoods 5 ea x $10,350 $51,750 Explosion proof fume hoods 1 ea x$ 19,000 $ 19,000 Bullet Recovery Tank I ea x$46,150 $ 46,150 Firing Stand 1 ea x $8,500 $ 8,500 Walk in refrigerator/freezer 1 ea x$13,500 $ 13,500 Multimedia Forensic Workstation 3 ea x$ 15,000 $45,000 DAC Cardinal audio workstation 1 ea x$6,000 $ 6,000 Forensic analyst workstations 11 ea x$5,400 $59,400 TOTAL $257,300 E.Supplies NA Item Computation Cost Lab Processing benches 10 ea x$ 1,500 $ 15,000 Safety Showers 4 ea x$500 $ 2,000 Smart boards 2 ea x$2,000 $ 4,000 Chemical storage cabinets 3 ea x $1,200 $ 3,600 Drying chamber 1 ea x $4,500 $ 4,500 Chemical Venting cabinet 1 ea x $4,500 $ 4,500 Server racks 3 ea x$1,100 $ 3,300 Lift table 2ea x$400 $ 800 Firearms storage cabinets 3 ea x$538 $ 1,614 Training room projector 2 ea x$1,693 $ 3,386 TOTAL $42,700 F.Construction NA Description Computation Cost G.Consultants/Contracts NA Consultant Fees Name Service Computation Cost Contracts Item Cost H.Other NA Description Computation Cost Total Direct Costs NA I.Indirect Costs NA Budget Summary Page A. PersonneUSalary Costs $ 0.00 B. Fringe Benefits $ 0.00 C. Travel $ 0.00 D. Equipment $ 257.300.00 E. Supplies $ 42,700.00 F. Construction Unallowable G. Consultants/Contracts $ 0.00 H. Other $ 0.00 I. Indirect Costs $ 0.00 TOTAL PROJECT COSTS $ 300.000.00 Federal Request $ 300.000,00 Applicant Funds,if any, $ to be applied to this project Budget Narrative: OVERVIEW: As noted in the Program narrative,when the implementation of funds from this grant are to be employed the Northern Colorado Regional Forensic Laboratory facility will have been functioning for two years,providing quality services from an ISO 17025 accredited laboratory. The Operation and Maintenance support provided by funds from the 2009 Congressional Selected Award,will allow the participating agencies to fund other critical needs within the forensic lab.However some of the needs for capacity enhancement within the laboratory are outside the scope of the agency's current budgets for the forensic laboratory.Having benefited from the support of the 2009 Congressional Select grant as well as the funds to support the above noted items,the participating agencies,their CEOs and the governing bodies from Larimer County,Weld County,Ft.Collins,Loveland,and Greeley will have time to establish and finalize long term budget plans which will allow for the long-term stability and sustainability of the forensic laboratory.In addition,the success of the lab in this facility will most likely drive the participation of other counties and cities of the Northern Colorado region in this lab,adding personnel,equipment and financial support. Sustainability of this project is a primary concern,and the agencies are currently in the process of working on a facility IGA that includes the long term commitment to the lab,to assure sustainability. In the drafting of the WA there is an understanding by the 6 participating agencies that there will be funds to help with the operating and maintenance costs of the facility while these agencies work to develop long term plans and budgets to keep the lab operating for decades to come. The success of this project is paramount to improving the quality of service to the criminal justice community. Without the assistance from this grant,this facility many not be sustained and the region would return to its prior practices,with increases in turnaround time,delays in filing charges,increases in the number of court hearings and proceedings and general inefficiencies in the criminal justice system.With the assistance requested,the law enforcement agencies and courts will be better served which leads to better service and responsiveness to the communities.These should result in a reduction in the number of violent and property crimes per capita,and a greater confidence in the community toward the criminal justice system. A. Personnel No funding is requested for this category at this time. B. Fringe Benefits No funding is requested for this category at this time. C. Travel No funding is requested for this category at this time. D. Equipment $257,300 There are a number of items of capacity enhancement that are needed to create a full service laboratory in the Northern Colorado Region.The discipline distinct regions have some of these items of equipment within their facility;however,they will retain that equipment within their own facility for use by other members of their crime scene staff. Cyanoacrylate is a universal chemical for fingerprint analysis and the requirements for optimal development of prints is a combination of temperature,humidity and super glue.The cyanoacrylate fuming hoods is designed to optimize those factors to enhance the development of fingerprints as well as provide multiple cabinets.An added benefit is that this multi-chambered fuming cabinet reduces case backlog by allowing multiple analysts to process their case evidence without impacting the work of others. Each discipline also has need of fuming hoods in the processing of their casework to ensure safety of the analysts during the analytical steps.These hoods are specifically designed to meet the airflow needs and evacuation of volatile chemicals,powders and dyes so as to prevent their return back into the laboratory environment. The regional lab recently added the firearms discipline to the lab and there are some equipment needs for the firearm's examiner.Currently,the examiner must travel 50 to 70 miles(to Cheyenne WY or Denver CO)in order to fire his weapons and retain the bullets for comparison purposes.It is essential,in order to maintain efficiency within the laboratory that the examiner performing the test remain in his laboratory.Travel back and forth,even once a week can eat away a day of work,effecting backlog and turnaround. The purchase of a bullet recovery tank and firing stand will greatly assist in keeping the firearms backlog at a minimum. The regional lab currently does not perform forensic serology and DNA analyst and just recently added firearms.All three disciplines require the storage of clothing items and other bloodstain objects to be retained refrigerated.For the duration of the time they will be in the laboratory they will need to be retained either refrigerated or frozen and a combination walk- in Refrigerator/Freezer will allow for the evidence to be stored in a readily retrievable manner without contamination or deleterious effects on the evidence.Based on current state statutes,there are requirements for the long term retention of DNA evidence and this will assure the lab is in compliance with current statutes,as well as assuring the evidence is retained for testing by the lab and if needed by other independent labs. The Northern Colorado Region Forensic Laboratory is in a unique position relative to its digital media section.There are agencies that have investigators working cases in either computer forensic or audio-visual examiners;however none are working out of a forensic laboratory nor seeking accreditation.In an effort to attain ISO accreditation in all aspects of digital media analysis,the lab is seeking to secure a combined hardware software workstation that will provide state of the art analysis of audio/video media.Unfortunately there are no standards for those purchasing security cameras for their businesses.As a consequence the lab receives a great variety of media types and requests and to provide the best service possible the lab is seeking equipment that will optimize the audio/video media submitted. The IkeanTM is a custom configured,Multimedia Forensic Workstation PC with dedicated Non-Linear Video editing/enhancement software that has proven to derive high quality photo enhancements,necessary within the discipline. The DAC Cardinal turn-key workstation is designed specifically to improve the audio and video tapes and CDs/DVDs submitted to the laboratory for enhancement and interpretation.This workstation is uniquely designed to serve the forensic community and has a variety of analog,digital and optical inputs and outputs to handle multiple projects at the same time. The DAC filter products attack common noise problems such as AC hum, compressor sounds,and 2-channel reference cancellation,as well as working against noise problems in an uncontrolled environment such as broadband noise,equipment interference, and near-far party imbalances. As the lab cannot control the source of the tape,it must extend the capability and capacity of the in-house system to capture and improve the quality so as to provide assistance to the submitting agencies as well as the courts. The analysts require workstations specifically designed to meet the needs of the analyst, both in optimizing their efficiencies while maintaining safety to the analyst and securing the evidence from contamination or deleterious loss.These workstations are used in a number of forensic labs across the country and have proven to be very functional,effective and efficient. E. Supplies S 42,700 In addition to the workstations,they need to be separate processing benches that are set up apart from the other work areas and offices in the lab.These benches allow for an analyst to remove individual items of evidence and process the item,dependent upon the case and the discipline.This type of processing prevents cross contamination of evidence,allowing the analyst the space and time to thoroughly examine,collect and test the evidence submitted. Additionally the lab requires there to be safety and health precautions taken so as to protect the analysts from breathing of molds;noxious odors and chemicals;prevention of burns from chemicals while assuring the evidence is stored and preserved in the best manner possible. Safety showers,storage,venting and drying cabinets are just some of the precautions that can be taken to secure safety for analysts and address proper storage and preservation of the evidence.A mobile lift table is needed for those 50 to 100 pound items often submitted to the lab so as to prevent injury to staff in transporting the items from the evidence vault to the work areas and back. Finally there are other items needed for the laboratory to improve the effectiveness and efficiencies in the lab. Smart boards and projectors will be used in the presentations to train both analysts as well as local law enforcement investigators.Digital media also uses these boards to review the images collected for preparation of a case by the prosecutor or by the defense to review what is begin used in bringing charges against a client.Server racks are a must for the audio visual staff to store the variety of media devices needed to work the cases submitted to the lab. F. Construction No funding is requested for this category at this time. G. Consultant/Contracts No funding is requested for this category at this time. H. Other No funding is requested for this category at this time. I. Indirect Costs No funding is requested for this category at this time. Description Quantiti Cost Equipment Cyanoacrylate fuming chambers 1 $8,000.00 Fume hoods 1 $10,350.00 Fume hoods 2 $10,350.00 Fume hoods 2 $10,350.00 Chemistry fume hood explosion proof 1 $19,000.00 Bullet recovery Tank 1 $46,150.00 Firing Stand 1 $8,500.00 Walk in refrigerator/freezer 1 $13,500.00 Ikean IKGPU-SM-1 GPU accelerated version multimedia workstations 3 $15,000.00 DAC Cardinal turn-key work station 1 $6,000.00 Forensic analyst workstations 1 $5,400.00 Forensic analyst workstations 4 $5,400.00 Forensic analyst workstations 3 $5,400.00 Forensic analyst workstations 3 $5,400.00 Total Supplies Lab Processing benches 2 $1,500.00 Lab Processing benches 2 $1,500.00 Lab Processing benches 2 $1,500.00 Lab Processing benches 4 $1,500.00 Safety Showers 1 $500.00 Safety Showers 1 $500.00 Safety Showers 1 $500.00 Safety Showers 1 $500.00 Smart board 1 $2,000.00 Smart board 1 $2,000.00 Chemical Storage cabinets 3 $1,200.00 Drying chamber 1 $4,500.00 Chemical venting cabinet 1 $4,500.00 Server racks 3 $1,100.00 Mobile Lift table 2 $400.00 Storage cabinets 3 $538.00 Training room projector 2 $1,693.00 Total Final Figure Total $8,000.00 $10,350.00 $20,700.00 $20,700.00 $19,000.00 $46,150.00 $8,500.00 $13,500.00 $45,000.00 $6,000.00 $5,400.00 $21,600.00 $16,200.00 $16,200.00 $257,300.00 $3,000.00 $3,000.00 $3,000.00 $6,000.00 $500.00 $500.00 $500.00 $500.00 $2,000.00 $2,000.00 $3,600.00 $4,500.00 $4,500.00 $3,300.00 $800.00 $1,614.00 $3,386.00 $42,700.00 $300,000.00 SEE CD IN ORIGINAL FILE APPLICATION SUPPORTING DOCUMENTATION Hello