HomeMy WebLinkAbout20110218.tiff MEMORANDUM
I 861 - 2011 DATE: January 13, 2011
TO: Barbara Kirkmeyer, Chair, Board of County Commissioner
W E L D.__-C O U N T Y FROM: Judy A. Griego, Director, Human Services Dep ment
J
RE Agreement for Professional Services between the Weld
County Department of Human Services and Susan Bjorland
For Placement on the Consent Agenda
Enclosed for Board approval is an Agreement for Professional Services between the Department
and Susan Bjorland. This Agreement was reviewed by the Board by a Pass-Around Memorandum
dated December 29, 2010, and approved for placement on the Board's Consent Agenda.
The major provisions of this Agreement are as follows:
No Provider/Term Program Area Rates
1 Susan Bjorland Continue the Department's $3,800 per
efforts with system changes month
January 1, 2011—December 31, 2011 and refinements to its
Foster Care Program, a Max. $45,600
family-centered approach
for services to clients,
internship/volunteer
program, and personnel/
hiring efforts with County
Human Resources
If you have any questions, please give me a call at extension 6510.
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PY-10-11-HS-0047
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made by and between the Board of Weld County Commissioners,
on behalf of the Weld County Department of Human Services, whose address is 315 N. 11th
Avenue, Greeley, Colorado, 80631 ("Human Services"), and Susan Bjorland, whose address is
2680 63`d Avenue, Greeley, Colorado, 80634, ("Contractor").
WHEREAS, Human Services desires to retain Contractor as an independent contractor
to perform services as more particularly set forth below; and
WHEREAS, Contractor has the time available to timely perform the services, and is
willing to perform the services according to the terms of this Agreement.
NOW THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. Engagement of Contractor. Human Services hereby retains Contractor, and Contractor
hereby accepts engagement by Human Services upon the terms and conditions set forth in
this Agreement.
2. Term. The term of this Agreement shall be from January 1, 2011 through and until
December 31, 2011.
3. Services to be Performed. Contractor agrees to perform the Services listed or referred
to in Exhibit A, attached hereto and incorporated herein.
4. Compensation. Human Services agrees to pay Contractor for services performed as set
forth on Exhibit B at the rate of$3,800 per month. Charges shall be based on the time
actually spent performing the services, but shall exclude travel time. Mileage may be
charged to and from any required job site at a rate of.49 cents per mile. Contractor shall
not be paid any other expenses unless set forth in this Agreement. Payment to Contractor
will be made only upon presentation of a proper claim by Contractor, itemizing services
performed and mileage expense incurred. Payment for services and all related expenses
under this Agreement shall not exceed $45,600.
5. Additional Work. In the event Human Services shall require changes in the scope,
character, or complexity of the work to be performed, and said changes cause an increase
or decrease in the time required or the costs to the Contractor for performance, an
equitable adjustment in fees and completion time shall be negotiated between the parties
and this Agreement shall be modified accordingly by a supplemental Agreement. Any
claims by the Contractor for adjustment hereunder must be made in writing prior to
performance of any work covered in the anticipated supplemental Agreement. Any
change in work made without such prior supplemental Agreement shall be deemed
covered in the compensation and time provisions of this Agreement.
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6. Independent Contractor. Contractor agrees that Contractor is an independent
contractor and that neither Contractor nor Contractor's agents or employees are, or shall
be deemed to be, agents or employees of Human Services for any purpose. Contractor
shall have no authorization, express or implied, to bind Human Services to any
agreement, liability, or understanding. The parties agree that Contractor will not become
an employee of Human Services, nor is Contractor entitled to any employee benefits from
Human Services as a result of the execution of this Agreement.
7. Warranty. Contractor warrants that services performed under this Agreement will be
performed in a manner consistent with the professional standards governing such services
and the provisions of this Agreement.
8. Reports Human Services Property. All reports, test results and all other tangible
materials produced in connection with the performance of this Agreement, whether or not
such materials are in completed form, shall at all times be considered the property of
Human Services. Contractor shall not make use of such material for purposes other than
in connection with this Agreement without prior written approval of Human Services.
9. Acceptance of Product not Waiver. Upon completion of the work, Contractor shall
submit to Human Services originals of all test results, reports, etc., generated during
completion of this work. Acceptance by Human Services of reports and incidental material
furnished under this Agreement shall not in any way relieve Contractor of responsibility for
the quality and accuracy of the work. Acceptance by Human Services of, or payment for,
any services performed under this Agreement shall not be construed as a waiver of any of
Human Services' rights under this Agreement or under the law generally.
10. Insurance and Indemnification. Contractor shall defend and indemnify Human
Services, its officers and agents, from and against loss or liability arising from
Contractor's acts, errors or omissions in seeking to perform its obligations under this
Agreement. Contractor shall provide necessary workers' compensation insurance at
Contractor's own cost and expense.
11. Termination. Either party may terminate this Agreement at any time by providing the
other party with a 10 day written notice thereof. Furthermore, this Agreement may be
terminated at any time without notice upon a material breach of the terms of the
Agreement. In the event of an early termination, Contractor shall be paid for work
performed up to the time of notice and Human Services shall be entitled the use of all
material generated pursuant to this Agreement.
12. Non-Assignment. Contractor may not assign or transfer this Agreement, any interest
therein or claim thereunder, without the prior written approval of Human Services.
13. Access to Records. Human Services shall have access to Contractor's financial records
as they relate to this Agreement for purposes of audit. Such records shall be complete
and available for audit 90 days after final payment hereunder and shall be retained and
available for audit purposes for at least five years after final payment hereunder.
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14. Time of Essence. Time is of the essence in each and all of the provisions of this
Agreement.
15. Interruptions. Neither party to this Agreement shall be liable to the other for delays in
delivery or failure to deliver or otherwise to perform any obligation under this
Agreement, where such failure is due to any cause beyond its reasonable control,
including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or
Governmental actions.
16. Notices. Any notice required to be given under this Agreement shall be in writing and
shall be mailed or delivered to the other party at that party's address as stated above.
17. Compliance. This Agreement and the provision of services hereunder shall be subject to
the laws of Colorado and be in accordance with the policies, procedures, and practices of
Human Services.
18. Non-Exclusive Agreement. This Agreement is nonexclusive and Human Services may
engage or use other contractors or persons to perform services of the same or similar nature.
19. Certification. Contractor certifies that Contractor is not an illegal immigrant, and
further, Contractor represents, warrants, and agrees that it has verified that Contractor
does not employ any illegal aliens. If it is discovered that Contractor is an illegal
immigrant, employs illegal aliens or subcontracts with illegal aliens, Human Services can
terminate this Agreement and Contractor may be held liable for damages.
20. Entire Agreement/Modifications. This Agreement contains the entire agreement
between the parties with respect to the subject matter contained in this Agreement. This
instrument supersedes all prior negotiation, representation, and understanding or
agreements with respect to the subject matter contained in this Agreement. This
Agreement may be changed or supplemented only by a written instrument signed by both
parties.
21. Funding Contingency. No portion of this Agreement shall be deemed to create an
obligation on the part of Human Services to expend funds not otherwise appropriated or
budgeted for.
22. No Conflict. No employee of Contractor nor any member of Contractor's family shall
serve on a Human Services Board, committee or hold any such position which either by
rule, practice or action nominates, recommends, supervises Contractor's operations, or
authorizes funding to Contractor.
23. Severability. If any term or condition of this Agreement shall be held to be invalid,
illegal, or unenforceable, this Agreement shall be construed and enforced without such
provision, to the extent that this Agreement is then capable of execution within the
original intent of the parties.
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24. Governmental Immunity. No portion of this Agreement shall be deemed to constitute a
waiver of any immunities the parties or their officers or employees may possess.
25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement
of the terms and conditions of this Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other
person not included in this Agreement. It is the express intention of the undersigned
parties that any entity other than the undersigned parties receiving services or benefits
under this Agreement shall be an incidental beneficiary only.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date and
year written below.
Contr s ignat re:
usan Bjorland
Date
BOARD OF COUNTY COMMISSIONERS
WELD OUNTY, COLORADO ATTEST: 'i 1 ,rLt
�'
By
arbara Kirkmey r, Chair / Weld County Clerk to the
JAN 1 7 2011 " �
By:
Deputy Cler to the BoarlCr
WELD COUNTY DEPARTMENT
OF HUMAN SERVICES
By:
J A. Gri go, Di ctor
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EXHIBIT A
SCOPE OF SERVICES
1. Foster Care Project
Complete Foster Parent Role and Responsibilities and Foster Parents Expectation of
Department Documents with existing Work Group. Assist Foster Parent Utilization
Review group in developing a strategy to utilize completed documents to assist in new
Foster Parent recruitment and evaluate various tools available to be used in screening and
selection of new Foster Parents. Assist in other projects developing from the Work
Group to assist in Foster Parent recruitment, evaluation and training.
2. Service Delivery Improvement (No Wrong Door/Family Focused Service Delivery System)
Co-facilitate Work Group with the Director of Weld County Human Resources, to study
existing service delivery. With the group, develop a process that utilizes defined
concepts of No Wrong Door/Family Focused Service Delivery and create an
implementation plan that utilizes various means of delivery and communication tools and
could be accessed by all of Weld County.
3. Human Capital Management/Personnel
Work with Human Services Personnel staff and Weld County Human Resources on
projects that occur during the year including: maintenance of New Hire Process,
additional recruiting methods, turnover evaluation and tracking, organization charts and
position analysis.
4. Internship Program
Develop formal process for requesting and utilizing internship opportunities within the
Department.
5. Ongoing Projects
Additional Human Management projects as developed and directed by Judy Griego.
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EXHIBIT B
PAYMENT SCHEDULE
1. Funding and Method of Payment
Human Services agrees to reimburse Contractor in consideration for the work and
services performed for various Divisions within the Department under appropriate
Human Services/Social Services funding sources not to exceed $45,600.
Expenses incurred by Contractor, in association with said project prior to the term of this
agreement, are not eligible Human Services expenditures and shall not be reimbursed by
Human Services.
Payment pursuant to this Contract, whether in whole or in part, is subject to and
contingent upon the continuing availability of Human Services/Social Services funds for
the purposes hereof. In the event that said funds, or any part thereof, become unavailable
as determined by Human Services, Human Services may immediately terminate this
Contract or amend it accordingly.
2. Fees for Services
Human Services agrees to reimburse the Contractor at $45,600 for 52 weeks for services
pursuant to the terms and conditions of Exhibit A.
3. Submittal of Vouchers
Contractor shall prepare and submit monthly, the itemized voucher and certify that the
services authorized were provided on the date indicated and the charges made were
pursuant to the terms and conditions of Exhibit A.
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