HomeMy WebLinkAbout20111159.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 11, 2011
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Centennial Center, Greeley, Colorado, May 11, 2011, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Sean P. Conway, Pro-Tem
Commissioner William F. Garcia
Commissioner David E. Long - EXCUSED
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Elizabeth Strong
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of May 9, 2011, as printed. Commissioner Rademacher seconded the motion,
and it carried unanimously.
AMENDMENTS TO AGENDA: Commissioner Rademacher moved to add New Items of Business
4) Consider Application for Special Events Permit and authorize Chair to sign — Western Wishes
Foundation [2011-1160], and 5) Consider Sales Contract Security Agreements and Financing
Statements and authorize Chair to sign — Wagner Equipment Company [2011-1161]. Commissioner
Conway seconded the motion, which carried unanimously.
PUBLIC INPUT: Doug Meyer, Weld County resident, stated he spoke with the ranchers regarding
Pawnee National Grassland and they have indicated they are happy with their working relationship with
the U.S. Forest Service; however, the County needs to remain vigilant. He indicated that he remains
worried about the County's Coordination Resolution and whether it can be challenged by the
U.S. Forest Service. He submitted two (2) articles into the record, marked Exhibits A and B, and
provided a brief summary of each article. He indicated Exhibit A is titled Modern Agriculture Stalls
Global Warning, and it is dated June 16, 2010; and Exhibit B is titled CATO Solution for Westerners:
Are They Really Advocating Socialism, and it is dated January, 1996.
CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed.
Commissioner Conway seconded the motion, and it carried unanimously.
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Minutes, May 11, 2011 2011-1159
Q3 Page 1 BC0016
PRESENTATIONS:
RECOGNITION OF SERVICES, DEPARTMENT OF PUBLIC WORKS - GEORGE VAN DORIN: Chair
Kirkmeyer read the certificate into the record, recognizing George Van Dorin for 22 years of service
with the Department of Public Works.
Pat Persichino, Director, Department of Public Works, stated Mr. Van Dorin worked for the Department
as a grader operator and a grader supervisor. Commissioner Conway stated that Mr. Persichino
indicated Mr. Van Dorin does not feel comfortable attending public events; therefore, he would like
Mr. Persichino to share with Mr. Van Dorin that the Board really appreciates his service to the people of
Weld County, and it wishes him the best with his future endeavors.
COMMISSIONER COORDINATOR REPORTS: Chair Kirkmeyer indicated Weld County should be
receiving approximately $200,000.00, as the result of Senate Bill 124, and she thanked Bruce Barker,
County Attorney, for his involvement, as well as the lobbying team. Commissioner Conway expressed
his appreciation to Chair Kirkmeyer for her hard work, involvement, and leadership with Senate Bill 124.
He stated if it was not for Chair Kirkmeyer's dedicated efforts, he does not think the Bill would have
passed the legislature, and Weld County's taxpayers would not have not benefited.
NEW BUSINESS:
CONSIDER TEMPORARY PERMIT FOR A TAVERN LIQUOR LICENSE AND AUTHORIZE CHAIR TO
SIGN - RM, INC., DBA ROOM 119: Mr. Barker indicated this establishment applied for a change of
ownership, and it has paid the $100.00 fee for the temporary permit. He recommended approval of the
temporary permit. Commissioner Rademacher moved to approve said temporary permit and authorize
the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously.
CONSIDER CONDUCTING COORDINATED ELECTION ON NOVEMBER 1, 2011, BY MAIL BALLOT
ELECTION: Mr. Barker stated this is a request from the Clerk and Recorder to conduct a Mail Ballot
Election on November 1, 2011. He stated a Mail Ballot Election was held in the year 2009, and was
very successful, and the Mail Ballot Elections save money. He stated the County has the option to
conduct Mail Ballot Elections in odd year November elections, and he recommended approval of the
request. Commissioner Conway stated this morning he spoke with the Clerk and Recorder, Steve
Moreno, and he apologized that he would not be able to attend the Board meeting today, and he
expressed his appreciation to the Board for approving the Mail Ballot Election two (2) years ago, which
was hugely successful and saved the citizens a lot of money. Commissioner Rademacher moved to
approve conducting the Coordinated Election on November 1, 2011, by Mail Ballot Election.
Commissioner Conway seconded the motion. Commissioner Garcia stated he will not vote in support
of this motion. He stated he appreciates Mr. Moreno, who does an excellent job, and is always striving
to keep costs under control; however, it is an important part of democracy to be able to cast votes at
the ballot boxes. Commissioner Conway stated he appreciates Commissioner Garcia's comments;
however, he had an opportunity to attend the municipal clerks' "wrap up" sessions for the last two (2)
years, and the clerks indicated the Mail Ballot Election process was easier and resulted in higher
participation. He stated he will be supporting this request based on municipal clerks' feedback.
Commissioner Garcia stated he appreciates and respects Commissioner Conway's opinion; however,
Commissioner Conway taught him democracy is a "contact sport", and a solemn activity which must be
respected; therefore, he maintains his position about Mail Ballot Elections. There being no further
discussion, the motion carried three (3) to one (1), with Commissioner Garcia being in opposition.
CONSIDER CHANGE ORDER #1 TO AGREEMENT FOR REMODELING OF WELD COUNTY
ADMINISTRATION BUILDING (BID #B1000117) - GROWLING BEAR COMPANY, INC.:
Mr. Persichino stated the change order is for a total of $72,963.00, for the County Council offices,
additional doors, trim, an adjustment to the County's Attorney's area, and screening for the heating
ventilation and air conditioning units. He stated the total cost will remain within the amount budgeted
Minutes, May 11, 2011 2011-1159
Page 2 BC0016
for the remodeling. He stated the original cost was $2,285,523.00, and the new cost will be a total
amount of $2,358,486.00. Commissioner Conway indicated his understanding is that some of this
expense was anticipated, since the command center was anticipated in the budget; however, it was not
know what it would ultimately cost. Mr. Persichino confirmed Commissioner Conway's understanding is
correct, and he indicated most of the changes have been owner-directed. In response to
Commissioner Conway, Mr. Persichino confirmed the remodeling project remains under budget and on
schedule. Commissioner Garcia moved to approve said change order. Seconded by Commissioner
Rademacher, the motion carried unanimously.
CONSIDER APPLICATION FOR SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN -
WESTERN WISHES FOUNDATION: Mr. Barker stated he has reviewed all the documents and
everything requested from the applicants has been submitted.
Deputy Lisa Carpenter, Weld County Sheriff's Office, indicated she visited the area where the event will
be held and she has spoken to the people conducting the event. She stated resolutions were reached
for the issues she had concerns about; therefore, she has no grounds for disapproval of the application.
In response to Commissioner Conway, Deputy Carpenter clarified the concerns she had were about
security and alcohol being served at the event. She stated there were not any security measures
specified in the application; however, the issue has been resolved by the Western Wishes Foundation
Board agreeing to serve as the security at the event. She indicated there will not be enough people at
the event to require traffic control, and the alcohol will be restricted to one area at the event, where
consumption can be easily monitored.
Kevin Ross, Western Wishes Foundation Board Member, stated the foundation will be holding the
event to raise money for children with terminal diseases. He indicated the Western Wishes Foundation
is a national organization which grants children's wishes by facilitating meeting country western and
rodeo stars, and teaching the children to ride horses. In response to Chair Kirkmeyer, Mr. Ross stated
the event is anticipated to have approximately 150 to 200 people in attendance, and the seven (7)
board members will provide the security for the event. In response to Commissioner Rademacher,
Mr. Ross stated everyone will be required to provide their identification at the door, as a requirement of
the insurance contract, and a bracelet will be provided to the individuals who are of legal age to drink
alcohol. Commissioner Rademacher moved to approve said application and authorize the Chair to
sign. Commissioner Conway seconded the motion, and thanked Mr. Ross and his board for doing a
great job. There being no further discussion, the motion carried unanimously.
CONSIDER TWO (2) SALES CONTRACT SECURITY AGREEMENTS AND FINANCING
STATEMENTS AND AUTHORIZE CHAIR TO SIGN — WAGNER EQUIPMENT COMPANY: Barb
Connolly, Controller, indicated there are two (2) lease agreements, and each agreement is for one (1)
grader. She stated the value of the current graders is $205,000.00 for each grader, and the proposed
lease agreements are each for $254,000.00 for brand new graders. She stated if bid on the open
market, the cost for each grader would probably be approximately $6,000.00 per month, as opposed to
$2,100.00. Commissioner Conway moved to approve said agreement and financing statement, and
authorize the Chair to sign. Seconded by Commissioner Rademacher, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, May 11, 2011 2011-1159
Page 3 BC0016
There being no further business, this meeting was adjourned at 9:25 a.m.
BOARD OF COUNTY COMMISSIONERS
W-LD COUNTY, CO ORADO
ATTEST: •
leV.../L- w . St/
arbara Kirkmeye , Chair
Weld County Clerk to the ..1 (� - stal
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BY: �.CiLI ( % 1
Deputy Clerk to the Boa . � .i
William F. Garc a
APP D FORM: EXCUSED
avid E. Long
unty Attorney yv- n-
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Douglas a�demacfier
Minutes, May 11, 2011 2011-1159
Page 4 BC0016
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