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2013
FINAL BUDGET
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2013
FINAL BUDGET
WELD 911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
P.O. Box 758
Greeley, Colorado 80632
Phone (970)356-4000, Ext 4245
November 20, 2012
Division of Local Government
1313 Sherman Street
Room 520
Denver, CO 80203
Dear Sirs:
Enclosed please find the following documents relating to the Weld County 911 Emergency
Telephone Service Authority
Certification of 2013 budget copy
2013 Budget Message
< Description of Service
< Budgetary Accounting Basis
< Lease/Purchase Agreements
< Summary of Resources and Estimated Expenditures
< Line Item Revenue, Operating Expenses and Capital Equipment
Affidavit of Publication
Resolution to Adopt 2013 Budget
2013 Resolution to Appropriate Sums of Money
Because the authority is supported by a telephone surcharge, no property tax is levied or authorized.
If you have questions please do not hesitate to contact me or Don Warden, Director of Budget and
Management Analysis, at (970)336-7215, Extension 4218.
Ve my yours
Steve Reams
Secretary/Treasurer
911 Emergency Telephone Service Authority
Budget Message
Service:
Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had no
method to report emergencies using the telephone system. To serve the public welfare and the best
interests of all citizens in Weld County, 41 government entities within Weld County agreed to form
the Weld 911 Emergency Telephone Service Authority to implement enhanced 911 emergency
telephone capabilities for every telephone in Weld County.
Currently E-911 is a telephone system utilizing the single three-digit number 911 for reporting police,
fire, medical, or other emergency situations. A call on the E-911 system automatically displays the
location of the caller's telephone number, address for the telephone, and other supplemental
information of the calling party's location at a Public Safety Answering Point (PSAP). There is a
single PSAP in the Weld County Regional Communications Center serving 18 law enforcement
agencies, 20 fire districts, and three EMS services. Individual response personnel for each
jurisdiction are notified of the emergency from the PSAP.
The Weld 911 Emergency Telephone Service Authority is a separate legal entity responsible for the
administration of the E-911 emergency telephone service program for all of Weld County,except the
Town of Erie. The Authority Board is authorized to collect an emergency telephone charge not to
exceed seventy cents per month. The Authority Board must determine the surcharge rate each
year, no later than September 1st, and fix the new rate to take effect commencing with the first
billing period of each telephone customer on, or following, the next January 1st.
Funds collected from the surcharge must be spent to pay for dispatch and computer support staff,
equipment costs, installation costs,the monthly recurring charges,and, if moneys are available after
such charges are fully paid, such funds may be expended for emergency medical services provided
by telephone. Any funds collected and unexpended at the end of the budget year are carried over to
the next succeeding year to be used in supplying E-911 emergency telephone service.
With the new era of smart phones the public's expectation will be that citizens should be able to call
for emergency help and engage with their government service organizations in the same ways they
communicate every day. Next Generation 911 (NG 911) is the initiative aimed at improving public
emergency communications services to support the modern, mobile communication revolution. NG
911 systems will be comprised of Emergency Services IP networks, hardware, software,operational
policies and procedures which will enable the public to transmit voice,texts, images, and videos to a
911 emergency call center (PSAP). The PSAP of the future will also be able to receive data from
advanced automatic collision notification systems, medical alert systems, and environmental
sensors. NG 911 PSAP's will be able to issue emergency alerts to wireless devices in the area via
voice, or text messages and highway alert system.
The NG911 era will cause the Weld 911 Emergency Telephone Service Authority Board to examine
its service priorities and funding requirements to meet these service priorities. Although the funds
collected from the surcharge can be spent to pay for dispatch and computer support staff,
equipment costs, installation costs, the monthly recurring charges,and emergency medical services
provided by telephone the increased costs of the NG 911 system will require the funds to be spent
on the primary mission of the authority, which is to provide a secure environment for emergency
communications ensuring the delivery of calls, messages, and data to the appropriate PSAP and
any other appropriate emergency entity. This new era will mean that funds must be spent in the
priority order of acquiring the necessary NG 911 equipment and technology, installation and
maintenance costs of the equipment and technology,the monthly recurring charges for the system,
and funding an appropriate replacement reserve. Then and only then,when those essential system
requirements are fully funded, can the authority board consider funding additional items such as
dispatch and computer staff costs, other services and supplies,training, etc that have been funded
in recent years as legislative changes have expanded the use of the surcharge collections.
The Authority Board may do any act as may be necessary to continue operation of the 911
emergency telephone service including, but not limited to, the ability to negotiate with equipment
vendors and service suppliers to obtain the benefit of technological developments. These benefits
must improve or enhance the quality and efficiency of 911 emergency telephone service to the
users.
The primary funding resource for E-911 service is the surcharge established in 1988, at fifty cents
per month, per telephone service. Beginning in 1998,the surcharge was also extended to wireless
phones. Effective January 1, 2009, the surcharge went up to seventy centers per month, per
telephone service. The revenue from the seventy cent surcharge and surplus revenues carried
forward from previous years will produce sufficient revenues in 2013 to fund expenditures authorized
by the intergovernmental agreement and current legislation, and transition to the NG 911 system.
Budgetary Accounting Basis:
The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in
the accounts and reported in financial statements. The Basis for Accounting relates to the timing of
the measurements made regardless of the measurement focus applied.
Revenue and expenditures or expenses are accounted for using a modified accrual method. This
method recognizes revenue in the year in which it becomes both measurable and available as net
current assets or, when revenue is of a material amount, planned for but not yet received. Revenue
in the modified accrual method primarily consists of surcharges collected even though the surcharge
may not have yet been remitted by telephone companies in the service area. Unbilled charges for
services are recorded in the appropriate fund at year end. Expenditures are generally recorded
when the related fund liability is incurred.
The Board adopted a policy in the meeting on September 15, 1992,to fund an equipment reserve by
depreciating E-911 equipment, effective January 1, 1993. Equipment will be depreciated using a
straight-line method and a five-year life. This depreciation method results in an annualized expense
of$475,816.
Lease-Purchase Agreements:
The following supplemental data regarding lease purchase agreements involving real property
pursuant to Section 29-1-104(2)(d), C.R.S., 1973, as amended:
$ 0 A. The total amount to be expended during the ensuing fiscal year
for payment of obligations under all lease-purchase agreements
involving real property.
$ 0 B. The total maximum payment liability of the local government
under all lease-purchase agreements involving real property over
the entire terms of such agreements, including all optional
renewal terms.
$ 0 C. The total amount to be expended during the ensuing fiscal year
for payment obligations under all lease-purchase agreements
other than those involving real property.
$ 0 D. The total maximum payment liability of the local government
under all lease-purchase agreements other than those involving
real property over the entire term of such agreements, including
all optional renewal terms.
Weld E-911
Emergency Telephone Authority
for the period
January 1, 2013 to December 31, 2013
Actual Estimated Proposed Final
Resources 2011 2012 2013 2013
Beginning Fund Balance $ 5,241,349 $ 5,435,756 $ 2,891,916 $ 2,891,916
Estimated Revenue
Surcharge 2,351,667 2,150,000 2,250,000 2,250,000
Interest 31,397 50,000 21,000 21,000
Total Resources $ 7,624,413 $ 7.635_56 $ 5,162,916 $ 5,162.916
Estimated Expenditures
Operations
Personnel $ 0 $ 0 $ 0 $ 0
Office Supplies 2,999 10,100 0 0
Small Items of Equipment 58,594 48,535 59,536 59,536
Computer Software 13,743 25,665 35,803 35,803
Uniforms 0 1,000 0 0
Other Supplies 1,690 11,125 2,000 2,000
Telephone Charges 164,859 140,888 126,000 126,000
Contract Payments 1,553,111 1,407,174 897,456 901,456
Training 13,572 43,758 0 0
Other Prof. Services 380,589 32,100 52,025 52,025
Grants and Donations $ 0 $ 0 $ 0 $ 0
Equipment
Equipment $ 0 $ 3,023,495 $ 51,880 $ 3,051,880
Depreciation 353,231 362,092 475,816 475,816
Contingency 0 0 100,000 100,000
Emergency Reserve 0 0 150,000 150,000
Total Expenditures $ 2,541,888 $ 5,105,932 $ 1,950,516 $ 4,954,516
ENDING FUND BALANCE $ 5,082,525 $ 2,529,824 $ 3,212,400 $ 212,400
ENDING FUND BALANCE
with Depreciation
and Contingencies $ 5,435,756 $ 2,891,916 $ 3,938,216 $ 934,216
Weld 911 Emergency
Telephone Authority
2013
7300- Emergency 2011 2012 2013 2013
22300 Telephone Operations Actual Estimate Proposed Final
6111 Personnel $ 0 $ 0 $ 0 $ 0
6210 Office Supplies 2,999 10,100 0 0
6220 Small Items of Eqpmt. 58,594 48,535 59,536 59,536
6225 Computer Software 13,743 25,665 35,803 35,803
6248 Uniforms 0 1,000 0 0
6249 Other Supplies 1,690 11,125 2,000 2,000
6367 Telephone Charges 164,859 140,888 126,000 126,000
6379 Contract Payments 1,553,111 1,407,174 897,456 901,456
6400 Training 13,572 43,758 0 0
6370 Other Prof. Services 380,589 32,100 52,025 52,025
6710 Grants and Donations 0 0 0 0
Total Expenditures $ 2,189,657 $ 1,729,345 $ 1,172,820 $ 1,176,820
Weld 911 Emergency
Telephone Authority
2013
7300- 2011 2012 2013 2013
22300 Equipment Actual Estimate Proposed Final
6540 Depreciation $ 353,231 $ 362,092 $ 475,816 $ 475,816
6952 Equipment 0 3,023,495 51,880 3,051,880
Total Expenditures $ 353231 $ 3,385,587 $ 527,696 $3,527,696
7300- 2011 2012 2013 2013
22300 Reserves Actual Estimate Proposed Final
6940
CONT Contingency $ 0 $ 0 $ 100,000 $ 100,000
6940
EMGY Emergency Reserve 0 0 150,000 150,000
Total Expenditures $ 0 $ 0 $ 250,000 $ 250,000
Weld 911 Emergency
Telephone Authority
2013
7300- 2011 2012 2013 2013
22300 Revenues Actual Estimate Proposed Final
4410 Telephone Surcharge $ 2,351,667 $ 2,150,000 $ 2,250,000 $ 2,250,000
4610 Earnings on Deposit 31,397 50,000 21,000 21,000
Total Revenue $ 2.383,064 $ 2,200,000 $ 2271,000 $ 2,271,000
RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE
EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD
911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR
BEGINNING ON THE FIRST DAY OF JANUARY, 2013, AND ENDING ON THE LAST DAY OF
DECEMBER, 2013
WHEREAS,the Authority Board of the Weld Emergency Telephone Authority has appointed
Steve Reams, Secretary/Treasurer, to prepare and submit a proposed budget to said governing
body at the proper time, and
WHEREAS, Steve Reams, Secretary/Treasurer, has submitted a proposed budget to this
governing body for its consideration, and
WHEREAS, upon due and proper notice, published or posted in accordance with the law,
said proposed budget was open for inspection by the public at a designated place, a public hearing
was held on November 20, 2012, and interested taxpayers were given the opportunity to file or
register any objections to said proposed budget.
NOW,THEREFORE,BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911
EMERGENCY TELEPHONE SERVICE AUTHORITY:
Section 1. That estimated expenditures for the fund are as follows:
Emergency Telephone Authority Fund $ 4,954,516
Section 2. That estimated revenues for the fund are as follows:
From unappropriated surplus $ 2,683,516
From sources other than general property tax 2,271,000
From general property tax levy 0
TOTAL REVENUES $ 4,954,516
Section 3. That the budget, as submitted,amended, and summarized above by fund, hereby
is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for
the year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the Chairman
of the Authority Board and made a part of the public records of the Authority.
ADOPTED this 20th day of November, A.D., 2012.
ATTEST: zL
SECRETARY R ASURER HAIR
AUTHORITY BOARD AUTHORITY OARD
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY
TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH
BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE
2013 BUDGET YEAR
WHEREAS,the Authority Board, on November 20, 2012, has adopted the annual budget in
accordance with the Local Government Budget Law, and
WHEREAS,the Authority Board has made provision therein for revenues in an amount equal
to, or greater than, the total proposed expenditures as set forth in said budget, and
WHEREAS, it is not only required by law, but also necessary, to appropriate the revenues
provided in the budget to and for the purposes described below, so as not to impair the operations
of the Authority.
NOW,THEREFORE,BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911
EMERGENCY TELEPHONE SERVICE AUTHORITY:
That the following sums are hereby appropriated from the revenue of the Emergency
Telephone Authority Fund for the following purposes:
Emergency Telephone Authority Fund
Current Operating Expenses $ 1,176,820
Capital Outlay 3,051,880
Depreciation 475,816
Contingency 100,000
Emergency Reserve 150,000
TOTAL FUND $ 4,954,516
ADOPTED this 20th day of November, A.D., 2012.
dtATTEST: ( /r' a
SECRETARY REASURER CHAIR
AUTHORITY BOARD AUTHORITY B ARD
NOTICE AS TO PROPOSED BUDGET
NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County
911 Emergency Telephone Service Authority Board for the ensuing year of 2013. A copy of the
proposed budget has been filed in the Weld County Office of the Clerk to the Board, located at
1150 O Street, Greeley, Colorado, where same is open for public inspection. The proposed
budget will be considered at a regular meeting of the Authority Board to be held in the Pawnee
Conference Room, located within the Weld County Administration Building, 1150 O Street,
Greeley, Colorado 80631, on November 20, 2012, at 12:00 p.m. Any interested elector within
such Weld County 911 Emergency Telephone Service Authority may inspect the proposed
budget and file or register any objections thereto at any time prior to the final adoption of the
budget.
WELD COUNTY 911 EMERGENCY
TELEPHONE SERVICE AUTHORITY
WELD COUNTY, COLORADO
DATED: November 6, 2012
PUBLISHED: November 9, 2012, in the Greeley Tribune
Affidavit of Publication
STATE OF COLORADO
ss.
County of Weld,
I Jennifer Usher
of said County of Weld, being duly sworn, say
that I am an advertising clerk of
•
THE GREELEY TRIBUNE,
that the same is a daily newspaper of general
circulation and printed and published in the City of
Greeley, in said county and state; that the notice or
advertisement, of which the annexed is a true copy,
• has been published in said daily newspaper for
• consecutive(days): that the notice was published in
the regular and entire issue of every number of said
newspaper during the period and time of
- publication of said notice, and in the newspaper
proper and not in a supplement thereof; that the
n luay, +•uv zt,cyst_ first publication of said notice was contained in the
NOTICE AS TO PROPOSED BUDGET Ninth day of November A.D. 2012
ap butlget hes been and the last publication thereof: in the issue of said
submitted iCEIS HEREBY
Weld Count/IVEN g11 Emerr�ge 2013 hone Ser- newspaper bearing the date of the
vice Authority Board for theensuing ear of 2013. Dopy°f¶1e Ninth _ day of NovemberA.D. 2012
proposed budget has been tiled in the Weld County Otfice of the Clewha to the
tor+Pahl�1mspedao^ Thep IP?s�b°d9' that said The Greeley Tribune has been published•
ular meeting of the A tl ty Board to
• be held in the re gee c°"fere"ce Room• fih continuously and uninterruptedly during the period
0g 1150 O Street.Greeley,
on November 2d0,2012,a112'.00 P,m Any of at least six months next prior to the first issue
Weld County Administration.Burl m at1 Emergency ele-
cmoraaoeo5st, r sea budget a"a thereof contained said notice or advertisement
'vested elector wilhorisumayi speCihe P oP° rlor to the final
•ple or re9sterany obied;one thereto at am time° above referred to; that said newspaper has been •
atloPuon of the b°d�L admitted to the United States mails as second-class
EMERGENCYTELEPCOUNTY 911
HONE 5 RVICE AUTHORITY matter under the provisions of the Act of March
WELD COUNTY,COLORADO 3,1879, or any amendments thereof; anc .hat said
• DATED: November s,20+z newspaper is a daily newspaper duly qualified for
The Tribune publishing legal notices and advertisements within
November 8.2012 •• the meaning of the laws of the State of Colorado.
November 9,2012
Total Charges: $5.31
I C i a f lvt l
9th day of
November,2012
My Commission Expires 6/14/2013
Aid41‘
Notary Public
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