HomeMy WebLinkAbout20112498.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 21, 2011
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, September 21, 2011, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair— EXCUSED
Commissioner Sean P. Conway, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long — EXCUSED
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Garcia moved to approve the minutes of the Board of County
Commissioners meeting of September 19, 2011, as printed. Commissioner Rademacher seconded the
motion, and it carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed.
Commissioner Garcia seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: Commissioner Rademacher stated he attended the
rededication of the Fort Saint Vrain monument, and he thanked the Department of Public Works for
preparing the site for the ceremony. He stated approximately 100 people attended the rededication.
Chair Pro-Tem Conway commended the leadership of Commissioners Rademacher and Garcia
concerning the rededication of the Fort Saint Vrain monument, and he thanked the Department of
Public Works for quickly cleaning the site up. He stated the monument was initially dedicated
approximately 100 years ago and had stood the test of time until being vandalized, and upon hearing
about the vandalization, the Department of Public Works quickly took action to help clean up the
monument. He also thanked and commended Noble Energy for providing financial resources for the
project, which drew a lot of attention to the site. Commissioner Rademacher commended the
Department of Public Works and the excellent leadership of Pat Persichino, Director, Department of
Public Works. Commissioner Garcia stated he wants the record to clearly reflect Commissioner
Rademacher was more involved with the project than he was, and it was a well-executed project.
Minutes, September 21, 2011 2011-2498
Page 1 BC0016
Commissioner Garcia thanked Dave Bauer and Elizabeth Relford, both from the Department of Public
Works, for the project they are working on for the Spanish Colony. He stated Mr. Bauer has ideas
about how to improve the drainage and road systems for the Spanish Colony and Ms. Relford identified
potential grant funding; however, the census indicated the area is too affluent to receive the grant
funds. Commissioner Garcia indicated he believes the census numbers are erroneous, and
Ms. Relford decided to conduct a confidential survey, in order to confirm or dispute the census survey
numbers, by surveying every person in the area. He stated that he and Ms. Relford have been
traveling from door to door to collect the information from the last few individuals, and he expects to
achieve 100 percent participation or at least come very close to it. Commissioner Garcia stated
vandals have caused damage to the park in the Spanish Colony, which has resulted in kids playing in
the streets and related safety issues.
Commissioner Garcia stated Dearfield Day is Sunday, and it will be a smaller event than last year's
100th Anniversary celebration, where people will bring their own picnics, from 12:00 p.m., to 4:30 p.m.
He stated the Crabtree Brewery will be providing samples at the event, and representatives from the
Greeley museums and the University of Northern Colorado (UNC) will be providing tours.
BIDS:
APPROVE BID #B1100117, CONCRETE CURB AND GUTTER PROJECT - DEPARTMENT OF
PUBLIC WORKS: Monica Mika, Director of Finance and Administration, stated staff is recommending
approval of the bid from Naranjo Civil Constructors, Inc., which is located in the City of Greeley.
Dean Dreher, Department of Public Works, stated Naranjo Civil Constructors, Inc., is a good contractor,
which the Department has utilized before, it provided the low bid, and the cost is in line with the
engineer's estimate. Commissioner Garcia moved to approve the low bid from Naranjo Civil
Constructors, Inc., in the amount of $9,588.00. The motion was seconded by Commissioner
Rademacher. Chair Pro-Tern Conway stated it is great to see a local contractor be awarded this bid,
and the Board strives to hire local contractors. There being no further discussion, the motion carried
unanimously.
APPROVE BID #61100127, DRY CLEANING SERVICES - SHERIFF'S OFFICE: Ms Mika stated this
bid is for dry cleaning services for the Sheriff's Office's uniforms, and she commended the Sheriff's
Office for reconsidering some of its ongoing business relationships in order to lower its costs, based on
the Board's guidance. She stated the Sheriffs Office is recommending the bid be awarded to a new
vendor, New Idea Cleaners, since it will save money.
Bruce Martin, Sheriff's Office, stated he does not have anything to add to what Ms. Mika stated, and he
will support the decisions made by the Under Sheriff and Bureau Chief. Commissioner Rademacher
moved to approve the low bid from New Idea Cleaners. Commissioner Garcia seconded the motion.
Chair Pro-Tem Conway stated the Board began the budget process yesterday, and he found it
impressive that the Sheriff's Office has managed to hold down its costs over the past year considering
the increased costs for food at the jail and fuel, with only a modest increase in its budget, which he
attributes to the oversight of the Sheriff and his staff. There being no further discussion, the motion
carried unanimously.
NEW BUSINESS:
CONSIDER MEMORANDUM OF UNDERSTANDING CONCERNING CONSOLIDATED
ALTERNATIVE PROGRAM FOR CHILD CARE AT JEFFERSON HIGH SCHOOL AND AUTHORIZE
CHAIR TO SIGN - WELD COUNTY SCHOOL DISTRICT 6: Judy Griego, Director, Department of
Human Services, stated this non-financial Memorandum of Understanding was reviewed by the Board
as a "pass-around" document, along with a staff memorandum dated September 8, 2011. She stated
the County will enter into a separate agreement with the licensed child care provider selected for the
Minutes, September 21, 2011 2011-2498
Page 2 BC0016
Consolidated Alternative Program at Jefferson High School. She stated the Memorandum of
Understanding indicates the County will continue to assist funding a child care slot contract for 20
positions on behalf of the Program, for a single period of nine (9) weeks commencing August 16, 2011,
and ending October 19, 2011. Commissioner Rademacher stated this is what the Board previously
agreed to, and he moved to approve said Memorandum of Understanding and authorize the Chair to
sign. Commissioner Garcia seconded the motion. Chair Pro-Tem Conway stated he had a
conversation with some School District 6 officials and they indicated they have raised money from other
independent funding sources for the remainder of the year, as the Board challenged the District to do.
Ms. Griego clarified this Memorandum of Understanding provides a guarantee the Board will fund slots
for this period of time; however, the County will continue to provide financial resources on a
non-guaranteed basis indefinitely. Responding to Chair Pro-Tem Conway, Ms. Griego confirmed the
School District has identified additional sources of funding. There being no further discussion, the
motion carried unanimously.
CONSIDER SEVENTEEN (17) CHILD PROTECTION AGREEMENTS FOR SERVICES WITH
VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated the Board reviewed
these agreements at a work session conducted on June 20, 2011. She stated three (3) of the
agreements are with Collaborative Services for Change, P.C., for Mental Health Services, Foster Care
Consultation, and Sex Abuse Treatment; one (1) agreement is with Counseling Services of
Longmont, Inc., for Anger/Domestic Violence Treatment, Monitored Sobriety, and Substance Abuse
Treatment; and one (1) agreement is with Jonathan Garson, LCSW, for Mental Health Services. She
further stated one (1) of the agreements is with North Range Behavioral Health for Anger/Domestic
Violence Treatment; one (1) agreement is with Peaceful Solutions for Substance Abuse Treatment;
three (3) of the agreements are with Perklen Center Psychotherapy, for Anger/Domestic Violence
Treatment, Mental Health Services, and Sex Abuse Treatment; and one (1) agreement is with
Reflections for Youth, Inc., for Home-Based Services. Ms. Griego stated three (3) of the agreements
are with Shiloh Home, Inc., for Day Treatment, Mental Health Services, and Sex Abuse Treatment; and
three (3) of the agreements are with Turning Point Center for Youth and Family Development, for
Foster Parent Consultation, Day Treatment, and Home-Based Services. She stated the term of the
agreements is June 1, 2011, through May 31, 2012, and she will not read all the rates into the record;
however, the rates can all be referenced on the staff memorandum, marked Exhibit A. Commissioner
Garcia moved to approve said agreements and authorize the Chair to sign. Seconded by
Commissioner Rademacher, the motion carried unanimously.
CONSIDER ANNUAL PROGRAM PLAN FOR CHAFEE FOSTER CARE INDEPENDENCE PROGRAM
AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated this plan was reviewed by the Board as a
"pass-around" document, along with a memorandum dated September 8, 2011. She stated the funding
for the plan is in the amount of $112,155.95, to help support staff and direct services for the Chafee
Foster Care Independence Program, which provides services for foster children transitioning from
foster care to independence. She stated the term for the plan commences October 1, 2011, and ends
June 30, 2012. Commissioner Rademacher moved to approve said plan and authorize the Chair to
sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER AMENDMENT TO LEASE AGREEMENT FOR GREELEY BUILDING AND AUTHORIZE
CHAIR TO SIGN - COLORADO RECOVERY PROPERTIES, LTD. V PARTNERSHIP: Ms. Griego
stated this amendment was reviewed by the Board as a "pass-around" document, along with a
memorandum dated September 8, 2011, and the amendment will extend a current lease agreement
until September 30, 2014. She stated the lease will be for $3,651.00 per month for the period of
October 1, 2011, through September 30, 2012, which is the current lease amount; $3,742.00 per month
for the period of October 1, 2012, through September 30, 2013; and $3,835.00 per month for the period
of October 1, 2013, through September 30, 2014. She stated the lease agreement is for the Parent
Education Center located at 710 11th Avenue in the City of Greeley, and the County can choose to opt
Minutes, September 21, 2011 2011-2498
Page 3 BC0016
out of the lease yearly. Commissioner Rademacher inquired as to whether the County's old
Department of Planning Services building is currently in use. Ms. Mika stated the building is being used
by the Crime Laboratory. Ms. Griego stated she has been working with the Assessor's Office and she
feels the lease cost is reasonable. Commissioner Rademacher moved to approve said amendment
and authorize the Chair to sign. Commissioner Garcia seconded the motion. Chair Pro-Tem Conway
inquired as to what the thought process was for including an escalation clause in the lease to increase
the rent. Ms. Griego stated when the lease agreement was initially negotiated, Colorado Recovery
Properties, Ltd. V Partnership, agreed to keep the lease amount the same for two (2) years, and the
County agreed to pay slight rent increases through the following two (2) years. Chair Pro-Tem Conway
indicated rates in the commercial real estate market have decreased and the property owner is
fortunate to have a tenant that is willing to commit to a three (3) year lease. In response to Chair
Pro-Tem Conway, Commissioner Garcia confirmed commercial real estate rates have significantly
decreased. Chair Pro-Tern Conway stated a landlord does not typically request a rate increase when a
tenant signs a three (3) year lease agreement, especially in this economy. Commissioner Garcia
stated there are plenty of other available commercial real estate properties for rent in downtown
Greeley. Chair Pro-Tem Conway concurred. Ms. Griego stated if the Board wants her to further
negotiate the lease with the property owner, she will do so; however, the property provides special
considerations, such as separate entrances for foster parents and biological parents, and the County
has placed infrastructure items within the facility which will be expensive and difficult to move to another
facility. Chair Pro-Tem Conway stated commercial real estate rates have plummeted over the last two
(2) years and he wants the lease amount to remain the same throughout the lease agreement. In
response to Chair Pro-Tem Conway, Ms. Griego confirmed the property owner will also have the choice
to opt out of the lease agreement each year. Chair Pro-Tern Conway stated the property owner will
have the opportunity to request higher rent each year if commercial real estate rates become more
competitive at that time. Commissioner Rademacher rescinded his previous motion, and he moved to
continue the matter to September 28, 2011. Commissioner Garcia seconded the motion.
Commissioner Garcia indicated there are variables it is important for the Board to know, including the
square footage of the property and the price per square foot, and he requested that these details be
provided to the Board. Ms. Griego stated she will provide the information requested by Commissioner
Garcia. Chair Pro-Tem Conway thanked Ms. Griego for accommodating the Board, and he stated the
Board simply wants to be good stewards of the taxpayers' money. There being no further discussion,
the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 17 BETWEEN CRS 32 AND 34: Dave Bauer
Department of Public Works, stated Mountain Constructors is requesting permission to close County
Road 17, between County Roads 32 and 34, in order to complete an intersection improvements project
which the County has contracted it to complete. He stated the intersection improvements project has
been planned for a long time, due to safety concerns, and magnesium chloride will be applied by
Mountain Constructors for dust abatement if it is necessary on County Road 32. In response to Chair
Pro-Tem Conway, Mr. Bauer stated County Road 17 has approximately 1,000 to 1,400 vehicles per
day; County Road 19 has approximately 350 vehicles per day; County Road 13 has approximately
1,400 vehicles per day on this stretch of roadway and approximately 3,000 vehicles per day on the
portion located south of State Highway 66. Commissioner Rademacher moved to approve said
temporary closure. Seconded by Commissioner Garcia, the motion carried unanimously.
PLANNING:
CONSIDER CANCELLATION AND RELEASE OF COLLATERAL FOR USR #1665 - HIGH PLAINS
DISPOSAL, INC.: Richard Hastings, Department of Public Works, stated this injection well site is
located south of County Road 54, near the Weld County Kersey Grader Shed. He stated High Plains
Disposal, Inc., has been purchased by Complete Production Services, Inc., which is based out of
Houston, Texas. He stated the acceleration and deceleration lanes have been completed, and he
recommended the final release of the collateral, on behalf of the Departments of Public Works and
Minutes, September 21, 2011 2011-2498
Page 4 BC0016
Planning Services. Commissioner Garcia moved to approve said cancellation and release of collateral
for Use by Special Review Permit#1665. Seconded by Commissioner Rademacher, the motion carried
unanimously.
CONSIDER CANCELLATION AND RELEASE OF COLLATERAL FOR USR #1677 - HIGH PLAINS
DISPOSAL, INC.: Mr. Hastings stated this is another injection well site, and it is located on County
Road 32, approximately five (5) miles east of the Town of Platteville. He stated the acceleration and
deceleration lanes have been completed, and he recommended the final release of the collateral, on
behalf of the Departments of Public Works and Planning Services. Commissioner Rademacher moved
to approve said cancellation and release of collateral for Use by Special Review Permit #1677.
Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER PARTIAL CANCELLATION AND RELEASE OF COLLATERAL FOR IMPROVEMENTS -
SADDLER ARENA, LLC / SADDLER RIDGE METROPOLITAN DISTRICT: Mr. Hastings stated this is
a subdivision located on the east side of County Road 17 and north of State Highway 14. He stated the
Town of Severance has annexed the subdivision on the east side of County Road 17; however, it did
not annex County Road 17. He stated there were many interactions with adjacent residents located on
the west side of County Road 17, and the situation took a few years to become fully resolved; however,
the citizens are pleased with the outcome. Mr. Hastings recommended the partial release of collateral,
on behalf of the Departments of Public Works and Planning Services, and the County will retain
$36,182.48 for the one-year warranty period. Commissioner Rademacher moved to approve said
partial cancellation and release of collateral. Seconded by Commissioner Garcia, the motion carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:42 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: •
r.���: EXCUSED
Lai Barbara Kirkmeyer, Chair
Weld County Clerk to the -r.
ISM `'sw ' ` �-ean P. Con y, Pro-Ter S
Deputy Clerk to the Bo?; ��
1 \ it lam F. Garcia
EXCUSED
David EL�o
\Ct/r.
Do ults Radema er
Minutes, September 21, 2011 2011-2498
Page 5 BC0016
Hello