HomeMy WebLinkAbout20112338.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
AUGUST 29, 2011
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, August 29, 2011, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Sean P. Conway, Pro-Tern
Commissioner William F. Garcia
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
(Clerk's Note: Due to technical difficulties, there is no digital recording available for this meeting.)
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of August 24, 2011, as printed. Commissioner Conway seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of
Hearings conducted on August 24, 2011, as follows: 1) USR #1787 — Dietzler Water Resources
Corporation. Commissioner Conway seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
BIDS:
PRESENT BID #B1100067, IMPROVEMENTS TO INTERSECTION OF CRS 17 AND 34 -
DEPARTMENT OF PUBLIC WORKS: Monica Mika, Director of Finance and Administration, stated
said bid will be presented for approval on September 12, 2011. In response to Chair Kirkmeyer,
Ms. Mika stated a work session can be conducted if it is the Board's pleasure. Responding to Chair
Kirkmeyer, Commissioner Conway stated he does not need a work session.
Minutes, August 29, 2011 2011-2338
I Page 1 BC0016
APPROVE BID #61100088, NORTH FRONT RANGE COMPRESSED NATURAL GAS FUELING
STATION - DEPARTMENT OF PUBLIC WORKS: Elizabeth Relford, Department of Public Works,
recommended the low bid from Mansfield Gas Equipment Systems be approved. She stated this
facility is located along the U.S. Highway 85 bypass, and the project will be utilizing Congestion
Mitigation and Air Quality (CMAQ) funds. Commissioner Rademacher moved to approve said low bid
from Mansfield Gas Equipment Systems, in the amount of $515,000.00. Seconded by Commissioner
Conway, the motion carried unanimously.
APPROVE BID #61100110, WIDE/LARGE FORMAT COPIER - DEPARTMENT OF PLANNING
SERVICES: Trevor Jiricek, Director, Department of Planning Services, recommended rejecting the bid
proposals, since staff discovered another option while evaluating the bid which will save the County
money and be more efficient. Commissioner Conway moved to reject the bids, based on staff's
recommendation. Seconded by Commissioner Garcia, the motion carried unanimously.
APPROVE BID #61100112, DELINQUENT TAX LIST ADVERTISEMENT - TREASURER'S OFFICE:
Ms. Mika recommended approval of the sole bid from the Greeley Publishing Company, dba the
Greeley Tribune. She stated this bid proposal is substantially less than last year.
Renee Fielder, Treasurer's Office, stated the bid was originally $11,796.00; however, after review, the
refined pricing will be $8,788.00. She stated the Greely Tribune has the largest circulation in the area,
with a circulation of 22,000 households. In response to Commissioner Conway, Ms. Fielder confirmed
the cost is for printing and insertion of the items; not for the advertisement. Commissioner Conway
moved to approve the low bid from Greeley Publishing Company, in the amount of $8,788.00.
Seconded by Commissioner Garcia, the motion carried unanimously.
APPROVE BID #61100118, ARMORED CAR SERVICES FOR SOUTHWEST AND SOUTHEAST
WELD COUNTY — DEPARTMENT OF FINANCE: Ms. Mika stated the Board participated in a work
session last week with Barb Connolly, Controller, and Ms. Connolly has recommended the Board select
the bid from Garda Cash Logistics, since Dunbar Armored, Inc., did not meet the bid specifications.
She stated the bid will be for a one (1) year term, with three (3) additional one-year renewal periods.
Commissioner Garcia moved to approve the high bid from Garda Cash Logistics, in the amount of
$8,260.80, since the low bid does not meet the bid specifications. In response to Commissioner
Conway, Ms. Connolly clarified the bid from Dunbar Armored, Inc., did not include the fuel costs;
however, that was not the reason the bid proposal did not meet the bid specifications. She stated the
bid specifies a same day bank deposit needs to be completed, and Dunbar Armored, Inc., is unable to
provide it. There being no further discussion, the motion carried unanimously.
NEW BUSINESS:
CONSIDER CONTINUATION APPLICATION FOR COLORADO PREVENTION PARTNERSHIP FOR
SUCCESS AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director, Department of Human
Services, stated this application was reviewed by the Board as a "pass-around" document, along with a
memorandum dated August 23, 2011. She stated the Department will act as the pass-through Fiscal
Agent, North Range Behavioral Health will act as the Program Administrator, and Youth and Family
Connections will act as the Interagency Oversight Group (IOG). She stated the purpose of the project
is to reduce substance abuse in Weld County following evidence-based strategies using a multi-tiered
approach, and funding is being requested in the amount of $332,314.00. Ms. Griego stated the monies
will be utilized to pay for a Project Coordinator, and survey and operation expenses. She stated the
term of the application will commence October 1, 2011, through September 30, 2012. Commissioner
Conway moved to approve said application and authorize the Chair to sign. Seconded by
Commissioner Long, the motion carried unanimously.
Minutes, August 29, 2011 2011-2338
Page 2 BC0016
CONSIDER THIRTY-SIX (36) CHILD PROTECTION AGREEMENTS FOR SERVICES WITH
VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated these agreements
were reviewed by the Board at a work session conducted on June 20, 2011. She stated all the
agreements are for a period ending June 30, 2012, and the rates are outlined in the memorandum,
dated August 11, 2011. She stated the first agreement is with Barry Lindstrom, Ph.D., LLC, for Mental
Health Services; the next agreement is with Compliance Administrative Services, LLC, for Monitored
Sobriety Services; the following agreement is with Consulting for Wellness for Home Studies; there are
two (2) agreements with Davies and Associates for Management and Sex Abuse Treatment Services;
there are three (3) agreements with Dynamic Family Design, LLC, for Foster Parent Training, Home
Study/Relinquishment Counseling, and Home-Based Services; there are three (3) agreements with
Lutheran Family Services of Colorado for Home-Based Services, Home Study, Life Skills, and
Mediation Services; and there are three (3) agreements with Milestones Counseling Services, LLC, for
Foster Parent Consultation, Relinquishment Counseling, and Mental Health Services. She stated there
are four (4) agreements with North Range Behavioral Health for Functional Family Therapy, Mental
Health Services, Monitored Sobriety, and Multi-System Therapy; there is one (1) agreement with
Poudre Valley Health Care, Inc., dba Poudre Valley Hospital (Mountain Crest Behavioral Healthcare
Center), for Home-Based Services; two (2) agreements with Reflections for Youth, Inc. for Day
Treatment and Sex Abuse Treatment Services; six (6) agreements with Savio House for Functional
Family Therapy, Home-Based Services, Home Studies/Relinquishment Counseling, Life Skills, Multi-
Systemic Therapy, and Sex Abuse Treatment; three (3) agreements with Sionnach Counseling
Services, LLC, for Foster Parent Consultation, Foster Parent Training, and Mental Health Services;
two (2) agreements with Transitions Psychology Group, LLC, for Life Skills and Mental Health Services,
and two (2) agreements with Victor Cordero, PSY.D., P.C, for Mental Health Services and Sex Abuse
Treatment. Ms. Griego stated these are all Core Service agreements. Commissioner Garcia inquired
as to why Troy Hause is not on the list to provide mediation services. Ms. Griego stated an agreement
with Mr. Hause was presented with the last group of these agreements which were presented to the
Board. She stated the majority of these agreements have been approved by the Board, and the
remaining agreements will be considered by the Board in the near future. Commissioner Long moved
to approve said agreements and authorize the Chair to sign. Seconded by Commissioner
Rademacher, the motion carried unanimously.
CONSIDER GRANT AGREEMENT FOR AIRPORT IMPROVEMENT PROJECT TO REHABILITATE
TAXIWAY AND AUTHORIZE CHAIR TO SIGN: Gary Cyr, Manager, Greeley-Weld County Airport,
stated this grant agreement will allow for the rehabilitation of the taxilanes over multiple years. He
stated the project is scheduled to commence on Tuesday, and it will employ approximately 20 people
throughout its duration. In response to Commissioner Rademacher, Mr. Cyr confirmed the project will
be paid for with Federal funds, and there is no local cash match. Mr. Cyr stated the Greeley-Weld
County Airport Authority Board took the opportunity to capitalize on the low costs being provided in
recent bid proposals, in order to complete additional work; extending the asphalt. Chair Garcia clarified
the funding utilized for the additional work is capital funding. Chair Kirkmeyer inquired as to whether
the Greeley-Weld County Airport Authority has approved this agreement. Mr Cyr stated the Airport
Authority is waiting for the Board of County Commissioners to approve the agreement before signing it.
Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign.
Seconded by Commissioner Conway, the motion carried unanimously.
CONSIDER INTERGOVERNMENTAL AGREEMENT REGARDING A STAND-ALONE FACILITY FOR
FORENSIC DISCIPLINES FOR THE NORTHERN REGIONAL LAB GROUP AND AUTHORIZE CHAIR
TO SIGN: Bruce Barker, County Attorney, stated Larimer County has not yet approved this agreement;
however the Cities of Greeley and Loveland have approved the agreement in this form. He stated he
was informed that Larimer County will be considering the agreement on Tuesday; therefore, if the
Board approves the agreement today, he recommends the approval be conditional upon the other
entities approving it and providing the signature pages. Commissioner Conway commended Sheriff
Minutes, August 29, 2011 2011-2338
Page 3 BC0016
John Cooke for working diligently on this project, which he believes will have long term benefits and the
potential for long term cost savings, and the project is an example of successful regional cooperation
which will be very beneficial to the citizens. Chair Kirmkeyer thanked Commissioner Conway for his
diligence on this project, and she stated it is not necessary to make the Board's approval conditional
upon Larimer County signing the agreement, since the cost would simply be divided up equally among
the participating entities if just three (3) of the four (4) entities signed. She stated she would love to
have Larimer participate in the agreement; however, Weld County's participation is not conditional upon
Larimer County's participation. In response to Commissioner Rademacher, Mr. Barker stated he has
not received all the signature pages from the other participating entities; however, the pages are en
route and should be received by the end of the week, and he will speak to the attorneys for each entity.
Commissioner Conway inquired as to whether there is a provision in the proposed agreements which
addresses the unlikely event where Larimer County does not choose to participate in the agreement at
this time, yet wanted to join at a later date. Mr. Barker stated he did not consider that circumstance;
however, the agreement does include a provision to address the situation where an entity dropped out
of the agreement and later returned, and there would be a penalty upon returning. He stated he never
considered an option where all the entities did not initially participate in the agreement; however, he
could fit it within the current terms. Chair Kirkmeyer stated the advantage of signing the agreement at
this time is that there is approximately $300,000.00 earmarked for this project which the entities that do
not sign the agreement now will not be eligible to receive. Mr. Barker commended Ms. Mika and Randy
Winsett, Sheriff's Office, for completing most of the work necessary to create this agreement. In
response to Commissioner Rademacher, Mr. Barker clarified the only signature page he has received
is from the City of Greeley, and he stated the City of Fort Collins will be approving the agreement this
week. Commissioner Rademacher indicated he is concerned about approving this agreement before
the other entities have approved it. Mr. Barker suggested the Board could delay placing this item of
business on the Consent Agenda until September 7, 2011, instead of placing in on the following
Agenda, in order to allow additional time. Chair Rademacher moved to approve said agreement and
authorize the Chair to sign, with the instruction for the Resolution to be placed on the Consent Agenda
on September 7, 2011, instead of August 31, 2011. Seconded by Commissioner Conway, the motion
carried unanimously.
PLANNING:
CONSIDER REQUEST FOR ADDITIONAL EXTENSION OF DEADLINE FOR SUBMITTAL OF
PLANNED UNIT DEVELOPMENT FINAL PLAN, PF #1090 - EAGLE VIEW FARMS, LLC: Chris
Gathman, Department of Planning Services, stated this is a request for a two-year extension, and the
property is located west of and adjacent to County Road 34. He stated two (2) previous extensions
have been granted on October 15, 2007, and October 7, 2009, and staff's position is that the additional
two-year extension should be allowed, since the applicant has demonstrated it is actively involved with
the project.
Glen Droegemueller, representative for the applicant, submitted a map of the Master Plan for Eagle
View Farms, LLC, into the record, marked Exhibit A. He indicated the timing of proceeding with this
project is inappropriate when the market conditions are as problematic as they are today; however, the
applicant desires to complete the project when the market conditions improve. Commissioner Conway
stated staff indicated the applicant remains actively involved; therefore, he is very much in favor of
granting the extension. Commissioner Garcia stated if the economy turns around, the applicant will
move ahead with the project; therefore, he is in favor of granting the extension. Commissioner
Rademacher moved to approve said request to extend the deadline for the submittal of the Planned
Unit Development Final Plan, PF #1090, until October 30, 2013. Seconded by Commissioner Conway,
the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Minutes, August 29, 2011 2011-2338
Page 4 BC0016
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:35 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
i
ATTEST: ew, c/)10t_.f4d(?l (,),A1 )71/
rbara Kirkmeyer, Chair
Weld County Clerk to the Board
Sean P. C ro-Tem
BY:
Deputy CI A to the Boa _
Will' F. Garcia
1861 t ,
D vid E. Long
en figh
u Douglas ademache
Minutes, August 29, 2011 2011-2338
Page 5 BC0016
Hello