HomeMy WebLinkAbout20112310.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATIONS FOR VARIOUS WORKFORCE
DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Expenditure Authorizations for Various
Workforce Development Programs between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, Employment Services of Weld County, and the Colorado Department of Labor and
Employment, commencing July 1, 2011, and ending June 30, 2013, with further terms and
conditions being as stated in said expenditure authorizations, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorizations, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorizations for Various Workforce Development
Programs between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said expenditure authorizations.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 24th day of August A.D., 2011, nunc pro tunc July 1, 2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: i ' I ^,k!,' !-�-t-
�A�+�� /Barbara Kirkmeyer/, Chair /
Weld County Clerk to the ,'.
4� Sean jP. Co (Sy, Pro-Ter C
Deputy lerk to the
,r" 4W A®lU 4 i i F. Garcia
\
APPROV D AS TO e c : I r���
David E. Long
�.0 ttorney EXCUSED
Douglas Rademacher
Date of signaturcee.: 9 - 7'//
3 OvtcTc 4od Lon0 Ct Psi) 2011-2310
HR0082
MEMORANDUM
1861 - 2011
DATE: August 22, 2011
W E L co NTY
Y TO: Barbara Kirkmeyer, Chair, Board of County Commiss}pne
FROM: Judy A. Griego, Director, Human Service epart ent
SUBJECT: Workforce Investment Act (WIA) Expen iture Authorization
(EA) Requests for the Department of Human Services'
Employment Services
Enclosed for Board approval are the WIA Plan and the associated Expenditure Authorizations.
The Plan and Expenditure Authorizations were reviewed under the Board's Pass-Around
Memorandum dated August 10, 2011, and approved for placement on the Board's Agenda.
The Workforce Investment Act (WIA) and Wagner Peyser (WP) Program Plan and the
Corresponding Expenditure Authorizations for Funding are for the period of July 1, 2011 through
June 30, 2013.
The information regarding the programs is as follows:
WIA Adult- Services will be provided to unemployed Weld County residents and priority
of services will be given to Veterans and Eligible Spouses. At this time Employment
Services will not limit the use of funds to only low income individuals. Services are
designed to assist individuals in obtaining the skills needed for employment and include such
things as assessments, GED preparation, short and long term occupational skills training,
work experience placements, OJT placements, etc. Total funding amount is $34,174.00 for
the period of July 1, 2011 through June 30, 2013.
WIA Dislocated Worker - Provides employment and training services to eligible individuals
who have lost their job do to layoffs, closures, or loss of a job due to positions being sent
overseas. Services are designed to assist individuals in obtaining the skills needed for
employment and include such things as assessments, GED preparation, short- and long-term
occupational skills training, work experience placements, OJT placements, etc. Total funding
amount is $98,995.00 for the period of July 1, 2011 through June 30, 2013.
WIA Youth-Weld will target eligible out-of-school youth and eligible in-school youth ages 16-
24. The primary focus of services will be towards the out of school youth population,
particularly those who have dropped out of school. Total funding amount is$637,034.00 for the
period of June 1, 2011 through June 30, 2013.
Wagner-Peyser - Weld County will continue to provide priority services to veterans and
targeted services to unemployment insurance claimants,migrant and seasonal farm workers. The
Weld County Disability Program Navigator will continue to focus on increasing access to
services in the workforce system for people with disabilities. Total funding amount is
$662,480.00 for the period of June 1, 2011 through June 30, 2012.
2011-2310
Trade Adjustment Act(TAA)Case Management funds—The FY I 1 TAA Case Management
funds in the amount of$35,345.00 will be used to help cover a portion of the direct staff costs
associated with the case management of clients who are determined eligible for services under
the TAA program. The program provides employment and training services to individuals who
have lost their jobs due to layoff or plant/company closures as a result of the job or position
being sent overseas.
Funding Source Amount Grant Period
WIA Adult $34,174.00 7-1-11 through 6-30-13
WIA Dislocated Worker $98,995.00 7-1-11 through 6-30-13
WIA Youth $637,034.00 7-1-11 through 6-30-13
Wagner Peyser $662,480.00 7-1-11 through 6-30-12
TAA $ 35,345.00
Total $1,468,028.00
If you have any questions, give me a call at extension 6510.
Employment Services of Weld County
PY11 Local Plan Modification Signature Sheet
Workforce Region
Name: Employment Services of Weld County
Address: PO Box 1805
City/State/Zip: Greeley, CO 80632
This Exhibit B provides the Local Plan required under the Workforce Investment Act of 1998
(WIA) for implementation starting in Program Year 2011. This Local Plan shall be implemented
to cover the interim period until the Workforce Investment Act of 1998 (WIA) is reauthorized.
We certify that all planned activities under the Local Plan are presented here for implementation
beginning July 1, 2011 for Program Year 2011-2012.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO ATTEST:
sLa
tac _ .. / t ' AUG 2 4 2011
' Barbara Kirk ey�amhair Date Weld County Clerk to the B' ; � � w2•
l
5,61
BY: % s� ///k ii9►►'"% vu
Deputy Clerk to the Board
777/ 1
By: 3(2 /2d (
Milt Wedgew d, Chair Date
Weld County Workforce Development Board
By stir�tC �. k f Via/
--ti n& Perez, Division Hea4 Date
Employment Service of Weld County
&c✓/-2S/O
Workforce Investment Act/Wagner-Peyser
Plan Modification for PY11
Executive Summary for the State Workforce Development Council
Workforce Region: Weld County
One-Stop Operator: Employment Services of Weld County
Address: PO Box 1805, Greeley CO 80632
Division Head: Linda L Perez Phone: (970) 353-3800 Ext. 6750
Program Contact: Ted Long Phone: (970) 353-3800 Ext. 6777
Fiscal Contact: Lennie Bottorff Phone: (970) 353-3800 Ext. 6537
MIS Contact: Dora Lara Phone: (970) 353-3800 Ext. 6744
• Provide a brief summary of the client groups and business sectors that will be targeted for
PY11 and the reasons for selecting them.
Employment Services of Weld County intends to serve the following client target groups
(Note: Veterans will receive priority for all programs):
a. Adults: Employment Services will target Weld County Residents who are
unemployed for the WIA Adult Program. Although priority will be given to
recipients of public assistance or other low income individuals, Employment
Services will not limit the use of funds to only those groups of individuals. Weld
will continue to target and serve unemployed adults who are in need of and can
benefit from additional assistance, and will continue to provide services to all
segments of the population to ensure that those most in need are provided the
necessary services to assist them in preparing for and obtaining employment.
b. Dislocated Workers: Weld will continue to serve those individuals who meet the
eligibility requirements for the Dislocated Worker Program as outlined in the
Workforce Investment Act. If a need exists for us to increase our recruitment
efforts, we will potentially recruit individuals who are identified eligible under the
UI Profiling System.
c. Youth: Weld will target eligible out-of-school youth and eligible in-school youth
ages 16-21. The primary focus of services will be towards the out-of-school youth
population, particularly those who have dropped out of school.
d. Wagner Peyser: Weld County will continue to provide priority services to
veterans and eligible spouses, and targeted services to unemployment insurance
claimants, migrant and seasonal farm workers. Employment Services will
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continue to partially fund the Weld County Disability Program Navigator which
will continue to focus on increasing access to services in the workforce system for
people with disabilities.
The Weld County Workforce Development Board will continue to focus on the growing
occupational sectors for the County and convene sector targeted work groups to develop
initiatives designed to meet the identified needs of the employers as well as to increase
the availability of workers for those identified sectors. In addition to the efforts under
the Sustainable Manufacturing Sector Initiative, Employment Services is in working on
convening an Oil and Gas sector work group to address the needs of that industry sector.
Outreach efforts will be directed towards familiarizing employers with the services
available to them through the workforce center, as well as advertising the Employment
Services of Weld County satellite office located in Fort Lupton. The Weld County
Workforce Development Board will continue to analyze local data to ensure that
changes in market trends are addressed. Marketing efforts to employers regarding OJT
placement will continue to be emphasized through the Business Services function of
Employment Services and the Workforce Board will review and help refine the process
to develop best practice models.
Based on an analysis of the most recent Greeley MSA labor market data including
information from the most recent census, Economic Modeling Specialists Inc. (EMSI),
and internal statistical data, Weld County will focus its business services and job seeker
training efforts in the Energy, Manufacturing, Healthcare, Transportation, Information
Technology, and Office and Administrative Support occupational areas.
Employment Services of Weld County consistently analyzes its job seeker/applicant data
base to determine whether labor supply meets the needs of the demand occupational
areas. Data is also analyzed to compare our client pool against existing job orders,
proposed new business expansions, as wells as to target employers who could benefit
from the skills of our job seekers.
• Provide a brief summary of the program initiatives, goals and objectives that will be
undertaken in PY11 for each W1A program and the Wagner-Peyser program.
The following is a brief summary of the program initiatives, goals and objectives that
Weld County will undertake for PY 11:
■ Employment Services will continue to focus services to unemployed weld county
residents and low income individuals for the WIA Adult Program. The Dislocated
Worker Program will retain the option of utilizing the UI Profiling System as a
recruitment tool. Staff will continue to provide coverage for all program areas in
both South Weld County offices and we have increased the number of days per week
that we are open in the South County area.
Page 2 of 46
• A special Youth Program initiative is targeted to eligible youth in the Fort Lupton and
South County area to provide them increased opportunities.
• Employment Services is working with Aims Community College, Ft Lupton campus
to develop training opportunities for green industry employers in South County to
assist in providing training that meets their identified needs. This effort is designed
to be supported by the State Energy Sector Partnership funds provided to
Employment Services.
• Utilization of technology in both the Smart Classrooms and the Resource Rooms, will
continue to be utilized as a means to provide workshops to assist individuals in
acquiring the job seeking skills needed to find and secure employment as well as to
assist them in expanding their job search beyond the local economy. The technology
in the Smart Classrooms is also being used for group orientations of UI claimants,
and the resource room is used for registrations of customers.
• Initiatives in 2011-2012 will include: continuing to promote and expand training
opportunities in targeted sectors; and continue to explore options for expanding
services and alternatives for youth who are involved in the social services or juvenile
justice systems through the use of the TIGHT Youth Corps model.
• The Weld County Workforce Development Board and Employment Services of Weld
County have identified several areas that it will direct its resources and time on for
the next year. These focus areas are identified in the WIA Plan Modification for PY
11. Examples of these areas include:
✓ Continue to implement an intensive outreach plan that complements the statewide
plan developed by the Colorado Workforce Development Council;
✓ Aligning Workforce Board initiatives with those of the State Workforce
Development Council;
✓ Align our business services with the Colorado Workforce System Business
Services Standardization Best Practices Plan;
✓ Refine the continuous improvement process for Employment Services of Weld
County; and
✓ Continue to promote and offer the Career Ready Colorado Certificate.
• Employment Services will continue to partially maintain the position of the Disability
Program Navigator (DPN) and will continue to work with community based
organizations such as the Community Transitions Team, Division of Vocational
Rehabilitation, and the City of Greeley's Commission on Disabilities, etc., to increase
systems access for individuals with disabilities which include the services available
through the workforce center.
• Employment Services will continue to promote and provide program participants and
workforce customers the opportunity to acquire Career Ready Colorado Certificates
through the utilization of WorkKeys assessments. Based upon the individuals
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demonstrated levels in the Reading, Math, and Locating Information assessments,
they will be able to document their abilities with certificates that they then will be
able to provide to potential employers.
• The Weld County Workforce Development Board will continue to work on the
implementation phase of the regional Sustainable Manufacturing Sector initiative
with Upstate Colorado Economic Development as the convener. The initiative will
continue to work with the identified partners of Brighton Economic Development
Corporation, Adams County Workforce and others to identify and meet employer
needs and the surrounding gaps for the Sustainable Manufacturing sector.
• The Weld County Workforce Development Board will continue its work in meeting
the needs of the transportation sector through a Sector initiative work group which
includes JBS Transportation, Aims Community College, and other proprietary
institutions providing training for CDL licensure. Employment Services will
continue its efforts to address the shortage of professional drivers through the
provision of training to individuals who are screened by employers and where there is
an indication of employment if licensing is obtained.
• The Weld County Workforce Development Board will continue to collaborate with
Aims Community College and other partners to increase training opportunities in the
health career, energy, transportation, manufacturing, administration, information
technology, and other demand occupational areas.
• The Weld County Workforce Development Board will continue to work closely with
Upstate Colorado Economic Development in assisting existing businesses to grow
and expand as well as in bringing new businesses into the County.
• The Weld County Workforce Development Board will continue its efforts with the
Larimer County and Wyoming Workforce Development Boards concerning regional
collaboration efforts.
• Weld County will continue to partner with the Colorado Urban Workforce Alliance
and as a result will be actively involved in initiatives developed through that
collaboration.
• Employment Services will continue its participation in the Weld Education
Consortium comprised of Aims Continuing Education, the Small Business
Development Center, the Johnstown-Miliken, Greeley, Evans, and Windsor Chamber
of Commerce, and the High Plains Library District to facilitate the coordination and
development of workshops and training services provided by each entity.
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Complete the following chart for PY11, which does not include carry-in or transfer funds.
There are no major changes to the services to be provided to customers. The changes only are in
funding and the number of clients served and which are indicated in the chart below:
Program PY 11+FY12 Original # of Clients to be Served Cost per Client
Allocation in PY 11 In PY11
WIA Adult $403,662 176 $2,293.53
WIA Dislocated Wkr $457,706 160 $2,860.66
WIA Youth $637,034 269 $2,368.16
Wagner Peyser $662,480 26,000 $ 25.48
Page 5 of 46
Employment Services of Weld County
WIA/WP Local Plan Modification Narrative for PY11
For PY 11 each region is to answer the following questions and provide documentation as
indicated below:
A. Strategies to Address Program and Discretionary Grant Implementation
1. Describe the region's strategies/partnerships to utilize industry sectors as the
platform for increasing the number and level of training and educational
opportunities, as well as for increasing the number of credentials achieved.
Include how your plan relates to new energy and green jobs, as well as other
sector-based training. (Examples can include the setting of industry priorities for
use of ITAs, OJTs, and customized training, the targeting of specific industries
for the primary focus of employer outreach activities, and the integration of
sectors grants with ongoing programs, etc.)
The Weld County Workforce Development Board has an established history of
focusing efforts to increase educational and training opportunities for the growth and
emerging sectors in the County and will continue to focus training funds in PY 11 on
the identified demand occupational sectors in Weld County. The Board also focuses
efforts on convening sector targeted work groups that result in coordinated initiatives
designed to meet the identified needs of the growth sector employers as well as
increase the availability of trained workers for those identified sectors.
Based on an analysis of the most recent Greeley MSA labor market data including
information from the most recent census, Economic Modeling Specialists Inc.
(EMSI), and internal statistical data, Weld County will focus its business services and
job seeker training efforts in the Energy, Manufacturing, Healthcare, Transportation,
Information Technology, and Office and Administrative Support occupational areas
Employment Services does not anticipate utilizing class-size training projects to
support our efforts in increasing the level of training available to customers.
Certainly there are cases where an employer will have an increased demand for a
specific skill. Recently JBS Carriers indicated their need for more CDLA licensed
drivers. Rather than try to develop a short term fix that may not have produced
lasting benefits to JBS, we worked with the employer and Aims Community College
to increase the trained applicant pool and by recruiting eligible individuals for
training. This resulted in a broader focus than just for those individuals enrolled in
one of our categorical programs and training available for non-WIA customers. The
Adams, Larimer, Broomfield, Denver, and Eastern Workforce regions have also been
made aware this training opportunity for their customers. As an additional
component of the training, JBS Carriers is providing a mentor component to assist
newly licensed CDLA individuals so they are can obtain the necessary driving
experience.
Page 6 of 46
Through the Weld/Adams Sustainable Manufacturing Alliance sector initiative,
Employment Services and its education and industry association partners have
developed, and delivered, employer identified training that provides employees the
skills and technical qualifications needed for sustainability in their industry sector.
Through both this initiative and the WIA programs, Employment Services and our
partners will continue to address and close gaps in education and education resources,
further map the assets available to meet needs and requirements of growth sector
employers, and continue to develop and implement strategies that align resources
and/or develop new programs and resources to facilitate the growth of the identified
industry sectors.
In addition to the current efforts under the Sustainable Manufacturing Sector
Initiative and our longstanding Transportation Sector efforts, Employment Services is
in the process of convening an Oil and Gas sector work group to address the
increasing needs of that expanding industry sector in Weld County. Due to the
Niobrara play in the Denver Julesberg basin, Weld County is poised to continue to be
the one of states leading oil and gas producers with 37% of the state's total oil and
gas wells, and potentially one of the nation's most unique facilities in the nation for
its recently approved hybrid energy park.
As a result of the uniqueness of Weld County with its significant oil and gas
resources, alternative energy manufacturers and the associated suppliers,
headquarters for numerous large international construction companies, and the
continuing growth sectors of transportation, health care, information technology, and
administrative support occupations, Employment Services will continue to target
services under WIA to those activities and services that most efficiently and
effectively assist workers in obtaining employment, and particularly employment in
one of our targeted sectors.
Outreach efforts to employers will be directed towards familiarizing them with the
services available through the workforce center, as well as advertising the
Employment Services of Weld County satellite office located in Fort Lupton. The
Weld County Workforce Development Board will continue to analyze local data to
ensure that changes in market trends are addressed. Marketing efforts to employers
regarding OJT placement will continue to be emphasized through the Business
Services function of Employment Services and the Workforce Board will review and
help refine the process to develop best practice models. Employment Services of
Weld County's Business Services staff are targeted towards sectors and each
individual has a specific responsibility for an indentified sector(s).
Employment Services' has historically had a high number of participants in training
activities and a high percentage of training expenditures and therefore will continue
its efforts to ensure WIA and other fund participants are enrolled in activities and
services that assist them in acquiring the skills needed for employment. Weld will
continue to provide funding for enrolled individuals enrolled in occupational skills
training (typically 1 year certificates or less although some 2 year programs may be
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considered) as well as increased placements in work experience activities, and/or on-
the-job training placements. In response to the anticipated need to make additional
training available to more individuals combined with the concern of possible less
funding available, the cap for our Individual Training Accounts (ITA's) will continue
to be $4,000.00. ITA's are coordinated with PELL grants as applicable. In some
instances, the ITA amount may be increased to allow customers to acquire skills
needed in those growing industries that typically have higher training costs such as
jobs in the medical or information technology sectors. As indicated in the
Employment Services' ITA Policy, the Employment Services Division Head has the
authority to approve those increases.
In an effort to provide our customers with certificates/documentation concerning
skills employers have identified as beneficial for employees, Employment Services is
involved in a Weld Education Consortium comprised of Aims Continuing Education,
the Small Business Development Center, the Johnstown-Miliken, Greeley, Evans,
and Windsor Chamber of Commerce, and the High Plains Library District to facilitate
the coordination and development of workshops and training services provided by
each entity. Through this collaborative effort, the partners will develop and offer
short term training opportunities providing the soft skills employers require.
Employment Services of Weld County will continue to focus on increasing the
number of individuals obtaining CareerReady Colorado (CRC) Certificate. To aid in
this effort, Employment Service will continue to use the Career Ready 101 and the
WorkKeys assessments to provide program participants and workforce customers the
opportunity to acquire CRC certificates which they can then provide to potential
employers.
2. Describe how your local and regional strategies, partnerships, and program
integration efforts will:
i. Increase services to UI claimants, increase linkages with the UI
program, and increase use of the Colorado Enhancement Approved
Training Program or other UI initiatives (How will this be
measured?)
Increasing services for UI claimants under the Wagner Peyser funding will
be accomplished by notifying those UI claimants registering with
workforce center of the various programs and workshops available to them
to assist in their reemployment.
Employment Services plans to continue to dedicate 1-2 Wagner Peyser
staff to focus efforts on the provision of direct staff assisted services. The
planned RES services for unemployment insurance claimants may include
the following:
Page 8 of 46
• Assessments including basic skills, interest inventories, aptitude and
attitudinal assessment
• Testing including WorkKeys tests for the CareerReady Colorado
Certificate (CRC)
• One on one or group staff assistance regarding labor market and
occupational information
• Interview and resume workshops and assistance
• Individualized job search assistance
• Referral service to training including WIA funded training
• Other allowable services as identified under the Wagner-Peyser Act.
Employment Services will continue to work closely with CDLE and
Unemployment Insurance to integrate the various program initiatives
under SB 247 to ensure appropriate services are provided to eligible
individuals. Employment Services will continue to serve individuals who
bring in job contacts and provide workshops and services to individuals
receiving State Extended Benefits (SEB). Employment Services will
continue to inform and recruit eligible individuals for the Colorado
Enhanced Approved Training Program (CEATP) and assist those
individuals in applying for benefits.
The Colorado Enhanced Approved Training Program (CEATP) provides
additional compensation for Unemployment Insurance claimants who are
in an approved training program. Approved training programs are those
that prepare individuals for entry into occupations within high-demand
industry sectors, occupations that lead to stable, long-term employment, or
occupations in the renewable energy industry, as determined by labor
market data. Employment Services will continue to identify and submit
occupations for inclusion on the CEATP approved Occupational Code list
for occupations that local labor market data indicates as demand
occupations.
Additionally, Employment Services will continue to assist customers,
whether Wagner Peyser or those enrolled in WIA programs, with
submitting for UI regular approved training for those individuals enrolled
in training for growth occupations.
ii. Increase business development services and involvement with
economic development, chambers, and small business organizations
(How will this be measured?)
To ensure services are targeted towards businesses needs and to increase
our business services the Weld County Workforce Development Board
sponsors an annual Chambers of Commerce event which provides the
Board the opportunity to do strategic planning around this area.
Representatives from local chambers also participate in various
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committees or task force groups of the Workforce Board. Success of these
efforts is measured by the chambers involvement with the Board.
The Weld Education Consortium provides Employment Services the
opportunity to collaborate with local chambers and Aims Community
College regarding training efforts targeted towards businesses in the
various communities within Weld County. Numerous chambers are
represented within the Consortium and the effectiveness of this effort will
be measured by training sponsored by the Consortium.
The Carbon Valley and the Erie Chambers of Commerce have been
involved in a variety of collaborative projects targeted towards South
Weld County businesses, and these collaborative efforts have proven
beneficial for both the businesses in this area and Employment Services.
Measurement of the success of this partnership is measured by the
businesses participation in community and hiring events and the Summer
Job Hunt event held during the year.
Employment Services has a longstanding collaborative relationship
Upstate Northern Colorado Economic Development and the president
participates as a member of the Weld County Workforce Development
Board and is a member of the Colorado Workforce Development Council
(CWDC). Measurement of success for this partnership includes
Employment Services involvement in the site selection process for new
businesses, involvement in business retention meetings, and Upstate's
representation on the CWDC
Upstate Colorado, along with the Brighton Economic Development
Corporation, acts as co-convener for the Weld/Adams Sustainable
Manufacturing Alliance sector initiative. In addition to the economic
development partners, another partner in this sector alliance is the
Colorado Association for Manufacturing and Technology (CAMT).
CAMT provides direct training to employers based upon their identified
needs. Measurement for this collaboration will be measured by the
outcomes produced under the sector initiative and the ability to meet the
needs of businesses.
iii. Increase linkages with local community colleges, including the
development of working relationships to implement the potential
TAA-CCCT grant
The Weld County Workforce Development Board and Employment
Services have had a close relationship with Aims Community College for
over thirty years. This strong relationship has resulted in a variety of
projects and grant applications which most recently included the WIRED
and Sector initiatives. Aims has had discussion with the Workforce Board
Page 10 of 46
when notice of the TAA-CCCT grant was first made available to identify
possible services and how best to meet the needs of TAA clients. After
the initial discussion, staff from Employment Services participated in a
number of meetings and work groups with Aims Community College staff
and provided input and certain workforce data regarding Amis'
submission of the Community College Systems statewide TAA-CCCT
grant application.
Through the Weld/Adams Sustainable Manufacturing Alliance sector
initiative, Aims Community College, Front Range Community College
and CAMT are identified partners in the initiative and are active members
of the Core Action Team. Through this partnership, the training needs of
manufacturing employers are identified and then training is developed to
meet those needs. This linkage with the community colleges and CAMT
enables our workforce system to be responsive to employers needs while
also ensuring gaps in the availability of training are closed and expanded
so we are able to meet the longer term needs of the employers.
As mentioned previously, the Weld Education Consortium is a
collaborative effort between the Aims Community College, the Small
Business Development Center, the High Plains Library District, and
various chambers of commerce within Weld County to facilitate the
coordination and development of workshops and training services to meet
the needs of businesses in the various communities within Weld County.
Through the Workforce Innovations and Regional Economic Development
(WIRED) initiative, The Weld County Workforce Development Board
and Employment Services worked with Aims Community College to
develop two Multi Industry Systems Technician certificates. Due to the
success of the program and the continued input from the Board and
Employment Services, the program was expanded to four certificates and
an available AAS degree. Through our ongoing linkage with Aims and
staff participation in the program's Advisory Board, Employment Services
is able to provide input to program design based on employer's identified
needs. The program was renamed to Sustainable Industrial Technology
and Energy (SITE) and consists of the four certificates and an AAS option
that has been revised based on the input provided.
Additionally, as part of the Board's efforts to meet the expanding needs of
the Oil and Gas industry cluster, Aims Community College and
Employment Services are collaborating on the development of and Oil and
Gas Taskforce to obtain information regarding training needs and to
determine best ways to meet the immediate and long term needs of the
sector.
Page 11 of 46
iv. Leverage funds resulting from the infusion of grant funding, (e.g.
Council discretionary grants, energy and green energy grants,
Career-Ready Colorado and sector implementation grants)
Employment Services customers continue to benefit from funds received
from the various funding streams made available through the Colorado
Department of Labor as well also other sources. In each case, the
leveraging of funds has helped provide the needed services to the various
customer groups served through Employment Services of Weld County.
The discretionary funds previously issued to workforce centers enabled
them to acquire KeyTrain site licenses as well as purchase additional
WorKeys assessments which made the CRC available to all workforce
center customers. In addition to being able to offer WorkKeys testing to
non-program participants, the additional funds allowed Employment
Services to upgrade software to Career Ready 101 which includes Key
Train as well as soft skills. Customers are able to access these remedial
lessons through our Learning and Assessment Lab remotely through the
Internet which increases accessibility to a broader range of individuals
throughout the county. Leveraging of funds will allow Employment
Services to continue to provide program participants and workforce
customers the opportunity to acquire CareerReady Colorado Certificates
which they can then provide to potential employers. This effort continues
to grow and Employment Services continues to be one of the leaders in the
state for the highest number of initial assessments and the number of
certificates issued.
As an indirect link to the CRC initiative, Employment Services is in a
collaborative effort with a number of chambers of commerce, Aims
Community College, and other community partners to offer businesses
training they need and which may lead to utilizing Career Ready 101 to
deliver the soft skills training employers have identified as beneficial for
employees and a CRC certificate attesting to attesting to the acquisition of
certain skills.
Employment Services has been provided ITA's which will funded through
the State Energy Sector Partnership (SESP) Grant. We will continue to
offer these funds to incumbent as well as unemployed individuals for
training in targeted renewable or green occupations. Utilization of these
funds will allow us to utilize our other program funds for additional or non
targeted training activities for program participants.
In addition to the SESP ITA's, The Weld County Youth Conservation
Corps operated by Employment Services has been identified by the
Colorado Youth Corps Association (CYCA) to receive funding through
the SESP. The funds received through CYCA have allowed us to leverage
Page 12 of 46
additional funds by collaborating with the City of Greeley to implement
water saving measures. The City of Greeley previously completed an area
mapping and identified areas that utilize excessive amounts of water. In
effort to conserve water, the City of Greeley is working with WCYCC
AmeriCorps members to identify homeowners and businesses willing to
participate in implementing water conservation efforts in the identified
areas. Upon award of the SESP funds through CYCA, the WCYCC has
hired additional AmeriCorps members to work specifically with the City
of Greeley to remove and replace inefficient toilets with more water
efficient toilets. The City of Greeley purchases all toilets and materials
related to the project and have been instrumental in the training phase for
WCYCC corps members and staff. In addition to the training and
certifications,participating WCYCC corps members gain three to six
months of full-time work experience in residential and commercial water
efficiency, employment preparation support, post-corps placement
assistance as well as a $1,415 AmeriCorps educational award. The
extensive field experience, money to continue their education and case
management will prepare corps member to participate in the growing
"green economy".
Case management service for Trade Adjustment Act (TAA) customers has
typically been funded by Wagner Peyser and Dislocated Worker funds.
The receipt of TAA case management funds has allowed us to use the
Dislocated Worker funds previously used to cover TAA staff costs for the
costs associated with services that TAA does not cover)i.e. support
services or retaking classes that were failed) or for the non TAA eligible
Dislocated Worker clients.
As noted previously, Employment Services is actively engaged in the
Weld/Adams Sustainable Manufacturing Alliance sector initiative. We
continue to strongly believe the Weld/Adams region is well-positioned to
become the State's center for sustainable manufacturing and by
developing a coherent yet flexible strategy to prepare the current and
emerging workforce for these potential future jobs new employers will
look to the region to relocate or expand their business. Although the
region's education and training systems offer a number of learning
opportunities important to supporting manufacturers' skill needs, the funds
provided under the sector initiative allows for a more coordinated
approach to developing customized training to meet the specific needs of
the regions sustainable manufacturers.
The Weld County Workforce Development Board continues to promote
and encourage discussion around regional workforce collaboration, the
anticipated growth in the energy employment sector, specifically
regarding renewable energy jobs. The development of new and/or
enhanced training for emerging technologies was identified as a high
Page 13 of 46
priority to address these workforce needs.
Employment Services of Weld County continues to be designated as a
significant Migrant Seasonal Farm Worker (MSFW) office for PY 2011.
Weld County is primarily an agricultural county and the major crops
which attract MSFWs to this county include: onions, sugar beets, corn and
beans. In addition, but to a lesser extent, MSFWs are employed in other
agricultural occupations, which include irrigation, ditch cleaning, livestock
and poultry animal care. The Employment Services MSFW outreach
worker(s) are responsible for the area north of Platteville while the
Brighton office outreach staff covers the area southeast and southwest of
Platteville, as it has for several years. It is important to note while
Employment Services has been designated as a significant MSFW office,
its geographical jurisdiction will be limited to the areas northeast and
northwest of Platteville. Funds provided by the Colorado Department of
Labor help support and enhance our efforts with the MSFW program.
A 10% Youth Discretionary grant is currently being used to expand
services in southern Weld County. The Weld County Youth Council has
taken an active role in the selection of services to identify appropriate and
required services in southern Weld County. Collaboration efforts have
occurred with Aims Community College, Weld County School Districts
RE-8 and RE-1, St Vrain Valley School District, Weld County Probation,
and the Health Department's Nurse Family Partnership Program. Youth
services have been enhanced by facilitating employment and life skills
workshops and coordinating youth service projects generating and
promoting volunteerism. WIA enrollment has shown a significant
increase in the southern Weld County area since the receipt of these funds.
Employment Services also operates the work component of the Temporary
Assistance for Needy Families (TANF) under Colorado Works Program,
and the Employment First/ Food Stamp Job Search Program. Leveraging
the funds received through these programs allows some costs to be offset
through our cost allocation plan and thereby reduces the costs for the WIA
and Wagner Peyser program.
The Temporary Assistance for Needy Families, Colorado Works Program,
is designed to assist individuals receiving public assistance in making the
transition from public assistance to employment. By focusing efforts on
the 2°d purpose of TANF; Ending the dependence of needy parents by
promoting job preparation, work, and marriage; Employment Services is
able to use resources from WIA and Wagner Peyser to serve more
customers.
Administered by the Colorado Department of Human Services and
currently operating in 45 Colorado counties, the Employment First/Food
Stamp Job Search Program is a federally mandated program designed to
Page 14 of 46
ensure that all able-bodied food assistance recipients are engaged in
activities that will improve their employability. In Weld County,
individuals applying for food assistance and who do not meet federal
exemption criteria participate in the Employment First Program. The
activities include: adult basic education, GED preparation, literacy
courses, post-secondary education, vocational training, vocational
rehabilitation, marketing skills courses, workfare, and part-time work.
Participants must complete a minimum of 20 hours weekly in a work
activity or a workfare component in order to receive their food assistance
allotment.
v. Increase use of technology including social networking, self-service
virtual technology, self-assessments, etc.
Employment Services' Resource Room and Smart Classrooms continue to
provide additional options to job seekers. Revisions recently implemented
by the state to Connecting Colorado for both employers and job seekers
will easier access to the workforce system and should increase the public's
use of technology to list job openings and referrals to those openings.
Funds previously provided by the State, such as Elevate America and the
Online Workforce Education and Training provided individuals the ability
to utilize technology for their talent development.
Employment Services is currently in the process of exploring the potential
and options available for the use of various social media platforms such as
Facebook, Twitter, and Linked In to enhance or increase services to our
customers.
3. Identify any needed state level policy or system changes, plus local policy,
procedural and program changes, which would allow you to create program
efficiencies and maintain or increase service levels despite reductions in formula
funding. Examples include changes to supportive services and ITA caps,
linkages with TANF, improved UI profiling system, etc.
Reflecting the decrease of funds and the increase of demands, Employment Services
and the Weld County Workforce Development Board has determined to continue the
existing ITA policy and maintain the current training cap of$4,000.
The flexibility remains in the approved policy to increase the Training Cap for high
cost Training in the medical and IT fields or based on individual needs. Employment
Services will continue to not have a cap of the total amount of supportive services
funds that could be available to program participants due to current economic
conditions as well as the increased time it is taking for individuals to locate
employment, however we will continue to consider the option to cap the amount and
may do so in the future. Supportive services currently have caps relating to amounts
Page 15 of 46
for specific services on a monthly basis and we will continue to operate under those
guidelines.
Case Management funds received for the Trade Adjustment Act(TAA)Program are
used to help support the program. Staff costs associated with the case management
for TAA clients are also partially paid through Dislocated Worker and Wagner
Peyser funds. Employment Services encourages the state to continue providing funds
to the local level as the receipt of funds helps with the overall efforts to serve the
increased TAA client caseload.
As discussed previously, in an effort to diversify funding and maintain services to
targeted customers, Employment Services currently operates the work component of
the Temporary Assistance for Needy Families (TANF) and the Employment First
Food Stamp Job Search programs and will continue to do so for the foreseeable
future.
B. Organizational/Infrastructure Changes; Waivers, CAP, LAP, and Charts
1. Describe organizational changes that occurred during PY 10 and indicate
changes that you anticipate for PYl1 as well as moves or relocations. Explain
the reasons for the anticipated changes, such as reduction of formula funding or
leveraging and managing of discretionary or additional grants. Include the
hiring or layoffs that have or may occur with temporary and permanent staff.
Employment Services does not foresee any significant changes as a workforce center
or system from PY10. Temporary staff brought on through a temporary agency may
have their position end as a result of lower Wagner Peyser funds.
2. Provide a copy of your latest organizational chart.
A current organizational chart is included as Attachment 1.
3. Provide a copy of your latest workforce region Cost Allocation Plan without
Recovery Act funds, and a copy of the organization-wide (county or state) Cost
Allocation Plan. If the workforce region allocation plan is incorporated in the
county or state plan, then the county or state plan is the only document that
needs to be submitted.
The Employment Services and the Weld County Department of Human Services Cost
Allocation Plan is included as Attachment 2. The Weld County Cost Allocation Plan
is sent under separate cover due its size.
Page 16 of 46
4. Provide a spreadsheet listing the job title for each staff member and gross
annual salary. In addition, provide the average percentage of the total salary
that is expected to be charged to WIA. Of these expected WIA charges, provide
the % that is expected to be charged to the WIA admin cost category and the %
expected to be charged to the WIA program cost category.
A spreadsheet listing the staff person,job title, gross annual salary, and percentage of
time to be charged is included as Attachment 3. It should be noted that other federal,
state and local funds help support programs operated by Employment Services of
Weld County. Staff salaries as well as other costs are allocated based on time spent in
various programs as identified in the Weld County Cost Allocation Plan.
5. Discuss the region's intent to utilize the State's waivers identified below.
Regions wishing to implement the first two waivers effective July 1,2011,
should include the planned transfers and set-asides in the original EAs for
PY11. (Note: The State will apply for a one-year extension of these waivers
through PY11.)
a. Transfer of up to 50% of funds between the Adult and Dislocated Worker
formula-allocated funding steams (Note: Regions taking advantage of this
waiver must still meet their responsibility to provide a full range of
services to Adults or Dislocated Workers and meet the performance
standards for these programs.)
At this time, Employment Services does not plan to transfer funds between the
Adult and Dislocated Worker Programs, but will retain the option to transfer
funds in the future if it is decided that will be the best way to meet the needs of
our customers.
b. Set-aside of formula funds for incumbent worker training/layoff aversion
projects: up to 20% of DW or 10% of Adult, or a combination of 10% DW
and 10% Adult. Common Measures must be met.
Employment Services does not intend to set-aside any funds for discretionary
projects at this time. If, at some point in the future things change and we chose
to submit for a discretionary project, we will follow the guidelines established
under the PGL#06-09-WIA.
c. Use of the sliding scale for employer reimbursement for OJTs and
customized training.
Employment Services does not intend to utilize a sliding scale for employer
reimbursements for OJT's or customized training.
Page 17 of 46
d. Other waivers: See Attachment#4—Current Waivers, for a description of
all waivers
At this time, Employment Services does not foresee any additional waivers that
may be needed to allow for additional flexibility in utilizing formula funds. If
in the future additional waivers are identified as being beneficial, Employment
Services will communicate that information to CDLE.
6. Identify any additional regulatory relief that might be needed to allow
increased flexibility in the use of the workforce funding. This could include
waivers of federal or state law, regulation or policy, or changes to WIA that
could be included in reauthorization of the Act.
At this time, Employment Services does not foresee any regulatory relief that may
be needed to allow for increased flexibility in the utilization of workforce funds.
Employment Services will notify CDLE if any areas are identified in the future.
7. Provide a copy of your updated Language Assistance Plan (LAP) for PY11
using the template attached to PGL 10-18-L: Language Assistance Services.
The updated Language Assistance Plan is included as Attachment 4.
8. Provide copies of county or city ordinances (or other documents) that
identify the current signature authorities for Expenditure Authorizations.
Include a copy of any signed statement of delegation for the workforce region
director to sign EAs in place of the designated signature authority, such as
when the EA funding is less than a certain amount.
The Board of Weld County Commissioners are the authorized signatories for
Expenditure Authorizations (EA). Weld County does not delegate this authority
to the workforce region although by state guidelines, the workforce director is
able to sign minor modifications to EAs. The Resolution appointing the Board
Chari is included as Attachment 5.
9. Provide a copy of the Local Workforce Investment Board (LWIB)
membership nomination and appointment process,which often involves
county or state entities other than workforce departments. This document
will be reviewed in preparation for next year's LWIB recertification by the
Colorado Workforce Development Council.
The By Laws for the Weld County Workforce Development Board are included
as Attachment 6.
Page 18 of 46
10. Charts
a. Attachment —Budget and Service Level Chart:
This chart is designed to provide documentation of the region's plan
to spend at least 70% of available funds during PY11. It also
documents the cost-per-client and the percentage of funds to be spent
on training related activities. Instructions for the chart appear at the
bottom of the attachment.
The Budget and Service Level chart is included at Attachment 7.
b. Attachment —Expenditure Authorizations for PY11/FY12 funding:
Forms and instructions are included in the attachment. These are the
same forms and instructions as in PGL 11-03-P: Expenditure
Authorization Procedures.
The Expenditure Authorization for PY/11/FY12 is included as an Attachment to
this plan..
Page 19 of 46
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Attachment 2
EMPLOYMENT SERVICES
FISCAL
MANUAL
Revised 3/11
Page 21 of 46
This manual sets forth applicable fiscal policies and procedures for Weld County Department of
Human Services, specific to the Colorado Department of Labor and Employment programs
under Employment Services of Weld County. Specifically, WIA, and Wagner/Peyser, Summer
Job Hunt and Workforce Innovation in Regional Economic Development (WIRED).
The CDLE employment programs follow the requirements included in:
OMB Circulars A-87, 102 and 133
Federal Regulations 29CFR 96-97-99, 20CFR652
CDLE Program Guidance Letters
One-Stop Technical Assistance Guide
The procedures in this manual serve only to break down the specifics to the CDLE programs that
are unique to Weld County.
Revised 3/11
Page 22 of 46
ACCOUNTING SYSTEM—
The Accounting System used for documentation of ES grants is the Weld County Government
system, Banner Financial System version 8.3. Weld County has a fund accounting system on a
modified accrual basis.
Weld County has a universal chart of accounts for cost center (grant) and line items and cost
categories (project codes).
All phases of the accounting system are available, including income statement, balance sheet,
trial balance, inventory, fixed asset group and agency with ability to see transaction level activity
charged to each line. These are all available on-line.
Weld County runs on a calendar year basis, however all time periods are still available on line.
Weld County also uses PeopleSoft software for the personnel payroll system which uploads into
the Banner system monthly. All payroll and fringe are input monthly to all phases of the books.
For specifics on each area, see Weld County Code book and the Banner Manuals.
Revised 3/I 1
Page 23 of 46
ACCOUNTING FOR GRANTS—
Weld County Financial System has a universal chart of accounts made up of the following:
funds, organizations, accounts, program and activity coding to identify ARRA transactions.
At Weld County Department of Human Services (WCDHS), we specify each grant as a fund, the
organization identifies the grant as belonging to Human Services, the accounts are set by the
County, and the program codes define the cost categories of each grant.
In the attached example of a page from the WIA Dislocated Worker ledger(income statement
format): 1) defines the fund 2643 as WIA Dislocated Worker Program; 2) defines the
organization 60000 as Human Services; 3) defines the accounts 6210 Office Supplies; 6320
Printing and Duplicating; 6340 Memberships and Registration Fees; 6392 Out of Town
Expenses; 6394 Local Travel, in this example; and 4) defines the program code 5203 Supplies;
5206 Travel and 5207 Other to denote the cost category for these expenses. Each program code
or cost category subtotals to give the period cost for the cost category. Also included with this
example is the"Detail Transaction Activity" report which identifies ARRA transactions
exclusive to this fund.
Any changes to the chart of accounts must be requested and approved at the County Accounting
level.
Each defined line in the account listing denotes a documented transaction in that account. If the
document number of the entry starts with a"P" it denotes a PO and falls under the encumbrance
line; if it starts with an "I" it is a payment of an invoice and falls under the transaction column;
"J" denotes a journal entry which will fall under the transaction column; "PC" denotes a
purchase on a PCARD (see "Procurement" section) which will also fall under the transaction
column.
All transactions are backed up by hard-copy documentation for January-September 2008.
Beginning in October 2008, all documents are scanned and only electronic files are maintained.
These ledgers are the backup to the entire grant reporting at WCDHS.
Revised 3/11
Page 24 of 46
Weld County DHS
Purchasing
Weld County utilizes a procurement card(PCARD)procedure for purchases up to $500 per
transaction and $2,500 per month. Exceptions to these limits are allowed and approved by the
County Controller's office in accordance with the Board of Commissioner's policies. Purchases
in excess of the PCARD limits utilize the Purchase Order process.
Revised 3/11
Page 25 of 46
JOBLINK SYSTEM:
Click on Joblink icon
Username: Weld
Password: (use the current password provided by Dora Lara)
To access expense report forms:
cdle_fin>
con>
/pct>
Opr: wc>
Contract record: (enter vax number)
Highlight and screen print each individual vax
To access cash request form:
/pcn>
Highlight and screen print each individual vax
Technical Assistance: 303-665-3532 Nann Bulltbew for setup online
BANNER REPORTING:
Using the Banner Finance Icon, search box type FGRPDTA which will access the section where
reports can be printed by fund, org, acct and project code. Print the funds you need. For
Employment that usually is fund 262695 to 2649. Then put in from and to months for a year to
date print out. The Banner report will break down all the costs into project codes which should
match cost categories of the particular grants. From the Banner reports, take the YTD
expenditures and subtract out previously reported expenditures to report current expenditures.
Banner runs on a January-December cycle. Expenditures are reported on the vax reports using
the corresponding Banner fund. Grants are reported to funds on a FIFO basis.
Revised 3/11
Page 26 of 46
WELD COUNTY
DIVISION OF HUMAN SERVICES
COST ALLOCATION PROCESS
BY
LENNIE BOTTORFF
FISCAL AND BUDGETING MANAGER
REVISED MARCH 2011
(signed corn/on file dated 4/26/11)
Revised 3/11
Page 27 of 46
CERTIFICATION OF COST ALLOCATION PLAN
This is to certify that I have reviewed the cost allocation plan submitted herewith and to
the best of my knowledge and belief:
1. All the costs covered by this proposal revised March 2011, to establish the cost
allocation method for calendar year 2011 on, are allowable and in accordance
with the requirements of OMB Circular A-87 and the requirements to the Federal
awards to which they apply.
2. All costs covered by this proposal are properly allocable to the Federal awards on
the basis of a beneficial or causal relationship between the expenses incurred and
the awards to which they are allocated in accordance with the applicable
requirements. Further, similar types of costs have been accounted for consistently.
I declare that the foregoing is true and correct.
State of Colorado
County of Weld County
Division of Human Services
(Signed copy on file dated 4-26-11) Date
Judy Griego
Director, WCDHS
Revised 3/11
Page 28 of 46
WELD COUNTY DIVISION OF HUMAN SERVICES
COST ALLOCATION PLAN
PURPOSE
The purpose of this cost allocation plan is to outline, in writing, the methods and procedures that
Weld County Division of Human Services will use to allocate costs to its various programs,
contracts and grants.
BACKGROUND
Weld County Department of Human Services includes various federal, state and county funded
grants and contracts. The Divisions within Human Services include Child Support, Child
Welfare, Assistance Payments, Employment Services, Area Agency on Aging, Business and
Fiscal Services and Common Support. The three areas affected by the cost allocation plan are
Employment Services, Area Agency on Aging and Business and Fiscal Services. Employment
Services include the following grants and contracts: Workforce Investment Act Grant programs;
Wagner/Peyser programs; Summer Job Hunt; Employment First Food Stamp/Job Search
Program; Workfare; TANF; TANF HIRE Colorado; WIRED; TIGHT; AmeriCorps; and the
Educational Computer Lab. Area Agency on Aging incorporates Older American Act funds into
several senior programs. It also relies on USDA funds for senior nutrition programs; Community
Service Block Grant Funds for coordinating the senior volunteer program; Single Entry Point
Funds; and Private Contracts for senior case management. Other Human Service programs and
funding include Community Service Block Grant and the Commodity Supplemental Food
Program. Annual budgets for all DHS grants and funds are incorporated in the Weld County
Calendar Year Budget Book.
These grants require that DHS complies with OMB Circular A-102, Uniform Administrative
Requirements for State and Local Governments and OMB Circular A-87, Cost Principles for
State and Local Governments. This Cost Allocation Plan is based on the definitions and
requirements spelled out in OMB Circular A-87.
GENERAL APPROACH
The general approach of DHS in allocating costs to particular programs, grants and contract is as
follows:
A) All costs identifiable with a specific program, grants or contracts are charged
directly to the benefiting program. This includes salaries and benefits beginning
with the December 15, 2009 payroll charged through the PeopleSoft payroll time
and labor distribution module.
B) Unassigned direct costs are assigned to cost pools and are allocated monthly
based on PeopleSoft time and effort distribution percentages. For example, the
percentages taken against the Employment Services cost pool relate only to the
Page 29 of 46
collective distribution of time from Employment Services staff and are allocated
only to the programs served by the Employment Services staff.
ALLOCATION METHODOLOGY
DHS uses four cost pools:
1) Employment Services Cost Pool
This pool is used to accumulate travel, operating, supply, contract, utility and building
repair/maintenance costs which cannot be directly identified to a grant or contract.
2) Area Agency on Aging Cost Pool
This pool is used to accumulate travel, operating, supply, contract, utility and building
repair/maintenance costs which cannot be directly identified to a grant or contract.
3) Administrative Cost Pool
This pool includes all travel, operating and supply costs associated with administering
all DHS programs which cannot be directly identified to a grant or contract.
4) Client Payroll Pool
This pool is used to accumulate all the client payroll expense, salary and fringe
benefits, from all Employment Services programs.
EMPLOYMENT SERVICES COST POOL
Using the PeopleSoft time and effort distribution percentages, the time worked per program is
entered into a spreadsheet and applied to this pool of costs for monthly allocations to grants
served.
AREA AGENCY ON AGING SERVICES COST POOL
Using the PeopleSoft time and effort distribution percentages, the time worked per program is
entered into a spreadsheet and applied to this pool of costs for monthly allocations to grants
served.
ADMINISTRATIVE COST POOL
Using the PeopleSoft time and effort distribution percentages, the time worked per program is
entered into a spreadsheet and applied to this pool of costs for monthly allocations to grants
served.
CLIENT PAYROLL POOL
A bimonthly payroll log is sent from County Payroll. The Business and Fiscal Services
technician identifies, through work experience time sheets, what program each client is
associated with on the payroll log. A manual journal entry is done monthly to move the salary
Page 30 of 46
and fringe benefits from the pool to the fund/grant that the client is directly associated with.
GENERAL LEDGER ACCOUNTING
Weld County uses a uniform classification of accounts for all general ledger departments. Each
grant or program is its own general ledger department (fund). All direct costs are charged
directly to the particular department served. All allocated costs are entered into the ledger by
journal entry from the pools to the grant departments. Each allocated line item is coded so it can
be identified as to cost pool source. Each expense, whether direct or allocated, is also coded with
a program code to charge it against the cost category defined by the grant.
REPORTING
Most grant programs are on a monthly reporting. Each general ledger department is printed for
the time period to report. The department carries the calendar year-to-date totals for each cost
category of expenses. Monthly reports are derived from the difference between current year-to-
date and previous year-to-date totals. The balance for the cost category is transferred to the report
for the current period. The ledger report is the documentation of costs and backup to reported
expenditures.
Revised 3/11
Page 31 of 46
ADMINISTRATIVE LIMITATIONS
Administrative limitations are defined by 20 CFR667.210-220 for One-stop Grants. See
attachment from TAG.
Revised 3/11
Page 32 of 46
Attachment 3
Employment Services of Weld County
Salary Information (Does not include Fringe)
Unit/Name Salary(less Funding %Charged %of WIA %of WIA
Fringe) Source' to WIA to Admin to Program
Director
Linda Perez $73,211.22 WP/Ad/Pr/Oth 50% 50% 50%
Administrative Assistant
E.Tedi Guerrero $40,506.00 WP/Ad/Pr/Oth 30% 50% 50%
Complaint Specialist/EEO Officer
Susan Talmadge $54,443.28 WP/Ad 30% 100% 0%
Fiscal Officer
Lenny Bottorff $91,439.88 0% 0% 0%
Client Data System Unit
Dora Lara—Manager $61,618.32 WP/Ad/Pr/Oth 50% 10% 90%
Genaro Avalos CST II EF Case Manager $38,037.72 WP/Oth 0% 0% 0%
Pat Curts—CST II $35,827.32 WP/Pr/Oth 10% 0% 100%
Joe Galindo—CST II $39,178.92 WP/Pr/Oth 10% 0% 100%
Annette Gutierrez—CST II $41,564.88 WP/Oth 0% 0% 0%
Alicia Lopez—CST II $40,354.20 WP/Pr/Oth 10% 0% 100%
Georgan Martinez- CST III EF Case Manager $33,750.12 WP/Oth 0% 0% 0%
Nancy Sanchez—CST III EF Case Manager $39,178.92 WP/Oth 0% 0% 0%
Nereyda Torres—CST II $34,790.28 WP 0% 0% 0%
Erik Zamora—CST II $36,935.52 WP/Oth 0% 0% 0%
Assessment and Learning Lab
Chris Arnaud—Manager $51,631.32 WP/Oth 0% 0% 0%
Kris Armstrong—Vocational Education Assistant $46,679.88 WP/Oth 0% 0% 0%
John Ingle—CST III $34,790.28 WP/Oth 0% 0% 0%
Melissa Galles—CST III $32,781.12 WP/Oth 0% 0% 0%
Tim Marquart—CST III $34,790.28 WP/Oth 0% 0% 0%
Veterans
Kristi Cronan—State Employee N/A Oth 0% 0% 0%
Special Programs Adult
Ted Long—Manager $61,618.32 WP/Ad/Pr/Oth 50% 30% 70%
Julie Atkinson—CST III TANF Case Manager $40,354.20 Oth 0% 0% 0%
Luis Gomez—CST III TANF Case Manager $33,750.12 Oth 0% 0% 0%
Tracy Jacks—CST III TANF Case Manager $33,750.12 Oth 0% 0% 0%
Loretta Llamas—CST III TANF Case Manager $41,564.88 Oth 0% 0% 0%
Daniel Mendez—CST III TANF Case Manager $35,827.32 Oth 0% 0% 0%
Paul Mendez—CST TAA Case Manager $39,932.52 WP/Pr/Oth 20% 0% 100%
Tomas Perez—CST III DW Case Manager $33,750.12 Pr 100% 0% 100%
Vangie Sandoval—CST III AD/DW Case Manager $34,364.00 Pr 100% 0% 100%
Laurie Speck—CST III AD/DW Case Manager DPN $39,178.92 WP/Pr 50% 0% 100%
Renee Valenzuela-Lara—CST III AD Case Manager $39,178.92 Pr 100% 0% 100%
Brittiny Vasquez—CST III TANF Case Manager $33,750.12 Oth 0% 0% 0%
Mary Ann Welzbacker—CST III AD/DW Case Manager $40,354.20 Pr 100% 0% 100%
Tammy Winter—CST III DW Case Manager $34,790.28 Pr 1005 0% 100%
Special Programs Youth
Tami Grant-Manager $53,172.96 WP/Ad/Pr/Oth 90% 30% 70%
Karina Amaya—CST III Youth Caser Manager $35,827.32 Pr 100% 0% 100%
Greg Cordova—CST III Youth Case Manager $35,827.32 Pr 100% 0% 100%
Shannon Kinahan—CST III Youth Case Manager $34,790.28 Pr 100% 0% 100%
Holly Nelson—CST II AmeriCorps Crew Leader $34,790.28 Oth 0% 0% 0%
Eric Warrington-Youth Team Lead $40,279.08 Ad/Pr/Oth 50% 10% 90%
Chris Williams—CST II TIGHT Crew Leader $34,790.28 Oth 0% 0% 0%
Employer Services
Marie Llamas—Manager $55,833.72 WP/Ad/Oth 20% 10% 10%
Elvira Gonzalez CST II $39,178.92 WP 0% 0% 0%
Shana Hess—CST II $33,750.12 WP 0% 0% 0%
Jo McLavey—CST II $33,750.12 WP/Oth 0% 0% 0%
'Note—WP=Wagner Peyser;Ad=WIA Admin;Pr= WIA Program;Oth=Other funding sources such as Employment First,
TANF,AmeriCorps,TIGHT Youth Corps, CSBG etc.
Page 33 of 46
Attachment 4
Program Year 2011 Language Assistance Plan
Employment Services of Weld County
July 1,2011 -June 30,2013
This is the initial Language Assistance Plan using current data from the 2010 Census. This LAP provides
a baseline of data to be updated biannually. The next update for this LAP shall be completed by June 1,
2013.
SUMMARY/UPDATE: Summary/Update Narrative [two paragraphs]
1. What significant changes in language populations served and/or language assistance services
provided have occurred since the last submittal of your LAP?
• With the exception of a very slight increase(7%) Burmese customers,
Employment Services has not experienced significant changes in language
populations served,or in the services provided to ELL customers since our 2010
Language Assistance Plan(LAP).
2. What enhancements/changes in your language assistance services are planned for the coming
Program Year?
• In addition to its collaboration with Family Lutheran Services,Employment
Services will enter into a Memorandum of Understanding with the East African
Community Center Services to enable us to continue providing translator
services to Weld County's Burmese(Karani,Karin and Chin languages) and
Somali populations.
ASSESSMENT: Identify populations in the workforce region that are in need of language assistance
services to access Federal programs.
A. Data Collection Date Data was gathered:
Date Source: 2010 Census Data Sources from which data was gathered: US Census
Bureau,American Community Survey& Lutheran
Family Services,Greeley,CO
Total Region Population: 220,844 Total #of people
Language %of Regional Population 7/1/10— %of Regional Population 7/1/11 %Change since last LAP
Distribution 6/30/11 —6/30/12
English 179,919 or 82% N/A Of no consequence
Spanish 37,182 or 17% N/A Of no consequence
Amharic 0 N/A N/A
Arabic 0 N/A N/A
French 0 N/A N/A
Somali* 1,656 or.0075% N/A Of no consequence
Burmese* 600 or.0027% N/A Of no consequence
*Source: Lutheran Family Services,Greeley CO
Page 34 of 46
Date Source: Connecting Colorado Date Data was gathered:
Language %of Customers Served %of Customers Served 7/1/11 %Change since last LAP
Distribution 7/1/10—6/30/11 —6/30/12
English 94.5%or 22,483 individuals -1% or 3154 individuals
Spanish 3.9% or 934 individuals -35% or 328 individuals
Amharic 0 0
Arabic 0 0
French 0 0
Somali 1% or 255 individuals -67% or 171 individuals
Burmese .01% or 39 individuals 17% or 7 individuals
Other .02% or 56 individuals 0
To capture the languages in WELD other than English,an online search in Job link was used,capturing all the limited English speakers,
then breaking down the race categories:Hispanic,black,Asian. A listing of client names within the black and Asian races and created
and similar names were found to categorize the various languages existing in WELD. Because our population is quite small,we had only
1 person who spoke French in the black category and the others were Somali. We also have some Burmese and one or two who spoke
Karin. A review of the client record information was not time consuming,to check the limited English population other than Spanish.
B. Assessment Report
Given the data collected and based on the four factors listed below, identify the language
groups that warrant language assistance services.
• Spanish, Somali and Burmese (Karani, Karin and Chin languages) limited English-
speakers
1. Number or proportion of ELLs in the eligible service population- See I. Assessment
2. Frequency that ELLs come in contact with workforce region services- Daily
3. Importance of the service provided by the workforce region-High
4. Resources available to the agency to provide access to workforce development programs—
See II.
I. LANGUAGE ASSISTANCE SERVICES: Describe the local policies, procedures and resources
that are currently in place to provide Language Assistance Services to workforce center customers.
Currently in Place: Services/Resources Currently in Use: Translated documents in which Languages
Spanish speaking customers: Spanish language materials:
✓ Bilingual-Spanish staff,on site and through telephone ✓ Intake forms
system -33% of the staff is bilingual-Spanish & .02% is ✓ EEO Laws
bilingual-German ✓ Complaint procedures
✓ Disability Navigator Program ✓ Customer satisfaction survey,complaint law
✓ Signage within the workforce center ✓ Brochures providing information on WIA programs
✓ Comprehensive ESL programs V Rapid Response Program forms
✓ Spanish Test of Adult Basic Education (TABE) V Referral to existing Spanish written resource materials
✓ Employment Inventory Assessment(El) ✓ Job Fair materials(fliers/posters)are translated into
✓ Employability Skills(ES TIP)Training Program Spanish
✓ ESL Training Program(Computer-based) ✓ Fliers/posters available in Spanish
✓ Several Prove-It Tests in Spanish,Dutch,French, ✓ TANF forms
German, Italian and Portuguese ✓ Various Program Brochures
✓ Migrant and Seasonal Bilingual Outreach Specialist V Various program applications
V Various program notification letters
Somoli and Burmese(Karani, Karin and Chin languages) Somali and Burmese(Karani,Karin and Chin languages)Aides:
speaking cus Comers: • Oral translators
Page 35 of 46
✓ Collaboration with Lutheran Family Services to assist in • Outreach with the East African Community Center and
providing services to Somali and Burmese(Karani,Karin Lutheran Family Services to aide in the production of fliers
and Chin languages)customers and hiring events
✓ Purchase of translator services
New Resources/Services/Translated Documents Planned Planned Date of Implementation
• Signage in Somali and Burmese((Karani,Karin and • June 13,2011
Chin languages)announcing the date and times language
translating services are available to targeted groups
Describe how the workforce region responds to communication needs of customers at the first point
of contact:
In Person • Bilingual-Spanish translation services are provided at:
-Primary Workforce Center location(Greeley CO)
-South Weld County satellite office(Ft. Lupton,CO)
-Agriculture outreach
-East African Community Center
• Oral translators on site or through Lutheran Family Services-Somali and Burmese(Karani,
Karin and Chin languages)speaking customers. Offered once a week and emergency phone
assistance
• Signage in both English and Spanish
In Writing/email • I Speak Identification Cards
• Signage throughout the workforce center
By telephone • 15 Bilingual staff-Spanish
• 1 Bilingual staff—German
1 See the Safe l larbor Provisions of the USDOL Policy Guidance(Federal Register,5/29/03.page 32290-32291).
IL STAFF TRAINING
Staff Training Completed When Who attended
• Staff are trained and resources are available to assist • At time of hire • All staff who provide direct
ELL customers. services to clients
• All staff is required to review and familiarize themselves • On-going • All staff who provide
with the Language Assistance Guide direct services to clients
• Staff is required to review other tools and other tools • On-going • All staff who provide direct
available at www.e-colorado.org through the team services to clients
rooms.
• The LAP Plan is made available to all staff as a resource • On-going • All staff who provide direct
and to garner their comment and input. services to clients
• Migrant and Seasonal Outreach Specialist Training on
services rules and regulations for this population
Page 36 of 46
Results of the"customer Service Training across cultures" completed during PY2010
• The Colorado Workforce Speaks sponsored"Customer Service across Cultures" training was attended by 20 staff at five
sessions given on May 26,27,and 28,2010 as well as on June 2 and 3,2010. Historically,Employment Services staff has
consistently implemented the LAP tools and information available when providing services to ELLs. Individuals who
attended the training came away with a better awareness regarding the cultural norms of some of our clientele and how those
cultural issues impact how customer request/demand services. On average,staff rated their success in implementing their
Personal Action Plans as 'very good'. Staff responded favorably to the information regarding how knowledge on cultural
backgrounds can be of assistance when working with ELLs and most indicate it assisted them in developing more effective
methods when providing services to ELL customers. However,although individual staff have modified their personal
approach when providing services to ELL s customers,there hasn't been any new overall strategies implemented at this time.
• In addition to this training, many staff attended presentation provided by Lutheran Family Services regarding Somali and
Karen cultures.
• Weld County continues to be interested in participating in available training relevant to providing services to ELLs.
Staff Training Planned When Who will attend
• Utilize tools and other tools made available through • On-going • All staff who provide direct
www.-e-colorado.org services to clients
• Continued use of Language Assistance Guide • On-going • All staff who provide direct
services to clients
• Provide input into the development of bi-annual LAP • On-going • All staff who provide
direct services to clients
How are you notifying potential Ell customers that free interpretation services are available?
Outreach to ELLs is provided through the following means:
• At time of service
✓ Outreach tools are made available in the community as stated previously. Outreach documents are translated into Spanish.
Employment Services also collaborates with various community service agencies such as The Grove Neighborhood Network
which offers various educational and employment services and Lutheran Family Services.
• Public service announcements on Spanish-speaking radio
• MOU with East African Community Center Services(EACC)
• Weld County's representative,Dora Lara has served on the State's Colorado Workforce Speaks! Taskforce and will
continue to be the contact for future initiatives.
Outreach Completed Date
To what language groups did you extend information?
• Spanish - Primary On-going
• Somali - Burmese On-going
What information was provided and through what media?
Employment Services of Weld County(ESWC)utilizes the following to distribute to its Spanish-speaking
clients, information on the services it provides,as well as announcements of upcoming events:
• Public service announcements via newspaper, radio and brochures.
• Fliers, posters,lawn signs and other written materials On-going
On-going
Page 37 of 46
III OUTREACH
What collaborative partnerships and/or community resources are used to serve ELL customers effectively?
The partnerships used to serve English Language Learners(ELL) include: On-going
✓ Aims Community College On-going
✓ Lutheran Family Services (Weekly for %3 day for Somali and '/ day for Burmese On-going
✓ Right to Read, Inc. On-going
✓ Rocky Mountain SER On-going
✓ Vocational Rehabilitation Services On-going
✓ East African Community Center Services
Planned Outreach Date Planned
What outreach activities are planned and to which language groups?
Outreach to Spanish,Somali and Burmese(Karani, Karin and Chin languages) ELL customers will
continue to occur through the following means: On-going
✓ Public service announcements via Spanish radio station
✓ Distribution of language appropriate translated materials
✓ Continued collaboration with various community service agencies such as The Grove Neighborhood
Network, Lutheran Family Services,East African Community Center Services,Rocky Mountain SER,
Right to Read,Inc.and Aims Community College June 2011
✓ Memorandum of Understanding to be developed in June 2011
What information will be provided and through what media?
• Information will continue to be provided through language appropriate translated materials Spanish On-going
speaking radio stations and newspaper announcements
What strategies will you implement to follow-up on outreach activities?Communication with partners On-going
IV. MONITORING/EVALUATION
Monitoring the LAP Date Monitored
What did you do to monitor your LAP during the past Program Year?
• Utilized unit staff meetings to maintain staff awareness,provide and review updated Continuous
ELL information and materials and receive staff feedback on ELL services to
limited English-speaking customers
What was the outcome of your monitoring?
• While occasionally faced with very small increases in one or another limited English-
speaking groups the Spanish-speaking group remains Weld County's primary
limited-English speaking population.
What is the awareness level of your staff about your LAP and the language assistance
resources that are available to them?
• Staff are made aware of our LAP through initial orientations and monthly staff
meetings where they are provided with ELL materials, resources and information as On-going
they are received from by the state or through state sources(e-Colorado)
Monitoring Checklist—Rate your Staff's awareness of the following.
Include dates for when these events occurred.
Staff used resources(desk aide,team room,flyers,etc.)and how did you verify this? Part of overall staff training
Check for staff usage of I-speak cards and desk aide Located at entry points of facility
Special staff meetings to review service delivery Monthly staff meetings
Usage of CWS team room Staff meetings
Discussed language assistance services at staff meeting Monthly staff meetings provide
opportunities to discuss any issues
or concerns
New employees were provided with an orientation on assisting ELL customers Included in New Hire Orientation
Page 38 of 46
Evaluation of the LAP
Describe the criteria upon which you evaluated the effectiveness of your LAP. Staff awareness and Diversity Employment
Evaluations
Identify the strengths and weaknesses of your LAP and the level of language assistance services provided to your ELL customers.
• Strengths include a solid plan and increase in partnership.
• A weakness is the follow-up with staff to ensure they access new resources
What will you do to address those weaknesses and improve the delivery of language assistance services to your ELL customers?
• Copies of current 2011 LAP will be distributed to current staff with a review/discussion at unit meeting within 6 months.
• LAP information will be provided to new employees
• Staff will review current LAP activities at Unit meetings on an on-going basis to discuss and modify, if appropriate,services
to ELL customers.
• Include in evaluations,staff access of information on e-Colorado
Page 39 of 46
Attachment 5
RESOLUTION
RE:ELECTION OF CHAIR OF THE BOARD FOR 2011
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado
statute and the Weld County Home Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS,pursuant to Section 3-5(1) of the Weld County Home Rule Charter,the Board of County
Commissioners shall elect,at its first meeting in January of each year,a Chair of the Board,and
WHEREAS,on January 3,2011,the Board held its annual organizational meeting, and
WHEREAS,on motion duly made and seconded,Commissioner Barbara Kirkmeyer was
unanimously elected as Chair of the Board for the year 2011.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County,
Colorado,that Commissioner Barbara Kirkmeyer be, and hereby is, elected to serve as Chair of the
Board of County Commissioners of Weld County, Colorado, for the year 2011.
BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized and directed to
sign all legal documents on behalf of the Weld County Commissioners and for the County of
Weld, also any document wherein the statutes require only the signature of the Chair of the Board,
attested to by the Clerk to the Board.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by the
following vote on the 3rd day of January,A.D., 2011,nunc pro tunc January 1, 2011.
/ � � - i:Ltibittem.,4_,'NERSATTEST I • L �.�� arbara KirkmeyChair .
Weld County Clerk tot Bo=. "yt_
C—
um ° .s•OV @���
�,[ �. �f Sean P. o way, Pro-Tern
BY: modIEt S (c, 7 fit
Deputy Clerk to the B �'� _' �T� a W' ' m F. Garcia
AP- - • -DAS .M: e4:9
David E. Long
aunty Attorney �,o �F .
Douglat Rade , cher
Date of signature: /r2°
C C \ ` 2011-0002
I - 24- Ii BC0042
Attachment 6
BYLAWS
WELD COUNTY WORKFORCE DEVELOPMENT BOARD
ARTICLE I - NAME
The name of this Weld County Government Advisory Board shall be the "Weld County
Workforce Development Board".
ARTICLE II-PURPOSE
The Weld County Workforce Development Board, hereinafter referred to as WCWDB, is
a workforce development board of community and business representatives which have expertise
in developing and implementing system and program strategic planning. The mission is to keep
the workforce system responsive to employers, employees and job seekers. The WCWDB
envisions a workforce development system which is: understandable to its customers and easy to
use; administered locally; focused on outcomes and performance; supportive to individuals'
growth to become productive employees and to develop skills to progress in the level of
performance; and one that is flexible and pro-active in changing resources to meet customer
need. The WCWDB is focused on: planning to achieve long range goals through the overall
direction of workforce development in Weld County: resolving issues, problems, or conflicts
which obstruct progress toward a quality workforce; resource mobilization(people, financial and
communication)to achieve short and long range initiatives; and celebrating success and
progress.
ARTICLE III--MEMBERSHIP, APPOINTMENTS, VACANCY
Section 1--Number: The WCWDB shall consist of up to twenty-nine (29) voting
members as determined by the Board of Commissioners of Weld County.
Section 2--Appointment and Membership Requirements: The membership of the
WCWDB shall be appointed by the Board of County Commissioners of Weld County,
with the main goal being that a majority of the quorum required to conduct business must
consist of private business representatives, subject to the following requirements:
a. Representatives of the private business sector shall constitute a majority of the
membership of the WCWDB, reflecting industry and business, including agricultural
business. Representatives may be appointed from among individuals nominated by
local business organizations and business trade associations.
b. Representatives of organized labor and community-based organizations
c. Public sector membership shall include representation from:
i. Public assistance* vi. Post-Secondary Education (Carl Perkins)
ii. Economic development vii. Wagner Peyser Act, Trade Act of 1974
iii. Rehabilitation Act of 1973 and Veteran Programs
iv. Older Americans Act viii. Community Service Block Grant
* Public assistance may be a representative recommended from a commission or
advisory council serving public assistance programs.
Page 41 of 46
d. Membership shall be as geographically representative of Weld County as possible.
e. All appointments to membership shall comply with the requirements stated in the
Workforce Investment Act,
All nominations for WCWDB membership must be reviewed by the WCWDB with
recommendations for appointment forwarded to the Board of Commissioners of Weld
County. The membership of the WCWDB shall be certified by the Governor, upon
the Governor's determination that the composition and appointments are consistent
with the state requirements for a Regional Workforce Board. Such certification shall
be made or denied within 30 days after the date on which a list of members and
necessary supporting documentation are submitted to the Governor.
g. Terms of membership shall be(3) years. No person shall serve more than two (2)
consecutive three (3) year terms. The normal term of membership shall be three (3)
years. No person shall serve more than two (2) consecutive three(3) year terms.
Section 3--Attendance Requirement; Vacancy: All WCWDB members are required to
attend WCWDB meetings regularly. Any WCWDB member, who misses three (3) consecutive
WCWDB meetings, or a total of four(4) regular WCWDB meetings during a one (1)year
period, is subject to dismissal from membership by the Board of County Commissioners. In the
event of a vacancy of a member position, notice of the vacancy shall be published in the County
Newspaper and applications accepted from interested Weld County residents. The vacancy shall
be filled by the Board of County Commissioners pursuant to the requirements set forth in these
Bylaws. The WCWDB will recommend qualified individuals to the Board of County
Commissioners for appointment.
Section 4 --Conflict of Interest: No member of the WCWDB may cast a vote on any
matter which would involve a conflict of interest. "Conflict of interest" shall be defined as stated
in the Colorado Code of Ethics, C.R.S. §§ 24-18-101, ET. Seq. or Section 16-9 of the Weld
County Home Rule Charter.
ARTICLE V--BOARD ROLE AND RESPONSIBILITIES
It shall be the responsibility of the WCWDB to provide program oversight and policy
guidance to all federal and state funded workforce development programs under its jurisdiction
established by law or under the discretion of the Board of Commissioners of Weld County, as
well as to plan, oversee and coordinate the implementation of programs and services of the
Division of Human Services' Employment Services of Weld County. Employment Services of
Weld County is considered to be a "Workforce Center' due to the integration of several federal
and state funded programs under a single delivery system. More specifically, the responsibilities
of the WCWDB shall include:
a. In partnership with the Board of County Commissioners, develop and submit a local
plan to the Governor
Page 42 of 46
b. Define overall policy for and oversight of, responsibilities of Employment Services of
Weld County.
c. Establish basic policies, guidelines and principles for operation.
d. Development of a Workforce Board/Local Elected Official Agreement to include, at
minimum: description of the local service delivery design, according to state
guidelines, which identifies the partners and location of the Workforce Center,
the fiscal agent and program administrator.
e. Select one-stop operators.
f Enter into memorandums of understanding with partner employment programs.
g. Develop a local marketing plan, including promotional materials, press releases,
h. Identify eligible providers of adult and dislocated worker intensive services and
training services.
i. Select eligible youth service providers.
j. Review progress of other Workforce Development Board committees, subcommittees
and task force groups and act on recommendations.
k. Oversee operations to ensure that legislative intent is met and resources utilized for
maximum benefit.
I. With local elected officials, ensure that training meets business and labor market
needs through a system of workforce service centers and qualified service providers.
m. Negotiate and reach agreement on local performance measures with the Board of
County Commissioners and the Governor.
n. Provide recommendations to the Weld County Board of Commissioners concerning
policy direction, grants, contracts and agreements.
o. Coordinate workforce investment activities with economic development strategies
and develop employer linkages.
p. Promotion of Employment Services of Weld County and appropriate state workforce
legislation.
q. Promote private sector involvement in the statewide system to assist employers in
meeting hiring needs.
Page 43 of 46
ARTICLE VI--OFFICERS AND MEETINGS
Section 1-- Election of Chair: The WCWDB shall elect from its members a Chair,
who shall be representative of business and industry. The Chair shall serve a one (1) year term
beginning in January. No Chair shall serve more than two (2) consecutive terms.
Section 2-- Election of Vice-Chair: The Vice Chair shall be elected from the WCWDB
Membership. The Vice Chair shall preside and perform the duties of the Chair in the Chair's
absence, and shall perform all duties that may be assigned by the Chair.
Section 3--Meetings: Regular meetings shall be monthly or as determined by the
WCWDB, unless there is no business to transact. The Chair shall preside at all meetings of the
WCWDB and may call special meetings when needed. Notice to the members of special
meetings shall be provided at least 48 hours before the meeting. Special meetings may also be
called by one-third (1/3) of the WCWDB membership. The time and place of the WCWDB
meetings shall be determined by the WCWDB members. Meetings of the WCWDB shall be
open and accessible to the general public and minutes shall be maintained.
Section 4--Quorum A meeting shall be deemed formed when more than half('/2) of the
presently constituted voting membership is present and the majority are representative of private
sector business.
Section 5--Voting: A majority vote of the members of quorum shall be considered a
favorable vote upon all motions or resolutions considered by the WCWDB. Associate members
have non-voting status.
Section 6--Executive Committee: An Executive Committee shall be composed of the
Chair and subcommittee chairs. Subcommittee chairs shall be appointed from the private sector
business members. The Chair can appoint any other members from the general membership to
serve on the Executive Committee. The Executive Committee shall have the authority to act on
matters between regular WCWDB meetings, but only on those items which cannot wait for full
board meeting and those actions must be ratified at the subsequent regular WCWDB meeting.
Section 7--Subcommittees, Task Forces and Technical Advisory Committees: The
WCWDB may appoint subcommittees, any additional task forces, and technical advisory
committees as deemed necessary.
Section 8-- Robert's Rules of Order: Robert's Rules of Order as Revised shall govern the
conduct of the WCWDB meetings.
Page 44 of 46
ARTICLE VII--AMENDMENT OF BYLAWS
These Bylaws may be amended, subject to approval of the Board of County
Commissioners, of Weld County, at a regular or special meeting of the WCWDB, provided that
any proposed amendment to the Bylaws has been reviewed by the WCWDB members at a
previous meeting. Amendment of these Bylaws shall require an affirmative vote of 50%plus
one (1) of the presently constituted WCWDB voting membership.
Revised November 17, 2009, BRDBYLWS
Approved by Board of Commissioners November ,
Page 45 of 46
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Exhibit C
Workforce Region: Weld County
CMS#: 12069
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Program/Project Coordinator: Ted A Long Phone Number: (9'4j)50080jaxt Mt/tit 1i JO
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization(EA)covers the following Funding Streams:
Workforce Region: Employment Services of PY11 Grant Agreement CMS# 12069
Weld County
Funding Source Term Vax# $Amount
PY1l WIA Adult 7/1/11 to 6/30/13 1966 $ 34,174.00
PY II WIA Youth 7/1/I1 to 6/30/13 1967 $637,034.00
PYII WIA Dislocated Worker 7/1/11 to 6/30/13 1968 $98,995.00
PYI I Wagner Peyser 7/1/11 to 6/30/12 1969 $662,480.00 "•
FY I I Trade Adjustment Act(TAA)Case 7/I/I I to 6/30/13 2013 $35,345.00 CD
Management
t-'
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This signature =-
page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor and Employment �
for the program/project identified herein. The EA commitment document is not valid until it has been approved c--
by -
by the State Controller or designee. c
By: --)6')_ 1, I_A %, /I2./y,:/�-AUG 2 4 2011 By: \A� K'31•U
'/Barbara KirkmeyeA, Chair Date Kri tin M. Cor sh Date
Board of Weld County Commissioners Deputy Executive Director
Colorado Dept. of Labor and Employment
By:B .: to Q o (JIfT/(( By:
Milt Wedge ood, Chair Date Date
Weld County Workforce Development Board Title:
B . O By:
Linda L. Perez, Division ad Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until
the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be
obligated to pay for the goods and/or services provided.
T TE CONTROLLER:
A J. M ERMO ,CPA
By
Date 7
age 1 of 20
&a'/—,3%(.)
Exhibit C
Workforce Region: Weld County
CMS#: 12069
EXPENDITURE AUTHORIZATION (EA)
EMPLOYMENT SERVICES OF WELD COUNTY
NFA#10-06
I. BUDGET INFORMATION:
Employment Services of Weld County will use the funds provided under NFA #10-06 to provide
services to eligible individuals for each of the programs and for the associated administrative
costs of operating the program.
Workforce Region: Weld County PY10 Grant Agreement PY 11 CMS# 12069
Funds
Funding Stream: PY11 Adult Period of Performance: 7/1/11 -6/30/13
Revised Period of Performance:
Original Allocation: $34,174.00 Vax# 1966
Original Program Budget: $30,757.00 Original Admin Budget: $3,417.00
Transfer In (+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Transfer In/Out (+/-) Revised Budget
Budget
Admin $3,417.00 $0.00 $3,417.00
Program $30,757.00 $0.00 $30,757.00
Total Program $34,174.00 $0.00 $34,174.00
Workforce Region: Weld County PY10 Grant Agreement PY 11 CMS# 12069
Funds
Funding Stream: PY11 Dislocated Period of Performance: 7/1/11 - 6/30/13
Worker
Revised Period of Performance:
Original Allocation: $98,995.00 Vax# 1968
Original Program Budget: $89,096.00 Original Admin Budget: $9,899.00
Transfer In(+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Transfer In/Out(+/-) Revised Budget
Budget
$9,899.00 $9,899.00
Admin $0.00
$89,096.00 $89,096.00
Program $0.00
Total Program $98,995.00 $0.00 $98,995.00
Page 2 of 20
Exhibit C
Workforce Region: Weld County
CMS/4: 12069
Workforce Region: Weld County PY10 Grant Agreement PY 11 CMS# 12069
Funds
Funding Stream: PY11 Youth Period of Performance: 7/1/11 - 6/30/13
Revised Period of Performance:
Original Allocation: $637,034.00 Vax# 1967
Original Program Budget: $573,331.00 Original Admin Budget: $63,703.00
Cost Category Current Changes In/Out(+/-) Revised Budget
Budget
Admin $63,703.00 $0.00 $63,703.00
Out-of-School $401,332.00 $0.00 $401,332.00
In-School $171,999.00 $0.00 $171,999.00
Total Program $637,034.00 $0.00 $637,034.00
Workforce Region: Weld County PY10 Grant Agreement PY 11 CMS# 12069
Funds
Funding Stream: PY11 Period of Performance: 7/1/11 - 6/30/12
Wagner Peyser
Revised Period of Performance:
Original Allocation: $662,480.00 Vax #1969
Cost Category Approved Changes In/Out (+/-) Revised
Current Budget
Budget
$662,480.00
Base Program Expires 6/12 $662,480.00
$0.00
Total Program $662,480.00 $0.00 $662,480.00
Workforce Region: Weld County PY10 Grant Agreement PY 11 CMS# 12069
Funds
Funding Stream: FY11 Trade Period of Performance: 7/1/11 -6/30/13
Adjustment Act(TAA) Case
Management
Revised Period of Performance:
Original Allocation: $35,345.00 Vax#2013
Cost Category Approved Changes In/Out (+/-) Revised Budget
Current
Budget
$35,345.00
Base Program Expires 6/12 $35,345.00
$0.00
Total Program $35,345.00 $0.00 $35,345.00
Page 3 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
IL BUDGET INFORMATION:
A. Fund Transfers: If not applicable,check here: N/A
B. Special Initiatives And/Or Discretionary Grants: If not applicable,check here: N/A
III. STATEMENT OF WORK:
A. Services,Program Activities,and/or Training to be provided:
1. Describe the services, program activities,and/or training that will be provided using
these funds.
Adult and Dislocated Workers:
Adult and Dislocated Worker participants will be able to access core, intensive, and training services
and activities authorized under Section 134 (b)of the Workforce Investment Act through
Employment Services of Weld County's Workforce Centers. Customers will also be able to access
information regarding WIA partner programs and will be referred as appropriate to the customers
need.
Wagner-Peyser Act services have been an integral part of Employment Services One-Stop Center for
more than thirty years, and therefore, do not exist as a stand-alone system. The services described in
Section 7(a)of the Wagner-Peyser Act are universally available to the customers of Employment
Services of Weld County.
The following WIA employment and training activities and services will be available to eligible
Adult and Dislocated Worker participants:
Core Services
a. Determination of eligibility to receive assistance under Title I of WIA.
b. Outreach, intake(including worker profiling), and orientation to the information and services
available through the One-Stop system at Employment Services of Weld County.
c. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of
customers.
d. Job search and placement assistance.
e. Career counseling, where appropriate.
f. Labor market information which will include information related to the local, regional, and
national labor markets including job vacancy listings, information on the job skills necessary to
obtain the jobs, and information regarding occupations in demand in the local area and the
earnings and skill requirements for those occupations.
g. Performance and program cost information on eligible training providers furnished for each
training program.
h. Information regarding the One-Stop Center=s performance.
i. Information regarding the availability of supportive services, including daycare and transportation
services, in the local area and when appropriate,the referral to such services.
j. Information regarding filing claims for unemployment compensation.
k. Assistance in establishing eligibility for programs of financial aid assistance for training and
education programs not funded by WIA.
Page 4 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
1. Follow-up services, including counseling regarding the workplace, for participants placed in
unsubsidized employment for not less than 12 months.
Intensive Services
Intensive services will be provided to Adults and Dislocated Workers who: I)have been unable to
obtain employment through the provision of core services; and 2)have been determined to be in need
of more intensive services in order to obtain employment; or 3)have been determined to be in need of
intensive services in order to retain their employment or obtain employment which allows for self-
sufficiency.
The following intensive services may be provided to customers who meet the above criteria:
a. Comprehensive and specialized assessments of the skill levels and service needs of customers
including:
(a) diagnostic testing and use of other assessment tools; and
(b) in-depth interviews and evaluations to identify any employment barriers and appropriate
employment goals.
b. Development of an individual employment plan (IEP) which identifies an employment goal,
appropriate achievement objectives, and the appropriate combination of services to allow the
customer to achieve their employment goals.
c. Individualized counseling and career planning
d. Case management for customers seeking training services
e. Short term pre-vocational services to prepare customers for unsubsidized employment or training
which may include
(1) development of learning skills;
(2) improvement of basic skills(i.e. reading and math levels);
(3) GED preparation;
(4) development of communication skills;
< Interviewing Techniques
< Resume Development
< Labor Market Information
< Application Completion
< How to Dress for Interviews
< Effective Communication
< Other Related Activities
(5) development of interviewing skills;
(6) development of resume and cover letters;
(7) punctuality;
(8) development of personal maintenance skills; and
(9) professional conduct.
Training Services
Training services will be provided to Adults and Dislocated Workers who: 1)have met the eligibility
requirements for intensive services and who have been unable to obtain or retain employment through
the receipt of such services; 2) after an interview, evaluation, assessment, and case management are
determined to be in need of training services and have the skills and qualifications to successfully
participate in the selected training services; 3) select programs of training services that are directly
linked to employment opportunities in the local area or in an area where the participant is willing to
Page 5 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
relocate; 4)are unable to obtain other grant assistance for such services as required by law; and 5) are
determined eligible in accordance with the established Weld County priority of service policy if
enacted.
The following training services may be made available to customers:
a. occupational skills training, including training for non-traditional employment
b. on-the-job training
c. training programs operated by the private sector
d. programs that combine workplace training with related instruction, including cooperative
education programs
e. skill upgrading and retraining
f. entrepreneurial training
g. job readiness training
h. customized training conducted with commitments from an employer or employers to hire the
individual upon successful completion of the training
i. adult education and literacy activities provided in combination with the above listed services
Supportive Services
The Weld County Workforce Development Board and Employment Services have adopted a
supportive services policy to ensure that services are provided on a consistent and equitable basis for
those individuals who need such services to assist them in obtaining or retaining employment or to
participate in and complete core, intensive, or training services and who are unable to obtain such
services through other programs or means.
The supportive services that may be provided are:
• transportation
• child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
• books, and supplies for training
Youth
In accordance with Sectionl29(c)of the Workforce Investment Act, Employment Services of Weld
County will deliver the following to eligible youth participants:
a. Eligible youth will be provided an objective assessment of the academic levels, skill levels, and
service needs of each participant. This assessment will include a review of the basic skills,
occupational skills, prior work experience, employability, interests, aptitudes (including interests
and aptitudes for nontraditional jobs), supportive service needs, and developmental needs of the
participant;
b. Service strategies for each participant will be developed and they will identify an employment
goal (including, in appropriate circumstances, nontraditional employment), appropriate
achievement objectives, and appropriate services for the participant,taking into account the
assessment conducted pursuant to paragraph (a).
Page 6 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
The following services will be provided to eligible youth participants:
(1) preparation for post-secondary educational opportunities, in appropriate cases;
(2) strong linkages between academic and occupational learning;
(3) preparation for unsubsidized employment opportunities, in appropriate cases; and
(4) effective connections to intermediaries with strong links to
(i) the job market; and
(ii) local and regional employers
Program Elements
Employment Services of Weld County will provide the following program elements to eligible youth
participants:
a. Tutoring, study skills training, and instruction leading to completion of secondary school,
including drop-out prevention strategies;
b. alternative secondary school services as appropriate;
c. summer employment opportunities that are directly linked to academic and occupational learning;
d. as appropriate, paid and unpaid work experiences, including internships and job shadowing;
e. occupational skill training, as appropriate;
f leadership development opportunities, which may include community service and peer centered
activities encouraging responsibility and other positive social behaviors during non-school hours,
as appropriate;
g. supportive services which may include;
• transportation
• child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
h. adult mentoring for the period of participation and a subsequent period, for a total of not less than
12 months;
i. follow-up services for not less than 12 months after the completion of participation, as
appropriate; and
j. comprehensive guidance and counseling,which may include drug and alcohol abuse counseling
and referral, as appropriate.
Each participant or applicant who meets the minimum income criteria to be considered an eligible
youth shall be provided
a. information on the full array of applicable or appropriate services that are available through the
local board or other eligible providers or One-Stop partners including those receiving funds under
subtitle 1 of WIA; and
b. referral to appropriate training and educational programs that have the capacity to serve the
participant or applicant either on a sequential or concurrent basis.
Applicants not meeting enrollment requirements:B Employment Services of Weld County will ensure
that an eligible applicant who does not meet the enrollment requirements of the program or who
cannot be served shall be referred for further assessment, as necessary, and to appropriate programs to
meet the basic skills and training needs of the applicant.
Page 7 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
Wainer Peyser
Wagner-Peyser Act services are an integral part of Employment Services of Weld County. The
services described in Section 7(a) of the Wagner-Peyser Act are universally available to all customers
of Employment Services of Weld County.
The Weld County Workforce Development Board and Employment Services will continue to
implement and revise strategies to increase employer relations and applicant services.
a. General Business Development Strategies.
(1).Continue to augment the awareness of the services offered through Employment Services by
utilizing an educational marketing campaign designed to increase the number of presentations
to employers and community groups, and improve our brand awareness through the use of
media displays and promotional materials. This includes increasing the awareness of our
services in the South Weld area.
(2).Continue to review job orders for specific industry groups to identify how well we are
generating applicants to respond to those job orders, and identify how well we are recruiting
customers for specific programs to increase the utilization of those services. As part of this
effort, the Business Services Unit has increased hiring events and targeted sector strategies to
meet the needs of employers.
(3).Continue to partner with Adams, Larimer, and Boulder county to support the applicant base
for employers. Sector approaches between the counties also target resources to meet the
human resource needs of the business customers. Various chambers in the Weld County area
have proven to be great partners in collaborating services, especially for small businesses.
(4).Continue to conduct customer satisfaction surveys and gather statistical data to assist in
determining program effectiveness. Information obtained will be used to identify areas that
can benefit from improved marketing efforts and/or program design.
(5).Continue to offer workshops to customers to acquire or update their skills in interviewing,
resume preparation,job search, etc.
b. Strategies for new and existing business development will continue to include coordination
efforts between Upstate Colorado Economic Development and the various Weld County
Chambers of Commerce to ensure the businesses are informed about our services and to offer our
assistance to meet their needs.
c. Marketing strategies that promote the usage of the Colorado Career Ready Certificate.
Employment Services will utilize some of the Wagner Peyser funding to continue to support the
Disability Program Navigator position to ensure services are accessible to individuals with
disabilities and to provide information to the business customer regarding accommodations as
appropriate.
Page 8 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
TAA
Employment Services of Weld County will provide case management services to eligible TAA
participants and those services will include:
a. An assessment of skill levels and service needs, including an in-depth interview and evaluation to
identify employment barriers and appropriate employment goals.
b. Development of an individual employment plan to identify employment goals and objectives,
including identification of the appropriate training to achieve those goals and objectives.
c. Information regarding training available in the local and regional areas, information on individual
counseling to determine which training is suitable training, and information on how to apply for
such training.
d. Information on how to apply for financial aid, including referral to educational opportunity
centers where applicable, and notifying participants that they may request financial aid at
institutions of higher education and to use the current year income data, rather than preceding
year income data, for determining the amount of need for Federal financial assistance per Higher
Education Act guidelines.
e. Individual career counseling, including job search and placement counseling,
f. Provision of employment statistics information, including the provision of accurate information
relating to local, regional, and national labor market areas, including:job vacancy listings in the
local labor market area and information regarding jobs skills necessary to obtain jobs identified;
information relating to local occupations that are in demand and the earnings potential of such
occupations and the skills requirements for those occupations.
h. Information relating to the availability of supportive services, including child care, transportation
assistance, housing assistance, and other services that may be necessary to enable the individual
to participate in training.
i. Ongoing case management services while the individual is involved in training and after they
have completed training and who are seeking employment.
2. Identify whether the primary focus is participant services,program planning,capacity
building,supportive services,training,etc.,and/or if there are specific intended
outcomes.
The primary focus for all funds is to provide eligible participants services in accordance with local
eligibility and policies. Specific program purposes are as follows:
Adult and Dislocated Worker: The purpose of these programs is to provide participants with the
appropriate mix of services they require to assist them in obtaining and retaining employment. Weld
will continue to target and serve unemployed adults who are in need of and can benefit from
additional assistance and eligible dislocated workers, and will continue to provide services to all
segments of the population to ensure that those most in need are provided the necessary services to
assist them in preparing for and obtaining employment.
Funding will be used to provide the appropriate mix of core, intensive, and training services that will
help prepare individual participants to meet specified employer needs. Those participants in need of
basic skills remediation or GED preparation will be provided those services as part of their overall
employment goal.
Occupational skills training(typically 1 year certificates or less although some 2 year programs may
also be considered),work experience/internship activities, and/or on-the-job training placements will
target those jobs identified as growth occupations for Weld County. Services will be structured to
Page 9 of 20
Exhibit C
Workforce Region: Weld County
CMS/4: 12069
best prepare individuals for growing occupations within the Weld County and as appropriate to the
participant's employment goals.
Youth: The purpose of the program is to provide eligible youth participants with the appropriate mix
of services they require to assist them in obtaining a GED or high school diploma, assist them in
obtaining and retaining employment, or preparing the participant for post-secondary education.
Funding will be used to provide the appropriate mix of services that will help prepare individual
participants to prepare for and obtain their GED or high school diploma, prepare for employment or
post secondary education placements, and to increase their functioning levels in literacy and
numeracy. Participants in need of basic skills remediation or GED preparation will be provided
those services as part of their overall participation goal.
Occupational skills training and work experience/internship activities will target jobs identified as
growth occupations for Weld County. Services will be structured to best prepare youth participants
for growing occupations within the Weld County and as appropriate to the participant's goals.
Wagner Peyser: The purpose of the Wagner Peyser program is to provide basic labor exchange
services to job seekers and employers in the Weld County area. Funding will be used to support the
appropriate mix of services that will meet the needs of the employers and job seekers utilizing
Employment Services of Weld County.
TAA: The purpose of TAA is to assist eligible individuals in preparing for and obtaining
employment. Funds provided will support the staff costs associated with the provision of case
management services to eligible TAA participants in accordance with TEGL 22-08 dated May 15,
2009.
B. Program Integration: If not applicable,check here: N/A
Describe how services,program activities and training that you provide with these funds shall
be integrated into and coordinated with those of your Adult,Youth, and Dislocated Programs
and/or other One Stop operations?
As appropriate and needed, TAA services will be coordinated with the Dislocated Worker program to
assist eligible individuals with those services not provide for under TAA.
C. Performance Outcomes:
The anticipated performance outcomes for each of the programs is are included in the Planned
Participation and Termination Summary included in Section VII of this EA. Employment Services
uses the state performance goals.
The primary outcomes for the WAA program is the staff time charged to the grant and demonstrates
the dedicated time for the case management services provided to TAA participants.
IV. EA MODIFICATION(S): If not applicable,check here: N/A
Page 10 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
A. The services provided and work performed pursuant to this EA document shall be
completed pursuant to any requirements of relevant Policy Guidance Letters,Program
Information,and/or specifications outlined in subsection B. below.
B. NFA Funding Provisions.
State of Colorado
Supplemental Provisions for
Federally Funded Contracts,Agreements,and Purchase Orders
Subject to
The Federal Funding Accountability and Transparency Act of 2006(FFATA),As Amended
As of 10-15-10
The contract, Agreement, or purchase order to which these Supplemental Provisions are attached has been funded, in
whole or in part, with an Award of Federal funds. In the event of a conflict between the provisions of these Supplemental
Provisions,the Special Provisions,the contract or any attachments or exhibits incorporated into and made a part of the
contract,the provisions of these Supplemental Provisions shall control.
1. Definitions.For the purposes of these Supplemental Provisions,the following terms shall have the meanings ascribed
to them below.
1.1."Award"means an award of Federal financial assistance that a non-Federal Entity receives or administers in the
form of:
1.1.1.Agreements;
1.1.2.Contracts;
1.1.3.Cooperative agreements,which do not include cooperative research and development agreements(CRDA)
pursuant to the Federal Technology Transfer Act of 1986,as amended(15 U.S.C. 3710);
1.1.4.Loans;
1.1.5. Loan Guarantees;
1.1.6. Subsidies;
1.1.7. Insurance;
1.1.8.Food commodities;
1.1.9.Direct appropriations;
1.1.10. Assessed and voluntary contributions;and
1.1.11. Other financial assistance transactions that authorize the expenditure of Federal funds by non-Federal Entities.
Award does not include:
1.1.12.Technical assistance,which provides services in lieu of money;
1.1.13. A transfer of title to Federally-owned property provided in lieu of money; even if the award is called a
Agreement;
Page 11 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
1.1.14.Any award classified for security purposes;or
1.1.15.Any award funded in whole or in part with Recovery funds, as defined in section 1512 of the American Recovery
and Reinvestment Act(ARRA)of 2009(Public Law 111-5).
1.2."Central Contractor Registration (CCR)"means the Federal repository into which an Entity must enter the
information required under the Transparency Act,which may be found at http://www.bon.gov/ccr.
1.3. "Contract"means the contract to which these Supplemental Provisions are attached and includes all Award types in
§1.1.1 through 1.1.11 above.
1.4."Contractor" means the party or parties to a Contract funded, in whole or in part, with Federal financial assistance,
other than the Prime Recipient,and includes Arapahoe/Douglas Works!s, Subcontractors, Subrecipients, and borrowers.
For purposes of Transparency Act reporting, Contractor does not include Vendors.
1.5."Data Universal Numbering System (DUNS)Number"means the nine-digit number established and assigned by
Dun and Bradstreet, Inc. to uniquely identify a business entity.
Dun and Bradstreet's website may be found at: http://fedgov.dnb.com/webform.
1.6."Entity"means all of the following as defined at 2 CFR part 25, subpart C;
1.6.1.A governmental organization,which is a State, local government,or Indian Tribe;
1.6.2. A foreign public entity;
1.6.3.A domestic or foreign non-profit organization;
1.6.4.A domestic or foreign for-profit organization; and
1.6.5.A Federal agency,but only a Subrecipient under an Award or Subaward to a non-Federal entity.
1.7. "Executive"means an officer, managing partner or any other employee in a management position.
1.8."Federal Award Identification Number(FAIN)"means an Award number assigned by a Federal agency to a
Prime Recipient.
1.9. "FFATA"means the Federal Funding Accountability and Transparency Act of 2006(Public Law 109-282),as
amended by §6202 of Public Law 110-252. FFATA,as amended, also is referred to as the"Transparency Act."
1.10."Prime Recipient"means a Colorado State agency or institution of higher education that receives an Award.
1.11."Subaward"means a legal instrument pursuant to which a Prime Recipient of Award funds awards all or a portion
of such funds to a Subrecipient,in exchange for the Subrecipient's support in the performance of all or any portion of the
substantive project or program for which the Award was Agreemented.
1.12."Subrecipient" means a non-Federal Entity(or a Federal agency under an Award or Subaward to a non-Federal
Entity)receiving Federal funds through a Prime Recipient to support the performance of the Federal project or program
for which the Federal funds were awarded. A Subrecipient is subject to the terms and conditions of the Federal Award to
the Prime Recipient, including program compliance requirements. The term"Subrecipient"includes and may be referred
to as SubArapahoe/Douglas Works!.
1.13."Subrecipient Parent DUNS Number"means the subrecipient parent organization's 9-digit Data Universal
Numbering System(DUNS)number that appears in the subrecipient's Central Contractor Registration(CCR)profile, if
applicable.
Page 12 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
1.14."Supplemental Provisions"means these Supplemental Provisions for Federally Funded Contracts,Agreements,
and Purchase Orders subject to the Federal Funding Accountability and Transparency Act of 2006,As Amended,as may
be revised pursuant to ongoing guidance from the relevant Federal or State of Colorado agency or institution of higher
education.
1.15."Total Compensation"means the cash and noncash dollar value earned by an Executive during the Prime
Recipient's or Subrecipient's preceding fiscal year and includes the following:
1.15.1. Salary and bonus;
1.15.2.Awards of stock, stock options, and stock appreciation rights, using the dollar amount recognized for financial
statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting
Standards No. 123 (Revised 2005)(FAS 123R), Shared Based Payments;
1.15.3. Earnings for services under non-equity incentive plans,not including group life, health,hospitalization or
medical reimbursement plans that do not discriminate in favor of Executives and are available generally to all salaried
employees;
1.15.4.Change in present value of defined benefit and actuarial pension plans;
1.15.5.Above-market earnings on deferred compensation which is not tax-qualified;
1.15.6. Other compensation, if the aggregate value of all such other compensation(e.g. severance,termination payments,
value of life insurance paid on behalf of the employee,perquisites or property)for the Executive exceeds$10,000.
1.16."Transparency Act" means the Federal Funding Accountability and Transparency Act of 2006
(Public Law 109-282),as amended by§6202 of Public Law 110-252.The Transparency Act also is referred to as
FFATA.
1.16"Vendor"means a dealer, distributor,merchant or other seller providing property or services required for a project
or program funded by an Award. A Vendor is not a Prime Recipient or a Subrecipient and is not subject to the terms and
conditions of the Federal award. Program compliance requirements do not pass through to a Vendor.
2.Compliance. Contractor shall comply with all applicable provisions of the Transparency Act and the regulations
issued pursuant thereto, including but not limited to these Supplemental Provisions. Any revisions to such provisions or
regulations shall automatically become a part of these Supplemental Provisions,without the necessity of either party
executing any further instrument. The State of Colorado may provide written notification to Contractor of such revisions,
but such notice shall not be a condition precedent to the effectiveness of such revisions.
3.Central Contractor Registration (CCR)and Data Universal Numbering System(DUNS)Requirements.
3.1.CCR. Contractor shall maintain the currency of its information in the CCR until the Contractor submits the final
financial report required under the Award or receives final payment, whichever is later. Contractor shall review and
update the CCR information at least annually after the initial registration,and more frequently if required by changes in
its information.
3.2. DUNS. Contractor shall provide its DUNS number to its Prime Recipient,and shall update Contractor's information
in Dun&Bradstreet,Inc. at least annually after the initial registration, and more frequently if required by changes in
Contractor's information.
4.Total Compensation. Contractor shall include Total Compensation in CCR for each of its five most highly
compensated Executives for the preceding fiscal year if:
4.1.The total Federal funding authorized to date under the Award is$25,000 or more; and
4.2. In the preceding fiscal year, Contractor received:
Page 13 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
4.2.1. 80%or more of its annual gross revenues from Federal procurement contracts and subcontracts and/or Federal
financial assistance Awards or Subawards subject to the Transparency Act;and
4.2.2.$25,000,000 or more in annual gross revenues from Federal procurement contracts and subcontracts and/or Federal
financial assistance Awards or Subawards subject to the Transparency Act; and
4.3. The public does not have access to information about the compensation of such Executives through periodic reports
filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934(15 U.S.C.78m(a),78o(d)or§ 6104 of the
Internal Revenue Code of 1986.
5. Reporting.Contractor shall report data elements to CCR and to the Prime Recipient as required in §7 below if
Contractor is a Subrecipient for the Award pursuant to the Transparency Act.No direct payment shall be made to
Contractor for providing any reports required under these Supplemental Provisions and the cost of producing such
reports shall be included in the Contract price. The reporting requirements in §7 below are based on guidance from the
US Office of Management and Budget(OMB), and as such are subject to change at any time by OMB. Any such
changes shall be automatically incorporated into this Contract and shall become part of Contractor's obligations under
this Contract,as provided in §2 above.The Colorado Office of the State Controller will provide summaries of revised
OMB reporting requirements at http://www.Colorado.gov/dva/dfp/sco/FFATA.htm.
6. Effective Date and Dollar Threshold for Reporting.The effective date of these supplemental provisions apply to
new Awards as of October 1,2010. Reporting requirements in §7 below apply to new Awards as of October 1,2010, if
the initial award is$25,000 or more. If the initial Award is below$25,000 but subsequent Award modifications result in
a total Award of$25,000 or more,the Award is subject to the reporting requirements as of the date the Award exceeds
$25,000. If the initial Award is$25,000 or more,but funding is subsequently de-obligated such that the total award
amount falls below$25,000,the Award shall continue to be subject to the reporting requirements.
7.Subrecipient Reporting Requirements. If Contractor is a Subrecipient, Contractor shall report as set forth below.
7.1 To CCR.A Subrecipient shall register in CCR and report the following data elements in CCR for each Federal
Award Identification Number no later than the end of the month following the month in which the Subaward was made:
7.1.1 Subrecipient DUNS Number;
7.1.2 Subrecipient DUNS Number+4 if more than one electronic funds transfer(EFT) account;
7.1.3 Subrecipient Parent DUNS Number;
7.1.4 Subrecipient's address, including: Street Address, City, State, Country,Zip+4, and Congressional District;
7.1.5 Subrecipient's top 5 most highly compensated Executives if the criteria in §4 above are met;and
7.1.6 Subrecipient's Total Compensation of top 5 most highly compensated Executives if criteria in §4 above met.
7.2 To Prime Recipient.A Subrecipient shall report to its Prime Recipient,upon the effective date of the Contract,the
following data elements:
7.2.1 Subrecipient's DUNS Number as registered in CCR.
7.2.2 Primary Place of Performance Information, including: Street Address, City, State,Country, Zip code+4, and
Congressional District.
8. Exemptions.
8.1.These Supplemental Provisions do not apply to an individual who receives an Award as a natural person, unrelated
to any business or non-profit organization he or she may own or operate in his or her name.
8.2 A Contractor with gross income from all sources of less than $300,000 in the previous tax year is exempt from the
requirements to report Subawards and the Total Compensation of its most highly compensated Executives.
8.3 Effective October 1,2010,"Award"currently means a Agreement, cooperative agreement, or other arrangement as
defined in Section 1.1 of these Special Provisions. On future dates"Award" may include other items to be specified by
OMB in policy memoranda available at the OMB Web site; Award also will include other types of Awards subject to the
Transparency Act.
8.4 There are no Transparency Act reporting requirements for Vendors.
9. Event of Default. Failure to comply with these Supplemental Provisions shall constitute an event of default under the
Contract and the State of Colorado may terminate the Contract upon 30 days prior written notice if the default remains
uncured five calendar days following the termination of the 30 day notice period.This remedy will be in addition to any
Page 14 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
other remedy available to the State of Colorado under the Contract, at law or in equity.
C. Other Internal financial resources to support the grant/initiative.
The following programs and funding streams will help support the delivery of services through the
Weld County One-Stop system:
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
AmeriCorps
Disabled Veterans Outreach Program
Funding from WIA, Wagner Peyser, TAA, or other funds will be leveraged as appropriate and PELL
funds will be coordinated to ensure non-duplication.
D. Subcontracting arrangements,if any,for delivery of services.
Not applicable. Weld County does not subcontract services.
E. Other External Financial Resources to support the grant/initiative.
The Memorandums of Understanding with the required One-Stop Partners address the services to be
provided by the One-Stop partners and how these services will be coordinated and made available
through the One-Stop system. In general,the partners have agreed to provide: information regarding
their services which will be made available at each access point; cross train staff to help customers'
access appropriate services; and coordinate employer relations efforts as appropriate.
F.Add any other provisions,as needed.
N/A
Page 15 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
VI. PROJECTED QUARTERLY EXPENDITURES-CUMULATIVE FOR PY11
Funding Stream: WIA Adult(include all years of Adult funding and PY 11/F 12 funds when received)
Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
July 1 to September 30,2011 October I to December 31, January Ito March 31, April 1 to June 30,2012
2011 2012
Administration 12,700 25,600 38,500 51,407
Program 108,400 219,000 328,700 438,374
Total 121,100 244,600 367,200 489,781
Carry In/Carry Out 207,216 N/A N/A 134,138
Funding Stream: WIA Dislocated Worker(include all years of DW and Enhanced DW funds and add
PY1 1/F12 funds when received)
Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
July 1 to September 30,2011 October Ito December 31, January Ito March 31, April 1 to June 30,2012
2011 2012
Administration 11.800 24,500 38,700 51,674
Program 124,000 251,600 378,100 504,035
Total 135,800 276,100 416,800 555,709
Carry In/Carry Out 235,314 N/A N/A 155,246
Funding Stream: WIA Youth(include all years of Youth funds that will be spent during PY I 1)
Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
July 1 to September 30,2011 October 1 to December 31, January 1 to March 31, April Ito June 30,2012
2011 2012
Administration 16,600 33,600 50,400 67,128
Program 145.000 289,600 434,400 579,189
Total 161,600 323.200 484,800 646,317
Carry In/Carry Out 200,391 N/A N/A 191,109
Funding Stream: PYl1 Wagner-Peyser
Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
July Ito September 30,2011 October 1 to December 31, January 1 to March 31, April I to June 30,2012
2011 2012
Program 198,600 397.000 595,700 794,277
Carry In/Carry Out 198,045 N/A N/A 66.248
Page 16 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
Funding Stream: FY 11 Trade Adjustment Act Case Management(include additional quarters if the grant is longer
than one year)
1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
Expenditures July 1 to September 30.2011 October 1 to December January 1 to March 31, April 1 to June 30,2012
31.2011 2012
Program 11,725 23.450 35,200 47.000.26
Carry In/Carry Out 11.655.36 N/A N/A 0
VII. PLANNED PARTICIPATION SUMMARY-CUMULATIVE
PLANNED PARTICIPATION SUMMARY -CUMULATIVE
Program and Year: PYl1 WIA Adult
In each category, indicate the total cumulative number of Adults to be served with all years of WIA Adult
funds being spent during PY 1 1. Submit a revised chart when changes in planned expenditures occur.
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
July 1 to October 1 to January I to April I to
September 30,2011 December 31,2011 March 31.2012 June 30.2012
110 131 147 166
Carry In* 78 78 78 78
New* 32 53 69 88
76% 76% 76% 76%
81% 81% 81% 81%
$15,000 $15.000 $15,000 $15,000
NOTE: Only those items that are highlighted in blue above will be formally monitored based on planned versus actual
numbers. All other items are for the purpose of reviewing program delivery strategies.
PLANNED PROGRAM ACTIVITIES -CUMULATIVE
1ST 2ND QUARTER 3RD QUARTER 4TH QUARTER
CATEGORY
QUARTER October 1 to January 1 to April 1 to
July 1 to December 31.2011 March 31.2012 June 30,2012
September 30,
2011
Training Services Participants*(#) 102 113 126 140
Training Completions*(#) n/a n/a n/a 84
Training Related Placements* (%) n/a n/a n/a 60%
* CDLE uses the ConnectingColorado Activity Summary Report(AS)to track planned versus actual for this item
** CDLE uses the ConnectingColorado WIA Common Measures Report(CO)to track planned versus actual for this
item
Page 17 of20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
PLANNED PARTICIPATION SUMMARY - CUMULATIVE
Program and Year: PY11 Dislocated Worker
In each category, indicate the total cumulative number of Dislocated Workers to be served with all years of
WIA DW and Enhanced DW funds being spent during PY11. Submit a revised chart when changes in
planned expenditures occur.
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
July 1 to October 1 to January 1 to April 1 to
September 30,2011 December 31,2011 March 31,2012 .June 30,2012
118 130 147 160
Carry In* 110 110 110 110
New* 8 20 37 50
al 83% 83% 83% 83%
86% 86% 86% 86%
$17,698 $17,698 $17,698 $17,698
NOTE: Only those items that are highlighted in blue above will be formally monitored based on planned versus actual
numbers. All other items are for the purpose of reviewing program delivery strategies.
PLANNED PROGRAM ACTIVITIES - CUMULATIVE
CATEGORY 1ST 2ND QUARTER 3RD QUARTER 4TH QUARTER
QUARTER October 1 to January 1 to April 1 to
July I to December 31,2011 March 31,2012 June 30,2012
September 30,
2011
Training Services Participants*(#) 94 114 128 138
Training Completions*(#) n/a n/a n/a 80
Training Related Placements*(%) n/a n/a n/a 60%
* CDLE uses the ConnectingColorado Activity Summary Report(AS)to track planned versus actual for this item
** CDLE uses the ConnectingColorado WIA Common Measures Report(CO)to track planned versus actual for this
item
Page 18 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
PLANNED PARTICIPATION SUMMARY - CUMULATIVE
Program and Year: PY11 All Youth Combined
In each category, indicate the total cumulative number of Youth to be served with all years of WIA Youth funds being
spent during PY 11. Submit a revised chart when changes in planned expenditures occur.
CATEGORY I ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
July I to October Ito January 1 to April 1 to
September 30, December 31,2011 March 31.2012 June 30.2012
2011
189 219 249 269
Carry In* 169 169 169 169
New* 20 50 80 100
66% 66% 66% 66%
IILIM
67% 67% 67% 67%
■ 39% 39% 39% 39%
Training Services Participants*(#) 189 219 249 269
' Training Completions*(#) n/a n/a n/a 100
Training Related Placements*(%) n/a n/a n/a 20% I
NOTE: Only those items that are highlighted in blue above will be formally monitored based on planned versus actual numbers. All oth
items are for the purpose of reviewing program delivery strategies.
* CDLE uses the ConnectingColorado Activity Summary Report(AS)to track planned versus actual for this item(Program Code Y*
which includes the program code YT for new PY 11 enrollments).
** CDLE uses the ConnectingColorado WIA Common Measures Report(CO)to track planned versus actual for this item.
Page 19 of 20
Exhibit C
Workforce Region: Weld County
CMS#: 12069
PLANNED PARTICIPATION SUMMARY -CUMULATIVE
Program and Year: PYII Wagner-Peyser
In each category, indicate the total cumulative number to be served with all years of Wagner-Peyser funds being spent
during PY 1 1. Submit a revised chart when changes in planned expenditures occur.
CATEGORY* 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
July 1 to October 1 to January 1 to April 1 to
September 30,2011 December 31,2011 March 31,2012 June 30,2012
Total Participants 6,300 13,500 20,000 26,000
43% 43% 43% 43%
73% 73% 73% 73%
$13,000 $13,000 $13,000 $13,000
Total Employers Served 100 220 330 430
Total Job Openings Received 780 1560 2330 3100
NOTE: Only those items that are highlighted in blue above will be formally monitored based on planned versus actual numbers. All
other items are for the purpose of reviewing program delivery strategies.
* CDLE uses the ConnectingColorado ES9002 report to track planned versus actual for all items except Total Employers Served.
CDLE uses the Employers Served report found on Connecting Colorado-Reports-Other Queries to track planned versus actual for
Total Employers Served.
TAA
Current enrollment data reflects 85 active TAA current clients,with 44 of those being enrolled since July 1, 2010.
Currently Employment Services of Weld County has approximately 61 individuals in an application status. Based on our
current enrollments and the layoff activity experienced in the local labor market, Employment Services is anticipating the
demand for TAA services to remain steady and as a result will continue to need funding for TAA case management
services.
The Enrolled Future Participation level is provided only as an estimate of the possible TAA Case Management workload
Weld County could expect over the next twelve months. The PY 1 I estimate is provided only as a planning forecasting
tool. The actual enrolled participants during PY11 could be significantly different.
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
July 1 to October Ito January 1 to April Ito
September 30,2011 December 31,2011 March 31,2012 June 30,2012
Total Participants* 90* 95* 100* 105*
*Projected numbers are only an estimate as numerous factors may influence the actual enrolled participation.There is no mechanism in place to
know what companies will be forced to lay-off employees during the PY I I period and beyond.Forecasting beyond PY10 is not possible as many
economic and environmental variables are not known which will influence the participation levels.
Page 20 of 20
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