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Home My WebLink About780371.tiff RESOLUTION RE: APPROVAL OF GRANT REQUEST AND CONTINGENCY COSTS FOR EVANSTON AND WATTENBERG COMMUNITY DEVELOPMENT PROJECTS. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, it has been requested by the Weld County Planning Director, Gary Fortner, that certain grant requests and contin- gency costs for Evanston - Phase III, Wattenberg - Phase I, and Wattenberg - Phase II Community Development Projects be approved by the Board of County Commissioners of Weld County, Colorado, as more fully set forth in "Exhibit A" , attached hereto and incor- porated herein by reference, and WHEREAS, the Board of County Commissioners of Weld County, Colorado deems it advisable and in the best interest of Weld County, to approve said grant request for the Evanston and Wattenberg Com- munity Development Projects as set forth in "Exhibit A" , attached, plus a 20% contingency if needed, for each grant as long as the amount spent does not exceed the total funds available. NOW, THEREFORE, BE IT RESOLVED by the Board of County Com- missioners of Weld County, Colorado, that the grant request and contingency costs for Evanston - Phase III , Wattenberg - Phase I , and Wattenberg - Phase II Community Development Projects , all as shown on "Exhibit A" , attached hereto and incorporated herein by reference, be and hereby are, approved. The above and foregoing Resolution was , on motion duly made and seconded, adopted by the following vote on the 3rd day of May, A.D. , 1978 . ATTEST: \Mats �° BOARD OF COUNTY COMMISSIONERS `''A" � 7 `��t°� t�� WELDCOUNTY, COLORADO Clerk (� Weld County and Recorder p . _ sand Jerk to the rd i // Z�/ Deputy Cou Clerk A O D AS TO FORM: e. pot County Attorney 7 00 371 �_ ! Vi '. Date Presented: May 8 , 1978 �f a// r+ r- en rn t O O O O O O In m .n In t r. O 00 4 O en iO t O O .D .0 in t M en H CO •D CO O Cl) M o en r-I N .D CO 0 N In O t H H ao t O in O r- •D O. r� i O in Ni n. P .-1 in •D I- in HI t(1l HI m CM '-I N. 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Artn..„r,ia Weld County, Colorado 84-6000813 b_ m" b elleiIl.,il : Planning Services 1r. .. st c /10. ,n n . 915 10th Street I r I:,; o rua. ER 11 4I"_. 2,1 j 9- a. co, _ Greeley, r. court, : Weld I cram -6 fully 4 Colorado ,. rlec,d.,: 80631 /. Community Development Thom Rounds I .,•,!, ,;, Block Grants 1 r '• 356-4000. r'xt_- Q0—_----_ _._ :, ln1 ') Pr R 'lull 'it ILI •::I'S P "EC1' a. Tt11 or A:PucAN1/IIrlFIFr.r fl Wattenberr Ds anole Subdivision ct, ° ° L �/ p r,a.,ln HO ,.,,1 In-it"Inn Community Development c. „, ,.1,.. -melee i"" I 1 . housing Rehabilitation "'r ,, ,.., 1 (12,1-1 2 . Housing Relocation l i ) ,. o r. . I,rt,r Di] I T'/ of / .:Cb l CE I, 222_2 Gout n-In,"v:.-r It trJ 1G nor I OI ll __ / 11;,:lol --1-- _ — I Wattenberg ncl I Colony n arI , rI r. l Al . `1 „�n r , v I nr ICA)ION 11 F 1 1, r . .1 b l O: UI .1 , ;ylB1.0 �r 1 �I J.,ml DGo,II's n r r n,r IrtMr Greeley Spanish 400 _ �_� 13. I!r01'^".!. ' IIIi-. 14. fn Tr CIF: . Tv OF C -Alt (Jo It:r 11,) a rr.r1 1, 495, 000 - n;r!.c,.:r ib. roEcr 4th 4th I l 7 a1. , , rib=' — -- —_ .-- ---- '1O2jI t..en r - - 4r CAI 17r�n.r t 1' `L2 a) I _ J _ c r" , 1 4 :; 111i .1 1 I "i:_ 1:AI II❑ FEGI_ IL rll ll- rl 1 lair E9 i ,u I ILI r .( ( I 0/ on 77 2 18. j 2<.1: - L r.:t' / l ) I'--:r , ,,I rsr ( ,,e/ 7, .,e,gel,aed:) 80202 1 21 11e:.IAA0P ADDL.) Department Housing_-- --Urban Development , Denver, CO _j Ji _ n_ ° 22, •. To 1 .r.l belief. b. If 11.110144 by c,: ; , e411.21 L ,n It t. o F ne° Cr, le 1 air o / pJ .'lion am almctu r Ih rnln, to 1,1,u".': "le c ..•n� rr1.,n.nl re 1 I: p ._.. nf4.Jvc1 1217. I I^n e A r umont hat Iron ' 1-1 to"1'LI;VNT d./ eel. I Iv the ling body d r'I 1 c G:r11F1_, 1 u, .,r;rc.,t cal the c,,.1- t ,•ill rm::y m State Division of Planning U fl A.:'Al.'". v,:r ILn at „q ..:..unn<.v Ir the a:;!,I-" I2, L_I ❑ Latimer/IVeII.d COG 1-' n.n it r;ce ,ad. 191 i-1 1....1___ ..____ .. ---_— ___. ____ —_ L. 111211 1 AI:D 111E h. SICNATU:IE rr;r11. r, dune .Steinmark, Chairman , nor molt, d,.v V "L Board of Co. Commissions is 24. AG PC-( IIPrAe OS /"PLICA. 1?,.r ^,anth dal nor+ 000I:.i`/-lit 19 _ ---_2222---- ---- ---- . .. _. ----- 20. Ok( Tn] . tgbll. 111:11. 2T. ADb11Mc111!Ul U r:C: 7J I!'PLL I 11 ION 'NE W a1 _.------_...__ ------ - ----" -- ----- _ 29. AUDI4E.a L nr: CI. ( fi<T i,II i1 111G:1 r. — AC. I II r.IP_N FI;i UING Sea: rr,.l. M1 lcu, u,c..IL dal r ❑ P. i.Y 'f'i.D n T .',AI n9 t, ;V rloN L T"; 1, nnll! 19 11 U. r.Jrrr9 I GI I lCrtT (10 ';• Co II II 1 rUl I .'1, I N'oKM.1. C_ Year , orl day �t - _-- -- non (Nu,to r„d td., a , .,, r) 1:not I CI n. 6 r r ID rc' e.d Los„2:7.r.----- -------- -- ".i n - on' ---�9 ,7,t I no 37. IIE.IAS ,,-moo Fa (] d. DEFERRED r 91TR .C1) 4s fJ IInlnv.vm r in;,, _II, oo Ll 'R's [-INn In UM'''. nbee, r::.c, c o:r re llve1 r n •leer) E ei rota a b E^( 2 I 4 EIICY )L OFFICIAL e.1 II r r-rot-, i 1 duo ua u'1.r Fro m.“4::“4: el I. t 1 111.1 C Brru!se (Name.and.v telephone no.) ITOE11/.L LILY Il be.;br:n a ie Lo'ng made. AAS n:;rlOLl �. _ _..,.__ -.._.----- -...�... ..---_._�.—., I A--_... I 71-101 JTANI STANL Ac F' 1 421 PAW: 1 (10-75) 4 ::cem.Sni EV C:JA d e,.Ll..a[en,:,t l:,rcdar 74-7 1.11' F1 b13.E1(#,"'111'117.1"O,111,)i,1' Owl',t 1.[•,;R-N�, sgramnlrwrmlr.IIITINWIPOSIAZI.Olleminwpwa Program Narrative Wattenberg Wattenberg is a small community located in southern Weld County. This area has been neglected in many ways which has led to its economically depressed status. The South Platte River poses a periodic threat to the health and safety of about 25 of the 63 households in Wattenberg. The residents of the community are predominantly low income, a few households earn enough money to classify them as moder- ate income. No residents earned more than $10, 300 in 1976. According to the Weld County Housing Monitoring Study, as documented by the Weld County Assessor ' s Records, there are 15 units which are substandard but rehabilitatable and not located in the 100 year floodplain. The Housing Study also showed 5 housing units , not located in the floodplain which were dilapidated. Community Development efforts in Wattenberg are directed to conserving and expanding the housing supply for low and moderate income persons through rehabilitation of substand- ard housing units and provision of replacement housing assistance to households residing in dilapidated structures, some of which are subject to flooding. If the residents of Wattenberg presently living in the flood prone area are not relocated and provided replacement housing assistance before the next major flood of the South Platte River, many lives could be lost . The attached airphoto shows the magnitude of the 1973 flooding in Wattenberg. The services of the Colorado Rural Housing Development Cor- poration (non-profit ) will be utilized to facilitate use of Farmers Home Administration 502 financing for replacement housing for the relocated residents who choose to remain in Wattenberg. Housing Rehabilitation 15 units @ $7, 000/unit $105, 000 Housing Relocation 30 units @ 22, 000/unit 660, 000 $765, 000 i ° IIP �! 1 UM>i �( � \. �I ° . or • .4144 1 - ..__._-_4•/,a, 11 I PTO \ 1 1� / 4p y 1 1 �� it I� A� �1 X91 '5ooS4 I / iI 13 l 49/eK le S 0. �� / ' 111 X30 / ( {8'� 1 s 4950 (° I u - i 11 9,( _ V / ' ��I 493' BM Il 1 /-�--_. _ _ 2-9 —,' / / tea _ s 6 �s �' -.--- . -.-_ - --- 7 1 I 1 ,4920 4945 1 • —Ft 45 21--- ___9\ \1 /� �� 1 'b 4940, ]'r 0. 1 49 J. J 9S X11 1 N I.A e rol °\- g/. _ E y \I • I u / !g. 4949 _ - 24 w 19 '. H _..23 ( 1" 494] izil t'xi . � so 1 4. 0 �;� 1 ) e I : I1 clr*N I fT. \Fl O f .4930 ,CI \rR CPCi1deRCC� I i. 1 �I � � ) ; � School � � Q 4941 (49i 43..b_ �.. 4931 `/ --.._ ,_ � —493P B(J.�•� CIw1.ys�x Wattenb erg Sch ib �LI s . A /( I D. �M �l I r� Wat enber I l o Z 1 _ lJG4]]J/�FJF �. A A � A 6 4O, [-,--g °� 11 m / 147 1 \ �/ to `o ill) ( 4958 �y q / 1 V A \ ) A_ X4960 / .� 1 �. -.�u'II y 1 A 11 A 11 o 1 o�m C ( �_ �4° 45 '4946 _ 1 �I m / pr / ( ° � �_',,7 : 2 i 7 I I, Cd ��\i 1)111 3 5 , /!, I , 36 p wHI__ 1 I� 4963 96eT L 4- A %moori ir �� \1 �I }851 85 1 ( � � 499 -L5)4`" ii Program Narrative Espanole Subdivision Weld County has made two previous applications for assist- ance to be made available in the Espanole Subdivision (Greeley Spanish Colony) . This area is a prime candidate for Community Development Block Grant funding in that the proposed activities directly benefit low and moderate income persons by aiding in the conservation and expansion of housing supplys for the residents . Local efforts have helped to change the living environment for a few of the households. Additional , concentrated funding is necessary to complete the initiated beneficial change in the living environment for these households. We proposed to provide housing rehabilitation assistance and housing acquisition and resident relocation assistance for the low income people of the area. People who have no other way to improve their living conditions. Attached is a copy of last years proposal . The changes made are significant in reevaluation of the needs for assistance. Some dilapidated units have been replaced with new structures and some have been the recipient of major rehabilitation efforts . Housing Rehabilitation 10 units @ $7 , 000/unit $70, 000 Housing Relocation 30 units @ 22 , 000/unit 660,000 $730, 000 O Program Narrative Espanole Subdivision/Spanish Colony Espanole Subdivision is a cultural area, containing 51 single family dwellings and approximately 200 spanish surnamed residents . The subdivision is located a few miles north of Greeley city limits, in Weld County. According to the Weld County Housing Monitoring Study, documented by the County Assessor' s records, 46 of the 51 units are dilapidated and beyond repair. Four units are substandard but can be rehabilitated and one unit is standard (meets local building codes) . The majority of the residents earn below poverty level incomes. The average assessed value of the homes in this area is $750.00 (data collected from Weld County Assessor' s Office). Local cooperative efforts have provided a paved county road in the subdivision, street lighting in the subdivision and water and sewer service to the subdivision. The subdivision contains no area in which the children can play, and is in need of a park facility. The closest area is a few miles away and within the city limits of Greeley. One of the objectives of this Community Development project is to build and maintain a county park in this area. The land for the park has already been obtained by Weld County. The County will accomplish the project in two phases. The County' s maintenance crews will grade the park and provide other in kind services required in the building of the park. Upon receipt of funding , the County will build a ball diamond and basketball court, fence, landscape and maintain an open space grassed area . After completion of the second phase, the county will main- tain the park facility. The location of the park is : That part of the Northwest Quarter (NW-;) of the North- east Quarter (NE's) of Section 36, Township 6 North, Range 66 West of the 6th P.M. , Weld County, Color- ado. The park will be contiguous to the west edge of the subdivision. The other objective for the use of Community Development funding for this area will be the provision of safe, decent housing for the residents of this cultural area. The rehabilitatable units will be rehabilitated. The residents of the dilapidated units will be relocated temporarily. Their property will be acquired, the structures demolished and arrangements will be made to finance new housing construction in the area for those residents who would like to live in this area again. The figures for housing condition may be subject to change upon closer inspection by qualified personnel . It may be that more of the delapidated structures can be rehabilitated. Park Equipment 39,000 Housing Rehabilitation 4 units @ $5,000/unit 20,000 Housing Relocation 46 units @ $24,500 1 ,127,000 1 ,186,000 A ,r a wrNys�rA . ,.,.:n 1I \ _ �: Ir'“Ii.' -ICU r'crnr N,„___. �: C -N,... /LrY _NUJ .ANA ) �� \ l \ \ ��-_ v` �% {I '•A \ 1,1,a I I ll _> i , \I il , • 1 ° 'I Buell Srho�d� v 'I 47n 2 2 ) oA� 24 _ A 4`_�, 19 \• / ( V.. mtin N -\ I I II NI / Seeley �ILlHon 0" Lake \)) I \\ I / / 7 . • I 47o`� r \ , t.7 1 •� .` o; J I� 1 r/ II f, —_ri -� 4120. (� 26 DO h �_) v25,/ iI A "iI I� ,� 30 o c r ° III I o ' I � _ �� 0 iV j • \ :2 G}u� ey Jul-��: / f " i u.. u j .. I4/ 9r •�. 6� �A q« 4a..--\\I. i �'�-- r . VIII i ( ITS.__ ,# A/ -` i ii5 (,, r J. �l . - 1 ). i• 3V IC- Iit )� `t I A 6 - " ��i� \ � �4 71 A. h a). ‘, 45p � u,, N g 35 � I 36 � fic4 II 31 � � ✓/ Rg0p V I 11 • i _ _ Ti l a14648j 11 I rn I V - II �Ii v.n� r76, 4 Ifw.I Cr r . II• 1hill vs .. firms-( _ is', —/ 1� at 1 .� i . ,.o _..ill 1 - V n560 _ _ �84< _ "� : Jr III[in 1651 o - n pow I' \•, II I r O. l > r(v AP II ,+y{� -.,;,;;;;; ::,.,...,-.,••14i•- t ,,, ft, IIsT ll � I I ` � ;• .465 Ii 1 U _ ,4,7 !-4 I - Y - �� -- : ,I� d ILL �ii Ci li I (rte I�� J. I[; III '6` I , `� I, 1 I I if 1 u i ,i 11 III I •.li,,,w o��il 7\ �II I� '�l I IIO: .I fll . I ,1 I, ! . �� r� �L`IV .. urg6/ " T, .�. �— COMMUNITY DEVELOPMENT NEEDS FOR WELD COUNTY, COLORADO Fiscal Year 1977 - 1978 Wattenberg Housing Rehabilitation $105, 000 Housing Relocation 660, 000 765, 000 Espanole Subdivision Housing Rehabilitation 70, 000 Housing Relocation 660, 000 730, 000 $1 , 495, 000 Tr • 1)1 H iII lu11v1;11nl (3itIPIIY (j )N.1N.iI,i (NI li v PHONE_'. (303) 3564000 EXi. 200 P.O. BOX 758 GREELEY, COLORADO 80631 O • t COLORADO March 13, 1978 Mr. John S . Beale , Jr . , Director Field Operations Division Department of Housing and Urban Development Executive Tower Building 1405 Curtis Street Denver, Colorado 80202 Dear Mr . Beale : This letter is in response to your letters of February 15 , 1978 , and January 25 , 1978, concerning performance of the County on its Com- munity Development Block Grant program. We thank you for the oppor- tunity to respond to the various issues raised. We will attempt to address the various issues as fully as possible in the following paragraphs . 1 . General Performance (Reference : Your letters dated February 15, 1978 , and January 25 , 1978) - Weld County is concerned (as is HUD) in ensuring timely progress on our housing programs . Weld County however , shares additional concerns related to ensuring that money which is spent on such programs is utilized in the most efficient manner possible ; that money which is applied goes to families most needing such funds; and that the administration of the program draws as little as possible on funds which could otherwise be utilized to rehabilitate homes . It is these con- cerns , plus the fact that the Evanston project was the first rehabilitation program administered by Weld County , that has led to what your office has termed a "lack of progress" . To further clarify the issues raised in this regard , I would like to address each of the projects in which we have been , or currently are , involved. a. Burger-Fry Subdivision Relocation Project - This protect , which was approved by HUD on July 31, 1975 , in the amount of $100 , 000. 00, was fully administered by the Greeley Urban Renewal Authority (GURA) . Since GURA administered the pro- gram, it was unnecessary for Weld County to develop its own housing staff or commit funds to the administration of the program. In addition , GURA used none of the $100 , 000. 00 for payment of administrative costs associated with the pro- gram; thus the total $100, 000. 00 was committed to actual f r John S . Beale , Jr. Page 2 March 13 , 1978 relocation assistance. However , the fact that the County did not develop a housing staff in this period led to cer- tain difficulties in performing a rapid implementation of the Evanston project in 1976 . (This specific problem is dealt with in detail below. ) In general , the total available HUD funds for the project ($100 , 000. 00) had been completely expended by December 31 , 1976 , although relocation activities were not complete . Since that time , an additional $29, 000. 00 of unassisted County funds have been expended to complete the project . At the current time , all residential properties have been acquired and relocations accomplished. One additional par- cel (a small business) has yet to be acquired before the project is finalized. It is expected that this will be ac- complished within the next 30 days . We hope that our own commitment of resources in this project will help reflect our interest in insuring that housing programs will continue in Weld County. b. Evanston Project - This project was approved for funding by HUD on August 30, 1976 , in the amount of $250, 000 . 00. Re- lease of funds and certification for the project was accom- plished on December 9 , 1976. These two dates reflect a variety of difficulties and constraints with which the County was faced in 1976 . First , it was the County ' s under- standing that work on the project could not proceed until the release of funds had been secured , thus staff to accom- plish the work could not he retained until release of funds was secured (December 8, 1976) . Second, the County ' s limited staff resources at that time could not be committed to developing documentation for release of funds until it was insured that the grant was finally approved (August 30, 1976) . Third, it was the County' s opinion that administrative monies available under the grant should not be utilized to develop the more basic elements of the program such as pro- gram guidelines and property rehabilitation standards. Rather , it was felt that administrative monies under the program should be utilized directly for program implementa- tion after the basic documents and guidelines had been de- veloped. As a result of these factors, the following steps and phases evolved in the program. ( 1 ) August 30, 1976 - HUD approval given for funding of Evanston project . (2) August 30 , 1976-October 15 , 1976 - Using existing staff of the Department of Planning Services , the required environmental review documents were prepared. On October 15 , 1976 , Weld County published the notice of finding of no significant effect on the environment with regard to the Evanston project . The required John S . Beale , .Jr. Page 3 March 13 , 1978 • public review period ran from October 15 , 1976 , to November 8 , 1976. During the period , the additional documentation for a request for release of funds was prepared. (3 ) November 10, 1976 - Public notice was given of Weld County ' s request for release of funds on the Evanston Project . The notice indicated that the public had until December 7, 1976 , to present objections to the request . (4 ) November 23 , 1976 - The County ' s request for release of funds and certification was forwarded to HUD . (5) December 13 , 1976 - A letter from HUD Administrator , Robert Matuschek, was received by Weld County giving notice of release of funds . This letter was dated December 8 , 1976 . (6) December 13 , 1976-January 26 , 1977 - Existing staff of the Department of Planning Services developed the re- quired program property rehabilitation standards and program guidelines. These were developed so they could be utilized for the application of both CD Block Grant and 312 loan funds. (7) January 26 , 1977 - Upon completion of the program guide- lines, the Department of Planning Services requested that the Weld County Personnel Office advertise for a Rehabilitation Officer for administration of the Evans- ton project . The position was readvertised on February 5, 1977, due to difficulties in securing a qualified individual . An individual was finally hired and was on board March 1 , 1977 . (8 ) March-September 1977 - The employed rehabilitation officer accomplished additional program development ; initial applications for rehabilitation work were taken in the Evanston area. Additional program development included: (a) Development of application packages and formats for CD Block Grant and 312 loan programs . (b) Securing amendment to the funds allotted for ad- ministration of the program under the original. grant . This was necessary due to initial under- estimates of administrative costs . (c) Establishment of a field office in the Evanston area at Dacono . This entailed finding and leasing office space. John S . Beale , Jr. Page 4 March 13 , 1978 (d) Hiring secretarial staff for the field office . • (e) Purchasing necessary furniture and equipment for the field office through defined bidding procedures . (f ) Developing necessary record keening systems . (g) Holding public meetings in the Evanston area to further inform the residents of the program . (h) Establishing communications with banks in the area for the purpose of setting up escrow accounts and to discuss the possibilities of leveraging additional funds. ( i ) Securing additional funds ($33 , 000 . 00) from the Colorado Division of Housing and Rural America to further support rehabilitaion work to be done with the allotted block grant funds . Though, in retrospect , each of thes functions seem miniscule , each was important to the program and con- sumedtime . (9) September 1977 - The first rehabilitation grants (6 ) were awarded in the Evanston project . These grants amounted to $39 , 145. 00. These funds were then placed in escrow accounts for the clients in question . Since the funds were drawn from the County General fund , under condition of later reimbursement from the CDBG funds , these amounts were not immediately reflected as draw downs on our letter of credit . In general , the above described steps and assumptions are • • the factors which have resulted in what is termed "lack of • progress" . Weld County feels that each of these steps were necessary to secure the proper development of the Evanston program and will enhance the expeditious completion of pro- • grams in subsequent years . Weld County is as concerned as HUD in attempting to ensure that the latter is indeed a reality . Additional factors have arisen which have slowed progress on Evanston . Of most significance is the fact that the rehab- ilitation officer for Evanston has also been involved in training of rehabilitation officers for work in our Watten- burg-Espanole rehabilitation projects . Finally , I have attached a status report on the applications now in pro- gress or being bid in the Evanston area (see attachment 1 ) . John S. Beale , J1 . Page 5 •March 13 , 1978 c . Wattenburg-Espanole Subdivision Project - The project was approved for funding by HUI) on September 30 , 1977 , in the • amount of $202 , 000. 00. Weld County was given notice of the release of funds and certification for the project on November 2 , 1977. (The letter of notice was dated October 5 , 1977 . ) Again , it was the understanding of the County that work could not proceed on the project until the re- lease of funds had been secured. Subsequent to the notice of release of funds on November 2 , 1977 , the following • • actions were taken : ( 1 ) November 7 , 1977 - The rehabilitation officer for the Wattenburg area was hired and on - board. (2 ) December 1 , 1977 - The rehabilitation officer for the Espanole Subdivision was hired and on board. Following these dates , public meetings to inform citizens .of the areas of the programs were conducted. Processing of applications began immediately after these meetings . We feel progress in these two areas has been substantial . Unlike the Evanston project , the basic groundwork had been laid for the program in these two areas . The steps taken early in the Evanston project have in reality proven to be substantial assets to these programs . Finally , I have attached a status report on the applications now in process or being bid for clients in the Wattenburg and Espanole areas. (see attachment 2) . In concluding our discussion of general performance , it should be noted that the street improvement portion of the Evanston F project ( $150, 000. 00) has gone through a variety of phases in- p cluding engineering design, bidding of construction work and signing of contracts for the actual construction of improvements . As soon as is allowed by the weather , notice will be given to the contractor to proceed with construction . The contract stip- ulates completion of construction within 90 days after the notice to proceed has been issued , • Finally , our Accounting Department has informed me that , as of • January 31 , 1978 , we had drawn down $193 , 000. 00 in funds on our letter of credit . As a standard procedure, we will henceforth be drawing -down funds on a monthly basis for administrative costs . Additional requests will be submitted as contracts are signed for rehabilitation work and as street improvements are completed in Evanston• John S. Beale , Jr . Page 6 March 13 , 1978 2 . National Flood Insurance Program (Reference : Your letter dated January 25 , 1978 ) - Weld County is aware that any rehabilitation assistance to homeowners residing in flood plain areas must be preceded by the purchase of flood insurance for each rehabili- tated unit . We will insure that such insurance is purchased prior to the commencement of rehabilitation , when such purchase is appropriate for the residence in question . 3 . Environment (Reference : Your letter dated January 25 , 1978) - Weld County has noted your concern with reference to maintaining the Environmental Review Records in one file . This procedure will be followed in the future . t 4 . Labor Standards-Third Party Contracts (Reference : Your letters dated January 25, 1978 , and February 15 , 1978) - On all future contracts , Weld County will ensure that the eligibility status of all contractors and subcontractors are reviewed prior to the award of any such contract . (r With regard to the current contract with Bestway Paving Company , Drew Scheltinga is taking steps to ensure that the Section 3 Clause and Executive Order 11246 are included as amendments to that contract . In addition , Mr . Scheltinga has been in contact with Mr . Paul Johnson of your office (March 2 , 1978) , and has requested that he thoroughly review the contract for compliance with HUD requirements prior to Bestway commencing work on the project . Any assistance which Mr . Johnson will be able to ren- der will be appreciated. To date , we have received no response . Mr. Scheltinga has indicated that he wants Mr . Johnson ' s response and further assistance and direction from your office prior to establishing a monitoring system and holding a pre-construction conference . We would request that your office extend such assis- tance as soon as possible so that work on the project can proceed as expeditiously as possible. Mr. Scheltinga can be reached at 356-4000 ext . 421 . 5. Financial Management (Reference : Your letter dated February 15 , 1978 ) - Weld County feels that the problems alluded to under this item were resolved effective January 1 , 1978 . It was on this date that a separate departmental budget was established for the funds to be used in the Wattenburg-Espanole Subdivision project . Thus the funds for our two rehabilitation projects ( 1 . Evanston , and 2 . Wattenburg-Espanole Subdivision) are receipted and expended under two different budgets , thus main- taining their identity on each project . In addition , our CD budget and accounting system is now designed so that as additional funding is received (no matter from what source) it can be receipted and expended under separate individual account numbers and line items . This will insure that CDBG funds and other grant in-aid funds do not lose their identity upon expenditure . John S . Beale , Jr . Page 7 March 13 , 1978 Finally , we will still encounter some problems in this area which carry over from the accounting system utilized prior to January 1 , 1978 . This will occur with reference to the Evanston Project . However, the problem exists only to the extent that financial "summaries" will not reflect the actual funds used for payment of costs incurred on the Evanston Pro- ject . More detailed financial records maintained by the Department of Planning Services will reflect precisely the funds utilized (and from what source) to cover all expendi- tures on the project . If you have additional questions with regard to these matters , please feel free to contact our office. We would be willing , at any time, to further review our financial accounting system with representatives from your office . 6. Housing Assistance Plan (Reference : Your letters dated January 25 , 1978, and February 15 , 1978 ) a . Housing Assistance for Owner Households - Table II of Weld County ' s HAP identifies 889 owner households re- quiring assistance. Table III indicates that rehabilita- tion assistance will be provided to 120 owner households utilizing CD Block Grant funds , Section 312 funds and Colorado Division of Housing funds . When this goal was established, Weld County anticipated a grant from the Colorado Division of Housing in the amount of $75 , 000 . 00 which would be utilized in rehabilitating 45 homes . Sub- sequent to that .time, we received a grant of $30 , 000. 00 from the Colorado Division of Housing , an amount less than 50% of which we originally anticipated . Not only was this original grant projection significantly reduced, but other realities have also been encountered. Perhaps most significant is the fact that the housing stock in the areas in which we are working is more deteriorated than was expected. Thus, rehabilitation costs per individual unit have been significantly higher than originally an- ticipated. One result of this factor is that monies from the Colorado Division of Housing have had to be utilized to supplement CDBG funds to cover extra costs incurred in attempts to meet our CDBG goal of 30 rehabilitated units . In addition , Section 312 loan funds have not been avail- able to provide such supplements to our CDBG funds . In essence , this means that monies which would otherwise have been available for meeting other than our CI)I3G goal have either had to be utilized to support our CDBG goal of 30 units , or have been altogether unavailable. In conclusion , this means that though we are very likely to meet our CDBG goal of 30 units , the additional 90 units projected have been significantly reduced either because of unavailability of anticipated funds , or because costs John S . Beale , Jr . Page 8 March 13 , 1978 per rehabilitatable unit have been shown to be substantially higher than original estimates . We have been investigating other sources of funds to fill these needs ; in particular , FmHA 504 loan funds . Though there appears to be funds available at the current time for this program, loans will be limited to $5000. 00 and can only be made available to persons 62 years of age and older . These two factors do create additional constraints . In terms of new construction assistance to homeowners or prospective homeowners , Table II of Weld County ' s HAP pro- jects assistance to 200 households through the FmHA 502 program. This goal was based on estimates by FmHA at the time the HAP was developed. At the current time , we under- stand that assistance through the program is proceeding. We do not , however , have up-to-date information (or total units assisted since July 1977. We have requested this information) from the FmHA office in Greeley and will for- ward the same to your office , upon your request , as soon as it is received. b. Housing Assistance for Renter Households - Weld County ' s 1977 HAP identifies 2 , 191 renter households which require assistance . The goals for assisting renter households in- cluded 295 units from the following sources : (1 ) New Rental Units - The goal for this type of assis- tance included 30 Section 8 and 74 FmHA Section 515 units for the elderly . Currently, it is our under- standing that Fort Lupton has applied for 30 units under Section 8 (HUD) for housing the elderly. In addition , the town of Eaton has applied for 40 units of similar housing under Section 8 (HUD) . To the best of our knowledge, these applications are still pending. In terms of Section 515 (FmHA) assistance , it is our p understanding that inquiries have been made to FmHA by both the Windsor and Keenesburg Housing Authorities with reference to such assistance. However , we are unaware of any such assistance having been finally made available under this program to date . (2 ) Rehabilitation of Rental Units and Existing Rental Units - Weld County' s 1977 HAP included the goal of assisting an additional 191 homeowners in existing rental units . This included assistance to 35 home- owners through use of public housing funds , 45 home- owners through use of Section 8 (HUD) funds , 11 households through the use of Section 312 funds , and 100 households through the use of FmHA funds . In terms of public housing and Section 8 (HUD) funds , Weld County has to date, been unable to take advantage John S . Beale , Jr . Page 9 March 13 , 1978 of such assistance . This is primarily because a viable Housing Authority for Weld County has not been estab- lished. Weld County has begun the steps and research necessary to the establishment of a functioning Housing Authority. The Board of County Commissioners will be meeting with representatives of Colorado Housing , Inc. on March 22 , 1978 , to review the actual steps necessary for bringing such an authority into existence. It is the Board' s opinion that a Housing Authority will be able to implement the goals established for public housing units and will 'be able to be more aggressive in seeking the assistance made available under Section 8 (HUD) . In terms of the households projected to be assisted through the use of Section 312 funds , we can only in- dicate that Section 312 funds have not been available. With reference to the goal of assisting 100 households through the use of FmHA funds , we can only again in- dicate that such funds have not been available . The original goal of 100 units was based on conversations with FmHA at the time that the 1977 HAP was developed. Finally , as you indicated in your letter of January 25, 1978 , FmHA anticipated making 200 Section 502 loans . The character of the 502 program is such that it allows households to become homeowners in a very economical fashion . FmHA feels , and we are inclined to agree , that , while in the HAP this assistance is classified for homeowners , in the majority of cases the house- holds receiving assistance are renters and would con- tinue to be renters if it were not for Section 502 loans . It becomes a question of terminology as to whether it is owner assistance , since the majority of Section 502 recipients have never previously owned real property. 7. Other Problems Encountered - With regard to over-all rehabili- tation program efforts , we have encountered some additional difficulties , some of which seem to be self imposed. These include : a. Grant ceiling of $7 , 500 . 00 - At the current time , under our project guidelines for both the Evanston and Wattenburg- Espanole projects, grants ( i . e . CDBG funds) to recipients are limited to $7, 500. 00. In both projects , we have found that rehabilitation costs for individual units have run well above this figure . The problem we have encountered is related to our attempts to leverage funds from other sources in order to supplement the basic $7 , 500. 00 allowed from the John S . Beale , Jr . Page 10 March 13 , 1978 CDBG funds. Since Section 312 loans have been unavailable , 4 we have found other alternatives to be quite time consuming and very limited in terms of resources . Thus, as additional ' applications are bid, the $7 , 500. 00 grant limit will be seriously reviewed to determine whether or not it is appro- priate . In talking with members of your staff , we have been told that such a grant limit is not required in using CDBG funds. b. Grants Limited to 50% of Replacement Cost New per Individual ' Unit - Though this is not a formally adopted grant limit , it has been utilized as a guideline by the Board in approving grant applications. Due to discrepancies in appraisal or assessment data we have found this guideline to be quite limiting in getting funds expended for rehabilitation work where it is needed. This guideline was originally adopted to establish consistency with the 312 program. In view of ° the difficulties which it seems to cause , this guideline will z also be critically reviewed for its appropriateness as ad- ditional grant applications are considered. In reviewing this guideline with your staff , they have indicated that it is not required in expending CDBG funds ; i . e . , costs of rehab- ilitation work under HUD guidelines can exceed 50% of the replacement cost new on a given structure . c. Charter Required Bidding Procedures - A final difficulty which we are now encountering in completing rehabilitation work more rapidly is the County Charter imposed procedures which have to be utilized in the bidding process. Under the requirements of the Charter , it takes approximately 45 days ° to complete bids on a given rehabilitation project . Each unit has to be bid under this process prior to awarding contracts. The time frames involved are more clearly defined in attachments 1 and 2 as footnotes explaining frameworks for bids going out on March 16 , 1978 . Our staff is currently reviewing whether or not these procedures could be modified since no county funds are involved. We will keep you informed as to whether any modifications can be accomplished . 8 . Conclusions We hope that this letter has provided adequate response to the issues which you have raised in your previous letters . If you have additional questions , please feel free to contact our office or our Department of Planning Services at any time . Sincerely, Ed Dunbar , Chairman Weld County Board of Commissioners ED:kmh • a1 a, I U) W F-1 0) I 4-I S. C' I E r3 '6 OCCWCC O C C C C O r1 C •.-I 0 cd •rl -rI a) cd •rI ti .H C >. 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C as O Z. r, (0 O C Z C I I a m 6 k] Z w O • co; \cow ) • H I IC.I C)1- IMAM) 01 culmlIw C.C7r„1MISSIUNI I;s PHONE- (303) 356-4000 EXT. 200 P.O. BOX 758 II e GREELEY, COLORADO 80631 I I D COLORADO March 2, 1978 Ms. Lee Desta Rhoad Community Development Representative Department of_ Housing and Urban Development Regional Office Executive Tower - 1405 Curtis Street Denver, CO 80202 Dear Ms. Rhoad: Enclosed please find the "Grantee Performance Report" for Weld County, including periods dating back to 1975 Burger Fry Relocation project completed in 1977; the 1976-77 Evanston Rehabilitation and Public Improvements ; and the latest grant for Espanole and Wattenberg, funded in late 1977. Should you have any questions or need additional information concerning the enclosed, please call me at 356-4000, Extension 200. Sincerely, PI , P1 Ed Dunbar, Chairman Board of Weld County Commissioners clb cc Gary Fortner Bill Rodriguez i/ _ . •.".9f i''l,! ''''6„ DEPARTMENT OF HOUSING ANL) URBAN E)LVr.E_OPMI•N r * h l * n RI t:IONAI r)1 I IC I r� ii II`i c° E.XI.CU1IVI LOWER • I•IL`_.( WO IS SIRE I 1 °'3•130 t.+°� DINVE-R, COLORAII)80202 February 1,;.:, 17r.; REGION VIN IN REPLY REFER TO: p-��' • t x .is. June K. Steinrark Chairperson Meld •County Foard of County Commissioners IPost Office Box 75G Greeley, Colorado C0631 • Dear Ms. Stein^)ark: • • In our letter of February 15, 1! 72, regarding the county's performance in carrying out the Community IJevelupnlent Block Grant (Cf„) program, we inadvertently left out part of the deadline for theEspanole/Wattenburg Project. It should have read: • Cspanole/''dattenburq Project Area - 1G grants approved - • ready for bid by. March 10, 19711: and work under way by April . 7. 1978. If you have any questions regarding this matter, please call your Community Development Representative. 'is. Lee-Desta Rhoad, at 6337-4G65. "map Sincerely, y:.y. : • John S. Beale, Jr. Director. Field Operations .Division '..E5 Community Planning and Development cc: ss:• Mr. Gary 7. Fortner Weld County Director of Planning • - Greeley, Colorado C0631 '�ic, REC:>�IVED r� 14= we'd Cauiltr �� PJaening CO! issina c� 110.4. pmmemp insuring OUii 's C.a.per, Wy.O.nti•1).•n. r, Colartui..•Fargo, Nail Dakota•If.•lt•nu, Montana•Salt L.ako City, Utalt•Sioux Falls, Soott. Di I. to Immit 3 107. -4:'•4:. t•t' 1 �f''r1...". ' `• •Ir� TM •t.0 •,4017-.."...- • • 141 °6„ DEPARTMENT OF HOUSING AN13 URBAN DEVELOPMENT • * o I I cIONAI * O1 I'ICI I1i11111 ,= LXLCUTIVE TOWER - 1405 CURTIS STREET DI NVER,COLORADO 80202 February 15, 1978 REGION VIII IN REPLY REFER TO: ,2/; /9 75 X12.. !.r...�' d rr. Ed Dunt r �---- Chairman, t''id County Board of County CoFlmissioners P. O. [lox 7.)1 Greeley, Colorado M5S1 [)ar !'r. Duna r:r: .0n Jena?.ry 31 , 1972, rr. rred [':atzler, Program reneger, and }is. Lee•-Desta Choad, Community Planning; and Bevelopment Representative, met with the county commis- sioncrs and the Veld County planning staff to review the performance of the county on its Cc'imunity Development Clock; Crant (CDBC). !'e thank you for the opportunity to met with you to explore possible solutions. Following are areas that: were roview d and comments: VT . General Performance because the pr:rf'rmtr.nce issue was raised by thr Department several times during tic pas': year we feel it is very Important to achieve a resolution in the form of program progress.. Accordingly, the following deadlines have 41414, been established, based on recommendations by '"r. Dill icdrigue? of the Veld Country Punning District: r....... mignow Evanston Project t.rea - ;,!fork underlay on three existing grants by April 7. Y'7Sz four n't•r grants approved end bid by !arch 10: • work under o f by April 7, 1973. • 1!a ttenburrfEspanoia Project Area - 16 rrar,tr, P rlprovr reac'y for b i d by March 10, 1'78. "`r n erfo ♦;tom Report - tiff c'y!1 f d ' �� :I iS:Ce F �.,re,-t,CC ii..,,Or to 1.t-!; . tP, t� !�,'['. h1 r•� r 1978. ,.. t �,.rl�liiry .�), If these d&•adiines are met, the lepartn!nt of Housing and Urban rleveloprl";ent (IlUD) will consider the county's program progress satisfactory. Should the deadlines not be rret, HUD could determine that the county lacks a continuing capacity to carry out the program and may take one of the corrective actions r, nc^- listed under Sections 57D.910(b) and 570.911 of the August 1977 Consolidated Regulations. Insuring Off i11 Casper,Wyoming•l>eover, Colorado•Furwu, North Dakota•II.It•tut, Montana•Salt Lakt• City, Utah•Sioux Falls, South Dakota • - 2 - 2. Financial Management We discussed with. Mr. Claude Haines of the county fiscal staff the manage- ment of the CDBG funds. The mixing of CDBG funds with other grant in-aid funds to the degree ' that they lose their identity upon expenditure appear to violate the OMB-Circular A-102, Attachment G, 1 .b. The circular requires grantee records to contain information pertaining to Federal awards and authorizations, obligations, unobligated balances, assets, liabilities , outlays, and income. Consequently, the financial system should be modified to show obligations of CDBG funds while maintaining their identity on each—' rehabilitation project. 3. Housing Assistance Plan .114/50 Our letter of January 25, 1978, expressed concern over the county meeting its needs and goals as outlined in the HAP. Please refer to that letter and respond as requested. We are encouraged with the intentions expressed to take further steps to meet housing goals , such as establishing a county housing authority. A. Third Party Contracts Our review of the third party contract on the Evanston Street paving project revealed several deficiencies which need to be addressed prior to the issuance of the order to proceed. It is necessary for the county to verify the eligibility status of all contractors and subcontractors prior to the award of the contract. This was not done for Bestways Paving Company or Hogan and Olhansen, the engineering firm. We have determined that they are mire not on the list of Federally debarred or suspended contractors. (Several required contract provisions were missing from the contract with Bestwayr Plying; specificallY, the Section 3 Clause and Executive Order 11746. grew + '' Scheltinga, who is responsible for the compliance monitoring of these r...— cnntracts. indicated that no monitoring system had been set up_nor_had a per pre-construction conference been held_ Should you wish ttA.inine fnr a 1- I. on pre-cstruction conference, please contact Ms. Rhoad.�We are enclosing r copies of the HUD 11 Form, for employee interviews; Equal Opportunity posters, to be posted on the construction site; Equal Opportunity reporting Forms SF 257 and 8 E-16; and, HUD Forms 1421 and 1422. We have reviewed the brochures on the Wattenburg and Espanola Community Develop- ment Programs, submitted January 17, 1978, and have found the eligibility guide- lines, administrative procedures, and property rehabilitation standards adequate for either the CDBG program or the Section 312 Loan Rehabilitation program. An area not reviewed during the two most recent site visits was Citizen Partici- pation which will be reviewed at a later date. IMMOr `4 -. �,_ �... rc i;..w tiY n�'• : °..8�ttw +i !F. ye. 'z: N a^t'! ,, y w • / - 3 - Please respond within 30 days of the receipt of this letter to the issues raised in this letter and our earlier letter dated January 25, 1978. If you have any questions, please contact your Community Development Repre- sentative, Ms. Lee-Desta Rhoad, at 837-4666. Sincerely, John S. Beale, Jr. Director, Field Operations Division Community Planning and Development Enclosures - 6 • Y �Y 'P1 ME Mi pA, DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT % REGIONAL OFFICE +� Mk EXECUTIVE TOWER - 1405 CURTIS STREET °j3A30 x+ma DENVER, COLORADO 80202 February 15, 1978 REGION VIII IN REPLY REFER TO: 8DF Mr. Ed Dunbar `' o Chairman, Weld County Board , J of County Commissioners P. 0. Box 758AVt? -st ; Greeley,Greeley, Colorado 80631 w Dear Mr. Dunbar: On January 31 , 1978, Mr, Fred Metzler, Program Manager, and Ms. Lee-Delta Rhoad, Community Planning and Development Representative, met with the county commis- sioners and the Weld County planning staff to review the performance of the county on its Community Development Block Grant (CDBG) , We thank you for the opportunity to meet with you to explore possible solutions. Following are areas that were reviewed and comments; 1 , General Performance Because the performance issue was raised by the Department several times during the past year we feel it is very important to achieve a resolution in the form of program progress.. Accordingly, the following deadlines have been established, based on recommendations by Mr. Bill Rodriguez of the Weld County Planning District: Evanston Project Area Work underway on three existing grants by April 7, 1978; four new grants approved and bid by March 10; work underway by April 7, 1978, Wattenburg/Espanola Project Area - 16 grants approved; ready for bid by March 10, 1978, 1975 Grantee Performance Report to be submitted to HUD by February 28, 1978. If these deadlines are met, the Department of Housing and Urban Development (HUD) will consider the county's program progress satisfactory. Should the deadlines not be met, HUD could determine that the county lacks a continuing capacity to carry out the program and may take one of the corrective actions listed under Sections 570,910(b) and 570.911 of the August 1977 Consolidated Regulations. r In. ng Offices Casper, Wyoming•Denver, Colorado•Fargo, North Dakota Ili Lena, Montana'Salt Lake City, Utah Sioux Falls, South Dakota - 2 - 2, Financial Management We discussed with Mr. Claude Haines of the county fiscal staff the manage- ment of the CDBG funds. The mixing of CDBG funds with other grant in-aid funds to the degree. that they lose their identity upon expenditure appear to violate the OMB-Circular A-102, Attachment G, l ,b. The circular requires grantee records to contain information pertaining to Federal awards and authorizations, obligations, unobligated balances, assets , liabilities , outlays , and income, Consequently, the financial system should be modified to show obligations of CDBG funds while maintaining their identity on each rehabilitation project. 3., Housing Assistance Plan (HAP) Our letter of January 25, 1978, expressed concern over the county meeting its needs and goals as outlined in the HAP, Please refer to that letter and respond as requested, We are encouraged with the intentions expressed to take further steps to meet housing goals, such as establishing a county housing authority. 4, Third Party Contracts Our review of the third party contract on the Evanston Street paving project revealed several deficiencies which need to be addressed prior to the issuance of the order to proceed. It is necessary for the county to verify the eligibility status of all contractors and subcontractors prior to the award of the contract. This was not done for Bestways Paving Company or Hogan and Olhansen, the engineering firm, We have determined that they are not on the list of Federally debarred or suspended contractors. Several required contract provisions were missing from the contract with Bestway Paving; specifically, the Section 3 Clause and Executive Order 11246. Drew Scheltinga, who is responsible for the compliance monitoring of these contracts, indicated that no monitoring system had been set up nor had a pre-construction conference been held. Should you wish training for a pre-construction conference, please contact Ms . Rhoad. We are enclosing copies of the HUD 11 Form, for employee interviews; Equal Opportunity pesters , to be posted on the construction site; Equal Opportunity reporting Forms SF 257 and 8 E-16; and, HUD Forms 1421 and 1422. We have reviewed the brochures on the Wattenburg and Espanola Community Develop- ment Proggrams, submitted January 17, 1978, and have found the eligibility guide- linesl, administrative procedures, and property rehabilitation standards adequate for either the CDBG program or the Section 312 Loan Rehabilitation program. An area not reviewed during the two most recent site visits was Citizen Partici- pation which will be reviewed at a later date, - 3 - Please respond within 30 days of the receipt of this letter to the issues raised in this letter and our earlier letter dated January 25, 1978. If you have any questions, please contact your Community Development Repre- sentative, Ms. Lee-Desta Rhoad, at 837-4666. Slincerely, / ' xl 64,-)c)4 Jkhn S, Beale, Jr. Director, Field Operations Division Community Planning and Development Enclosures - 6 AMMONISMMINt �,,,* ��t11 r. 4 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT y sy IIIIIIIII *z REGIONAL OFFICE m o EXECUTIVE TOWER - 1005 CURTIS STREET °'&c,x+ DENVER, COLORADO 80202 January 25, 1978 REGION VIII IN PE„Lv RI:. LI, To: 8DF Ns. June K. Steinmark Chairperson, Meld County Loard of County Commissioners Post Office Lox 75 : Gracic-y, Colorado C'3G:i Dear P's . Steinmark: en Septauber 21 , 1977, Ms. Lee-testa Rhoad, Community Development Representative for '.veld County, met with itr, William Rodriguez, ass �,..� Rehabilitation) Auministrator, to monitor the Fiscal Year 1916 ;y- ;; Conanunity 'Development block Grant (CDBC) program. This letter summarizes the findings of that visit. We apologize for its with -- --_ delay, An oral wrap -up was held Hr. Rodriguez. The review was not based on an in-depth report on each category, but rather a sampling of project files which would give us a general impression of the county's performance and any problems with which the county might require assistance. General Performance - Our records indicate that as of October 3,1977,_X117,895 was drawn from the Letter of Credit. This is 21percent of the cumulative funding for Fiscal Years 19/5, 1976 , and 1977. '•;hick represents an unsatisfactory level of performance, As was inaicated to the county in the Fiscal Year 1977 threshold meeting held march 1 .. 1977, Federal regulations require that prior to the funding of subsequent discretionary grants ;. RU') must review the performance of the grantee. "If a recipient's progress lags substantially behind that of other similar recipients, further reviews may he conducted to determine the reasons for lack of progress," (Consolidated Regulations ., -august 1077, 570.•10R(e)(1 )) . IN the meeting of ''arch 1 , 1977, we emphasized that tho county's capacity to carry out the program was in question. 1'.DID. Wy.:,,. „.-Lu. . 1',.I,-,,:.I...b"„ q.u111 bW...i 11.1..,, M14.':It :...5.,111.':I.' ITv• Il lul, RI,nulWln, .,nn L IL.NuIu by j�sg.. SSW Since then, it does not appear that the program has proceeded expeditiously. Examples of delay include:ired(a) The six monthslaftero the itatin dapproval tof the secoor was not nd-year until year application. { (b) Initial applications for rehabilitation assistance 4 were not ready for review bythe commissioners until September 1977, over one year after we approved the 1976 CDBG grant, and six months after the hiring of the Rehabilitation Administrator. IX Environment - The Environmental Review Records appear to be in order. In the future, please keep the files pertaining .ns to these reviews in one file. ....may 3. Housing Assistance Plan (HAP) - Table II of Weld County's 'r. 1977 IO—listed—fl$§owner households , and 2,191 renter households requiring assistance. Table III listed goals of 195 renter households to be assisted, 120 owner households to receive rehabilitation assistance, and 200 owner households to receive Farmers Home Administration (FeiHA) Section 502 assistance. The family and large family renter needs were much higher than were needs. housing assisting homeowners only; please indicate ndicatte�howathecounty is is addressing the housing assistance needs of low and moderate income family renters.Dur sse on several pasts e have Authority.occasions Such a step would likely assist the county in securing the requisite housing assistance necessary to reach its housing goals. 4. Labor Standards - These will be reviewed in depth during our theC t s it on countythatit must aconsult nuary lwith 7HUD prior ton signing t to eat contract with a contractor to determine that the firm is not on the list of Debarred, Suspended, and Ineligible Contractors. We are enclosing the Labor Standards Enforcement Handbook 6500.3, as requested by Mr. Rodriguez. .,,r.,p'c-i,,. ',.,1r. +w. l `...U-'n4.lu .'.1"'—""�'t°+is`",,,"4,• 31",„‘f47',1 .x,..¢44.6 W . F t. 't.. ", .+ , ��r��'Mq., •tea - ,. A.:" ' 3 y National Flood Insurance Program - As Weld County is certif ed -is-ell-Obi-6- for participation in the flood insurance program and flood hazard area maps have been issued, any rehabilitation assistance to homeowners residing in the flood plain area mint be nroceded by the purchase of flood insurance for each rehabilitated unit. We will be making a special visit to Weld County on January 31 , 1978, to monitor program performance, and would like to meet with the " commissioners at that time, if it is convenient. If another date ��'"' would be more convenient, please contact us. Please respond to the issues raised herein within 30 days of the date of this letter. If ; you have any questions, you may contactyour Community Development a P AMMORepresentative, Ms. Lee-Desta Rhoad, at 837-4666. Sincerely, P John S. Beale, Jr. Director, Field Operations Division Community Planning and Development Enclosure cc: . II Mr. William R. Rodriguez Rehabilitation Administrator Box 188, Dacono, Colorado 80514 ill r f ^� 4. DEPARTMENT OF PLANNING SERVICES Project Field Office 7 ,, 520 8th Street 777 P.O. BOX 188 PHONE (303) 356-4000 EXT.400 ' Dacono, CO 80514 915 10TH STREET 1 , ® 833-3100 GREELEY, COLORADO 80631 COLORADO April 26, 1978 Jamar Builders 6301 - East 71 Ave. Commerce City, CO 80022 Dear Mr. Davis : This is to inform you that after careful review of your bid submittal by the Weld County Board of County Commissioners, the firm of Joe Garding Construction Company of Dacono, Colorado was selected for Phase I in Wattenberg, Colorado and Jim Christensen Construction was selected for Phase II in Wattenberg, Colorado by the Board at their regular meeting April 26, 1978. I would like to thank you for the opportunity to work with you and would encourage your participation of future bid offers in connection with our Housing Rehabilitation Program. Your cooperation in this endeavor is greatly appreciated. Sincerely, Sheri Wilson Rehabilitation Officer SW/be cc: ;Ad Dunbar, Commissioner, Chairman Bette Rhoden, Purchasing Director G. Z . Fortner, Planning Director General File •.3 8 DEPARTMENT OF PLANNING SERVICES Project Field Office 520 8th Street PHONE (3031 356-4000 EXT. 400 19 P.O. Box 188 915 10TH STREET IDacono, CO 80514 GREELEY, COLORADO 80631 1 J [ ( 833-3100 {W.o • COLORADO April 26, 1978 Jamar Builders 6301 - East 71 Ave. Commerce City, CO 80022 Dear Mr. Davis : This is to inform you that after careful review of your bid submittal by the Weld County Board of County Commissioner, the firm of Jim Christensen Construction was selected for Phase III in Evanston, Colorado by the Board at their regular meeting April 26, 1978. I would like to thank you for the opportunity to work with you and would encourage your participation of future bid offers in connection with our Housing Rehabilitation Program. Your cooperation in this endeavor is greatly appreciated. Sincerely, 11 1 Wi Li m o rigu Rehab Coordinatob WR/be cc: //d Dunbar, Commissioner, Chairman Bette Rhoden, Purchasing Director G. Z. Fortner, Planning Director General File ,� � DEPARTMENT OF PLANNING SERVICES ✓" Project Field Office J__ 520 8th Street PHONE (303) 356-0000 EXT.400 � P.O. Box 188 91510TH STREET Dacono, CO 80514 GREELEY, COLORADO 80631 833-3100 e COLORADO April 26, 1978 Jim Christensen Construction P.O. Box 125 Firestone, CO 80520 Dear Mr. Christensen: I am pleased to inform you that the Board of County Commissioners of Weld County awarded you the contract #060-78 after careful review of your bid in the amount of $27, 010 . 58 for Phase II in Wattenberg. The bid award is effective as of April 26, 1978. You will be notified as to the exact date when contract documents must be signed between the home-owners and you, followed by and order to proceed with the work in Phase II. Should you need assistance or additional information in connection with the program, please don ' t hesitate to call on us. Sincerely, • c Sheri Wilson Rehabilitation Officer SW/be cc : ✓Ed Dunbar, Commissioner, Chairman Bette Rhoden, Purchasing Director G. Z. Fortner, Planning Director General File DEPARTMENT OF PLANNING SERVICES I;\ Project Field Office 520 8th Street PHONE (303) 3564000 EXT. 400 � I I pi\ P.O. :C8880514 GREELEY C0L0RAD0 80631 —Al--Al— L COLORADO April 26, 1978 Jim Christensen Construction P.O. Box 125 Firestone, CO 80520 Dear Mr. Christensen: I am pleased to inform you that the Board of County Commissioners of Weld County awarded you the contract # 060-78 after careful review of your bid in the amount of $28, 063.60 for Phase III in Evanston. The bid award is effective as of April 26, 1978 . You will be notified as to the exact date when contract documents must be signed between the home-owners and you, followed by and order to proceed with the work in Phase III. Should you need assistance or additional information in connection with the program, please don ' t hesitate to call on us. Sincerely, ! f Ir II Wt . Rodgr'' u z Rehab Coordint r WR/be Ad Dunbar, Commissioner, Chairman Bette Rhoden, Purchasing Director G. Z. Fortner, Planning Director General File f 4 n 1' ' Y DEPARTMENT OF PLANNING SERVICES Project Field Office ��.+ 520 8th Street 1 �- P.O. Box 188 PHONE 13031 356-4000 EXT. 400 915 10TH STREET Dacono, CO 80514 GREELEY, COLORADO 80631 if f 833-3100 COLORADO April 26, 1978 ARC Construction 6507 Everett Street Arvada, CO 80003 Dear Mr. Hedstrom: This is to inform you that after careful review of your bid submittal by the Weld County Board of County Commissioner, the firm of Jim Christensen Construction was selected for Phase II in Wattenberg, Colorado and Joe Garding Construction Company of Dacono, Colorado was selected for Phase I in Wattenberg, Colorado by the Board at their regular meeting April 26, 1978. I would like to thank you for the opportunity to work with you and would encourage your participation of future bid offers in connection with our Housing Rehabilitation Program. Your cooperation in this endeavor is greatly appreciated. Sincerely, Sheri Wilson Rehabilitation Officer SW/be / cc: /d Dunbar, Commissioner, Chairman Bette Rhoden, Purchasing Director G. Z . Fortner, Planning Director General File C's C DEPARTMENT OF PLANNING SERVICES 6 w ( J Project Field Office 520 8th Street PHONE (303) 358-4000 EXT.400 P.O. Box 188 833-3100 915 10TH STREET Dacono, CO 80514 GREELEY, COLORADO 80631 • COLORADO April 26, 1978 Garding Construction Co. 1062 MacDavidson Circle Dacono, CO 80514 Dear Joe: I am pleased to inform you that the Board of County Commissioners of Weld County awarded you the bid contract #060-78 after careful review of your bid in the amount of $40, 003.00 for Phase I in Wattenberg. The bid award is effective as of April 26, 1978. You will be notified as to the exact date when contract documents must be signed between the home-owners and you, followed by and order to proceed with the work in Phase I. Should you need assistance or additional information in connection with the program, please don ' t hesitate to call on us. Sincerely, Sheri Wilson Rehabilitation Officer SW./be/ cc: Ad Dunbar, Commissioner, Chairman Bette Rhoden, Purchasing Director G. Z . Fortner, Planning Director General File Hello