HomeMy WebLinkAbout20110210.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING TO OUTLINE WORKING
PROCEDURES FOR INFORMATION SHARING AND COLLABORATIVE EFFORTS AND
AUTHORIZE CHAIR TO SIGN-COMMUNITY DEVELOPMENT INSTITUTE (CDI) HEAD
START
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Memorandum of Understanding to Outline
Working Procedures for Information Sharing and Collaborative Efforts between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Department of Human Services, and Community Development Institute (CDI) Head Start,
commencing January 1, 2011, and ending December31, 2011, with further terms and conditions
being as stated in said Memorandum of Understanding, and
WHEREAS, after review, the Board deems it advisable to approve said Memorandum of
Understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding to Outline Working Procedures for
Information Sharing and Collaborative Efforts between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Community Development Institute (CDI) Head Start be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said Memorandum of Understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 17th day of January, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
W,-LD COUNTY, CrLORADO
ATTEST:
gA arbara Kirkmey-r, Chair
Weld County Clerk to the •F
;Sean P. Obn�,y, Pro-Tem
BY: i . ��A ,'ii .` .
Deputy Clerk to the Boar: �� �
i m F. l,arrcia
APPR A ORM: c>ti,Q L� J
- David E. Lona I/
C J
9 n y Attorney r (a).. r,Lf'
Douglas'Radema her
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Date of signature: I /
a Dr7o :.,“43- t� S'usw„ e� . Fist 2011-0210
C -/ I/ _a -// HR0082
MEMORANDUM
18 6 - 2 0 II DATE: January 13, 2011
TO: Barbara Kirkmeyer, Chair, Board of County Commissioners ,
WELD-COUNTY
I I FROM. Judy A. Griego, Director, Human Services artmei
RE: Memorandum of Understanding between the Weld County
Department of Human Services and Community Development
Institute (CDI) Head Start
Enclosed for Board approval is a Memorandum of Understanding between the Weld County
Department of Human Services and Community Development Institute (CDI) Head Start. This
Agreement was reviewed by the Board by a Pass-Around Memorandum dated December 20,2010,
and approved for placement on the Board's Agenda.
The Memorandum of Understanding is non-financial and is a requirement under a joint
memorandum from the Office of Head Start and the Administration on Children Youth and
Families, ACF-IM-HS-10-04 (7/28/2010 Serving Families involved in the Child Welfare
System. The purpose of the MOU is to outline collaboration and working procedures between
the Department and Community Development Institute (CDI)Head Start in the areas of
communication and sharing of information, ongoing collaborative efforts, and other cooperative
arrangements.
The term of this Memorandum of Understanding is January I, 2011 to December 31, 2011.
If you have any questions, please give me a call at extension 6510.
2011-0210
MEMORANDUM OF UNDERSTANDING BETWEEN
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND
COMMUNITY DEVELOPMENT INSTITUTE HEAD START
SERVING WELD COUNTY, CO
This Agreement is between Weld County Department of Human Services (hereinafter referred to as
WCDHS) and Community Development Institute Head Start (hereinafter referred to as CDI HS), for
the period from January 1, 2011 to December 31, 2011.
I. PURPOSE STATEMENT
The purpose of this Agreement is to establish collaboration and working procedures between the
WCDHS and CDI HS in the provision of services to Regional Head Start and Migrant and Seasonal
Head Start children eligible for program services for the 2010 school year in compliance with the joint
memorandum from the Office of Head Start and the Administration on Children Youth and Families,
ACF-IM-HS-10-04 (7/28/2010) Serving Families Involved in the Child Welfare System.
The intent of the Agreement is to:
1. Encourage strong communication, cooperation and the sharing of information between
WCDHS and CDI HS on behalf of the children and families they mutually serve,
2. Establish ongoing collaborative relationships between WCDHS and CDI HS.
3. Define outreach and service partnership strategies WCDHS and CDI HS will undertake
collaboratively on behalf of the children and families they mutually serve.
4. Ensure that each Agency cooperatively maintains communication and shares leadership
responsibilities at the local level to ensure that available resources are utilized in the most
effective manner.
5. Ensure that cooperative arrangements between WCDHS and CDI HS are developed,
implemented, and persevered.
II. RESPONSIBILITIES OF CDI HS
1. Review annually recruitment and selection policies to prioritize enrollment of foster children
and children with open child welfare cases and communicate the policies to WCDHS.
2. Designate a CDI HS liaison to WCDHS to facilitate communication between the agencies.
3. Work with WCDHS to establish a mutually agreed upon screening process for Head Start
families who are involved in the foster care/child welfare system, to include a referral form that
identifies the child's foster care status as a basis for eligibility and includes information for the
child's case worker.
4. Collaborate with WCDHS to utilize current child welfare agency support services for
foster/child welfare children enrolled in Head Start, including joint case planning and service
planning meeting.
5. Ensure that foster care/child welfare children and families enrolled in Head Start receive
"normalized" treatment in the program.
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6. Ensure that foster care/child welfare children and families' confidentiality is maintained.
7. Work collaboratively with WCDHS to develop cooperative staff training opportunities to
increase knowledge of services offered, terminology, goals, objectives and policies.
8. Collaborate with WCDHS to arrange joint trainings of mutual interest.
III. RESPONSIBILITIES OF WCDHS
1. Designate a WCDHS liaison to CDI HS to facilitate communication between the
agencies.
2. Work with CDI HS to establish a mutually agreed upon screening process for Head Start
families who are involved in the foster care/child welfare system, to include a referral
form that identifies the child's foster care status as a basis for eligibility and includes
information for the child's case worker.
3. Refer identified age-eligible foster care/child welfare children to CDI HS for possible
services.
4. Collaborate with WCDHS to utilize current child welfare agency support services for
foster/child welfare children enrolled in Head Start, including joint case planning and service
planning meetings.
5. Provide a letter to foster families, foster family case workers and relative caregivers of
age-eligible children to encourage them to enroll their children in Head Start, advising
them that foster children are eligible for free Head Start services, explaining the
comprehensive services Head Start offers and providing information about how to enroll
children in Head Start.
6. Work collaboratively with CDI HS to develop cooperative staff training opportunities to
increase knowledge of services offered, terminology, goals, objectives and policies.
8. Collaborate with CDI HS to arrange joint trainings of mutual interest.
9. Ensure that the Consent for Release of Information forms referred to below are signed by each
child who is identified for services.
IV. CONFIDENTIALITY
1. Consent for Release of Information forms in accordance with the Family Education Privacy
Rights Act and the Health Insurance Portability and Accountability Act that will assist CDI HS
and WCDHS in providing optimal services will be generated and signed by each child who is
identified for services.
V. MODIFICATION OF AGREEMENT
1. All modifications to this agreement shall be in writing and signed by both parties.
VI. ASSIGNMENTS
1. This Agreement shall be binding upon the parties hereto, their successors, theirs, and legal
representatives.
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VII. EARLY TERMINATION:
In the event that CDI HS is no longer funded as interim management contractor for operation
of the local Head StarUEarly Head Start program, CDI HS may terminate this Agreement prior
to the end of its stated term upon thirty (30) days written notice to the WCDHS.
VIII. MISCELLANIOUS PROVISIONS
1. No Third-Party Beneficiary Enforcement. It is expressly understood and agreed that
enforcement of the terms and conditions of this Agreement, and all rights of action relating to
such enforcement, shall be strictly reserved to the parties hereto and nothing contained in this
Agreement shall give or allow any claim or right of action whatsoever by any other person on
this Agreement. It is the express intention of the parties hereto that any person or entity, other
than the parties receiving services or benefits under this Agreement shall be deemed an
incidental beneficiary only.
2. Waiver of Immunities/Third Party Liability. No portion of this Agreement shall be deemed to
constitute a waiver of any immunities of the parties hereto or their officers or employees may
possess, nor shall any portion of this Agreement be deemed to have created a duty of care
with respect to any persons or entities not a party to this Agreement.
3. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal or
unenforceable, this Agreement shall be construed and enforced without such a provision, to
the extent this Agreement is then capable of execution within the original intent of the parties.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly executed as of
the day and year first hereinabove set forth.
COMMUNITY DEVELOPMENT WELD COUNTY BOARD OF
INSTITUTE HEAD START COMMISSIONERS
Dr. Janet ugher, irector arbara Kirkmeyer Chair / JAN 1 7 2011
Weld County Board of Commissioners
ATTEST:
WELD COUN CLERK TO T BO kg
'
By: /1✓1 '/, ��e' �iq. •,;yt-
Deputy Clerk to - Board L $
ATTESTING TO BOARD OF CO Mu w
COMMISSIONER SIGNATURES • ����„�►
WELD COUNTY DEPARTMENT
OF H MAN SE IC
Jud . Grieg , Direc
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