HomeMy WebLinkAbout20112318 RESOLUTION
RE: APPROVE VOTE REMOTE PROCESSING SYSTEM AND SERVICES AGREEMENT
AND AUTHORIZE CHAIR TO SIGN -SPECTRUM PRINT SERVICES, LTD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Vote Remote Processing System and
Services Agreement between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Clerk and Recorder's Office, and
Spectrum Print Services, LTD, commencing upon full execution of said agreement, and ending
thirty-six (36) months after the effective date, with further terms and conditions being as stated
in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Vote Remote Processing System and Services Agreement
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Clerk and Recorder's Office, and Spectrum
Print Services, LTD, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 3rd day of August, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: _ ; t
E c- rbabara Kirkmeyer, Chair
Weld County Clerk to the Bo
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BY: 2 �1
Deputy C rk to the Boz
®(1.•,i 'Cs Willie F. Ga (�
APPROV .-CORM: \\�
• David E. Long /�
ounty Attorney C n� s CT-k Q Qc) uvyl /
Dougl s Rademacher
Date of signature: Cr" --//
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SPECTRUM PRINT SERVICES, LTD
VOTE REMOTE PROCESSING,SYSTEM AND SERVICES AGREEMENT
This Agreement is made as of the date it is executed by the last of the parties named below (the
"Effective Date"),
BETWEEN: Spectrum Print Services, LTD, an Election Systems&Software, Inc. Company("Spectrum");
AND: Weld County, Colorado("Customer").
RECITALS:
A. ES&S is the owner of certain vote remote equipment and software as set forth herein and Customer has
agreed to rent/license absentee ballot processing equipment and related software and purchase services
from Spectrum for use in Weld County, Colorado (the "Jurisdiction"). The terms and conditions under
which such equipment, software and services shall be provided are set forth in the GENERAL TERMS
attached hereto.
B. The following Exhibits are incorporated into, and constitute an integral part of, this Agreement (check all
that apply):
_X Exhibit A(Pricing Summary)
X Exhibit B (Spectrum Equipment Description and Pricing)
_X_Exhibit C (Spectrum Software Licenses and Processing Fees)
_X_Exhibit D (Third Party Items)
_X_Exhibit E(Support Services)
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, each of the parties hereto:
• Agrees to the GENERAL TERMS and the terms and conditions set forth in each Exhibit attached hereto
and incorporated herein.
▪ Agrees that at all times, this Agreement shall be governed by and construed in accordance with the laws
of the State of Colorado, without regard to conflicts of law principles that would require the application of
the laws of any other state.
• Represents and warrants to the other party that as of the date of its signature below it has full power and
authority to enter into and perform this Agreement, and that the person signing below on its behalf has
been properly authorized to execute this Agreement.
• Acknowledges that it has read this Agreement, understands it and intends to be bound by it.
SPECTRUM P T SERVICES, LTD Weld County, Colorado
11208 John = t '• levard 915 10th Street
Omaha, Ne. a - :81 • Greeley, CO 80632
Fax No.: (4 7r :1 / Fax (970)352-0242
Signature •��� Signature
Id Barbara Kirkmeyer
Name(Prin -/. o T/ 'dr)� — Name(Printed or Typed)
/7 GI I ind9- Uc/ c Chair
Title n / 'r/ Title AUG 0 3 2011
Date b ! 'T I Date
GENERAL TERMS
ARTICLE 1
DEFINITIONS
All capitalized terms used, but not otherwise defined, in these General Terms or in an Exhibit
shall have the following meanings:
a. "Documentation" means the operating instructions, user manuals or training
materials for the Equipment and Software.
b. "Equipment" means Spectrum Equipment and Third Party hardware or
equipment.
c. "Spectrum Equipment" means Spectrum's proprietary hardware or other
equipment.
d. "Spectrum Software" means Spectrum's proprietary Accuvote Envelope Scanner
("AVES") software and Automatic Signature Recognition ("ASR") software and all Updates
delivered to Customer under this Agreement.
e. "Software"means Spectrum Software and Third Party software.
ARTICLE 2
RENTALOF SPECTRUM EQUIPMENT AND THIRD PARTY ITEMS/LICENSE OF SPECTRUM
SOFTWARE AND PAYMENT OF PROCESSING FEES
2.1 Equipment Rental; Use. Subject to the terms and conditions of this Agreement,
Spectrum agrees to rent to Customer, the Spectrum Equipment and the Third Party Items described on
Exhibits B and D. The payment terms for the Spectrum Equipment and Third Party Items are set forth on
Exhibit A. Title to the Equipment and Third Party Items shall at all times remain with Spectrum.
Customer shall have no ownership rights or other interests in the Spectrum Equipment and Third Party
Items, but may use the Spectrum Equipment and Third Party Items in accordance with the terms of this
Agreement.
2.2 a. Grant of Licenses. Subject to the terms and conditions of this Agreement,
Spectrum hereby grants to Customer nonexclusive, nontransferable licenses to use the Spectrum
Software described on Exhibit C and related Documentation in the Jurisdiction while Customer is using
the Spectrum Equipment. The licenses allow Customer to use (but not copy) the Spectrum Software and
the Documentation in the course of operating the Spectrum Equipment and solely for the purposes of
managing the absentee ballot mailing process and processing such absentee ballot mailings in the
Jurisdiction. The licenses granted in this Section 2.2 do not permit Customer to use the source code for
the Spectrum Software.
b. Prohibited Uses. Customer shall not take any of the following actions with
respect to the Spectrum Software or the Documentation:
Reverse engineer, decompile, disassemble, re-engineer or otherwise
create, attempt to create, or permit, allow or assist others to create, the source code or
the structural framework for part or all of the Spectrum Software;
ii. Cause or permit any use, display, loan, publication, transfer of
possession, sublicensing or other dissemination of the Spectrum Software or
Documentation, in whole or in part, to or by any third party, including, but not limited to,
any transfer of possession to, or use of the Spectrum Software or Documentation by any
third party to perform any services for Customer(including, but not limited to, any coding,
programming or layout services)without Spectrum's prior written consent; or
Cause or permit any change to be made to the Spectrum Software
without Spectrum' prior written consent; or
iv. Cause or permit any copying, reproduction or printing of any output
generated by the Spectrum Software in which Spectrum owns or claims any registered or
common law proprietary intellectual property rights (e.g., copyright, trademark, patent or
patent pending).
2.3 License Fees. In consideration for Spectrum's grant of the license for the Spectrum
Software described in Section 2.2(a), Customer shall pay Spectrum the License Fees set forth on Exhibit
C. Any license or royalty fees payable to any Third Parties for the use of any Third Party Items are the
sole responsibility of Customer.
2.4 Term of Licenses. The licenses granted in Section 2.2(a) shall commence upon the
delivery of the Spectrum Software described in Section 2.2(a). The licenses shall survive the termination
of all other obligations of the parties under this Agreement and the termination of all Exhibits; provided,
however, that Spectrum may terminate the licenses if Customer fails to pay the consideration due for, or
breaches Sections 2.2(b), 2.3, or 3.5 with respect to such license. Upon the termination of the licenses
granted in Section 2.2 for Spectrum Software or upon Customer's discontinuance of the use of any
Spectrum Software, Customer shall immediately return such Spectrum Software and the related
Documentation (including any and all copies thereof) to Spectrum, or(if requested by Spectrum) destroy
such Spectrum Software and Documentation and certify in writing to Spectrum that such destruction has
occurred.
2.5 Processing Fees.
a. Equipment Rental and License Fees. The fees for the use of Spectrum's
Equipment, Third Party Items and License of Spectrum Software during Term of the Agreement
are set forth on Exhibits B and C respectively. The payment terms for the rental and license of
Spectrum Equipment, Third Party Items and Spectrum Software are set forth on Exhibit A.
b. Processing Fee. In consideration for the use of the Spectrum Equipment and
Spectrum Software in order to process absentee ballots in the Jurisdiction, Customer shall pay
Spectrum the Processing Fees set forth on Exhibit C.
ARTICLE 3
MISCELLANEOUS
3.1 Deliver": Risk of Loss: Insurance. Spectrum anticipates shipping the Equipment and
Software identified on Exhibits B and C to Customer on or before the"Estimated Delivery Dates" listed on
Exhibit A. The Estimated Delivery Dates are merely estimates and may be revised by Spectrum because
of delays in executing this Agreement, changes requested by Customer, and other events. Spectrum will
notify Customer of revisions to the Estimated Delivery Dates as soon as Spectrum becomes aware of
such revisions. While the Equipment and Software is in the Customer's possession, Customer assumes
and will bear the entire risk of loss or damage which may result to the Equipment, Software or any item of
thereof from any cause or risk, and no such loss or damage to the Equipment will relieve Customer of its
obligations under this Agreement. In the event of loss or damage, Customer will, at Customer's sole cost
and expense and at Spectrum's direction either (a) repair the Equipment and/or Software, or (b) replace
the Equipment and/or Software with like Equipment and/or Software of equal value, and in either case,
Customer shall continue to perform all of its obligations under this Agreement. Customer shall, at its sole
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expense, maintain insurance against the loss of and damage or destruction to the Equipment and/or
Software, for its full replacement value
3.2 Installation of Equipment and Software. Customer acknowledges and agrees that the
Equipment and Software provided by Spectrum hereunder shall only be used by the Customer to perform
the services contemplated under this Agreement and not for any other purpose. Customer will provide, at
its own expense, a site adequate in space and design for installation and operation of the Equipment and
Software. Customer shall be responsible for providing a site that is temperature and humidity controlled,
has all necessary electric current outlets, circuits, and wiring for the Equipment and Software, and has
electric current of sufficient quality and quantity to operate the Equipment and Software, all as specified in
the Documentation. Spectrum may, but shall not be required to, inspect the site and advise on its
acceptability before any Equipment or Software is installed. Spectrum shall have no liability for actual site
preparation or for any costs, damages or claims arising out of the installation of any Equipment or
Software at a site not meeting Spectrum's specifications.
3.3 Warranties.
a. Equipment and Software. Spectrum agrees that during the Term of the
Agreement, Spectrum shall maintain the Equipment and Software in good working condition in
order allow the Customer to use the Equipment and Software in accordance with its
Documentation, wear and tear excepted ("Normal Working Condition"). If a defect or malfunction
occurs in any Equipment and/or Software while it is under normal use and service, Customer
shall promptly notify Spectrum, and Spectrum shall use reasonable efforts to restore the item to
Normal Working Condition as soon as practicable. Spectrum shall repair or replace any item of
Equipment and Software at Spectrum's or the Customer's designated location as determined by
Spectrum in its sole discretion. If a defect or malfunction occurs in any Equipment and Software
as a result of (1) repairs, changes, modifications or alterations not authorized or approved by
Spectrum, (2) accident, theft, vandalism, neglect, abuse or use that is not in accordance with
instructions or specifications furnished by Spectrum or(3) causes beyond the reasonable control
of Spectrum or Customer, including acts of God, fire, riots, acts of war, terrorism or insurrection,
labor disputes, transportation delays, governmental regulations, and utility or communication
interruptions, Customer shall pay Spectrum for any maintenance services at Spectrum's then-
current rates, as well as for the cost of all parts used in connection with the performance of such
maintenance services.
b. Exclusive Remedies. IN THE EVENT OF A BREACH OF SUBSECTIONS
3.3(a), SPECTRUM'S OBLIGATIONS, AS DESCRIBED IN SUCH SUBSECTION, ARE
CUSTOMER'S SOLE AND EXCLUSIVE REMEDIES. SPECTRUM EXPRESSLY DISCLAIMS
ALL WARRANTIES, WHETHER EXPRESS OR IMPLIED, WHICH ARE NOT SPECIFICALLY
SET FORTH IN THIS AGREEMENT, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED
WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
3.4 Limitation Of Liability. Neither party shall be liable for any indirect, incidental, punitive,
exemplary, special or consequential damages of any kind whatsoever arising out of or relating to this
Agreement. Neither party shall be liable for the other party's negligent or willful misconduct. Spectrum'
total liability to Customer arising out of or relating to this Agreement shall not exceed the aggregate
amount to be paid to Spectrum hereunder. Any action by Customer against Spectrum must be
commenced within one (1)year after the cause of action has accrued.
3.5 Taxes: Interest. Customer shall provide Spectrum with proof of its tax-exempt status. If
Customer does not provide such proof, it shall pay, or shall reimburse Spectrum for, all sales and use,
excise or other similar taxes imposed on the transactions contemplated by this Agreement; provided,
however, Customer shall in no event be liable for taxes imposed on or measured by Spectrum' income. If
Customer disputes the applicability of any tax to be paid pursuant to this Section 3.4, it shall pay the tax
and may thereafter seek a refund. Any disputed or undisputed payment not paid by Customer to
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Spectrum when due shall bear interest from the due date at a rate equal to the lesser of one and one-half
percent (1.5%) per month or the maximum amount permitted by applicable law for each month or portion
thereof during which it remains unpaid.
3.6 Proprietary Rights. Customer acknowledges and agrees as follows:
a. Spectrum owns the Spectrum Software, all Documentation and training materials
provided by Spectrum, the design and configuration of the Spectrum Equipment and the format,
layout, measurements, design and all other technical information (except for Customer supplied
information such as election information)associated with the ballots to be used with the Spectrum
Equipment. Customer has the right to use the aforementioned items to the extent specified in this
Agreement. Spectrum also owns all patents, trademarks, copyrights, trade names and other
proprietary or intellectual property in, or used in connection with, the aforementioned items. The
aforementioned items also contain confidential and proprietary trade secrets of Spectrum that are
protected by law and are of substantial value to Spectrum.
b. Customer shall not cause or permit the adaptation, conversion, reverse
engineering, disassembly or decompilation of any of the Spectrum Equipment or Spectrum
Software.
c. Customer shall keep the Spectrum Software and related Documentation free and
clear of all claims, liens and encumbrances and shall maintain all copyright, trademark, patent or
other intellectual or proprietary rights notices that are set forth on the Spectrum Equipment, the
Spectrum Software, the Documentation, training materials and ballots that are provided, and all
permitted copies of the foregoing.
3.7 Indemnification. Customer shall indemnify and hold harmless Spectrum from and
against any and all Adverse Consequences arising out of or relating to the following:
a. Any Third Party Infringement Claim resulting from (i) Customer's failure to timely
or properly install and use any Update provided to it by Spectrum; (ii) the use of any Spectrum
Equipment or Spectrum Software in combination with other equipment, hardware or software not
meeting Spectrum' specifications for use with such Spectrum Equipment or Spectrum Software;
or (iii) Customer's modification or alteration of any item of Spectrum Equipment or Spectrum
Software without the prior written consent of Spectrum;
b. Any claims by Third Parties arising out of or relating to the use or misuse by
Customer, its employees and any other persons under its authority or control ("Customer's
Representatives")of any Third Party Items;
c. Personal injury (including death) or property damage that is caused by any
negligent or willful act, error or omission of one or more of Customer's Representatives; and
d. Customer's election not to receive, or to terminate, Spectrum Hardware
Maintenance Services or Spectrum Software Maintenance and Support.
Spectrum shall notify Customer immediately if it becomes aware of any claim for which it may be entitled
to indemnification under this Section 3.6, and hereby gives Customer full and complete authority, and
shall provide such information and assistance as is necessary (at Customer's expense with respect to
reasonable out-of-pocket costs), to enable Customer to defend, compromise or settle any such claim.
3.8 Excusable Nonperformance. Except for obligations to make payments hereunder, if
either party is delayed or prevented from performing its obligations under this Agreement as a result of
any cause beyond its reasonable control, including acts of God, fire, riots, acts of war, terrorism or
insurrection, labor disputes, transportation delays, governmental regulations and utility or communication
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interruptions, the delay shall be excused during the continuance of, and to the extent of, such cause, and
the period of performance shall be extended to the extent necessary to allow performance after the cause
of delay has been removed. Spectrum agrees to work with Customer, at Customer's request, to develop
mutually agreeable alternatives in order to minimize the negative impact of any such delay.
3.9 Term; Termination. This Agreement shall be effective for a thirty-six (36) month period
beginning on the Effective Date. This Agreement may be terminated, in writing, at any time by either
party if the other party breaches any material provision hereof and does not cure such breach within thirty
(30) days after it receives written notification thereof from the non-breaching party. No later than ten (10)
calendar days following the termination of the Term of the Agreement as set forth herein, Customer shall
release the Equipment and Software to Spectrum at its own expense and in the same operation, order,
repair, condition and appearance as when received, subject to normal wear and tear. In the event
Customer fails to release the Equipment and Software to Spectrum no later than ten (10) calendar days
following the termination of the Term, Customer shall pay to Spectrum a late return charge in the amount
of $500.00 per calendar day until the Equipment and Software is returned to Spectrum in accordance
herewith.
3.10 Assignment. Except in the case of a sale, transfer or assignment of all or substantially
all of the assets of Spectrum to a successor who has asserted its intent to continue the business of
Spectrum, neither party may assign or transfer this Agreement or assign, subcontract or delegate any of
its rights, duties or obligations hereunder without the prior written consent of the other party hereto, such
consent not to be unreasonably withheld or conditioned, nor unduly delayed. Spectrum may assign its
right to receive payments under this Agreement to such third party(ies) as Spectrum may desire without
the prior consent of Customer, provided that Spectrum provides written notice(including evidence of such
assignment)to Customer thirty(30)days in advance of any payment(s) so assigned.
3.11 Notice. Any notice or other communication required or permitted hereunder shall be in
writing, and will be deemed given when (a) delivered personally, (b) sent by confirmed fax, (c) sent by
commercial overnight courier (with written verification of receipt) or(d) sent by registered or certified mail,
return receipt requested, postage prepaid, when the return receipt is received. All communications shall
be sent to the attention of the persons listed on the signature page to this Agreement and at the
addresses or fax numbers set forth on such signature page unless other names, addresses or fax
numbers are provided by either or both parties in accordance herewith.
3.12 Disputes.
a. Payment of Undisputed Amounts. In the event of a dispute between the
parties regarding (1) a product or service for which payment has not yet been made to Spectrum,
(2) the amount due Spectrum for any product or service, or (3) the due date of any payment,
Customer shall nevertheless pay to Spectrum when due all undisputed amounts. Such payment
shall not constitute a waiver by Customer or Spectrum of any of its rights and remedies against
the other party.
b. Remedies for Past Due Undisputed Payments. If any undisputed payment to
Spectrum is past due more than thirty (30) days, Spectrum may suspend performance under this
Agreement until such amount is paid. If Customer's payment is past due for more than sixty (60)
days and is undisputed, Spectrum may declare the total amount remaining due under this
Agreement to be immediately due and payable, enter the premises where the Spectrum
Equipment and Third Party Items are located and remove them.
3.13 Other. Spectrum is providing Equipment, Software and services to Customer as an
independent contractor, and shall not be deemed to be a "state actor" for purposes of 42 U.S.C. § 1983.
The provisions of Article 2 and Sections 3.2(c), 3.3-3.9, 3.10 and 3.11(b) of these General Terms shall
survive the termination of this Agreement,to the extent applicable.
[END OF GENERAL TERMS]
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EXHIBIT A
PRICING SUMMARY
Rental Summary:
Description Refer to Amount
Spectrum Equipment Exhibit B Included
Spectrum Software License Fees Exhibit C Included
Third Party Items Exhibit D Included
Support Services Exhibit E Included
Shipping and Handling Note 1 Included
Total Net Sale Included
Terms&Conditions:
Note 1: Any applicable state and local taxes are not included, and are the responsibility of Customer. See
Section 3.4. Premium or rush transportation services incurred in connection with deliverables included in the Total
Net Sale are additive and will be billed as incurred.
Note 2: Invoicing and Payment terms are as follows:
100%of Total Net Sale will be invoiced upon delivery of the Spectrum Equipment
Processing Fees as set forth in Exhibit C will be invoiced on a per election basis
Invoices are due and payable within thirty(30) days of receipt of such invoice by Customer
Note 3: Services in excess of those set forth in Exhibit E shall be charged at the rate of$1,575 per day, including
expenses.
Note 4: Spectrum anticipates delivering the Equipment and Software in accordance with Section 3.1 as follows:
Equipment/Software Estimated Delivery Date
On or before August 31"based on received contract
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EXHIBIT B
SPECTRUM EQUIPMENT DESCRIPTION AND PRICING
TOTAL
QUANTITY DESCRIPTION PRICE
1 AccuVote Envelope Scanner(AVES) Included
TOTAL Included
EXHIBIT C
SPECTRUM SOFTWARE LICENSING AND PROCESSING FEES
SOFTWARE LICENSES
DESCRIPTION NUMBER OF
LICENSES
Spectrum Absentee Ballot Processing System licensed pursuant
to Section 2.2(a)of the General Terms:
Accuvote Envelope Scanner("AVES") Software 1
Automatic Signature Recognition ("ASR") Software 1
Included in Price
Total License Fees(including all applicable Documentation) of Spectrum
Equipment
PROCESSING FEES
DESCRIPTION FEE
Signature Capture Processing $0.20 Per Envelope
Signature Verification Processing $0.10 Per Envelope
Note—Within ten (10)days of each Customer election in which the Spectrum Equipment and
Software is used for processing services as set forth herein, the Customer shall send to Spectrum
the end of election processing report in a format to be provided by Spectrum.
EXHIBIT D
THIRD PARTY ITEMS
DESCRIPTION: QUANTITY
DELL T110 SERVER: AccuVote Server with Monitor(Stand Alone Dedicated 1
Server)
PowerEdge T110 Chassis for up to four Cabled Hard Drives
SHIP,T110,NO,NO,DAO
2GB Memory (2x1GB), 1333MHz Single Ranked UDIMM
Memory for 1 CPU Platform
Keyboard, USB, Black
Optical Mouse, Two Buttons USB, Black
Dell E Series E170S, Standard, 17in Viewable Image Size,VGA Only,
CLIENT/ENT
X3450 Xeon Processor, 2.66 GHz8M Cache, Turbo, HT
PowerEdge T110 Heatsink
HD Multi-Select
SAS 6iR SAS internal RAID adapter, PCI-Express
SAS6iR/S300 Cable, T110
Windows Server 2003, Standard Edition, Includes 5 CALs, 2008Media
Broadcom 5709 Dual Port 1GbE NIC w/TOE PCIe-4
Baseboard Management Controller
MOD,CBL,SATA ODD,MB,T110
DVD+/-RW, SATA, INTERNAL
MOD,MEDIA,DVD,DOM,PET110
RAID 1 —Add-in SAS6iR or H200 (SAS/SATA Controller), 2 Hard
Drives
Dell Hardware Limited Warranty Plus On Site Service Initial Year
Dell Hardware Limited Warranty Extended Year
Pro Support for IT: Next Business Day Onsite Service After Problem
Diagnosis, 2Year Extended
Pro Support for IT: Next Business Day Onsite Service After Problem
Diagnosis, Initial Year
ProSupport for IT: 7x24 HW/SW Tech Support and Assistance for
Certified IT Staff, 3 Year
Power Cord, NEMA 5-15P to C13 wall plug, 10 feet
160GB 7.2k RPM Serial ATA 3Gbps 3.5-in Cabled Hard Drive-Entry
160GB 7.2k RPM Serial ATA 3Gbps 3.5-in Cabled Hard Drive-Entry
APC SMART-UPS 2200 BATT BU 1
TOTAL 3RD PARTY ITEMS Included
Note 1:
The configuration and specification of Third Party Items as per this Exhibit D are subject to
change by Spectrum and/or the manufacturer. Should the actual configuration and specifications
differ from those set forth herein, Spectrum agrees to provide, and Customer agrees to accept,
Third Party Items that are comparable to those described above.
EXHIBIT E
SUPPORT SERVICES
The support services to be provided by Spectrum, a description of such services and total fees
are described below. Customer acknowledges that Spectrum's fees for support services are
based on the descriptions listed in the table below, and that a change in the descriptions may
require Spectrum to change the fees charged to Customer. For purposes of Spectrum's
provision of Support Services under this Agreement, a "Service Day" shall mean the performance
of any agreed upon Support Services on or off of Customer's facilities, as applicable, by one (1)
Spectrum employee, contractor or agent on any one(1)calendar day or four hour portion thereof.
By way of example, "ten Service Days" could be used by Customer through the provision of
Support Services by one(1) Spectrum employee, contractor or agent on each of ten (10)different
calendar days, two (2) Spectrum employees, contractors or agents on each of five (5) different
calendar days, or ten (10) Spectrum employees, contractors or agents on one(1)calendar day.
Primary Additional
Role/Function Area of Work or Description Responsibility Rate
(Optional)
Initial Spectrum will setup and test the AccuVote Spectrum N/A
Hardware Set- Envelope Scanner(AVES) system (includes
Up and Server, Scanners,ASR and all networking
Configuration elements)at a Spectrum facility prior to
shipment to the Customer to make sure it is
operating properly, configured properly, and
is within specifications for processing
envelopes.
Shipping Dispose of shipping materials (boxes, Customer N/A
Material packaging, etc.) Customer is responsible
for maintaining the shipping box for use in
the event that a offsite repair is necessary.
Replacement boxes (if needed)are
available at a cost.
Training— ES&S will provide training with hands-on Spectrum(one $1,575.00
AccuVote practice with the AccuVote Envelope Scanner. day training)
Envelope General operations and general maintenance
Scanner procedures will be covered. Course participant
manuals are included.
On-Site On-Site Installation of the AVES system Spectrum N/A
Installation including Scanners, Server,Automatic Signature
Recognition Software,and all networking
elements to make sure the system is operating
properly and is within specifications for scanning
and processing absentee envelopes.
Total Support Service Fees Included
EXPERIENCE Election Systems
RELIABILITY
r
INNOVATION & Software
Incoming Absentee Envelope Scanner for
Weld County, CO
This option will allow the county to experience all the labor and time saving of the
incoming VoteRemote process without hardware capital investment. At the end
of the November 2011 Election the county has the choice of either continuing
with the process, continuing to pay the per envelope processing fees or simply
returning the AVES scanner to our Everett, WA facility.
I
Incoming Process
Signature Hardware Setup and Training* Signature
Capture 1 day training-onsite setup and support Included Verification
Additional training if requested(includes $1575.00 per - �A
- travel) day
y
Captu --- _
Voter Identity Side by Side or
by
and S nature
—Automated —
Signature
- __ County responsible for click charges below: Verification
Lpgks far
Duplicate
RetumsUpdat and 's Incoming Processing Updates
Voter History Signature Capture (per envelope) $0.20 Voter History
ASR Verification (per envelope) $0.10
'Training will consist of 1 day-on site training and equipment setup
Shipping charges not included and billable
Customer requests an August delivery and installation
Customer is responsible for retaining all shipping and packaging material for possible
return of equipment
Quote is good through November 2011
Signature DATE Signature DATE
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