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Home My WebLink About20111421.tiff MEMORANDUM 1861 -2011 TO: Board of County Commissioners June 16, 2011 wI E L0 IDI NT Y FROM: Esther Gesick, Clerk to the Board Office Manager/Coordinator SUBJECT: 2011 Newspaper Bid Because each bid is based on different widths of columns, it is difficult to compare prices. As a result we asked each bidder to price three sample notice publications, and then the cost of those sample notices are calculated to acquire an estimated annual cost based upon the average number of notices to be published in the next year. In considering the bid it is important to remember that the largest amount of publication of notices is in the Type#1 format, so it is reasonable to expect that bidder lowest in cost in the Type#1 format is the lowest bidder. Based on the following summary, staff recommends approval of the low bid from the Fort Lupton Press. Example of Notices each Month Fort Lupton Press Greeley Tribune Windsor Beacon Type#1 format-25 Notices $142.50 $242.00 $310.00 Type#2 format-4 Notices $90.80 $172.52 $238.00 Type#3 format $360.00 $60.00 X 6 $49.20 X 6 - Payables 1 month X 6 pages (Flat fee) = $360.00 = $295.20 Total Monthly $593.30 $774.52 $843.20 TOTAL ANNUAL $2,373.20 $3,098.08 $3,372.80 L/'a%// o//- /1421 WELD COUNTY PURCHASING 915 10TH St Room #334, Greeley CO 80631 18 6 1 - 2 0 I I E-Mail: mwalters(a�co.weld.co.us E-mail: reverett( co.weld.co.us Phone: (970) 356-4000, Ext 4222 or 4223 Fax: (970) 336-7226 WELD__.-COUNTY u DATE OF BID: May 31st, 2011 REQUEST FOR: COUNTY NEWSPAPER DEPARTMENT: Finance Department BID NO: #61100087 PRESENT DATE: June 6th, 2011 APPROVAL DATE: June 20th, 2011* PRICE PRICE PRICE VENDORS TYPE #1 TYPE #2 TYPE #3 Windsor Beacon $12.40 $59.50 $ 24.60 425 Main Street (Column width) 2.00" 7.50" 6.50" Windsor CO 80550 (2 columns) (7 columns) (6 columns) Fort Lupton Press $0.10/line $0.10/line $360.00 (Flat fee) 139 N Main Street (Column width) 1.25" 1.25" 10.50" Brighton CO 80601 (2 columns) (3 columns) (6 columns) Greeley Tribune $ 9.68 $43.13 $ 30.00 501 8th Avenue (Column width) 1.14" 3.66" 7.45" Greeley CO 80634 (2 columns) (3 columns) (6 columns) Type #1 — Publication of legal notices Type #2 — Publication of ordinances Type #3 — Publication of warrants & & payroll twice a month ( SEE ATTACHED) *BIDS ARE BEING REVIEWED BY THE CTB/FINANCE AT THIS TIME* 2V/ 2011-1421 NOTICE Pursuant to the zoning laws of the State of Colorado and the Weld County Code, a public hearing will be held in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Centennial Center, 915 10th Street, First Floor, Greeley, Colorado 80631, at the time specified. If a court reporter is desired, please advise the Clerk to the Board, in writing, at least five days prior to the hearing. The cost of engaging a court reporter shall be borne by the requesting party. In accordance with the Americans with Disabilities Act, if special accommodations are required in order for you to participate in this hearing, please contact the Clerk to the Board's Office at (970) 336-7215, Extension 4226, prior to the day of the hearing. The complete case file may be examined in the office of the Clerk to the Board of County Commissioners, Weld County Centennial Center, 915 10th Street, Third Floor, Greeley, Colorado 80631. E- Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us. DOCKET #: 2008-97 DATE: December 31, 2008 TIME: 10:00 a.m. APPLICANT: Robert L. Parsons Living Trust do TEAM Engineering 3468 Shallow Pond Drive Fort Collins, Colorado 80528-7002 REQUEST: A Site Specific Development Plan and Minor Subdivision Final Plan, MF #1025, for eight (8) lots - Peace Haven Estates LEGAL DESCRIPTION: Lot B of Recorded Exemption #3358; being part of Section 10, Township 7 North, Range 67 West of the 6th P.M., Weld County, Colorado LOCATION: East of and adjacent to County Road 19, and south of and adjacent to County Road 84 (See Legal Description for precise location.) BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: December 5, 2008 PUBLISHED: December 12, 2008 WELD COUNTY CODE ORDINANCE 2008-6 IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 3 HUMAN RESOURCES, OF THE WELD COUNTY CODE BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD, STATE OF COLORADO: WHEREAS, the Board of County Commissioners of the County of Weld, State of Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted Weld County Code Ordinance 2000-1, enacting a comprehensive Code for the County of Weld, including the codification of all previously adopted ordinances of a general and permanent nature enacted on or before said date of adoption, and WHEREAS, the Weld County Code is in need of revision and clarification with regard to procedures, terms, and requirements therein. NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the County of Weld, State of Colorado, that certain existing Chapters of the Weld County Code be, and hereby are, repealed and re- enacted, with amendments, and the various Chapters are revised to read as follows. CHAPTER 3 HUMAN RESOURCES Amend Sec. 3-2-100. Phased retirement option. A. Employees retiring from County service must separate their regular employment from Weld County in order to draw benefits from the Weld County Retirement Plan. They do not have a right or expectation of continued employment with Weld County. Contract employment of a retired employee shall be at the discretion of the Elected Officer or Department Head. Such contract employment shall be "at will" and shall be governed by terms and conditions set forth in a contract signed by the Board of County Commissioners and the retired employee and pursuant to the requirements of this Section. An example of such a contract may be found in Appendix 3-C. B. Employees retiring from County service under the Retirement Plan may, upon approval by the department head or elected official, work no more than a total of one thousand nine hundred seventy- six (1,976) hours annually, January to January. The retired employee may not receive disability insurance coverage, but may be eligible for health, dental and vision insurance either as a reemployed worker, or through the retiree health plan, if he or she qualifies. 1. Hourly. An hourly retiree employee is paid only for the hours worked and is not eligible to receive benefits. 2. Part-time. A part-time retiree employee is regularly scheduled to work less than forty (40) hours per week. The part-time employee who consistently works at least twenty (20) hours per week may be eligible for certain benefits. 3. Job Share Retired with benefits. A Job Share retiree employee works part-time and may be eligible for certain benefits, including Step increases. The needs of the department and/or County will dictate if this status is possible. Benefits are earned on a pro-rata basis based on standard hours worked, shown in Table 3.2 and Table 3.3. Table 3.2 Retiree Job Share Status — Proration of Benefits Weekly Annual Retiree Hours Hours Status 38 1,976 .95 34 1,768 .85 30 1,560 .75 20 1,040 .50 4 and 5 - No Change. C. No Change. D. Employees retiring from County service under the State of Colorado PERA retirement program shall be governed by PERA rules and regulations for employees working after service or disability retirement. Refer to PERA rules and regulations. Amend Sec. 3-2-110. Benefit table. Table 3.3 describes benefits by employee type for County employees: Table 3.3 Benefit Table by Employee Type Full- Retired Retired Time Job Part- Job Part- Retired Regular Share Seasonal Time Hourly Share Time Hourly Step Progression Yes Yes No **No No Yes No No Health Insurance Yes *Yes *Yes *Yes No *Yes *Yes No Disability Insurance Yes #Yes No Yes No Yes Yes No Life Insurance Yes Yes No Yes No Yes Yes No Retirement Plan + Yes No No No No No No No Sick Leave Yes *Yes No No No *Yes No No Vacation Leave Yes *Yes No No No *Yes No No Holiday Pay Yes *Yes No No No *Yes No No Personal Leave Yes *Yes No No No *Yes No No Bereavement Leave Yes *Yes No No No *Yes No No Sick Leave Bank Yes *Yes No No No *Yes No No Grievance Rights Yes #Yes No No No Yes No No * Prorated. An employee must consistently work twenty (20) hours or more per week to receive a prorated health insurance benefit. Paramedic Services—yes. + All employees of the Department of Public Health and Environment will be members of PERA. # Working after retirement employees are not eligible Amend Sec. 3-6-100. Jury duty/witness. An employee who is regularly employed, as defined by Section 13-71-126, C.R.S., and who is required to serve as a witness in a case involving the County government or as a juror during scheduled work time, is entitled to paid leave not to exceed three (3) weeks. An employee who serves on a jury shall pay to the County all amounts received for the jury service. In order to be granted leave for jury duty, the employee must submit a copy of the summons and all forms furnished by the Clerk of the Court relative to the time of service. Mileage allowances can be retained by the employee. An employee who is subpoenaed to appear as a witness in a case unrelated to County business must use paid leave, if available. If no paid time is available, the time off will be leave without pay. Employees must avoid situations in which they, through their voluntary actions, may be called to testify in private civil matters, wherein knowledge of confidential facts, circumstances, or opinions they have obtained in the scope and course of their work may be revealed. Add Appendix 3-C -ATTACHED. ir NOTICE PURSUANT to the Weld County Home Rule Charter, Ordinance Number 2008-6 published above, was introduced and, on motion duly made and seconded, approved upon first reading on June 16, 2008. A public hearing and second reading is scheduled to be held in the Chambers of the Board, First Floor Hearing Room, 915 10th Street, Greeley, Colorado 80631, on July 7, 2008. All persons in any manner interested in the reading of said Ordinance are requested to attend and may be heard. Please contact the Clerk to the Board's office at phone (970) 336-7215, Extension 4225, or fax (970) 352-0242, prior to the day of the hearing if, as the result of a disability, you require reasonable accommodations in order to participate in this hearing. Any backup material, exhibits or information previously submitted to the Board of County Commissioners concerning this matter may be examined in the office of the Clerk to the Board of County Commissioners, located in the Weld County Centennial Center, Third Floor, 915 10th Street, Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be accessed through the Weld County Web Page (www.co.weld.co.us). E-Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us. SECOND READING: July 7, 2008, at 9:00 a.m. THIRD READING: July 28, 2008, at 9:00 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: June 20, 2008 PUBLISHED: June 27, 2008 NO f ) ; ; ; - O, 'I, ; ; ; ; ; ; \ ; ! \ } ( § 2 ` ; ; ; ; rl ; l ; ; ! ! ; 4 § . ! „ „ ! ! r . . . . . ; : rngi'D � ,H" ' . . . , | | ) | ) § 1 r ` ( ] } ( ) ( ; I } { ) ) \ ) r ) } ( ( \ ! | [ § ; ! | ) \ \ ) ) ) nr'n ' III ! ; § ) : Enlo | \ ! ! , ! L° . 1 , ! ) ) I ! ! ° ; ! ! ! ! | ! ! | ! ; ; l ; ; ! ! � � ! ! ; ! § ! ! ! ( § ! ( , | | ; ; ; I . . r , . . . . . ; : . . ! [ . . . . , , , | , ; ; , . , ; ! ! ; § ! . 11 ; ; ; l ; SSSSSSK ; : ! ! K ! ! ! ! l ; , • • lliiiliil ! ! ! ! ! ! ; ! i ! ! ! ! ! ! ! ! ! ! ! 1 | ! ) } | ) ! 2 § ( § } } ) ! ) \ ! } . ! § a ! } : , } } 5 ( _ � 2 � ` . ! ' 8 "<s° [ � \ ) ` . ! ; \ i [ rl , E ; § ! ; 1 . • ll ; , i § ! ; : ! ( W nrs ! fining ilini ; ; , | l ( ! ! | u n. ****************** REQUEST NO. B1100087 BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD, STATE OF COLORADO, BY AND THROUGH ITS DIRECTOR OF FINANCE AND ADMINISTRATION DATE: May 18th, 2011 THIS DOCUMENT CONTAINS GENERAL INFORMATION FOR THE PURCHASING PROCESS OF WELD COUNTY GOVERNMENT. ALL ITEMS MAY NOT BE APPLICABLE. ACTUAL BID SPECIFICATIONS WILL BE FOUND FOLLOWING PAGE 5. I. NOTICE TO BIDDERS A. The Board of County Commissioners of the County of Weld, State of Colorado, by and through its Director of Finance and Administration, wishes to purchase the following: WELD COUNTY NEWSPAPER SERVICE CONTRACT JULY 4TH, 2011, THROUGH JUNE 29TH, 2012 B. Sealed or faxed bids for the above stated merchandise, equipment, and/or services will be received at the office of the Weld County Purchasing_Department, 3r° Floor, 915 10th Street, Greeley, Colorado, 80631 until: TUESDAY MAY 31'. 2011 (a7 2:00 P.M. (WELD COUNTY PURCHASING TIME CLOCKI. BE ADVISED THAT THE WELD COUNTY CENTENNIAL CENTER, 915 10"1 STREET, GREELEY COLORADO IS A SECURE FACILITY. ALL PERSONS ENTERING THE BUILDING MUST PASS THROUGH SECURIY. IF YOU DECIDE TO DELIVER YOUR BID IN PERSON YOU SHOULD ALLOW ENOUGH TIME TO ARRIVE AT THE PURCHASING DEPARTMENT AT, OR BEFORE, THE ESTABLISHED BID TIME. II. INVITATION TO BID A. The Board of County Commissioners of the County of Weld, State of Colorado, by and through its Director of Finance and Administration, requests bids for the purchase of the above-listed merchandise, equipment, and/or services. B. Said merchandise, equipment, and/or services shall be delivered to: as specified. C. Bids shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the bidder will expect the Board of County Commissioners of Weld County to pay if awarded the bid. D. Emailed bids are preferred but they may be mailed or faxed. Bids may be emailed to: mwalters@co.weld.co.us or reverett@co.weld.co.us. An email confirmation will be sent when we receive your bid/proposal; also, if more than one copy of the bid is requested you must submit/mail hard copies of your bid proposal. If mailed, bids should be sent in a sealed envelope with the bid title and bid number on it to Weld County Purchasing, 915 10th Street, Room #334, Greeley CO 80631. Bids may be faxed to fax number 970-336-7226 attention Purchasing. The vendor must include the following statement on the facsimile, "I hereby waive my right to a sealed bid". Please call Purchasing at 970-336- 7225 if you have any questions. Bid information and bid tabulations/award can be found at www.co.weld.co.us listed under the Purchasing Department. Please check website for any new information or addenda before submitting your bid. Page 1 BID REQUEST NO. B1100087 III. INSTRUCTIONS TO BIDDERS A. Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Department. Each bid must give the full business address of bidder and be signed by him with his usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested by the Weld County Director of Finance and Administration, satisfactory evidence of the authority of the officer signing on behalf of a corporation shall be furnished. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms shall be suitably filled in. B. Bids may be withdrawn upon written request to the Weld County Director of Finance and Administration received from bidders prior to the time fixed for opening. Negligence on the part of bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened. C. Bidders are expected to examine the conditions, specifications, and all instructions contained herein. Failure to do so will be at the bidder's risk. D. Bidders shall not stipulate in their proposals any conditions not contained in the instructions and specifications herein unless specifically requested by the special instructions attached hereto. Any proposal which fails to comply with the letter of the instructions and specifications herein may be rejected. E. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Department on, or prior to, the time indicated in Section I., entitled "Notice to Bidders." F. When approximate quantities are stated, Weld County reserves the right to increase or decrease quantity as best fits its needs. G. Whenever requested, samples or descriptive matter shall be filed prior to the opening of bids. H. Any item supplied to Weld County shall be new and of the manufacturer's current model unless otherwise specified. I. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, the Board of County Commissioners of Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that the Board of County Commissioners of Weld County will give preference to suppliers from the State of Colorado, in accordance with Section 30-11-110, C.R.S., when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County. J. All discounts shall be figured from the date of delivery and acceptance of the articles, or in the case of an incorrect invoice, from the date of receipt of corrected invoice, if this be subsequent to delivery and acceptance. Page 2 BID REQUEST NO. B1100087 K. Substitutions or modifications to any of the terms, conditions, or specifications of this bid package which are made by Weld County, Colorado, after the bids have been distributed to prospective bidders, and prior to the date and time of bid opening, will be made in writing and signed by Weld County's Director of Finance and Administration. No employee of Weld County, Colorado, is authorized in any way to modify any of the terms, conditions, or specifications of this bid without written approval of said Director of Finance and Administration. This is not to imply that bids will not be accepted or considered with specifications which are different from those herein. Any item which does not meet all the terms, conditions, or specifications of this bid, must be clearly indicated on a separate sheet of paper, attached to the bid specification and proposal sheets and returned with the bid. L. The successful bidder shall indemnify and hold harmless Weld County, Colorado, against all claims for royalties, for patents or suit for infringement thereon, which may be involved in the manufacture or use of the material to be furnished. M. Contractor certifies that it shall comply with the provisions of Colorado Revised Statutes (C.R.S.) Section 8-17.5-101, et seq. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor represents, warrants, and agrees that it (a) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (b) otherwise will comply with the requirements of Section 8-17.5-102(2)(b), C.R.S. Contractor shall comply with all reasonable requests made in the course of an investigation under Section 8-17.5-102, C.R.S., by the Colorado Department of Labor and Employment. If Contractor fails to comply with any requirement of this provision or Section 8-17.5-101, C.R.S., et seq., Weld County may terminate this Contract for breach and Contractor shall be liable for actual and consequential damages to Contractor. Except where exempted by federal law and except as provided in Section 24-76.5-103(3), C.R.S., if Contractor receives federal or state funds under this Contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to Section 24-76.5-103(4), C.R.S., if such individual applies for public benefits provided under this Contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by Section 24-76.5-101, C.R.S., et seq., and (c) shall produce one of the forms of identification required by Section 24-76.5-103, C.R.S., prior to the effective date of this Contract. N. All goods shall remain the property of the seller until delivered to, and accepted by, Weld County, Colorado. O. Bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Director of Finance and Administration for the premature opening of a bid not properly addressed and identified. P. In submitting the bid, the bidder agrees that the acceptance of any and all bids by the Board of County Commissioners of Weld County within a reasonable time or period constitutes a contract. The Board of County Commissioners of Weld County, Colorado, reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board, is to the best interests of the Board and of the County of Weld, State of Colorado. Page 3 BID REQUEST NO. B1100087 Q. No delivery shall become due or be accepted unless a purchase order shall first have been issued by the Weld County Director of Finance and Administration. It is understood that it is necessary for all invoices to be made out to Weld County, Colorado, not to the Department securing the merchandise. All invoices should be sent to: Weld County, Accounting Department, P.O. Box 758, Greeley, Colorado 80632. R. These instructions, the proposal forms, and specifications have been developed with the hope of raising the standard of purchasing negotiations to a level wherein all transactions will be mutually satisfactory. Your cooperation is invited. IV. DEFINITIONS A. "Standard": When the word "standard" is used in the specification to describe an item of equipment or in assembly, it shall be construed to mean that item or assembly so described shall be the latest regular product of the manufacturer thereof, identified by a model or other designation, without the modification or omission of any of its usual parts or the substitution of others therefore, except as hereafter specified, details, capacities and ratings, conforming in every respect to the said manufacturer's catalog or other printed matter describing the item or assembly. Standard subassemblies, accessories, fittings, and finishes shall be construed to be those which are regularly furnished as part of the principle unit or assembly and included in the selling price thereof. B. "Reputable Manufacturer": A manufacturer who has been engaged in the business of fabricating the equipment specified for a reasonable period of time prior to the date set for opening of bids and who can demonstrate to the satisfaction of Weld County that said manufacturer has successfully installed equipment of the type proposed to be furnished in at least three (3) instances and the performance of such equipment has been satisfactory. Manufacturers having been engaged in the business of manufacturing said equipment for a period of one (1) year prior to the date affixed for opening bids shall, prima facie, be deemed to have been engaged in such business a reasonable length of time. C. "Or Equal": The specific equipment mentioned shall be understood as indicating the type, function, minimum standard of design, efficiency, and quality desired and shall not be construed in such a manner as to exclude manufacturer's equipment of comparable quality, design, and efficiency. V. GENERAL SPECIFICATIONS, CONDITIONS AND INFORMATION A. Design: Any equipment to be purchased shall be the manufacturer's latest model of production. Said equipment shall be of superior quality and suitable to the use for which it is intended. The technical design shall be in line with the best practice in the industry and the materials and workmanship entering into the construction shall be of the kinds and qualities which will ensure long life, dependability, and low cost of maintaining and repairing. B. Pre-delivery Service: Office equipment is to be delivered, as directed, unpacked, assembled, cleaned and adjusted for immediate use at a location designated by the Weld County Director of Administrative Services. Motor vehicles and other items of equipment shall be ready for immediate use at the time of delivery to a designated location. The equipment shall be clean and all instruments properly adjusted. The inflation of tires must be checked, lubrication completed, the crank case checked for proper oil level, and any other servicing normally provided by dealers shall be performed. Operating and maintenance manuals shall be provided at the time of delivery. Parts and price lists shall be included when special equipment is purchased or when requested by Weld County. C. Acknowledgment and Delivery Schedule of Initial Order: Time is of the essence. A delivery schedule of not more than calendar days after receipt of the order shall be deemed reasonable and serve the best interests of Weld County, Colorado. Proposals exceeding this schedule may be rejected. Delivery will be made on or before , 20 The successful bidder shall acknowledge the receipt of the order and certify delivery as scheduled. Page 4 BID REQUEST NO. 81100087 D. Warranty: The successful bidder shall warrant that: 1. The goods to be supplied pursuant to this bid are fit and sufficient for the purpose intended; 2. The goods are merchantable, of good quality, and free from defects, whether patent or latent, in material or workmanship; and 3. The goods sold to Weld County, Colorado pursuant to this bid conform to the minimum Weld County specifications as established herein. The successful bidder shall further warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests. All warranties made by the successful bidder, together with service warranties' and guarantees shall run to Weld County and its successors and assigns. E. Service Calls in the First One Year Period: The successful bidder shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the goods to be purchased by Weld County, Colorado, pursuant to this bid for as many service calls as are necessary for the first one (1) year period after said goods are first supplied to Weld County. F. General Information: Bidder shall submit with their bids the following information pertaining to the equipment upon which the bids are submitted: 1. Detailed equipment specifications to include the warranty. 2. Descriptive literature. Page 5 BID REQUEST NO. B1100087 WELD COUNTY NEWSPAPER SERVICE SPECIFICATIONS JULY 4TH, 2011, THROUGH JUNE 29TH*, 2012 1. Pursuant to the advertisement calling for bids for "Advertisement of the County Newspaper", this contract will be good for one year only with dates set by Weld County: 2. All bidders shall certify their newspapers' compliance with the requirements of Sections 24-70-101 through 24-70-108, C.R.S. Specifically, Section 24-70-103, C.R.S., states, "The newspaper, if published tri- weekly, semiweekly, or weekly, shall have been so published in such county, except as provided in this section, continuously and uninterruptedly during the period of at least fifty-two consecutive weeks next prior to the first issue thereof containing any such notice or advertisement and the newspaper, if published daily, shall have been so published in such county, uninterruptedly and continuously, during the period of at least six months next prior to the first issue thereof containing any such notice or advertisement". "The mere change in the name of any newspaper or the removal of the principal business office or seat of publication of any newspaper from one place to another in the same county shall not break or affect the continuity in the publication of any such newspaper if the same is in fact continuously and uninterruptedly printed or published within such county. All other advertising not specifically mentioned in the above shall be furnished at lowest market prices and shall not exceed prices quoted above, with the understanding that prices for publication and advertising not specifically mentioned in this bid will be determined by getting bids on these items from local firms as the need arises. 3. The Board of Weld County Commissioners reserves the right to reject any or all bids, to waive any informalities in bids, and to accept the bid that, in the opinion of the Board, is to the best interest of the Board and of the County of Weld, State of Colorado. The Board of Weld County Commissioners shall give preference to resident Weld County bidders in all cases where the bids are competitive in price and quality. A satisfactory bond, subject to the approval of the Board of County Commissioners, may be required of the firm obtaining the contract for said advertising. 4. Weld County will provide the notice to be published in Microsoft Word or Microsoft Excel, format ONLY. Transfer to successful bidder shall be by E-mail, with confirmation of receipt sent to appropriate department by return E-mail within two hours. Publisher should eliminate spacing where they can to ensure lower advertisement costs for Weld County. 5. It is the responsibility of the successful bidder to assure all items have been received. Failure to publish a notice at the proper time, provide affidavits on a weekly basis, or respond to E-mailed notices within two working hours will be treated as a breach of contract. 6. The firm awarded the contract for said advertising shall furnish the County Commissioners and various departments with a copy of each publication thereof (number of copies to be determined at time of award), and shall also furnish affidavits of publications to the appropriate department on a weekly basis during the life of this contract. Billing may be done weekly or monthly. 7. ALL NOTICES WILL BE PUBLISHED IN NONPAREIL, SIX-POINT TYPE. If the successful bidder wishes to publish in a width other than given below for each type of notice, approval MUST BE GIVEN by the Weld County Department of Finance and Administration prior to publication. IF YOU HAVE ANY QUESTIONS PLEASE CALL WELD COUNTY PURCHASING AT 970-336-7225. Page 6 BID REQUEST NO. B1100087 PUBLICATION OF LEGAL NOTICES (TYPE 1): Type 1 notices are those without charts, figures, maps, or dollar amounts. This is the default type of notice to be used whenever a specific type is not specified. This is for solid text notices, such as notice of Board of County Commissioner meetings, bid advertisements, applications for Treasurer Deeds, and notification to individuals regarding various matters. It is recognized that different newspapers use varying column width. Your notice may be done in a different column width only if general layout is more than one inch. ^ Price of publication of sample Type 1 - Total price of ad $.10 cents per line S 7° Width of your column 1c x 1 1/4 inches /,te, a PUBLICATION OF ORDINANCES (TYPE 2): Type 2 notices are those with charts, figures, maps, or dollar amounts. They are notices, such as Ordinances, which include tables in the text. It is recognized that different newspapers use varying column width. Your notice may be done in a different column width only if general layout is more than three inches. Price of publication of sample Type 2 - Total price of ad $ 10 cents per line in 3 column = $22.-70 format Width of your column 1c x 1 1/4 (1.25) PUBLICATION OF WARRANTS APPROVED FOR PAYMENT(TYPE 3): Type 3 notices are those such as the warrants approved for payment. It is recognized that different newspapers use varying column width. Your notice may be done in a different column width only if general layout is more than six inches. Price of publication of sample Type 3 - Total price of ad $_Flat Fee 360.00 Width of your column 6 column PUBLICATION OF NOTICES NOT SPECIFIED: Solid li nonpareil idth (6 point), sinchesle �Iumn measure Price per column inch l b I) lU_'tt" (Specify ) $Flat Fee 360.00 PROVIDE ONE ORIGINAL COPY OF EACH SAMPLE. DO NOT FAX SAMPLES. SAMPLES PROVIDED WILL BE A DETERMINING FACTOR IN AWARDING THE BID BY THE CLERK TO THE BOARD. WHEN IS YOUR NEWSPAPER PUBLISHED? (What day of week) WHAT IS YOUR DEADLINE FOR LEGALS FROM US? (What day of week) Friday by Noon DO YOU HAVE MICROSOFT WORD & EXCEL E-MAIL CAPABILITY? YES X NO If No, please note your bid does not meet specifications. What is your requested method for transfer of notices? Word Doc, Excel RESPECTFULLY SUBMITTED: FIRM: Fort Lupton Press BY Bobi Lopez (please print) BUSINESS ADDRESS139 North main Street, Brighton, CO 80601 DATE 5/31/11 EMAIL Amessick@metrowestnewspapers.com Or Blopez@metrowestnewspapers.com TELEPHONE NO 303-659-2522 FAX 303-637-7955 TAX ID #54-1876346 SIGNATURE Marcia Walters From: Bobi [blopez@metrowestnewspapers.com] Sent: Thursday, June 02, 2011 7:08 AM To: Marcia Walters Subject: RE: County newspaper bid. :) Attachments: type 1 bid proof.pdf; type 2 bid proof.pdf; cCb0596ACdA84b911ca0.pdf Sorry i was having telephone and email issues yesterday so here they are:) Type 1 - 57 lines at.10 per line is $5.70 Type 2 -227 lines @ .10 per lineis 22.70 Type 3 is hand-formatted by our production department and will be charged a flat fee of$360.00 Other includes Treasurer Liens that are inserted into our newspaper is hand formatted and will be charged at $360.00 PER PAGE. This price is includes printing charges, insertion, mileage, and 25 newspapers that will be hand-delivered to the office of the Treasurer or the requesting party. From: Marcia Walters fmailto:mwalters@co.weld.co.usl Sent: Wednesday, June 01, 2011 5:31 PM To: Bobi Subject: RE: County newspaper bid. :) Hey...on that bid I need a total price for the advertisements not a price per line. Do you have that? Marcia Walters Weld County Purchasing 915 10th Street Greeley CO 80631 970-356-4000 x4223 i u Confidentiality Notice.This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it,s addressed and may contain Information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return email and destroy the communication.Any disclosure,copying distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited From: Bobi fmailto:blopez@metrowestnewspapers.coml Sent: Tuesday, May 31, 2011 12:28 PM To: Marcia Walters Subject: RE: County newspaper bid. :) right on:) I am so sorry From: Marcia Walters fmailto:mwalters@co.weld.co.us1 Sent: Tuesday, May 31, 2011 4:24 PM To: Bobi Subject: RE: County newspaper bid. :) We received your bid. © 1 Marcia Walters Weld County Purchasing 915 10th Street Greeley CO 80631 970-356-4000 x4223 ' Confidentiality Notice This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other then the named recipient is strictly prohibited From: Bobi Jmailto:blonez@metrowestnewsoariers.comj Sent: Tuesday, May 31, 2011 12:20 PM To: Marcia Walters Cc: 'Allen Messick' Subject: RE: County newspaper bid. :) From: Marcia Walters Jmailto:mwalters(thco.weld.co.usl Sent: Tuesday, May 31, 2011 4:03 PM To: Bobi Subject: RE: County newspaper bid. :) So you don't have the bid done yet? I thought you were going to attach it. Marcia Walters Weld County Purchasing 915 10th Street Greeley CO 80631 970-356-4000 x4223 .-ar+&. u L Confidentiality Notice This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Bobi Jmailto:blopeztlametrowestnewspavers.coml Sent: Tuesday, May 31, 2011 12:00 PM To: Marcia Walters Subject: RE: County newspaper bid. :) Importance: High bid bid buid From: Marcia Walters fmailto:mwalters©co.weld.co.usj Sent: Tuesday, May 31, 2011 3:54 PM To: Bobi Subject: County newspaper bid. :) Are you emailing your bid? Just checking. You have time but I haven't received it yet.Thanks! 2 NOTICE Pursuant to the zoning laws of the State of Colorado and the Weld County Code, a public hearing will be held in the Chambers of the Board of County Commissioners of Weld County. Colorado, Weld County Centennial Center, 915 10th Street, First Floor, Greeley, Colorado 80631, at the time specified. If a court reporter is desired, please advise the Clerk to the Board, in writing, at least five days prior to the hearing. The cost of engaging a court reporter shall be borne by the requesting party. In accordance with the Americans with Disabilities Act,if special accommodations are required in order for you to participate in this hearing,please contact the Clerk to the Board's Office at (970) 336-7215, Extension 4226, prior to the day of the hearing. The complete case file may be examined in the office of the Clerk to the Board of County Commissioners, Weld County Centennial Center,915 10th Street,Third Floor, Greeley, Colorado 80631. E-Mail messages sent to an individual Commissioner may not be included in the case file.To ensure inclusion of your E- Mail correspondence Into the case file, please send a copy to egesick@co.wefd.co.us. DOCKET#:2008-97 DATE:December 31.2008 TIME:10:00 a.m. APPLICANT: Robert L.Parsons Living Trust c/o TEAM Engineering 3468 Shallow Pond Drive Fort Collins,Colorado 80528-7002 REQUEST:A Site Specific Development Plan and Minor Subdivision Final Plan,MF #1025.for eight(8)lots-Peace Haven Estates LEGAL DESCRIPTION: Lot B of Recorded Exemption#3358;being part of Section 10, Township 7 North, Range 67 West of the 6th P.M., Weld County, Colorado LOCATION: East of and adjacent to County Road 19, and south of and adjacent to County Road 84 (See Legal Description for precise location.) BOARD OF COUNTY COMMISSIONERS WELD COUNTY,COLORADO DATED:December 5,2008 PUBLISHED:December 12,2008 twenty (20) hours per week may be business must use paid leave, it available. WELD COUNTY eligible for certain benefits. If no paid time is available,the time off will CODE ORDINANCE 2008-6 3.Job Share Retired with benefits. A Job be leave without pay. Employees must IN THE MATTER OF REPEALING AND Share retiree employee works part-time avoid situations in which they, through REENACTING, WITH AMENDMENTS, and may be eligible for certain benefits, their voluntary actions, may be called to CHAPTER 3 HUMAN RESOURCES, OF including Step increases. The needs of testify in private civil matters, wherein THE WELD COUNTY CODE the department and/or County will dictate knowledge of confidential facts, BE IT ORDAINED BY THE BOARD OF if this status is possible. Benefits are circumstances, or opinions they have COUNTY COMMISSIONERS OF THE earned on a pro-rata basis based on obtained in the scope and course of their COUNTY OF WELD, STATE OF standard hours worked, shown in Table work may be revealed. COLORADO: 3.2 and Table 3.3. Add Appendix 3-C-ATTACHED. WHEREAS, the Board of County Table 3.2 Annual Hours Retiree Status Commissioners of the County of Weld, Retiree Job NOTICE State of Colorado, pursuant to Colorado Share Status PURSUANT to the Weld County Home statute and the Weld County Home Rule —Proration of Rule Charter,Ordinance Number 2006-6 Charter, is vested with the authority of Benefits published administering the affairs of Weld County, Weekly Hours above,was introduced and,on motion Colorado,and 38 1,976 .95 duly made and seconded,approved upon WHEREAS, the Board of County 34 1,768 .85 first reading on June 16,2008.A public Commissioners, on December 28, 2000, 30 1,560 .75 hearing and second reading is scheduled adopted Weld County Code Ordinance 20 1,040 .50 to be held in the Chambers of the Board, 2000-1, enacting a comprehensive Code 4 and 5-No Change. First Floor Hearing Room,915 10th for the County of Weld, including the C.No Change. Street,Greeley,Colorado 80631,on July codification of all previously adopted D.Employees retiring from County service 7,2008.All persons in any manner ordinances of a general and permanent under the State of Colorado PERA interested in the reading of said Ordinance nature enacted on or before said date of retirement program shall be governed by are requested to attend and may be adoption,and PERA rules and regulations for employees heard.Please contact the Clerk to the WHEREAS, the Weld County Code is in .working after service or disability Board's office at phone(970)336-7215, need of revision and clarification with retirement.Refer to PERA rules and Extension 4225,or fax(970)352-0242, regard to procedures, terms, and regulations. prior to the day of the hearing if,as the requirements therein. Amend Sec.3-2-110.Benefit table. result of a disability,you require NOW, THEREFORE, BE IT ORDAINED Table 3.3 describes benefits by employee reasonable accommodations in order to by the Board of County Commissioners of type for County employees: participate in this hearing.Any backup the County of Weld, State of Colorado, Table 3.3 Benefit Table by Employee material,exhibits or information previously that certain existing Chapters of the Weld Type Full-Time Regular Job Share submitted to the Board of County County Code be, and hereby are, Seasonal Part-Time Hourly Retired Job Commissioners concerning this matter repealed and re-enacted, with Share Retired Part-Time Retired Hourly may be examined in the office of the Clerk amendments, and the various Chapters Step Progression Yes Yes No "No No to the Board of County Commissioners, are revised to read as follows. Yes No No Health Insurance Yes 'Yes located in the Weld County Centennial CHAPTER 3 'Yes 'Yes No 'Yes 'Yes No Disability Center,Third Floor,915 10th Street, HUMAN RESOURCES Insurance Yes#Yes No Yes No Yes Yes Greeley,Colorado,between the hours of Amend Sec. 3-2-100. Phased retirement No Life Insurance Yes Yes No Yes No 8:00 a.m.and 5:00 p.m.,Monday thru option. Yes Yes No Retirement Plan+Yes No No Friday,or may be accessed through the A.Employees retiring from County service No No No No No Sick Leave Yes'Yes No Weld County Web Page must separate their regular employment No No 'yes No No Vacation Leave Yes (www.co,weld.co.us).E-Mail messages from Weld County in order to draw 'Yes No No No-Yes No No Holiday Pay sent to an individual Commissioner may benefits from the Weld County Retirement Yes'Yes No No No'Yes No No Personal not be included in the case file.To ensure Plan. They do not have a right or Leave Yes 'Yes No No No 'Yes No No inclusion of your E-Mail correspondence expectation of continued employment with Bereavement Leave Yes 'Yes No No No into the case file,please send a copy to Weld County. Contract employment of a 'Yes No No Sick Leave Bank Yes 'Yes egesick@co.weld.co.us. retired employee shall be at the discretion No No No 'Yes No No Grievance Rights SECOND READING:July 7,2008,at 9:00 of the Elected Officer or Department Yes#Yes No No No Yes No No a.m. Head.Such contract employment shall be 'Prorated.An employee must consistently THIRD READING:July 28,2008,at 9:00 "at will" and shall be governed by terms work twenty(20)hours or more per week a.m. and conditions set forth in a contract to receive a prorated health insurance BOARD OF COUNTY COMMISSIONERS signed by the Board of County benefit. WELD COUNTY,COLORADO Commissioners and the retired employee "Paramedic Services-yes. DATED:June 20,2006 and pursuant to the requirements of this + All employees of the Department of PUBLISHED:June 27,2008 Section. An example of such a contract Public Health and Environment will be may be found in Appendix 3-C. members of PERA. B.Employees retiring from County service #Working after retirement employees are under the Retirement Plan may, upon not eligible approval by the department head or Amend Sec.3-6-100.Jury duty/witness. elected official,work no more than a total An employee who is regularly employed, of one thousand nine hundred seventy-six as defined by Section 13-71-126, C.R.S., (1,976) hours annually, January to and who is required to serve as a witness January. The retired employee may not in a case involving the County government receive disability insurance coverage, but or as a juror during scheduled work time, may be eligible for health, dental and is entitled to paid leave not to exceed vision insurance either as a reemployed three(3)weeks.An employee who serves worker,or through the retiree health plan, on a jury shall pay to the County all if he or she qualifies. amounts received for the jury service. In 1. Hourly. An hourly retiree employee is order to be granted leave for jury duly,the paid only for the hours worked and is not employee must submit a copy of the eligible to receive benefits. summons and all forms furnished by the 2. Part-time. A part-time retiree employee Clerk of the Court relative to the time of is regularly scheduled to work less than service. Mileage allowances can be forty (40) hours per week. The part-time retained by the employee. 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