HomeMy WebLinkAbout20130246.tiff Weld County E-911 Emergency Telephone Service Authority Board
And Weld County Communications Advisory Board Joint meeting
December 18th, 2012
The Weld County E-911 Emergency Telephone Service Authority Board and
Communications Advisory Board met jointly on Tuesday, December 18th, 2012 in the
Community Room; 1150 O Street at 12:00 noon.
II
ROLL CALL:
The Communications Advisory meeting was called to order by Chairman Sean Conway
at 1100. Present were Communications Advisory members Sean Conway, Dave
Montgomery, Rich Strang, Carl Harvey, Roger Ainsworth, Jay McDonald, Mark Lawley,
Jack Statler and Ted Posywak. Ken Poncelow arrived at noon. A quorum existed. Present
for the E-911 Board were E-911 Board Members Barbara Kirkmeyer, Mitch Wagy, Jack
Statler, Brian Skaggs, Gary Sandau and Steve Reams. Kevin Halloran was excused
absent. Staff members present were Attorney Patrick Groom, Mike Savage, Dave Mathis,
Anita Scrams, Ralene Poncelow and Susan Johnson. Others present included Tom Beach
(SE Fire), Roy Rudisill (County OEM), Dan Huerter(Weld GIS), Blake Abercrombie
(ACS), Malinda Loera(Weld GIS) and Tom Beech (SE Weld Fire). A quorum for each
board existed.
COMMUNICATIONS BOARD MINUTES:
Dave Montgomery moved, Carl Harvey seconded a motion to approve the October
16th, 2012 E-911 minutes, motion was approved unanimously.
COMMUNICATIONS BOARD OLD BUSINESS:
Jack Statler asked how many times the Spillman computer system had gone down since
implemented. Per Blake, he would need to research that—info not available at this time.
1. Staff Report: Dave Mathis presented Dispatch stats and staff report for
November 2012 [refer to Sgt.Mathis' "November 2012 WCRCC Monthly
Report'''.
• 1 dispatcher resigned to pursue a teaching degree and may return to
dispatching in the future
• Several other resignations are anticipated
• 3 dispatchers are in training, an additional 4 candidates have passed the
background phase and could be ready to fill vacancies if/when they occur
• Calls for service are tracked differently in Spillman vs. Tiburon. The numbers
are difficult to compare, but overall activity is up over last year
• MDT use is quite high, which helps the Dispatchers
2. Tower Project updates: Mike Savage advised:
• The SE Tower on the grader shed is up, the generator is in place, and
inspections are happening this week.
• The SW Tower footers and foundation have been poured; the tower may be
erected this week.
• Issues with the simulcast project—staff is working with APCO and the FCC
to get licensing.
/- (2,S C9D72 2013-0246
3. CAD update: Blake reported that the most recent patch was done last week. I.T.
is verifying the items they were going to fix against the list.
• This week Spillman suggested a fix for the GISI errors. This would be a
quick file replacement and could happen as early as Thursday at 0800
• Down time has been less frequent, and we are now on the regular patching
schedule with other Spillman users
• Blake is working with Tom Beach, ERS and Spillman to get the fire records
system working. SE Fire is the test group. Once it is working, other FD's will
be added.
4. Board Chair Rotation: Sean Conway announced that Bill Garcia will be the
Comm Board Chair in 2013. Commissioner Conway & Garcia will meet with
Captain Statler& Savage this week to review projects and status. Mike Savage
will rotate out as Communications Captain and Jack Statler will assume that
position on January 3`a
5. Geo Comm update: Barbara Kirkmeyer and Patrick Groom have negotiated a
change order with Geo Comm. This would expand the scope of service to include
the new model principles planned to have 2 Weld PSAPs. The additional cost will
be $8,800.
• The Geo Comm existing conditions report has been submitted and will be
forwarded to the Comm Board.
• Geo Comm will take a more in depth view than originally planned
• They will develop a draft strategic plan to include: overview, current
practices, planning for facilities, staffing, technology and budget
considerations.
• Geo Comm sent a matrix of questions about arrangements for the dual PSAP
model. The deliverable date for their report will be 30 days from the date
questions are returned and answered.
6. CCNC update: Barbara Kirkmeyer provided a CCNC update:
• State OIT requested approximately $14 Million to upgrade the DTR zone
controllers to v 7.14
*When this upgrade occurs, our v 7.5 consoles will need to be
modified to work off of the new platform
• There is some question over ownership of the system. The State of Colorado
claims ownership, but that is disputed.
• Several Northern Colorado Communications Network users may join to care
for and own the zone 3 controller. They would pay for the upgrades and ask
other users to pay for their use. They are in the process of developing IGA's
and a fee schedule.
• At this time it is unknown how much it will cost to update the consoles,
individual end users radios, or what the fee schedule will look like.
700 MHz Update Information: The State of Colorado and several entities including
Weld County have requested a waiver on the 700 MHz requirement deadline.
There is no guarantee that this waiver will be granted and no other information
available at this time. All Weld agencies will be updated when information becomes
available.
The Chair recognized Mike Savage for his service as WCRCC Director. He has been
a valuable resource and his leadership will be missed.
---The meeting adjourned for Lunch at 11:30---
---The joint meeting resumed after lunch and was called to order by
Chairperson Barbara Kirkmeyer at 12:15. For the record, all 911 Board members were
present with the exception of Kevin Halloran, who was excused absent.
E-911 BOARD MINUTES:
Jack Statler moved, Steve Reams seconded a motion to approve the November 20th,
2012 E-911 minutes, motion was approved unanimously.
E-911 BOARD OLD BUSINESS:
1. Staff Report: Dave Mathis (same info as the 11:00 meeting)
2. Tower Project: Mike Savage (same info as the 11:00 meeting)
3. CAD Update: Blake Abercrombie (same info as the 11:00 meeting)
4. Geo Comm Update: Barbara Kirkmeyer (same info as the 11:00 meeting)
5. RFP for the Phone RFP: Mike Savage and Patrick Groom have been working
together to draft an RFP to identify the appropriate consultant service to develop
an RFP with which to acquire a new E911 telephone switch.
• Patrick presented a draft handout of this RFP
• The Consensus of the Board was that due to other issues which have not been
resolved, this RFP project will be postponed until the GeoComm report has
been completed. As mentioned in the past meeting, the GeoComm report will
be delayed until their questions to the City and County about the new model
operating principles have been answered.
Discussion: Sean Conway asked if anyone had questions about the New Model
Operating Principles letters exchanged between the City and County. Several Board
members advised that they hadn't personally received copies of the letters, they had only
been sent to the Chiefs. These letters will be emailed to all Board members.
• Sean Conway stated that the Weld Board of Commissioners and Greeley
City Council have a mutual understanding of an 18 month time frame
(from the October correspondence) for separating. They are moving
forward and have a positive working relationship to accomplish the new
model within the 18 month time frame. They are committed to doing it
right, not quickly.
• Barbara Kirkmeyer added that the original IGA had an 18 month time
frame built into it, and the clock has started on the 18 months. She stated
that the City of Greeley is looking at City policies and procedures—
because dispatchers are City employees. The County is building an
employee package and is in the process of hiring a Communications
Director. The Director Application process is closed, and 23 individuals
have applied for the position. A committee of 6 has been appointed to
narrow the field down to 3 applicants (Monica Mika, Commissioner Dave
Long, Mark Lawley, Ken Poncelow, Steve Reams and Dave Bressler).
Their goal is to have the position filled by March 1s`.
E-911 BOARD NEW BUSINESS
1. Treasurer Reports: Steve Reams presented the Treasurer's Report.
Mitch Wagy moved, Gary Sandau seconded a motion to approve the
Treasurer's report. Motion carried.
2. P.O Requests: Dave Mathis had two P.O. requests:
• NAEMD - $400 for EMD recertification. Steve Reams moved, Brian
Skaggs seconded a motion to approve $400 to Priority for NAEMD
recertification, motion carried unanimously.
• Personnel Evaluation Inc. - $80 for pre-hiring personnel screening. (4
people X $20=$80 total). This item will be forwarded to the Enterprise
fund, as it is not in the E911 Budget.
3. Invoices:
• Barbara Kirkmeyer requested $1,160 for 911 attorney fees. Steve Reams
moved, Mitch Wagy seconded a motion to approve $1,160 to pay 911
attorney fees. Motion carried unanimously.
• After discussion, a Motorola invoice in the amount of$434,000 will be
forwarded to the Oversight Board/Enterprise Fund. Mike Savage will carry
this item to the Enterprise Fund.
4. 2013 911 Budget: Barbara Kirkmeyer announced that the 2013 Budget was
approved at the budget hearing last month. The budget included a$4000 line
item to hire a Clerk to the E911 Board next year.
• Barbara Kirkmeyer has not had an opportunity to speak with Carol
Harding about the position yet
• Steve Reams does not have an answer from the person he was contacting
yet.
• The clerk selection group will meet in January, after checking with
potential individuals.
No further business was discussed,the meeting adjourned at 12:45 p.m. Minutes taken by Susan Johnson
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