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Home My WebLink About20113049.tiff MEMORANDUM 18 6 1 - 2 0 1 1 DATE: November 22, 2011 TO: Barbara Kirkmeyer, Chair, Weld County Board of C9cimis $ ners WEL coI NTY II FROM:I--- Judy A. Griego, Director, Human Servic Depart �� ent RE: Agreements for Professional Services between the Weld County Department of Human Services and Various Providers for Placement on the Consent Agenda Enclosed for Board approval are Agreements for Professional Services between the Department and Various Providers. These Agreements were reviewed under the Board's Pass-Around Memorandum dated November 17, 2011, and approved for placement on the Board's Consent Agenda. Below are the major provisions for the attached Agreements: No. Contractor/Term Service/Funding Rates 1 Larry Matthews, M.D. Medical Consultation $75.00 per Hour Services Max. of$5,600.00 January 1, 2012 — December 31, 2012 2 Theron Sills, M.D. Psychiatric $75.00 per Hour Consultation Services Max. of$3,600.00 January 1, 2012 —December 31, 2012 If you have any questions, give me a call at extension 6510. 2011-3049 //—,a7,f ' / ///t' (C,c),_17 II 1 ' iI • L r. r'1VI r'- j_S PY-11-12-PSA-0006 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, whose address is 315 N. 11`h Avenue, Greeley, Colorado, 80631 ("Human Services"), and Larry Matthews, M.D. whose address is 5489 South Morning Glory Lane, Littleton, CO 80123-2944, ("Contractor"). WHEREAS, Human Services desires to retain Contractor as an independent contractor to perform services as more particularly set forth below; and WHEREAS, Contractor has the time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Engagement of Contractor. Human Services hereby retains Contractor, and Contractor hereby accepts engagement by Human Services upon the terms and conditions set forth in this Agreement. 2. Term. The term of this Agreement shall be from January 1, 2012, through and until December 31, 2012. 3. Services to be Performed. Contractor agrees to perform the Services listed or referred to in Exhibit A, attached hereto and incorporated herein. 4. Compensation. Human Services agrees to pay Contractor for services performed as set forth on Exhibit B a maximum rate of$5,600.00 per year, which includes an hourly rate of$75.00 per hour. Charges shall be based on the time actually spent performing the services, but shall exclude travel time. Mileage may be charged and reimbursed according to Weld County mileage rates. Contractor shall not be paid any other expenses unless set forth in this Agreement. Payment to Contractor will be made only upon presentation of a proper claim by Contractor, itemizing services performed and mileage expense incurred. Payment for services and all related expenses under this Agreement shall not exceed $5,600.00. 5. Additional Work. In the event Human Services shall require changes in the scope, character, or complexity of the work to be performed, and said changes cause an increase or decrease in the time required or the costs to the Contractor for performance, an equitable adjustment in fees and completion time shall be negotiated between the parties and this Agreement shall be modified accordingly by a supplemental Agreement. Any claims by the Contractor for adjustment hereunder must be made in writing prior to performance of any work covered in the anticipated supplemental Agreement. Any change in work made without such prior supplemental Agreement shall be deemed covered in the compensation and time provisions of this Agreement. 1 PY-l 1-12-PSA-0006 6. Independent Contractor. Contractor agrees that Contractor is an independent contractor and that neither Contractor nor Contractor's agents or employees are, or shall be deemed to be, agents or employees of Human Services for any purpose. Contractor shall have no authorization, express or implied,to bind Human Services to any agreement, liability, or understanding. The parties agree that Contractor will not become an employee of Human Services, nor is Contractor entitled to any employee benefits from Human Services as a result of the execution of this Agreement. 7. Warranty. Contractor warrants that services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. 8. Reports Human Services Property. All reports, test results and all other tangible materials produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of Human Services. Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of Human Services. 9. Acceptance of Product not Waiver. Upon completion of the work, Contractor shall submit to Human Services originals of all test results, reports, etc., generated during completion of this work. Acceptance by Human Services of reports and incidental material furnished under this Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy of the work. Acceptance by Human Services of, or payment for, any services performed under this Agreement shall not be construed as a waiver of any of Human Services' rights under this Agreement or under the law generally. 10. Insurance and Indemnification. Contractor shall defend and indemnify Human Services, its officers and agents, from and against loss or liability arising from Contractor's acts, errors or omissions in seeking to perform its obligations under this Agreement. Contractor shall provide necessary workers' compensation insurance at Contractor's own cost and expense. 11. Termination. Either party may terminate this Agreement at any time by providing the other party with a 10 day written notice thereof Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. In the event of an early termination, Contractor shall be paid for work performed up to the time of notice and Human Services shall be entitled the use of all material generated pursuant to this Agreement. 12. Non-Assignment. Contractor may not assign or transfer this Agreement, any interest therein or claim thereunder, without the prior written approval of Human Services. 13. Access to Records. Human Services shall have access to Contractor's financial records as they relate to this Agreement for purposes of audit. Such records shall be complete and available for audit 90 days after final payment hereunder and shall be retained and available for audit purposes for at least five years after final payment hereunder. 14. Time of Essence. Time is of the essence in each and all of the provisions of this Agreement. 2 PY-11-12-PSA-0006 15. Interruptions.Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 16. Notices. Any notice required to be given under this Agreement shall be in writing and shall be mailed or delivered to the other party at that party's address as stated above. 17. Compliance. This Agreement and the provision of services hereunder shall be subject to the laws of Colorado and be in accordance with the policies, procedures, and practices of Human Services. 18. Non-Exclusive Agreement. This Agreement is nonexclusive and Human Services may engage or use other contractors or persons to perform services of the same or similar nature. 19. Certification. Contractor certifies that Contractor is not an illegal immigrant, and further, Contractor represents, warrants, and agrees that it has verified that Contractor does not employ any illegal aliens. If it is discovered that Contractor is an illegal immigrant, employs illegal aliens or subcontracts with illegal aliens, Human Services can terminate this Agreement and Contractor may be held liable for damages. 20. Entire Agreement/Modifications. This Agreement contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiation, representation, and understanding or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Funding Contingency. No portion of this Agreement shall be deemed to create an obligation on the part of Human Services to expend funds not otherwise appropriated or budgeted for. 22. No Conflict. No employee of Contractor nor any member of Contractor's family shall serve on a Human Services Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contractor's operations, or authorizes funding to Contractor. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers or employees may possess. 25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 3 PY-11-12-PSA-0006 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date and year written below. Contractor's Signature: Date BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Bye, S ' 7ctij h� E !hair Barbara Kirkmeyter I/s��w"�?/ " Weld County Clerk to the :oar. 'S �61 ry0 412 � NOV 2 8 2011 By: �! IA !a! i4 Deputy CI:-'�to the Board o ---.ce -�, WELD COUNTY DEPARTMENT OF HUMAN SERVICES By: J A. Grie o, Dire r 4 Da//- 3e'4'9 PY-11-12-PSA-0006 EXHIBIT A SCOPE OF SERVICES 1. Scope of Services Human Services administer a Child Protection Team which is an advisory multi-disciplinary team which was formed to advise Human Services on specific child protection cases. The Contractor's participation on the Child Protection Team partially fulfills Human Services' statutory responsibility of providing a multi- disciplinary Child Protection Team. The Contractor agrees to provide medical consultation and interpretation related to the cases staffed in the Child Protection Team in accordance to the policies and procedures provided by Human Services. The Contractor shall: a. Attend a maximum of two Child Protection meetings per month, providing medical consultation on three to four cases per meeting. Each meeting is two hours in duration. The meeting time, location, and dates will be determined by Human Services. Human Services will assess monthly the number of meetings to be attended by the Contractor. Human Services will notify the Contractor of such schedule. b. Provide consultation on crisis situations where a session is needed to meet the special needs of an abused or neglected child. 2. Confidentiality The Contractor agrees to comply with 19-1-120 C.R.S., which requires that reports of child abuse and any identifying information in those reports are strictly confidential. 3. Eligible Client Cases Human Services shall be responsible for selecting cases to be reviewed and staffed by the Contractor. 5 PY-11-12-PSA-0006 EXHIBIT B PAYMENT SCHEDULE I. Funding and Method of Payment Human Services agrees to reimburse to the Contractor, in consideration for the work and services performed, a total amount not to exceed Five Thousand Six Hundred Dollars($5,600.00). Expenses incurred by the Contractor, in association with said project prior to the term of this Agreement, are not eligible Human Services expenditures and shall not be reimbursed by Human Services. Payment pursuant to this Contract, if Weld County funds, whether in whole or in part, is subject to and contingent upon the continuing availability of Weld County funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by Human Services, Human Services may immediately terminate this Contract or amend it accordingly. 2. Fees for Services a. Human Services agrees to pay the Contractor at the rate of$75 per hour. b. Human Services agrees to reimburse the Contractor for mileage to and from Weld County Department of Human Services at two cents per mile below the standard mileage rate allowed, pursuant to 26,U.S.C. 162 of the IRS regulations as amended. 3. Submittal of Vouchers Human Services agrees to: a. Itemize monthly, all case record information regarding services authorized and received for service recipients according to its prescribed voucher form. b. Provide monthly the completed voucher to the Contractor for his/her review and certification. The Contractor shall: a. Review monthly the itemized voucher and certify that the services authorized were provided on the date indicated and the charges made were pursuant to the terms and conditions of Exhibit A. b. Return the signed prescribed voucher form to Human Services for payment. 6 PY-11-12-PSA-0007 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, whose address is 315 N. 11`h Avenue, Greeley, Colorado, 80631 ("Human Services"), and Theron Sills, M.D., whose address is 900 14th Street, Greeley, CO 80631 ("Contractor"). WHEREAS, Human Services desires to retain Contractor as an independent contractor to perform services as more particularly set forth below; and WHEREAS, Contractor has the time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. NOW THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Engagement of Contractor. Human Services hereby retains Contractor, and Contractor hereby accepts engagement by Human Services upon the terms and conditions set forth in this Agreement. 2. Term. The term of this Agreement shall be from January 1, 2012, through and until December 31, 2012. 3. Services to be Performed. Contractor agrees to perform the Services listed or referred to in Exhibit A, attached hereto and incorporated herein. 4. Compensation. Human Services agrees to pay Contractor for services performed as set forth on Exhibit B a maximum rate of$3,600 per year, which includes an hourly rate of$75.00. Charges shall be based on the time actually spent performing the services, but shall exclude travel time. Contractor shall not be paid any other expenses unless set forth in this Agreement. Payment to Contractor will be made only upon presentation of a proper claim by Contractor, itemizing services performed and mileage expense incurred. Payment for services and all related expenses under this Agreement shall not exceed$3,600. 5. Additional Work. In the event Human Services shall require changes in the scope, character, or complexity of the work to be performed, and said changes cause an increase or decrease in the time required or the costs to the Contractor for performance, an equitable adjustment in fees and completion time shall be negotiated between the parties and this Agreement shall be modified accordingly by a supplemental Agreement. Any claims by the Contractor for adjustment hereunder must be made in writing prior to performance of any work covered in the anticipated supplemental Agreement. Any change in work made without such prior supplemental Agreement shall be deemed covered in the compensation and time provisions of this Agreement. 6. Independent Contractor. Contractor agrees that Contractor is an independent contractor and that neither Contractor nor Contractor's agents or employees are, or shall be deemed to be, agents or employees of Human Services for any purpose. Contractor shall have no authorization, express or implied, to bind Human Services to any agreement, liability, or understanding. The parties agree that Contractor will not become an employee of Human Services, nor is Contractor entitled to any employee benefits from Human Services as a result of the execution of this Agreement. 1 PY-11-12-PSA-0007 7. Warranty. Contractor warrants that services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. 8. Reports Human Services Property. All reports, test results and all other tangible materials produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of Human Services. Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of Human Services. 9. Acceptance of Product not Waiver. Upon completion of the work, Contractor shall submit to Human Services originals of all test results, reports, etc., generated during completion of this work. Acceptance by Human Services of reports and incidental material furnished under this Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy of the work. Acceptance by Human Services of, or payment for, any services performed under this Agreement shall not be construed as a waiver of any of Human Services' rights under this Agreement or under the law generally. 10. Insurance and Indemnification. Contractor shall defend and indemnify Human Services, its officers and agents, from and against loss or liability arising from Contractor's acts, errors or omissions in seeking to perform its obligations under this Agreement. Contractor shall provide necessary workers' compensation insurance at Contractor's own cost and expense. 11. Termination. Either party may terminate this Agreement at any time by providing the other party with a 10 day written notice thereof. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. In the event of an early termination, Contractor shall be paid for work performed up to the time of notice and Human Services shall be entitled the use of all material generated pursuant to this Agreement. 12. Non-Assignment. Contractor may not assign or transfer this Agreement, any interest therein or claim thereunder, without the prior written approval of Human Services. 13. Access to Records. Human Services shall have access to Contractor's financial records as they relate to this Agreement for purposes of audit. Such records shall be complete and available for audit 90 days after final payment hereunder and shall be retained and available for audit purposes for at least five years after final payment hereunder. 14. Time of Essence. Time is of the essence in each and all of the provisions of this Agreement. 15. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 16. Notices. Any notice required to be given under this Agreement shall be in writing and shall be mailed or delivered to the other party at that party's address as stated above. 17. Compliance. This Agreement and the provision of services hereunder shall be subject to the laws of Colorado and be in accordance with the policies, procedures, and practices of Human Services. 18. Non-Exclusive Agreement. This Agreement is nonexclusive and Human Services may engage or use other contractors or persons to perform services of the same or similar nature. 2 PY-11-12-PSA-0007 19. Certification. Contractor certifies that Contractor is not an illegal immigrant, and further, Contractor represents, warrants, and agrees that it has verified that Contractor does not employ any illegal aliens. If it is discovered that Contractor is an illegal immigrant, employs illegal aliens or subcontracts with illegal aliens, Human Services can terminate this Agreement and Contractor may be held liable for damages. 20. Entire Agreement/Modifications. This Agreement contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiation, representation, and understanding or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Funding Contingency. No portion of this Agreement shall be deemed to create an obligation on the part of Human Services to expend funds not otherwise appropriated or budgeted for. 22. No Conflict. No employee of Contractor nor any member of Contractor's family shall serve on a Human Services Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contractor's operations, or authorizes funding to Contractor. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers or employees may possess. 25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date and year written below. Contractor's Signature: �a-4. 0 //W/ Date 3 PY-11-12-PSA-0007 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Clerk to the Board �' �� t ^ �� / / �!?� ° ` Barbara Kirkmeyer, Chair BY: ,i Deputy Clerk to the Boa d ra+ 1861 E,. . _.„ in acre A WELD COUNTY DEPARTMEN OF HUMAN SERVICES By: J y A. Grieg , Directo 4 PY-11-12-PSA-0007 EXHIBIT A SCOPE OF SERVICES 1. Scope of Services Human Services administers a Child Protection Team which is an advisory multi-disciplinary team which was formed to advise Human Services on specific child protection cases. The Contractor's participation on the Child Protection Team partially fulfills Human Services' statutory responsibility of providing a multi- disciplinary Child Protection Team. The Contractor agrees to provide psychiatric consultation and interpretation of psychiatric dynamics related to the cases staffed in the Child Protection Team in accordance to the policies and procedures provided by Human Services. The Contractor shall: a. Attend a maximum of two Child Protection meetings per month, providing medical consultation on three to four cases per meeting. Each meeting is two hours in duration. The meeting time, location, and dates will be determined by Human Services. Human Services will assess monthly the number of meetings to be attended by the Contractor. Human Services will notify the Contractor of such schedule. b. Provide consultation on crisis situations where a session is needed to meet the special needs of an abused or neglected child. 2. Confidentiality The Contractor agrees to comply with 19-1-120 C.R.S., which requires that reports of child abuse and any identifying information in those reports are strictly confidential. 3. Eligible Client Cases Human Services shall be responsible for selecting cases to be reviewed and staffed by the Contractor. 5 PY-11-12-PSA-0007 EXHIBIT B PAYMENT SCHEDULE 1. Funding and Method of Payment Human Services agrees to reimburse to the Contractor, in consideration for the work and services performed, a total amount not to exceed Three Thousand Six Hundred Dollars($3,600.00). Expenses incurred by the Contractor, in association with said project prior to the term of this Agreement, are not eligible Human Services expenditures and shall not be reimbursed by Human Services. Payment pursuant to this Contract, if Weld County funds, whether in whole or in part, is subject to and contingent upon the continuing availability of Weld County funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by Human Services, Human Services may immediately terminate this Contract or amend it accordingly. 2. Fees for Services Human Services agrees to pay the Contractor at the rate of$75.00 per hour. 3. Submittal of Vouchers Human Services agrees to: a. Itemize monthly, all case record information regarding services authorized and received for service recipients according to its prescribed voucher form. b. Provide monthly the completed voucher to the Contractor for his/her review and certification. The Contractor shall: a. Review monthly the itemized voucher and certify that the services authorized were provided on the date indicated and the charges made were pursuant to the terms and conditions of Exhibit A. b. Return the signed prescribed voucher form to Human Services for payment. 6 Hello