HomeMy WebLinkAbout20111443 RESOLUTION
RE: APPROVE CONTRACT FOR VICTIM SERVICES FUNDING AND AUTHORIZE CHAIR TO
SIGN -VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for Victim Services Funding
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriff's Office, and the Victim's Assistance and
Law Enforcement(VALE) Board, commencing July 1, 2011, and ending June 30, 2012,with further
terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for Victim Services Funding between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Sheriff's Office, and the Victim's Assistance and Law Enforcement(VALE) Board be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 13th day of June, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COL RADO
ATTEST: . %� .at _ ,,) �I �y� , ., ��
" =arbara Kirkmeyer Chair I
Weld County Clerk to th- N "s —
BY: Oi�(�J_ / Sean P. °� ay, Pro-Tem `--
li LLh C �'� fit' ! \ f
Deputy Clerk to the Board •
m F. G rcia
APP AS T• M eoo.
vid E. Long
ou ' "orney 00 4J
Douglas demacher
Date of signature: 7/CFM
ore 4o Ed Nocn.tr
2011-1443
U - 14 -I I SO0032
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee: Weld County Law Enforcement Victim Services Unit
1950 "O" Street
Greeley CO 80631
Grant Number: 201 1-10
Project Title: Victim Services
Grant Period: July 1, 2011 through June 30, 2012
Amount of Grant Award: $60,828.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grant
recipient and are incorporated into this contract as if fully set forth herein.
3. The grant recipient is required to submit four quarterly Financial Reports by
October 28,2011,January 31,2012,April 30,2012 and July 31,2012.The final
report must be cumulative and reflect the activities of the entire contract period.
Financial Reporting Forms will be provided by the local VALE Board. Grant recipients
are required to use these forms.
4. The grant recipient is required to submit four quarterly Narrative Program Reports by
October 28,2011,January 31,2012,April 30,2012,and July 31,2012. These reports
must address any special conditions that are listed in this contract. The final report must
be cumulative and reflect the activity of the entire contract period. Narrative Program
Report forms will be provided by the local VALE Board. Grant recipients are required to
use these forms.
5. The Board will pay out in 4 quarterly installments of $15,207.00: 1s`payment in July
2011 after the signed contract is received, and 2nd 3rd and 4`h payments after receipt and
acceptance of the required quarterly Financial Report and Narrative Program Report due
October 28, 2011, January 31, 2012, and April 30, 2012 .
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee.
Post Office Box 1167—915 Tenth Street—Greeley,CO 80632-(970)356-4010-FAX(970)35
2011-1443
PAGE 2 OF 3
7. SPECIAL CONDITIONS for the award that have been stipulated between the
local VALE Board and the grant recipient are as follows:
1-Update Crime Chart, 1010 victims not 1000—changed in contract
attachments
2- update V/Services Chart—V/COMP, VRA figures
changed in contract attachments
3- update G & O Goal 2— add Nunn
Objective 1—change to at least 100, same as last year
change in contract attachments
4-Letter regarding importance of in person or phone contact with
victims vs mailing—submit immediately
5-agency attend VRA Training
6- add "bias-motivated crime" to VRA Brochure (not ethnic
intimidation)—when brochure is next printed
8. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
9. In the event all of the monies paid to the grant recipient are not expended within the
contractual period,the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grant recipient
shall submit written notification to the VALE Board by June 1, 2012 if the grant recipient
will have any remaining funds at the end of the grant period. All unused funds shall be
returned to the local VALE Board unless the grant recipient makes a request in writing
for use of the funds beyond the grant period and such request has been approved, in
writing, by the local VALE Board.
Such requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as to the extension of the grant period by
June 30,2012.
10. The grant recipient agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
11. The grant recipient agrees to comply with all applicable non-discrimination legal
mandates.
12. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund,and/or other action as
deemed necessary by the members of the local VALE Board.
13. All grant recipients shall make available to the Board or its authorized designee,upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
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PAGE 3 OF 3
14. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
15. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
The grant recipient,through the following signatories, understands and agrees that any VALE
monies received as a result of the awarding of the grant application shall be subject to the terms of
this contract. Original signatures of each party to this application are required. Please use BLUE
INK to distinguish the original documents from copies
Protect Director::o�f �
Signature: C:.�4r/�� / Date: `14l'
Printed Name and Title: c....��! A 422a J C
Financial Officer:
Signature� i a2 &VWt._ Date: X1311/
Printed Name and Title:-BAk& AA Cok ti
&N /I Fe
Authorized O icial:
Sig natur . �,l1, Jahn-- Date: JUN 1 3 2011
Printed Name and Title: Barbara Kirkmeyer, Chair, Board of Weld County Commissioners
VALE Board
Signature:
Date: 47
Printed Nam nd Title: Julie Shade, Chair of VALE Board
• The Project Director:The person who has direct responsibility for the implementation of the
project. This person should combine knowledge and experience in the project area with ability to
administer the project and supervise personnel. He/She shares responsibility with the Financial
Officer for seeing that all expenditures are within the approved budget. This person will normally
devote a major portion of his/her time to the project, and is responsible for meeting all reporting
requirements. The Project Director must be a person other than the Authorized Official or the
Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the program
and who has responsibility for the accounting,management of funds,verification of expenditures,
audit information and financial reports. The person who actually prepares the financial reports may
be under the supervision of the Financial Officer. The Financial Officer must be a person other
than the Authorized Official or Project Director.
• Authorized Official: The authorized official is the person who is, by virtue of their position,
authorized to enter into legal contracts for the funded agency; for example, if the funded agency is
one of the following,then the corresponding authorized official is as follows: state agency-
department or division director; city-mayor or city manager;county-chairperson of the county
commissioners; sheriffs department-chairperson of the county commissioners; police department
- mayor or city manager; courts-chief judge; district attorney's office-district attorney; institution of
higher education- president of the institution or chair/dean of the appropriate department; private
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non-profit agency-president or chairperson of the board of directors; school district-
superintendent/assistant superintendent. The authorized official must be a person other than the
project director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the
authority to enter into contractual agreements such as this grant,you must provide official documentation of
delegation (such as bylaws or resolutions)immediately following the signature page.
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OiVw
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns I,2,and 3. ROUND TO THE NEAREST DOLLAR
New Applicants fill out Column 2 only.
Continuation Applicants ALL APPLICANTS Continuation
(Column 1) (Column 2) Applicants
(Column 3)
Current Grant Award Requested Budget Increase or
Decrease
PERSONNEL PERSONNEL4. (+/ -)
Job Position Job Position/NAME aYaS1
Director 30,748.00 Director/Cvancara L9,zo .00 - 1,497 _
Specialist 30,521.00 Specialist/Graves 20,868.00 - 9,653.
Fringe Benefits Fringe Benefits 11,709.00 -1- 11,709
Subtotal 61,269.00 Subtotal 61,828.00"" + 559.
SUPPLIES AND OPERATING SUPPLIES & OPERATING EXPENSES G D DK (+/-)
EXPENSES _
Cell phones 1,650.00 Call--phones I,o5u.uu 0.00
Paper and postage 1,000.00 Page ETC 0.00
Training Budget 1,000.00 Trainingfudgrt ---t0110 f 0.00
Subtotal 3,650.00 Subtotal 3,650.80 • 0.00
IN-STATE TRAVEL IN-STATE TRAVEL (+/-)
Mileage Cost 1,440.00 Mileage Cost --8 — - 590.
Subtotal 1,440.00 Subtotal _$50:88-- - 590.
PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-)
Subtotal Subtotal
TOTAL FUNDS: $66,359.00 TOTAL FUNDS REQUESTED: $668:88-` - 31.00
LC
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SECTION C -GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are mandatory
for all applicants.)
10. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims'experience with the criminal justice system.
• OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of
crime victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
60 Child Physical Abuse 10 Adults Molested as Children
75 Child Sexual Abuse 25 Survivors of Homicide Victims
10 DUI/DWI —Victims of vehicular assault or 20 Robbery
homicide, DUI/DWI crashes, or careless
driving resulting in death
500 Domestic Violence 160 Assault
80 Adult Sexual Assault 20 Other violent crimes INTIMIDATION-
MENACING
10 Elder Abuse (including economic 40 b IisEeSr(i ��(DECENT
exploitation and fraud crimes)
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 'DB-- j�\
Refer to Application Instructions for information on how to count victims.
i
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OBJECTIVE 2(standard): To provide the following types of services to the following estimated number
of unduplicated victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
0 Civil Legal Advocacy/Court 0 Individual Therapy
Accompaniment
0 Civil Legal Attorney Assistance 50 Information/Referral (in person)
5 Criminal Justice Support/ 100 Information/ Referral (by phone)
Advocacy/Court Accompaniment
50 Crisis/Counseling Intervention (in person) 5 Language Services (interpretation)
100 Crisis/Counseling Intervention (by phone) 0 Shelter/Safehouse
0 Emergency Financial Assistance 0 Transitional Housing
450 Follow-up (in person, by phone,or written) 10 Transportation
Aer Victim Compensation Assistance
0 Forensic Exam
tO) (required)
0 5 Victim/Survivor Advocacy
Group Treatment/Support
15 Hospital/Clinic Response Victim Rights Act Services
J Iv
Refer to Application Instructions for the definitions of the services listed in the chart.
1:----
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11. PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add no more than four additional goals with objectives. Use format provided below.
Goals should be clear,concise, general statements that highlight what the project intend to achieve. They should
relate to the Project Description and Budget pages of the Application.
Objectives(no more than three per goal)should be quantifiable(i.e.a number can be attached) in order to measure
changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by
whom,and by when. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2: Continue providing all VRA information, resources, referrals, victim's compensation
information, advocacy, education and crisis support services to all victims of crime from the Weld
County Sheriff's Office and the 8 Police Departments listed: Lochbuie, Ft. Lupton, Dacono, Nv.M'"
Frederick, Firestone, Erie, Platteville and Gilcrest.
Objective 1: From July 1, 2011 through June 30, 2012, th Services Program will provide"on-
scene" immediate crisis support and referral informaticygt 0 ople who have been victimized by
crimes.
Objective 2: Everyday verify that we have looked for all VRA crimes that may have been committed
and send out packet of information to each of those victims.
Obiective 3: Provide at minimum 1 follow-up call to ensure victims have received their proper VRA
paperwork and to answer any questions they might have regarding said paperwork no later than 1
week after initial crime or crisis.
Objective 4: On a monthly basis, sending out surveys/questionnaires to those we have provided "on-
scene" service to maintain high standard of service.
GOAL 3: Continued training and increased communication with agencies listed in Goal 2 that we
provide service to.
Objective 1: Each quarter contact each agency to maintain open dialog regarding problems, concerns
or questions.
Objective 2: Offer yearly trainings with each agency on the VRA, Victims' Compensation and training
on services offered for non-VRA crimes.
Objective 3: Quarterly maintain supply of brochures for each agency or per their request.
Objective 4: At random, send out surveys to officers/deputies regarding the quality of service that was
provided by advocate.
GOAL 4: To recruit, train and maintain volunteers for our program.
Objective 1: Offer 40 hour basic training once a year to recruit additional volunteers.
ar.
Objective 4: Maintain 7 volunteers per quarter.
t) ckfti
Donna Bechler
From: Edward Haffner
Sent: Monday, August 15, 2011 5:13 PM
To: Donna Bechler
Subject: Re: VALE Contract
Donna, I am out of the office due to a knee surgery. I will not be back in the office until the 29th.
I will see if I can get the original from the Vale board. They request the original be sent to them
Ed Haffner Investigations Commander/SWAT Commander
Weld County Sheriff's Office
Sent from my BlackBerry Wireless Handheld
From: Donna Bechler
Sent: Monday, August 15, 2011 04:41 PM
To: Edward Haffner
Subject: VALE Contract
Hi Ed,
Thank you for sending over a signed copy of the VALE contract that was approved at the June 13th Board meeting. Do
you by any chance have the original signed contract? We do need to keep originals in our office in case of audits, so if
you have the original, could I trade with you? I will hold this one until I hear back from you. I know there are times
when the originals aren't available, and if that is the case, could you send me an e-mail that I can put with the file stating
the original is not available.
Thanks for your help.
Donna Bechler
Deputy Clerk to the Board
1150 O Street
P.O. Box 758
Greeley, Colorado 80632
970-336-7215 Ext 4227
96 I Joel
SfL÷T, r r
WECG'J NTY
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