HomeMy WebLinkAbout20113297 RESOLUTION
RE: APPROVE ADDITION TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Addition to Section 6.000, Colorado
Works in Weld County and Child Care Policies and Procedures, for the Department of Human
Services Operations Manual, and
WHEREAS, after review, the Board deems it advisable to approve said addition, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Addition to Section 6.000, Colorado Works in Weld County and Child
Care Policies and Procedures for the Department of Human Services Operations Manual, be, and
hereby are, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 21st day of December, A.D., 2011.
BOARD OF COUNTY COMMISSIONER§
W D COUNTY, COL RADO
ATTEST:-3
rbara Kirkmeyer hair
Weld County Clerk to the Board
♦ ay,Sean P 'on Pro-Tem
BY Deputy !lerk to the $61
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(9PP120 O FORM: RIIJ
" - David E. Long
County Attorney 7( ��.- Loh,/
DouglasZRademao her
Date of signature: /2 /i'(
2011-3297
HR0082
MEMORANDUM
1861 - 2011
DATE: December 19, 2011
TO: Barbara Kirkmeyer, Chair, Board of County Com 'ssio rs
WELD COUNT Y
FROM: Judy A. Griego, Director, Human Servile/Ls4rtment
RE: Adoption of Eligibility Policies for Community Services
Block Grant(CSBG)—Addition of Section 6.050, Community
Services Block Grant Eligibility Requirements (CSBG)—Weld
County Department of Social Services Operations Manual
Enclosed for Board approval is an Addition to Section 6.000, Colorado Works in Weld County
and Child Care Policies and Procedures,Weld County Department of Social Services Operations
Manual. This Addition was reviewed under the Board's Pass-Around Memorandum dated
December 19, 2011, and approved for placement on the Board's Agenda
This Addition to our Manual, Section 6.050, Community Services Block Grant Eligibility
Requirements (CSBG) requires that all direct recipients of Community Services Block Grant
Assistance must be below 125% of the federal poverty level based on household size, as posted
by the Colorado Department of Local Affairs. In addition, all direct recipients must be either a
United States citizen, or a Permanent Resident of the United States, or lawfully present in the
United States pursuant to Federal law. Verification is required for both poverty level and legal
residency status, unless otherwise stated.
Section Citation Title of Section
6.050.1 Senior Meal Sites
6.050.2 Homeless Shelters
6.050.3 Employment First Counseling,Testing, and other
Employment Related Supportive Services
6.050.4 All Other Direct Assistance
If you have questions, please give me a call at extension 6510.
2011-3297
6.050 Community Services Block Grant Eligibility Requirements (CSBG)
6.050.1 Senior Meal Sites
6.050.2 Homeless Shelters
6.050.3 Employment First Counseling, Testing, and other Employment Related
Supportive Services
6.050.4 All Other Direct Assistance
6.050 Community Services Block Grant Eligibility Requirements (CSBG)
All direct recipients of Community Services Block Grant Assistance must be
below 125% of the federal poverty level based on household size, as posted by the
Colorado Department of Local Affairs. In addition, all direct recipients must be
either a United States citizen, or a Permanent Resident of the United States, or
lawfully present in the United States pursuant to Federal law. Verification is
required for both poverty level and legal residency status, unless otherwise stated
below.
6.050.1 Senior Meal Sites
In order for a meal participants to be counted for CSBG they must complete an
annual intake assessment, meet the income requirements and sign the citizenship
form stating that they are a legal resident of the United States.
Annually, the Area Agency on Aging requires all meal participants to complete
the Senior Nutrition's intake assessment. This assessment contains all of the data
fields that are required by CSBG and the State Unit on Aging. Clients initially self
declare their income in writing and sign the assessment form. Before the client is
counted as a CSBG recipient the Weld Area Agency on Aging will verify the
client's actual income and residency status using CBMS. If the client either does
not meet the necessary income guidelines and/or is not in the CBMS system, the
client will not be counted as a CSBG recipient. In addition, clients who are
residents in low income housing (income and residency/identification
requirements are met during the housing application process) will automatically
be counted as a CSBG per our staff meeting with Department of Local Affairs on
November 16. 2011.
6.050.2 Homeless Shelters
Individuals and families staying in Weld County shelters will be presumed
eligible for CSBG by the shear nature of staying in the shelter.
6.050.3 Employment First Counseling, Testing, and other Employment Related
Supportive Services
All individuals registered with Employment First will have the opportunity to
complete an agency application during the Employment First program orientation.
The application includes demographic information required to meet CSBG data
reporting elements. In addition, individual and family income information will be
gathered on each application and used as a basis for validating and comparing the
collected information to the eligibility verification documents obtained from the
Colorado Benefits Management System (CBMS). The verification document
from CBMS will determine whether the individual is eligible based on income
and family size.
All program applications will be input into the MIS Job Link/Connecting
Colorado system and will include the coded service L5 sub activity code E0 and
the date CSBG eligibility was declared. Services to be tracked include including
gas assistance in the form of gas vouchers, bus tickets, bus passes, eyeglasses or
eye exams, driver's license and state identification cards, employment uniforms
including specials footwear, special tools for a job and employment background
checks, such as finger printing, one-one one counseling,job development
services, pre and post employment assessment tests, employability skills testing,
staff coordination of agency vocational training programs, on the job training and
the purchase of ESL/GED books etc. This record of services will be available for
each individual and will be accessed for file reviews.
The participants Employment First case file will contain the original program
application and printouts of CBMS income verification which document they are
eligible for the program and its services.
6.050.4 All Other Direct Assistance
Applicants will be determined eligible for CSBG by the following:
Income:
1. Information in the Colorado Benefits Management System; or
2. Check stub(s) received for the purposes of determining eligibility for other
public assistance programs; or
3. Collateral contact(s) with third parties
4. Client declaration will be used as a last resort and the worker approving
assistance for CSBG must document why, client declaration was the only
option available.
Legal Residency:
I. Will be signed via application/redetermination process for other public
assistance; or
2. By filling out a CSBG application; and
3. Providing a valid identification as required by state rules and regulations
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