HomeMy WebLinkAbout20112942 RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
NOVEMBER 7, 2011
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, November 7, 2011, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Sean P. Conway, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of November 2, 2011, as printed. Commissioner Conway seconded the
motion, and it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of
Hearings conducted on November 2, 2011, as follows: 1) USR #11-0011 — Todd and Rhonda Amen.
Commissioner Rademacher seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed.
Commissioner Garcia seconded the motion, and it carried unanimously.
BIDS:
APPROVE BID #61100122, FOOD SERVICES CONTRACT - SHERIFF'S OFFICE (JAIL AND WORK
RELEASE): Monica Mika, Director of Finance and Administration, stated she previously requested that
a work session be conducted concerning this bid; however, after observing the work completed and its
thoroughness, she does not feel a work session is necessary. She stated the Sheriff's Office is
recommending acceptance of the low bid from Aramark. She stated the Sheriff's Office organized a
committee to review all the components of the bid and went through an extensive review process.
In response to Commissioner Conway, Sterling Geesaman, Sheriff's Office, stated Aramark is the
current contractor and it has been doing a tremendous job for the Sheriff's Office. Responding to
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Commissioner Garcia, Mr. Geesaman confirmed the bid from Canteen is less expensive per meal for
the north jail; however, its prices are dramatically higher for work release meals and snacks. He stated
the overall bid proposal from Canteen was approximately four (4) percent higher than the bid proposal
from Aramark. Commissioner Garcia thanked Mr. Geesaman for the clarification. Chair Kirkmeyer
thanked Mr. Geesaman for his thoroughness. Commissioner Conway moved to approve the bid from
Aramark, based on staffs recommendation. Seconded by Commissioner Garcia, the motion carried
unanimously.
APPROVE BID #B1100132, CNG FUELING STATION FOR UPPER FRONT RANGE #1A -
DEPARTMENT OF PUBLIC WORKS: Ms. Mika stated this bid has been presented to the Board on
several occasions and there was a work session concerning it last week. She stated that Elizabeth
Relford, Department of Public Works, is recommending rejecting the low bid from Clean Energy, since it
did not meet the Criteria #3 and #17 of the bid specifications, and accepting the bid from ELA
Group, Inc.
In response to Commissioner Rademacher, Ms. Relford stated there were two (2) bid proposals
submitted, and Clean Energy submitted the lowest bid; however, it did not meet the bid specifications
which requested the vendors to provide the complete pricing and the projected cost for the Gasoline
Gallon Equivalent Formula, in order to break down the fueling cost for their station, as well as to ensure
there is adequate vehicular travel circulation. She stated the other bid proposal from ELA Group, Inc.,
complied with all the bid specifications; therefore, she recommends approval of it. In response to
Commissioner Conway, Ms. Relford confirmed rejecting the bid altogether was previously discussed;
however, she is now recommending accepting the bid from ELA Group, Inc. Commissioner
Rademacher moved to reject the bid from Clean Energy and approve the bid from ELA Group, Inc., in
the amount of $509,655.00, based on staff's recommendation. Seconded by Commissioner Garcia, the
motion carried unanimously.
APPROVE BID #61100133, CNG FUELING STATION FOR UPPER FRONT RANGE #2A -
DEPARTMENT OF PUBLIC WORKS: Ms. Mika recommended the bid from ELA Group, Inc., be
accepted. In response to Commissioner Conway, Ms. Relford stated the County has two (2) grants for
the Upper Front Range Transportation Planning Region and this is the second. She stated only one bid
proposal was submitted for this project, which meets all of the bid specifications; therefore, she
recommends approval of the sole bid. Commissioner Rademacher moved to approve the sole bid from
ELA Group, Inc., based on staff's recommendation. Seconded by Commissioner Conway, the motion
carried unanimously.
NEW BUSINESS:
CONSIDER SEMI-ANNUAL PROGRESS REPORT #10 FOR BUILDING HEALTHY MARRIAGES
PROGRAM AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director, Department of Human
Services, stated this is the final report for the Building Healthy Marriages Program, and it covers the
period of September 30, 2010, through September 29, 2011. She indicated the report will satisfy
Federal government requirements, and the report includes the University of Northern Colorado (UNC)
Evaluation Report for Program Year 5. She stated this report was previously reviewed by the Board,
along with a "pass-around" memorandum dated November 1, 2011. She stated the report outlines the
Department provided services to 396 couples and 210 individuals in the final year of the Building
Healthy Marriages Program, for a total number of 1,428 couples and 1,304 individuals being served
throughout the duration of the Program. Commissioner Conway moved to approve said report and
authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
Minutes, November 7, 2011 2011-2942
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CONSIDER MEMORANDUM OF UNDERSTANDING FOR ASSIGNMENT OF MEDICAID INTAKE
SPECIALIST TO CENTENNIAL ELEMENTARY SCHOOL AND AUTHORIZE CHAIR TO SIGN -
WELD COUNTY SCHOOL DISTRICT 6: Ms. Griego stated this Memorandum of Understanding was
discussed at a work session on October 31, 2011, and it is regarding assigning a Medicaid Intake
Specialist to work at the School-Based Health Center at Centennial Elementary School three (3) days
per week. She stated Weld County School District 6 will reimburse the Department for a cost not to
exceed $2,000.00 per month, and a total amount not to exceed $14,000.00, for the term of October 1,
2011, through June 30, 2012. Commissioner Long moved to approve said Memorandum of
Understanding and authorize the Chair to sign. Seconded by Commissioner Rademacher, the motion
carried unanimously.
CONSIDER REVISIONS TO BYLAWS FOR WELD COUNTY COMMUNITY CORRECTIONS BOARD
AND AUTHORIZE CHAIR TO SIGN: Doug Erler, Department of Justice Services, stated the
Community Corrections Board reviewed and revised its current bylaws, and he and Bruce Barker,
County Attorney, assisted in the process. He stated Kevin Strobel, Chair, Weld County Community
Corrections Board, is present to answer any questions. Commissioner Rademacher moved to approve
said revisions and authorize the Chair to sign. Commissioner Garcia seconded the motion. Chair
Kirkmeyer stated these revisions were provided to the Board as a "pass-around" document and there
does not appear to be any substantial changes to the bylaws. Commissioners Rademacher and Garcia
concurred. There being no further discussion, the motion carried unanimously.
CONSIDER REQUEST FOR AUTOMATIC RENEWAL OF INTERGOVERNMENTAL AGREEMENT
FOR JOINT SCHOOL RESOURCE OFFICER PROGRAM -WELD COUNTY SCHOOL DISTRICT RE-
3J: Commander Alan Caldwell, Sheriff's Office, stated this is a request for the Board to approve the
extension of the 2010 agreement with Weld County School District RE-3J. Commander Caldwell stated
the Sheriff's Office will provide a maximum of 1,211 hours under the agreement, for the amount of
$61,761.00. He stated this is an extension to the existing agreement, and the Sheriff's Office is
recovering its costs under the agreement. In response to Commissioner Conway, Commander
Caldwell stated the same equipment will be utilized as what was used in the past, and there will be no
attempts to purchase special equipment over the duration of the agreement. In response to Chair
Kirkmeyer, Mr. Barker stated this agreement was initially approved in the year 2009 for the year 2010,
and it was already automatically extended once, without being brought before the Board, and this is the
second extension being proposed. He indicated if the Board approves this extension, it will be
expressing it is comfortable moving forward with the agreement's automatic renewal, and the next
two (2) items are also extension requests. Chair Kirkmeyer expressed her appreciation for Commander
Caldwell bringing these to the Board for annual review, as it had directed. In response to Chair
Kirkmeyer, Mr. Barker confirmed this is an automatic renewal, as opposed to an extension, and he
inquired as to whether the Board just wants to discuss these items at work sessions in the future. Chair
Kirkmeyer stated the Board had requested that these items be presented during a Board meeting, in
order to have a record of the matters, and to allow the Board to annually review the reimbursement.
Commissioner Conway moved to approve said automatic renewal of the agreement, for a one-year
extension, and authorize Chair to sign. Seconded by Commissioner Rademacher, the motion carried
unanimously.
CONSIDER REQUEST FOR AUTOMATIC RENEWAL OF LAW ENFORCEMENT SERVICE
AGREEMENT -TOWN OF SEVERANCE: Mr. Caldwell stated the Town of Severance has allocated a
budget in the amount of $173,600 for both direct and indirect services. He stated 60 hours of direct
services will be provided per week, at a cost of $51.00 per hour, for a total amount of $159,120.00, and
the difference will be available to pay for indirect services. In response to Commissioner Conway,
Commander Caldwell stated there will not be any requests for special equipment associated with this
agreement for the duration of this agreement. Chair Kirkmeyer stated it was discussed at a work
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session that after next year, the County will also make sure it is being reimbursed for communications
and criminal records costs. Commander Caldwell confirmed he will work with Ms. Mika and Chief
Reams to figure out how to determine amounts, since they know the matter is important to the Board.
Commissioner Garcia moved to approve said automatic renewal of the agreement, for a one-year
extension. Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER REQUEST FOR AUTOMATIC RENEWAL OF LAW ENFORCEMENT SERVICE
AGREEMENT—TOWN OF GARDEN CITY: Commander Caldwell stated the Town of Garden City has
allocated $184,120.00 for both direct and indirect services, and the Sheriff's Office will be providing 60
hours of direct services per week, at $51.00 per hour, which will cover the Sheriff's Office's costs. He
stated there are no anticipated equipment needs to fulfill the agreement. In response to Commissioner
Garcia, Commander Caldwell stated Garden City requested 60 hours per week, and the Sheriff's Office
evaluates crime patterns throughout the year to try to allocate those hours to be as efficient as possible.
He stated when the Sheriff's Office began providing services to Garden City, it anticipated it would need
to provide two (2) deputies per shift, based on the number of bars, which allowed coverage for four (4)
days per week; however, as time went on, the Sheriff's Office has discovered it does not need to
provide two (2) deputies per shift; therefore, it can provide coverage for six (6) days per week. He
stated typically the day of the week direct service coverage is not provided is Tuesday, based on the
fact that Tuesday is usually the day of the week when the fewest calls for assistance are received.
Further responding to Commissioner Garcia, Commander Caldwell stated he does not anticipate
exceeding the proposed amount of hours. Commissioner Garcia moved to approve said automatic
renewal of the agreement, for a one-year extension, and authorize the Chair to sign. Seconded by
Commissioner Rademacher, the motion carried unanimously.
CONSIDER VETERANS SERVICE OFFICERS MONTHLY REPORT AND CERTIFICATION OF PAY
AND AUTHORIZE CHAIR TO SIGN: Ms. Mika recommended approval of the Monthly Report and
Certification of Pay; however, she wants to inform the Board there is an approximately 20 percent
increase in activity in the division, based on the report. Commissioner Conway inquired as to whether
there is a correlation between the increases indicated in the report and the veterans returning from Iraq
and Afghanistan. She stated perhaps Pat Persichino, Veterans Service Officer, can answer those
questions; however, she is just referring to the numbers regarding the overall workload, written and
received correspondence, and outreach occurring. She stated the Department has been experiencing
a lot of activity, and she suggested a work session be scheduled with the Assistant Veterans Service
Officer, David Fry. Commissioner Conway stated he would be in favor of a work session because he
wants to make sure the County is adequately meeting the needs of the veterans concerning the
services which have experienced increases. Chair Kirkmeyer stated she would also like the opportunity
to meet Mr. Fry and receive a report. Commissioner Conway moved to approve said report and
Certification of Pay, and authorize the Chair to sign. Seconded by Commissioner Long, the motion
carried unanimously.
PLANNING:
CONSIDER RELEASE OF COLLATERAL CONCERNING LONG-TERM ROAD MAINTENANCE AND
IMPROVEMENTS AGREEMENT AND AMENDED LONG-TERM ROAD MAINTENANCE AND
IMPROVEMENTS AGREEMENT (CRS 30, 32, AND 43) FOR USR PERMIT #1614 -
SEMCRUDE, L.P.: Richard Hastings, Department of Public Works, stated this is the final release of
collateral associated with offsite improvements which were completed by Semcrude, L.P., at a joint site,
where Anadarko and Noble Energy also have facilities. He stated the list of items requiring completion,
including providing crack seal for County Road 49, have been completed; therefore, he recommends
release of the collateral. Commissioner Conway moved to approve said release of collateral.
Seconded by Commissioner Rademacher, the motion carried unanimously.
Minutes, November 7, 2011 2011-2942
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CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL
FOR IMPROVEMENTS FOR USR PERMIT #1657 AND AUTHORIZE CHAIR TO SIGN - LAFARGE
WEST, INC./LIVINGSTON LEIGH LIVESTOCK OF WELD COUNTY, LLC/SALLY PARSONS:
Mr. Hastings stated this is an improvements agreement for a Lafarge gravel pit which will be located
near the intersection of County Road 25/95th Avenue and County Road 64.5. He stated this
agreement took some time to create, since there are two other property owners: Livingston Leigh
Livestock of Weld County, LLC, and Sally Parsons, as well as the exchange of assets to occur on
December 21, 2011, between Lafarge and Martin Marietta. In response to Commissioner Conway,
Mr. Hastings clarified this is a brand new site; therefore, it is not the site Commissioner Conway
received complaints about receiving problems. In response to Chair Kirkmeyer, Mr. Hastings stated it
is being requested that the collateral for this agreement be waived at this time, since the site will not be
placed here for many years to come, as well as the proposed exchange of assets; however, there is a
provision in the agreement that collateral, in the amount of $672,000.00, will be provided within six (6)
months of work commencing.
Commissioner Conway stated it is open-ended when the work may commence; therefore, the collateral
amount may not be adequate if work does not commence for ten (10) years. Mr. Hastings stated the
collateral amount will be re-evaluated, to consider current market conditions, at the time work
commences; however, he is unsure as to whether this is specified in the agreement, yet it is understood
that the collateral may be increased. Commissioner Conway stated he is sure the amount is sufficient
at this time; however, he does not know if it will be later. Mr. Barker stated the agreement indicates
sufficient collateral will be provided. In response to Commissioner Conway, Mr. Barker confirmed he is
comfortable with the agreement, and he stated the Board has entered into similar agreements on a
couple of occasions, including with Lafarge regarding County Road 8. Commissioner Rademacher
moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner
Conway, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, November 7, 2011 2011-2942
Page 5 BC0016
There being no further business, this meeting was adjourned at 9:31 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COL RADO
ATTEST: c� .(
arbara Kirkmeye , Chair
Weld County Clerk to the Board
Sean P. Cones Pro-Tern
BY:
Deputy CI k to the Board
Alga • . Garcia
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1861 ;,,,] D •d E. Long
Er ,y'�� Dougla ademach r
Minutes, November 7, 2011 2011-2942
Page 6 BC0016
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