HomeMy WebLinkAbout20120199.tiff RESOLUTION
RE: APPROVE AGREEMENT FOR PURCHASE OF COMPUTER EQUIPMENT AND
SOFTWARE AND AUTHORIZE CHAIR TO SIGN -JCG TECHNOLOGIES, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for the Purchase of
Computer Equipment and Software between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, and JCG Technologies, Inc.,
commencing upon full execution, with further terms and conditions being as stated in said
agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Agreement for the Purchase of Computer Equipment and
Software between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, and JCG Technologies, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 18th day of January, A.D., 2012.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: 1 � � O
Sean P. Con q, Chair C }
Weld County Clerk to the Boardigloo UM
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BY: YCSrk- ��
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Deputy C(((f�lkrk to the Boars: 1}��
)If:cam(I;77•-ra Kirkmeyer
APPROV/ � • Net >� /David E. Long �IJJ
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ty Attorney r ' c, a 't
ugly Rademach r
Date of signature: /-
A , CAA A C>S 2012-0199
BC0043
AGREEMENT FOR PURCHASE OF COMPUTER EQUIPMENT AND SOFTWARE
THIS AGREEMENT is made by and between the County of Weld, State of Colorado,
whose address is 915 10th Street, Greeley, Colorado, 80631 ("County"), and JCG Technologies,
Inc., whose address is 9941 East Mission Lane, Scottsdale, AZ 85258, ("Contractor").
WHEREAS, County desires to purchase certain equipment and software described in the
attached Exhibit"A,"which will enable County to digitally record Board of County
Commissioner meetings and hearings, and
WHEREAS, Contractor is willing to install the equipment and software as detailed in
Exhibit A.
NOW THEREFORE,in consideration of the mutual promises and covenants contained
herein,the parties hereto agree as follows:
1. Purchase of Equipment and Software. Contractor shall provide to County the
computer equipment and software described and shown in Exhibit A.
2. Term. The term of this Agreement shall be from the date set forth above,through
and until such time as the computer equipment and software is installed and the system operates
as promised in Exhibit A.
3. Services to be Performed. Contractor agrees to install the equipment and software
as detailed in Exhibit A.
4. Compensation. Full and complete compensation for the equipment and software
referred to herein shall be as set forth in Exhibit A.
5. Independent Contractor. Contractor agrees that Contractor is an independent
contractor and that neither Contractor nor Contractor's agents or employees are, or shall be
deemed to be, agents or employees of the County for any purpose. Contractor shall have no
authorization, express or implied,to bind the County to any agreement, liability, or
understanding. The parties agree that Contractor will not become an employee of County, nor is
Contractor entitled to any employee benefits from County as a result of the execution of this
Agreement.
6. Warranty. Contractor warrants that the computer equipment and software,
including installation, shall operate as promised in Exhibit A.
7. Acceptance of Product not a Waiver. Acceptance by County of the computer
equipment and software furnished under this Agreement shall not in any way relieve Contractor
of responsibility for the quality of the computer equipment and software or its installation.
Acceptance by the County of, or payment for, the computer equipment and software or its
1 2012-0199
installation under this Agreement shall not be construed as a waiver of any of the County's rights
under this Agreement or under the law generally.
8. Non-Assignment. Contractor may not assign or transfer this Agreement, any interest
therein or claim thereunder, without the prior written approval of County.
9. Time of Essence. Time is of the essence in each and all of the provisions of this
Agreement.
10. Interruptions.Neither party to this Agreement shall be liable to the other for delays
in delivery or failure to deliver or otherwise to perform any obligation under this Agreement,
where such failure is due to any cause beyond its reasonable control, including but not limited to
Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions.
11. Notices. Any notice required to be given under this Agreement shall be in writing
and shall be mailed or delivered to the other party at that party's address as stated above.
12. Compliance. This Agreement and the provision of services hereunder shall be
subject to the laws of Colorado and be in accordance with the policies,procedures, and practices
of County.
13. Non-Exclusive Agreement. This Agreement is nonexclusive and County may
engage or use other contractors or persons to perform services of the same or similar nature.
14. Certification. Contractor certifies that Contractor is not an illegal immigrant, and
further, Contractor represents, warrants, and agrees that it has verified that Contractor does not
employ any illegal aliens. If it is discovered that Contractor is an illegal immigrant, employs
illegal aliens or subcontracts with illegal aliens, County can terminate this Agreement and
Contractor may be held liable for damages.
15. Entire Agreement/Modifications. This Agreement contains the entire agreement
between the parties with respect to the subject matter contained in this Agreement. This
instrument supersedes all prior negotiation, representation, and understanding or agreements with
respect to the subject matter contained in this Agreement. This Agreement may be changed or
supplemented only by a written instrument signed by both parties.
16. Funding Contingency. No portion of this Agreement shall be deemed to create an
obligation on the part of County to expend funds not otherwise appropriated or budgeted for.
17. Severability. If any term or condition of this Agreement shall be held to be invalid,
illegal, or unenforceable, this Agreement shall be construed and enforced without such provision,
to the extent that this Agreement is then capable of execution within the original intent of the
parties.
2
18. Governmental Immunity. No portion of this Agreement shall be deemed to
constitute a waiver of any immunities the parties or their officers or employees may possess.
19. No Third Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action relating to
such enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person not
included in this Agreement. It is the express intention of the undersigned parties that any entity
other than the undersigned parties receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
IN WITNESS WHEREOF,the parties have executed this Agreement as of the date and
year written below.
1 444'
\ CONTRACTOR:
By: n,<<��
�aei vutile Steve Schmenk, President, JCG
tr. Technologies, Inc.
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11
ATTEST: BOARD OF COUNTY
CLERK TO THE BOARD COMMISSIONERSOF WELD COUNTY
BY: /�� MeL. ��%�vZ/ By:
Deputy Clerk to the Board Sean P. Conway, Chairman C )
JAN 18 2012
3
ICS
TECHNOLOGIES A
9941. 1 br-V- ih• 1 , nom:`.
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www.jcgtechnologies.com
Price Quotation
Weld County, CO
December 14, 2011
Liberty Meeting Recorder Solution
JCG Technologies, Inc (JCG) provides cost effective software solutions to
organizations that want to automate their workflow and improve access to
information; improving customer service while saving time and money. JCG
solutions include Digital Audio and Video Recording, Agenda Management,
Public Records Request Management, Video/Audio Webcasting Services, and
AudioNideo Systems.
Our software based Liberty Meeting Recorder solution is designed as a
replacement for antiquated analog cassette tape based and first generation
digital recording systems.
The Liberty Meeting Recorder solution software records meeting audio/video to
the PC's hard drive. After a recording is complete, the file can be moved to the
client's network, a CD, a DVD, or any other PC-compatible storage media.
The Liberty Meeting Recorder software enables you to use a Microsoft®Word®
based document (i.e. your agenda or minutes template) to take notes in
Microsoft®Word® during the meeting while digitally recording. Drop down lists
are provided to record roll calls, motions, and votes. All notes are automatically
tied to the audio/video. Following the meeting, you can review the audio/video
with the click of a mouse and quickly and easily complete the Minutes. Once
approved, the Minutes (with the associated digital audio/video) can be posted to
your web site as a pdf or HTML document.
Once posted to the web site, a user can simply click on a Minutes item to
playback the meeting audio/video using the industry standard Microsoft®
Windows® Media Player.
Optionally, the audio/video can be hosted and streamed live or on demand using
our SuiteOne Media webcasting service. The SuiteOne Media solution includes
a custom designed public portal, advanced searching and filtering, an interactive
calendar, intuitive player, and analytics.
No more debates as to what was said and no more need to copy tapes.
Jul
TECHNOLOGIES
Pricing
Quantity Item Total
1 Liberty Meeting Recorder Solution
for Council Chamber
Includes:
• 1 Liberty Meeting Recorder
Software — 2 Channel Version
• 1 USB Audio Capture Device
• 1 USB Foot Pedal
• 1 RCA Cable
• 1 PC Stereo Headset
• 1 JCG Annual Support Services Package —Year 1
($395 annual cost) $3,495
On-Site Installation and Training $1,495
TOTAL $4,990
Prices are effective until January 14, 2012. Prices do not include tax, shipping, and
handling charges.
Jcc
TECHNOLOGIES
Installation and Training
Unless specifically noted above, the Client will be responsible for providing:
1. All computers and laptops. Prior to the hardware and software installation
all computers must be configured as per the product specifications.
2. All PC/LAN connections and cabling (if the audio is to be archived over the
network).
3. All cabling for connecting the system to any of the Customer's external
systems/devices (i.e. PA system for audio playback, other recording
devices, audio mixer, etc).
4. PC speakers, power supply and cables for PC sound card based playback
of the audio.
5. All cabling to the recording PC location, including any cable pulls.
6. Video Encoder (for video recording).
Our installation personnel will load software and install any JCG supplied
hardware onto the client's computers that meet or exceed the specifications
described in this proposal. Please advise us of the model and configuration of
the computers so that we can verify suitability prior to delivery.
Installation is quoted on a per day basis. The quoted price assumes ready
access to the Client's facility. The Client may be responsible for additional
installation charges if it does not make the facility available to complete the
installation in the time frame quoted, does not provide equipment per the product
specifications, and/or does not provide the items (if applicable) noted above.
The Installation and Training price includes all travel expenses. Expedited
installation and training (scheduled within three weeks) may be subject to
additional charges.
Operator training will be provided on the same day as the installation. For
training to be most affective it is preferable to have a maximum of 5 persons per
session.
KG
TECHNOLOGIES
Computer Hardware & Software Minimum Requirements
This document details the MINIMUM specifications required for the JCG supplied
products. This information makes no allowance for other applications that may
run on the computer at the same time.
Adding memory and increasing the processor speed will significantly improve
performance, especially if the computer will be running other applications.
Digital Recorder Software
• Standard PC or Laptop with 2.0 GHz Processor or faster (3.0 for video)
• 1GB Memory (RAM) (2GB for video)
• Microsoft®Windows®XP Professional or later
• Windows® compatible, full duplex stereo sound playback support
• USB Port
• 256-color, 800 x 600 video display
• 20GB or more free hard drive capacity
• Microsoft®Word® 2003 or later
• JCG or High Criteria Approved Video encoder card (for video)
NOTE: As with any software, there are minimum hardware and software
requirements, which need to be in place prior to installing and using JCG
supplied software. While the attached list is minimum specification, it is important
to be aware that using additional programs in combination may require a higher
specification.
PC'
TECHNOLOGIES
JCG Support Services Package
The Support Service Package is an annual (1 year) package.
The JCG Support Services Package includes:
• Free software updates and upgrades
• Unlimited calls (operational and technical) from 8am to 5pm AZ MST,
excluding JCG holidays and weekends.
• Electronic logging of issues and questions (email & Web) 24 hours per
day.
• On-line access to all released Technical Support memos.
• On-line access to product documentation.
• Software fixes via electronic download; physical media is extra cost.
The JCG Support Services Package is a site-based contract. All JCG supplied
products (software and hardware) installed at the site are eligible for technical
support.
All products must be registered with JCG to be eligible for support.
Contact Information
Please do not hesitate to contact me if you have any questions or require any
additional information.
Steve Schmenk
President
JCG Technologies, Inc.
9941 East Mission Lane
Scottsdale, Arizona 85258
Phone: 480 661-5629
Fax: 480 661-7589
Mobile: 602 418-5307
E-mail: srschmenk@jcgtechnologies.com
Web: www.icatechnoloqies.com
Liberty
Excellence in Digital Audio Recording Solutions
Go Digital , Free Yourself from Tapes !
The Liberty Meeting Recorder is a PC based digital recording system that allows city councils, com-
mittees, tribunals and commissions of any type to capture the audio and optionally the video of their
meetings into a digital PC based format. The Liberty Meeting Recorder is fully integrated with
Microsoft WordTM and allows the operator to insert playback cue points directly into Word documents.
The audio may then played-back from any specified point in the recording . Reviewing the audio and
optionally the video becomes as easy as clicking on an agenda item in the Word document.
The Liberty Meeting Recorder eliminates the need to FF and REW tapes as minutes are written and
reviewed .
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Get a Clear and Concise Digital
Record of the Proceedings
The Liberty Meeting Recorder provides a clear
I » • f and concise digital recording of your meeting .
w il 1Saving the audio as a digital file means there is
't 4'.. 1 ,- < . '7.-s - no more time wasted fast-forwarding and rewind-
On. , - 44 - ing through tapes. Instead , you can instanta-
t r 4. :" , i neously jump to any point in the recording , just
,., .. r
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1 . ..t- s ., by clicking a button . Your notes are already syn-
. ., 4chronized with the audio playback and creating
complete and accurate minutes becomes a
,,NLw quicker, easier job to complete.
Insert Standard Text for Roll Call , Highlights
Motions , and Votes • Record the audio and optionally the video of
The Liberty Meeting Recorder includes the your meeting to the hard-drive of a PC
ability to save the names of meeting participants • Use your minutes in MS Word to establish
"
and to insert the appropriate text into a Word playback
c"click-able" cue points in the recording for
document for Roll Calls, Motions and Votes. • Playback supports optional foot-pedal for
Operators access these features through dialog transcription
boxes that insert the appropriate information • Word Toolbar Icons allow you to control
directly into a Word document. recording and playback and establish cue points
directly from Word
• H ■ ► ■ "Roll Calla Motion a Vote ()Bookmark • Audio / video may be taken directly from feeds
The Meeting Recorder Word Add-on inserts a going to a cable TV broadcast
number of new icons into the Word Toolbar. These • Recordings may be posted to your web site,
including the minutes with cue points, and both
icons allow the operator to control the recording the audio and the video
application and insert text for Roll Calls , Motions • Web users may playback the recordings using
and Votes, directly in Word . the standard Windows Media Player'
Phone : 905-886-7771 email : sales@libertyrecording .com Web : www• LibertyRecording . com
Dialogs for Easy Insertion of Standard Information
The dialog boxes below illustrate how operators can quickly insert standard text for Roll-calls, Motions and Votes. The
names of participants in these activities are saved by the system to eliminate the need to re-type known information .
• oil [all J AMotion J Vote • .nrl • xJ
Group Name: Zoning Committee J Mover: Anne Vestergom � Name Vote
Anne Vestergom Yes
Name Seconder: John Edmundson
Planning Oepartrner>t CMis Gowen Absent
Kieth =• 2 Camrrrttee Action: No seconder. (None required) Data Brooks Yes
Paul Stemp 9 Present Anne Vestergom John Eon
allizi
Paul Weatherington 9 Present Motion text: Chris Gowend
Dare Brooks Paul Linton Absent
Shelly Barber O Present John Edrrundscn
Stacy stambulsii p Present Paul Linton
Add part dpant I Edit Warne I Delete participant I , I j Yes:I Z
No:r i
OK I Cancel OK Cancel Abstain: Pass I Pd I Cancel
The dialog box for the Roll Call allows user to The dialog box for Motions allows the user to The Vote dialog quickly tabulates the results of a
select the appropriate committee and its select the type of motion, the Mover and person vote and inserts the appropriate text into the
members and indicate their status during any Seconding the motion and it allows for the Word document.
specific meeting. insertion of additional descriptive text.
As the meeting progresses, notes can be taken and audio cue points may be Post your Recordings
established . The cue points are indicated in the screen capture below by to the Web
the el icon . Playback of the recording can be started my merely clicking on
any of the cue point icons. The Liberty Meeting Recorder allows
aParksCommittee.doc - Microsoft Word L_ -O2s! you to save the audio/video and the
, Eile Edit testi Insert FQrmat Iods Tgble Window LISP J minutes of a meeting directly into
j o s a s y Po 1 cf in - ( , - s : CI GUNS S Cif IDi - in - » a standard web page format. When
posted to the web, the public can
i • II ■ ► ■ I egRollCalla Motion a Vote iliteooImark eik I RExport %Save withoutsookmarks :' access relevant portions of the
rc$ • • 1 z 3 . • . , . . . 4 . . i s , . . . recording by clicking on playback cue
Town of Omemee - Parks Committee Meeting, April 12,2007 ] points established in the minutes.
They will see and hear the playback
LE:il Meeting is brought to order. streamed through the standard
El Roll Call. Windows Media Player application .
Present: Anne Vestergom. Dara Brooks, and John Edmundson.
Absent/Excused: Chris Gowen, Paul Linton.
III Motion: Request to approve previous minutes, Action: Approve, Moved by
Anne Vestergom. Seconded by John Edmundson. * PC Requirements
I Vote: Motion passed (summary: Yes = 2, No = 1, Abstain = 0). The recording PC must meet the following
Yes: Anne Vestergom, Dara Brooks. minimum specifications:
No: John Edmundson. • Pentium 4 Processor of 2 GHz or faster,
Absent: Chris Gowen. Paul Linton. • 512 MB Ram or more,
Omemee garden club presented their proposals for "Omemee Grows". • Windows XP.
Mr. Brown, president of the club indicated renewed interest in acquiring the ability • Word 2003
to take over the garden plots at 57 King West. He believes the town should take w • Available USB ports for audio and video
advantage of this offer by private citizens to help enhance the town's looks. This • Audio / Video feeds may be taken
matter will be presented to the committee of the whole for further action. 0 directly from a standard cable channel
pm o :; 4 li broadcast of your meeting or from a PA
Page 1 Sec 1 111 At 1"— Ln 1 Col 1 — REc TRY, XT VR Far r— f system or stand-alone microphones
Contact your local Dealer :
Contact your Liberty Recording dealer for further information
or contact Liberty Recording at 905-886-7771 .
You may also visit our web site www.LibertyRecording.com
or email us at sales@LibertyRecording.com
High Criteria , Liberty Meeting Recorder and LibertyRecording .com are all trademarks of High Criteria Inc.
Esther Gesick
From: Steve Schmenk[srschmenk@jcgtechnologies.com]
Sent: Wednesday, December 14, 2011 12:27 PM
To: Ripley Casdorph; Esther Gesick
Subject: JCG Technologies, Inc- Liberty Meeting Recorder Solutions Quote-Weld County CO
Attachments: Weld County CO- Liberty Meeting Recorder Quote- 12-14-11.doc; Liberty Meeting Recorder
Brochure.pdf
Esther,
Per our phone conversation I have attached a price quotation for our Liberty Meeting Recorder
solution.
Our Liberty Meeting Recorder solution provides crystal clear digital audio and/or video which can be
easily stored, searched, and distributed.
The JCG Liberty Meeting Recorder solution not only digitally records your meetings, it:
■ Includes an integrated minutes application which simplifies the process of creating your meeting notes and
Minutes. Use your existing Microsoft® Word® based agenda or any other Word® document and easily take
free form notes, record roll calls, motions, seconds and votes while digitally recording your meeting.
• Enables you to easily convert and post your completed/approved Minutes to your web site as a pdf or HTML
document.
• Integrates your meeting audio/video to your completed Minutes and enables you to post the files to your web
site. The public can view your Minutes on your web site and, by simply clicking on the Minutes item
bookmark, listen to, (or view if you record video) that portion of the meeting using the industry standard
Microsoft® Windows® Media Player®.
Please do not hesitate to contact me if you have any questions or require any additional information.
Sincerely,
Steve Sc6men4
President
C'
'ECHNOtOGES
9941 East Mission Lane
Scottsdale, Arizona 85258
Phone 480-661-5629
Fax 480 661-7589
Mobile 602 418-5307
EMail srschmenk anicgtechnologies.com
Web www.icgtechnologies.com
JCG Technologies, Inc Business Disclaimer
This message may contain confidential, proprietary or legally privileged information. In case you are not the original
intended recipient of the message, you must not, directly or indirectly, use, disclose, distribute, print, or copy any part of
this message and you are requested to delete it and inform the sender. Any views expressed in this message are those of
the individual sender unless otherwise stated. Nothing contained in this message shall be construed as an offer or
1
Esther Gesick
From: Bruce Barker
Sent: Wednesday, January 04, 2012 1:20 PM
To: Esther Gesick
Subject: Agreement for JCG Technologies
Attachments: JCG Agreement.doc
See the attached. Let's send to Steve and see if he has any comments. I would like to have him sign and then send back
to us for approval and signature by the Board,with install to occur by the end of this month. His proposal of December
14`h is Exhibit A. (I only have a hard copy that you gave me.)
Bruce T. Barker, Esq.
Weld County Attorney
P.O. Box 758
1150 "O" Street
Greeley, CO 80632
(970) 356-4000,ext.4390
Fax: (970) 352-0242
IS
Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is attorney privileged and confidential, or
otherwise protected from disclosure. If you have received this communication in error, please immediately notify
sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly
prohibited.
1
ICC
TECHNOLOGIES
January 6, 2012
Esther E. Gesick
Deputy Clerk to the Board/Office Manager
Weld County
1150 O Street
P.O. Box 758
Greeley, CO 80632
Esther,
Enclosed please find two signed Agreements.
Please countersign one, and send back to me for our records.
We look forward to working with you and Weld County.
If you have any questions or require any additional information please do not hesitate to
contact me.
Sinc
Steve Schmenk
President
JCG Technologies, Inc.
9941 East Mission Lane
Scottsdale, Arizona 85258
Phone: 480 661-5629
Fax: 480 661-7589
Mobile: 602 418-5307
E-mail: srschmenk@jcgtechnologies.com
9941 E. Mission Lane www.jcgtechnologies.com Phone: 480 661-5629
Scottsdale, AZ 85258 Fax: 480 661-7589
Hello