HomeMy WebLinkAbout20110296.tiff RESOLUTION
RE: APPROVE AMENDMENT TO BUDGET NARRATIVE AND BUDGET FOR BUILDING
HEALTHY MARRIAGES PROGRAM AND AUTHORIZE CHAIR TO SIGN AND SUBMIT
ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Amendment to the Budget Narrative and
the Budget for the Building Healthy Marriages Program from the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, to the U.S. Department of Health and Human Services, Federal Office of Family
Assistance, with terms and conditions being as stated in said amendment, and
WHEREAS,after review,the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Amendment to the Budget Narrative and the Budget for the Building
Healthy Marriages Program from the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services, to the
U.S. Department of Health and Human Services, Federal Office of Family Assistance, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendment electronically, and that the Clerk to the Board is authorized to electronically
submit said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 26th day of January, A.D., 2011.
BOARD OF COUNTY COMMISSIONERS
l+ WELD COUNTY, COLORADO
ATTEST: °, 4.9
arbara Kirkmeye , Chair
Weld County Clerk tot ;B".
Sean P. CC y, Pro-Tem L
BY:
Deputy Clerk to the Board �
Wi liam F.`Gaa
APPROVED AS TO:00,pd. EXCUSED
David E. Long
;Co nty Attorney EXCUSED
Douglas Rademacher
Date of signature: A.
ni NSo LAr u�
2011-0296
3- 1U- 1 I HR0082
MEMORANDUM
1861 - 2011
1 DATE January 24, 2011
TO: Barbara Kirkmeyer, Chair, Board of County Co missioners
WELD COUNTY
FR: Judy A. Griego, Director, Human rvice
RE: The Weld County Department of Human Services'
Building Healthy Marriages Amendments to the Budget
Narrative and the Budget
Enclosed for Board approval is an amendment to the Budget Narrative and Budget for the
Department's Building Health Marriages Grant. This Grant was presented at the Board's
January 24, 2011, Work Session.
Two (2) staff members have been transferred to other positions within Human Services leaving a
total of$44,774 from salaries and benefits to be reallocated. Under normal grant guidelines we
are not required to report line item changes under 25%of total grant funds(or $250,000).
However, since this is the last year of the grant and the loss of two staff is significant, the Federal
Project Officer has requested we submit this amendment for approval.
If you have any questions, please give me a call at extension 6510.
2011-0296
"it 91/: DEPARTMENT OF HUMAN SERVICES
P.O. BOXA
GREELEY, CO. 80632
Website: 4vsw.co.weld.co.us
Administration and Public Assistance(970)352-1551
CFAX(970)353-5215
COLORADO
Ms. Lonna Hayes
370 L'Enfant Promenade, SW
6th Floor East
Washington, DC 20447
January 1, 2011
Ms Hayes:
This letter is to request authorization to amend the year 5 budget justification for
Building Healthy Marriages (BHM) grant #90FE0134 due to having two staff transfer to
new positions outside the grant. Please note that the budget justification follows the line
item format of the Standard Form 424A.
In December 2010, two Family/Community Liaison staff members transferred to other
positions with in Human Services. The highlighted section on page one of the Budget
Justification YearSwas how the original budget was justified. This will be removed and
replaced with the description immediately following it. Of the original $129,812
budgeted for these four salaries, $ 33,884 was spent in the first quarter (October —
December 2010). As of January 1, 2011 all BHM staff are due a 3% step grade raise
per DHS policy thus requiring a total of $ 52, 650 to be budgeted for the remainder of
the fiscal year. This would leave a total of $ 43,278 to be reallocated from personnel
costs; however, $14,672 was kept in salaries to reallocate at a future time as needed.
The final amount that was reallocated from "Personnel Costs (6a)" is $28,608.
The next line item on the SF 424A to be impacted by the personnel change is 6b or
Fringe Benefits. The highlighted section on page three was how the original budget was
justified. This will be removed and replaced with the description immediately following
it. Of the original $50,886 budgeted for these four salaries, $ 9,727 was spent in the
first quarter (October — December 2010). Again due to the 3% step grade raise a total
of $ 24,991 was required to be budgeted for the remainder of the fiscal year. This
would leave a total of $ 16,166 to be reallocated from total fringe benefits.
The grand total on funds being moved from line items 6a and 6b are $44,774 to SF 424
line item 6f Total Contractual.
The decision was made to re-evaluate the two positions and eliminate any non-essential
tasks. The essential tasks include but are not limited to intake assessments, file
maintenance on new and current program participants, identifying and eliminating
barriers to participation, program support and facilitating communication between the
partners. By distributing some of the duties, it is felt that the rest can be competently
handled within 40 hour work week. The most efficient manner to do this was to ask our
Partner, Community Mediation Project (CMP), increase the FTE of their Marriage
Education Coordinator, Alison Conrad (page 7 of the budget) from .75 to 1.0 (10 hours).
C MP will also hire a temporary staff member at .75 FTE (30 hours) at $14.00/ hour until
the end of the grant (page 8 of the budget). These individuals will work for CMP but be
directly supervised by the Grant Program Manager. In addition to this CMP will be
tasked and reimbursed to increase their programming in order to ensure meeting set
target numbers (see page 6- Marriage Education Seminars and Relationship
Inventories). Funding being reallocated to CMP includes $22,274 for personnel salaries
and $12,500 for additional programming for a grand total of $34,774.
It was also decided to reallocate a total of $10,000 to United Way to enhance the
February Campaign & Special Events (page 11 of the budget). This will allow them to
bring in a speaker to discuss the topic of family relationships and their impact on
business. As well as increase the multi-media advertisements that will drive more
participants to our program.
I would like to thank you in advanced for your time and consideration in approving this
amended budget.
Sincerely, �y
(\LYI 1l A -ttk_ it` i
Ann Bruce
Program Manager
Weld County Department of Human Services
Building Healthy Marriages
Healthy Marriage Demonstration Grant #90FE0134
BUDGET JUSTIFICATION YEAR 5
7 ¢ ,. .
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PERSONNEL $ 53,173
Program Manager- 1 FTE
Salary - $ 53,906
Level of Effort: 100%
Name: Ann M. Bruce
Duties/Responsibilities: Develop and plan the delivery of
BHM program and its activities in accordance with the
mission and goals of the organization. Develop good working
relationships and collaborative arrangements with the lead
agencies and its constituents to help achieve the BHM goals.
Ensure that program activities operate within the policies
and procedures of the organization.
$ 37,225
Family Support Coordinator -1 FTE
Salary - $ 39,551
Level of Effort: 100%
Name: Mary Jo Vasquez
Duties/Responsibilities: Trains, supervises and
evaluates the performance of the
Community/Family Liaison and Intake/Assessment
staff. Develops relationships with referral
organizations and manages operations to meet the
needs of the program. Reviews case files, intake
files and completes referral and enrollment reports.
Family/Community Liaisons—4 FTEs ($28,608)
Salary - $32,844 X 3 (Total = $98,531)
$31,280 X 1
Level of Effort: 100% X4
Names: Nichole Seward
Kim Ketchum
Candi De La Cruz
Rebecca Jurado
Duties/Responsibilities: Conducts intakes and
assessment on potential participants in the BHM
program. Assists with recruitment and awareness
raising community events. Initiates file
maintenance on new participants. Provides
support to program, identifying strengths
and needs, providing information and referral,
assisting in practice of strategies learned, identifying
and eliminating barriers to participation, co-
facilitating workshops.
1
Family/Community Liaisons $ 41,220
Salary: $34,782 x 2
$16,942 x 2
October— December $2824/month x 4FTE = $33,883
Level of Effort: 100% X4
Names: Nichole Seward
Kim Ketchum
Candi De La Cruz
Rebecca Jurado
January—September $2908/ month X 2FTE = $52,622 $ 59,986
Level of Effort: 100% X2
Names: Kim Ketchum
Candi De La Cruz
Duties/Responsibilities: Conducts intakes and
assessment on potential participants in the BHM
program. Assists with recruitment and awareness
raising community events. Initiates file
maintenance on new participants. Provides
support to program, identifying strengths
and needs, providing information and referral,
assisting in practice of strategies learned, identifying
and eliminating barriers to participation, co-
facilitating workshops.
TOTAL PERSONNEL COSTS (6a) $ 101,206 $ 90,398 ($ 28,608)
FRINGE BENEFITS $ 15,965
Program Manager—Annual Salary - $53,173
Total Gross — 4,431.08
OASDI - 275.74
FICA/MED — 64.49
Cty Health — 540.00
Cty Dental — 11.00
Cty Life — 26.24
Cty LTD — 14.18
Retirement— 398.80
Total Fringe: $1,330.45 per month.
Family Support Coordinator—Annual Salary - $ 39,551 $ 13,442 $ 3,827
Total Gross— 3,102.04
OASDI - 177.36
FICA/MED — 41.48
Cty Health — 901
Cty Dental — 11.00
Cty Life — 18.81
Cty LTD — 10.24
2
Retirement— 279.18
Total Fringe: 1439.07 per month.
($ 16,166)
Family/Community Liaisons—
Salary - $32,844 X 3 (Total = $98,531)
$31,280 X 1
Total Gross— $2,736.97 x 3, $2,606.64 x 1
OASDI - $154.32+$169.89+$151.51+$154.32 = $630.04
FICA/MED - $36.09+$39.74+$35.43+$36.09 = $147.35
Cty Health — $901x2 +$540 = $2,342
Cty Dental — $11.00x4=$44
Cty Life — 16.83 x 4 =$67.32
Cty LTD— 9.04 x 4 = 36.16
Retirement— 246.33 x 3 + 234.6 =973.59
Total Fringe: $4240.46 per month.
Family/Community Liaisons $ 9,727
Salary:
October— December $2824/month x 4FTE = $33,883
OASDI - $154.32+$169.89+$151.51+$154.32 = $630.04
FICA/MED - $36.09+$39.74+$35.43+$36.09 = $147.35
Cty Health — $901x2 +$540 = $2,342
Cty Dental — $11.00x4=$44
Cty Life — 16.83 x 4 =$67.32
Cty LTD - 9.04x4 = 36.16
Retirement— 246.33 x 3 + 234.6 =973.59
Total Fringe: $4240.46 /month X 3 months = $12,721.
January— September $2908/ month X 2FTE = $52,344 $24,991
OASDI - $158.95 + $156.06 = $315.01
FICA/MED - $37.17 + $36.50 = $76.67
Cty Health — $901 +$540 = $ 1441.00
Cty Dental — $11.00 x 2= $ 22.00
Cty Life — 16.83 x 2 = $ 33.66
Cty LTD - 9.04x2 = $ 18.08
Retirement— 246.33 + 234.6 = $ 480.93
Total Fringe: $2384.34/ month X9 months = $21,459
TOTAL FRINGE BE IEFZ S 3 '48163 19' 92 1$ 16166
3
TRAVEL $ 2,684
OFA Travel:
Air @ $550/2 persons = $1,100
Hotel @ $200.00/day/2 persons for 3 days = $1,200.00
Per diem @ $64/day/2 persons for 3 days = $384.
Mileage includes $ 3,000
Department of Human Services staff mileage to do required
travel per job duties. Six staff— 1,500 miles/ staff X $.50/ mile
= $3000
TOTAL TRAVEL (6C) $ 5,684
EQUIPMENT $0 $0
We are not requesting funds that would qualify under this line
item.
TOTAL EQUIPMENT (6d) $o
SUPPLIES $11,185
Supplies and Administrative Overhead
This includes but is not limited to office supplies, internet
access, and any shared costs.
TOTAL SUPPLIES (6E)' ` $11,185
CONTRACTUAL $ 5,198
SOFTWARE DEVELOPMENT
The IT Technician
Name: Collective Intelligence
Duties/Responsibilities: will be responsible for the maintenance
and hosting of the data management system. Software
development is based on current market rate.
Operational Support
Hosting Fees $267/ month $ 3200
Technology road map and set up fee $ 1148
(One time fee)
Time & Materials at
$85.00/ hr for l0hr agreement $ 850
TOTAL SOFTWARE DEVELOPMENT $ 5,198
PARTNERS. u $ 1a
-FD-F:74,
4
Personnel $50,394
Robbyn Wacker, .02 FTE $3,000
Sean O'Halloran, 12.5% of FTE AY $9,813
Sean O'Halloran, 15% of FTE Summer $11,671
Sonja Rizzolo, 50% FTE FY $21,210
4 Grad Assistants,
estimated 285 hours @ $13/hour $4,700
Fringe Benefits (no fringe for GA's)
Wacker, O'Halloran & Rizzolo @ 24% $10,966 $10,966
Supplies $ 2 887
Project & interviewing supplies $ 1,687
Printing/copying $ 1,000
Postage $ 200
Travel
Conference travel for dissemination $3,623 $3,623
Total Direct Costs $67,869
Indirect Costs (8% Total Direct Costs) $5,430
TOTAL UNIVERSITY OF NORTHERN COLORADO $ 73,300
5
*a• .'akK'„ fed" 'iire ,A,4
Domestic Violence Protocol $ 575
A Woman's Place (AWP) will assist in assuring that
domestic violence issues for couples who receive services
from Weld County Building Healthy Marriages Project
(BHM) are safely, routinely, and consistently identified and
appropriately addressed.
- AWP will provide annual training for BHM staff (to include
coaching and education staff) = $300.000
- Quarterly review of protocol to ensure that it is current
and meets minimum requirements = $275.00
TOTAL A Woman's Place 575
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Marriage Education Seminars (MES) $ 232,650 + $10,500
8-hour, 4-session PREP Seminars, 215 couples @
$380/couple = $81,700
Facility, $50/couple = $10,000
Couple's Material, $50/couple = $10,000
Seminar Materials, $10/seminar = $2,000
Educators, $100/couple = $20,000
Coaches, $50/couple = $10,000
Meals/Snacks, $120/couple = $24,000
8-hour, 1-session PREP Seminars, 490 couples @
$320/couple = $156,800
Facility, $50/couple = $23,750
Couple's Material, $50/couple = $23,750
Seminar Materials, $10/seminar = $4,750
Educators, $100/couple = $47,500
Coaches, $50/couple = $23,750
Meals/Snacks, $60/couple = $28,500
Conflict Resolution Coaching (CRC) $ 4,000
Coaching sessions, 20 couples @ $200/couple
4 hours of coaching @ $50/hour/couple = $200/couple
Relationship Inventories (RI) $ 6,000 + 2,000
Prepare/Enrich Inventories, 30 couples @ $200/couple,
Couple's materials, $20/couple = $400,
Scoring Fees, $30/couple = $600.
Leader Fees, $150/completion = $3,000
6
Marriage Education Staff Training (MET) $ 10,000
Staff Training and updates in various marriage curricula,
Marriage Education Updates in PREP, WOR, and Prepare/Enrich
curricula, 12 @ $500/each = $6,000,
Marriage Conference, 2 @ $2,000 = $4,000
Healthy Marriage Education Administration (HMEA) $ 141,404
Costs to do educational administration in Weld County,
Marriage Education Manager, 1 FTE = $38,160
Name: Craig Conrad
Duties/Responsibilities: Oversees the Healthy Marriage
Educational program. Recruits, trains, qualify, employs,
evaluates and supervises contracted BHM staff, marriage
educators, coaches and vendors. Stays informed of current
marriage education research and training, maintains marriage
education and training credentials. Oversees information
management, establishes and maintains the database to track
educators, coaches, mentors and program participants.
Establishes the CMP BHM budget, expenditures and provides
financial reports. Plans, strategizes, coordinates and attends all
required meetings with partner agencies. Ensures the updating
of and compliance with BHM policies, procedures and protocols.
Responsible for building the faith-based Healthy Marriage
Educational Partnership, representing BHM to diverse groups
and agencies, and recruiting participant couples throughout
Weld County. Serves as a volunteer educator and coach as
needed.
Hispanic Marriage Education Manager, .5 FTE = $14,000
Name: Juvenal Cervantes
Duties/Responsibilities: Recruits, trains, qualifies, employs,
evaluates and supervises contracted Hispanic BHM staff,
marriage educators, and coaches. Stays informed of current
marriage education research and training, maintains marriage
education and training credentials. Coordinates and attends all
required meetings with partner agencies. Responsible for
building the faith-based Healthy Marriage Educational
Partnership, representing BHM to diverse groups and agencies,
and recruiting participant couples in the Hispanic community
throughout Weld County. Serves as an educator and coach as
needed. Facilitates all monolingual Spanish speaking seminars,
workshops and events.
Marriage Education Coordinator, 1.0 FTE = $35,294 + $ 7,574
Name: Alison Conrad
Duties/Responsibilities: Schedules and coordinates all marriage
education, coaching and training events, establishes and
maintains the infrastructure for effective marriage education
7
programs throughout Weld County. Responsible for office
operations; answers phones, greets the public, orders supplies,
makes copies, manages office equipment, mailings, manages
vendor relationships. Maintains marriage education and training
credentials. Coordinates and attends all required meetings with
partner agencies. Serves as an educator and coach as needed.
Conducts intakes and assessment on potential participants in
the BHM program. Assists with recruitment and awareness
raising community events. Initiates file maintenance on new
participants. Provides support to program, identifying
strengths and needs, providing information and referral,
assisting in practice of strategies learned, identifying and
eliminating barriers to participation, co- facilitating workshops.
Contract Employee to assist in the Intake Office for 30
hours/week at $14.00/ hour
Name: Lisa Osgood +$ 14,700
Conducts intakes and assessment on potential participants in
the BHM program. Assists with recruitment and awareness
raising community events. Initiates file maintenance on new
participants. Provides support to program, identifying strengths
and needs, providing information and referral, assisting in
practice of strategies learned, identifying and eliminating
barriers to participation, co- facilitating workshops.
Mileage, $500/ month = $ 6,000
Administrative Overhead, $1,500/month = $18,000,
Office Occupancy, $850/month = $10,200,
Office Supplies, $75/month /FTE = $2,025,
Quarterly Educational Partnership Meeting Handouts and
Materials, $100/ meeting = $400,
Quarterly Educational Partnership Meeting Lunches, $10/each
for 30/meeting = $1,200
TOTAL COMMUNITY MEDIATION PROJECT $ 394,054 + $ 34,774
8
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PUBLIC EDUCATION/MARKETING
Staff $56,620
Marriage Project Coordinator, 1 FTE
Salary = $34,640
Benefits = $9,749
Name: Beth Kwast
Duties/Responsibilities: Work with Department of Human
Services and United Way of Weld County to assist in
coordinating support services to clients participating in the
Building Healthy Marriage Project of Weld County. The Marriage
Project Coordinator also provides assistance with developing
and distributing marketing materials as well as collaborating
with project partners to facilitate Building Healthy Marriage
special events and outreach activities.
Prorata share of Finance Office Costs $4,491
Prorata share of Resource Investment Director $7,740
Name: Susan Van Deren
Duties/Responsibilities: responsible for supervising the Marriage
Project Coordinator and working collaboratively with all the
project partners to oversee the overall program components.
This entails attending various Building Healthy Marriage
meetings and events as well working with the Marriage Project
Coordinator to develop and review budgets, and review
materials and event plans.
Operational &Overhead Costs $18,427
Occupancy/Overhead/Communications $13,872
Training/Dues/Fees $1,000
Equipment & Insurance $1,155
Postage & Mailings $800
Mileage $800
Supplies $800
Technoloav $5,400
Website Administration $4,150
Other Media $1,000
Kiosk Administration $250
Public Media Campaign $184,250
General campaign to promote brand awareness and increase
participation in the programs and services provide by the BHM
project. Targeted to current and potential clients. Also to include
information on the importance of healthy relationships to overall
community, business, and societal strength. Targeted to current
and potential community and business partners to build
collaboration for the continuation of the program. Note:
Contracts will include exposure for February Campaign.
Print Materials $4,100
9
Newspaper
Longmont $1,500
Metro West $1,500
Greeley Tribune $12,000
UNC Mirror $600
Other $4,000
Radio
KFKA $16,800
KGRE $22,000
Regent $47,000
Clear Channel $21,000
Other Stations $2,500
Other Venues
Cable Television $34,000
Billboards $5,000
Prep for advertisement/Translation services $3,000
Promotional items $7,500
Miscellaneous $1,750
Community Events $12,803
An informational booth set up in strategic locations during
community events that will advertise the program and the
benefits of marriage and the skills needed to increase marriage
and relationship stability and health.
Event Materials/Supplies $2,500
Business/Partner Outreach Events/Forums $3,000
Event Sponsorship
Greeley Neighborhood Nights $1,000
Windsor Harvest Festival $575
Cinco de Mayo $400
Children's Festival $300
Young People's Conference $100
Fall Festival Campaign
(6-8 local fall festivals TBD) $1,928
Event Hosting $3,000
These funds are allocated for such events as but not limited to
focus groups, booster events, and outreach. Details to be
determined.
10
$17,500 +$ 10,000
February Camoaign &Soecial Events
The February campaign is the"Celebration of Love," a month-
long campaign including a one-night special event. This
campaign is focused on encouraging and educating about the
expression of love to build healthy relationships. The special
event is designed as a "date-night"for couples with a guest
speaker addressing how to build relationship stability and
health.
Love Vouchers $2,500
Supplies $3,000
Facility Fee $2,500
Event Speakers $5,000
Multi-media Advertisement campaign $4,500
Total - United Way of Weld County $295,000 + $10,000
TOTAL CONTRACTUAL 'Of) «, $766,127 $0 +.44,774$
CONSTRUCTION $ 0 $ 0
We are not requesting funds that would qualify under this line
item.
TOTAL COBS ON _ $OH T *.
OTHER
Program Support
Meetings and Training $ 1,580
This includes but is not limited to Substance Abuse Awareness,
Domestic Violence Indicators, Faith-based Guidelines, and
technical assistance training as required by the Federal Program.
The rates are based on current market rates in Weld County.
Food for all education classes is included.
Staff Retreats
Food $150/retreat x 2 retreats $ 300
Printing/copying/supplies $ 150
Facility Fees $350 for all day retreat X2 $ 700
Staff Training
In house training:
Food $50/training X6 trainings $ 300
Printing/copying/supplies $ 130
11
EDUCATIONAL SUPPORT $ 1,656
Educational support materials to include but not limited to
materials written in Braille or translated into any language other
than English.
Educational support services to include but not limited to sign
language interpreter or translation services for any language
other than English.
(Sign language interpreter - $50/hour, min. of 2 hours, plus
travel.)
TOTAL PROGRAM SUPPORT $ 3,236
RENT $ 36,760
A monthly installment of$1,531.67 for the property located at
1013 9th Ave (second floor offices). These offices house the
Program Manager, Family Support Coordinator, and the 4
Community and Family Liaisons. Plus a monthly installment of
$1,531.67 for the property located at 1011 9th Ave (Main floor
level). For the purposes of holding classes, meetings, storing
supplies and housing the BHM Token store. The total is $
3,063.34/ month
TOTAL O THERJ6h} $ 39,996
TOTAL"DIRECT CHARGES (6i) $974,358' $114,190
INDIRECT CHARGES
We are not requesting funds that would qualify under this line
item.
TOTAL INDIRECT CHARGES (6j) $ 0' = $'0 '
TOTAL PROGRAM`COSTS (6k) $974,358° $110,190
12
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