HomeMy WebLinkAbout20122404.tiff 1861 MEMORANDUM
TO: Board of County Commissioners September 28, 2012
FROM: Esther Gesick, Clerk to the Board
COUNTY Office Manager/Coordinator
SUBJECT: 2012 Newspaper Bid #B1200121
Because each bid is based on different widths of columns, it is difficult to compare prices. As a
result we asked each bidder to price three types of sample notice publications, and then the cost of
those sample notices are calculated to acquire an estimated annual cost based upon the average
number of notices to be published in the next year.
In the past, the lowest bid for the Type 1 and Type 2 notices was considered the lowest bid overall
due to the large number of publications. However, this year the Greeley Tribune and Windsor
Beacon both cut the cost of their Type 3 publications in half, resulting in higher costs for the more
frequently published notices, yet an overall savings to the County as a result of a substantial
reduction on the large media payables which are only published 12 times a year.
The Greeley Tribune was awarded the Newspaper bid in 2008, and although we have not had an
opportunity work with them since that time, I trust that the company will perform to the terms of the
Bid contract.
Based on the following summary and the explanation above, staff recommends approval of the low
bid from the Greeley Tribune, recognizing that although a majority of the departments will
experience an increase in publication costs, the County will experience an overall annual savings.
Example of Notices each Month Fort Lupton Greeley Tribune Windsor Beacon
Press
Type#1 format- 28 Notices $238.56 $271.04 $347.20
Type#2 format- 18 Notices $723.60 $776.34 $1,071.00
Type#3 format $370.00 $30.00 X 6 $29.60 X 6
- Payables 1 month X 6 pages (Flat fee) = $180.00 = $177.60
Total Monthly $1,332.16 $1,227.38 $1,595.80
TOTAL ANNUAL $15,985.92 $14,728.56 $19,149.60
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WELD COUNTY PURCHASING
1150 "O" St Room #107, Greeley CO 80631
1 8 6 1 - 2 0 I I E-Mail: mwalterseco.weld.co.us
E-mail:hon (970) 356-4000, Ext .us
42
Phone: (970) 356-4000, Ext 4222 or 4223
W E L ► J%O U N T Y Fax: (970) 336 7226
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DATE OF BID: September 6th, 2012
REQUEST FOR: COUNTY NEWSPAPER
DEPARTMENT: Finance Department
BID NO: #61200121
PRESENT DATE: September 10th, 2012
APPROVAL DATE: SEPTEMBER 241H, 2012 L'on/- t /o/i/2o/a
PRICE PRICE PRICE
VENDORS TYPE #1 TYPE #2 TYPE #3
Fort Lupton Press $.12/per line $.12/per line $370/per ad
139 N Main Street
Brighton CO 80601
Windsor Beacon $12.40 $59.50 $29.60
425 Main Street
Windsor CO 80550
Greeley Tribune $ 9.68 $43.13 $30.00
501 8th Avenue
Greeley CO 80634
Type #1 — Publication of legal notices
Type #2 — Publication of ordinances
Type #3 — Publication of warrants & & payroll twice a month
(SEE ATTACHED)
2012-2404
*BIDS ARE BEING REVIEWED BY THE CTB/FINANCE AT THIS TIME*
1CY6S5
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NOTICE
Pursuant to the zoning laws of the State of Colorado and the Weld County Code, a public hearing will
be held in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County
Centennial Center, 915 10th Street, First Floor, Greeley, Colorado 80631, at the time specified. If a court
reporter is desired, please advise the Clerk to the Board, in writing, at least five days prior to the hearing.
The cost of engaging a court reporter shall be borne by the requesting party. In accordance with the
Americans with Disabilities Act, if special accommodations are required in order for you to participate in this
hearing, please contact the Clerk to the Board's Office at (970) 336-7215, Extension 4226, prior to the day of
the hearing.
The complete case file may be examined in the office of the Clerk to the Board of County
Commissioners, Weld County Centennial Center, 915 10th Street, Third Floor, Greeley, Colorado 80631. E-
Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion
of your E-Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us.
DOCKET#: 2008-97
DATE: December 31, 2008
TIME: 10:00 a.m.
APPLICANT:
Robert L. Parsons Living Trust
c/o TEAM Engineering
3468 Shallow Pond Drive
Fort Collins, Colorado 80528-7002
REQUEST: A Site Specific Development Plan and Minor Subdivision Final Plan, MF #1025, for eight (8) lots -
Peace Haven Estates
LEGAL DESCRIPTION: Lot B of Recorded Exemption #3358; being part of Section 10, Township 7 North,
Range 67 West of the 6th P.M., Weld County, Colorado
LOCATION: East of and adjacent to County Road 19, and south of and adjacent to County Road 84 (See
Legal Description for precise location.)
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: December 5, 2008
PUBLISHED: December 12, 2008
WELD COUNTY
CODE ORDINANCE 2008-6
IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 3 HUMAN
RESOURCES, OF THE WELD COUNTY CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD, STATE
OF COLORADO:
WHEREAS, the Board of County Commissioners of the County of Weld, State of Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted Weld County Code
Ordinance 2000-1, enacting a comprehensive Code for the County of Weld, including the codification of all
previously adopted ordinances of a general and permanent nature enacted on or before said date of adoption,
and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to procedures, terms,
and requirements therein.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the County of Weld, State
of Colorado, that certain existing Chapters of the Weld County Code be, and hereby are, repealed and re-
enacted, with amendments, and the various Chapters are revised to read as follows.
CHAPTER 3
HUMAN RESOURCES
Amend Sec. 3-2-100. Phased retirement option.
A. Employees retiring from County service must separate their regular employment from Weld County in
order to draw benefits from the Weld County Retirement Plan. They do not have a right or expectation
of continued employment with Weld County. Contract employment of a retired employee shall be at the
discretion of the Elected Officer or Department Head. Such contract employment shall be "at will" and
shall be governed by terms and conditions set forth in a contract signed by the Board of County
Commissioners and the retired employee and pursuant to the requirements of this Section. An
example of such a contract may be found in Appendix 3-C.
B. Employees retiring from County service under the Retirement Plan may, upon approval by the
department head or elected official, work no more than a total of one thousand nine hundred seventy-
six (1,976) hours annually, January to January. The retired employee may not receive disability
insurance coverage, but may be eligible for health, dental and vision insurance either as a reemployed
worker, or through the retiree health plan, if he or she qualifies.
1. Hourly. An hourly retiree employee is paid only for the hours worked and is not eligible to
receive benefits.
2. Part-time. A part-time retiree employee is regularly scheduled to work less than forty (40) hours
per week. The part-time employee who consistently works at least twenty (20) hours per week
may be eligible for certain benefits.
3. Job Share Retired with benefits. A Job Share retiree employee works part-time and may be
eligible for certain benefits, including Step increases. The needs of the department and/or
County will dictate if this status is possible. Benefits are earned on a pro-rata basis based on
standard hours worked, shown in Table 3.2 and Table 3.3.
Table 3.2
Retiree Job Share Status— Proration of Benefits
Weekly Annual Retiree
Hours Hours Status
38 1,976 .95
34 1,768 .85
30 1,560 .75
20 1,040 .50
4 and 5 - No Change.
C. No Change.
D. Employees retiring from County service under the State of Colorado PERA retirement program shall be
governed by PERA rules and regulations for employees working after service or disability retirement.
Refer to PERA rules and regulations.
Amend Sec. 3-2-110. Benefit table.
Table 3.3 describes benefits by employee type for County employees:
Table 3.3
Benefit Table by Employee Type
Full- Retired Retired
Time Job Part- Job Part- Retired
Regular Share Seasonal Time Hourly Share Time Hourly
Step Progression Yes Yes No **No No Yes No No
Health Insurance Yes *Yes *Yes *Yes No *Yes *Yes No
Disability Insurance Yes #Yes No Yes No Yes Yes No
Life Insurance Yes Yes No Yes No Yes Yes No
Retirement Plan+ Yes No No No No No No No
Sick Leave Yes *Yes No No No *Yes No No
Vacation Leave Yes *Yes No No No *Yes No No
Holiday Pay Yes *Yes No No No *Yes No No
Personal Leave Yes *Yes No No No *Yes No No
Bereavement Leave Yes *Yes No No No *Yes No No
Sick Leave Bank Yes *Yes No No No *Yes No No
Grievance Rights Yes #Yes No No No Yes No No
* Prorated. An employee must consistently work twenty (20) hours or more per week to receive a
prorated health insurance benefit.
** Paramedic Services—yes.
+ All employees of the Department of Public Health and Environment will be members of PERA.
# Working after retirement employees are not eligible
Amend Sec. 3-6-100. Jury duty/witness.
An employee who is regularly employed, as defined by Section 13-71-126, C.R.S., and who is required to
serve as a witness in a case involving the County government or as a juror during scheduled work time, is
entitled to paid leave not to exceed three (3) weeks. An employee who serves on a jury shall pay to the
County all amounts received for the jury service. In order to be granted leave for jury duty, the employee must
submit a copy of the summons and all forms furnished by the Clerk of the Court relative to the time of service.
Mileage allowances can be retained by the employee. An employee who is subpoenaed to appear as a
witness in a case unrelated to County business must use paid leave, if available. If no paid time is available,
the time off will be leave without pay. Employees must avoid situations in which they, through their voluntary
actions, may be called to testify in private civil matters, wherein knowledge of confidential facts, circumstances,
or opinions they have obtained in the scope and course of their work may be revealed.
Add Appendix 3-C -ATTACHED.
* * * * * * * * * * *
NOTICE
PURSUANT to the Weld County Home Rule Charter, Ordinance Number 2008-6 published above, was
introduced and, on motion duly made and seconded, approved upon first reading on June 16, 2008. A public
hearing and second reading is scheduled to be held in the Chambers of the Board, First Floor Hearing Room,
915 10th Street, Greeley, Colorado 80631, on July 7, 2008. All persons in any manner interested in the
reading of said Ordinance are requested to attend and may be heard. Please contact the Clerk to the Board's
office at phone (970) 336-7215, Extension 4225, or fax (970) 352-0242, prior to the day of the hearing if, as the
result of a disability, you require reasonable accommodations in order to participate in this hearing. Any
backup material, exhibits or information previously submitted to the Board of County Commissioners
concerning this matter may be examined in the office of the Clerk to the Board of County Commissioners,
located in the Weld County Centennial Center, Third Floor, 915 10th Street, Greeley, Colorado, between the
hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be accessed through the Weld County Web
Page (www.co.weld.co.us). E-Mail messages sent to an individual Commissioner may not be included in the
case file. To ensure inclusion of your E-Mail correspondence into the case file, please send a copy to
egesick@co.weld.co.us.
SECOND READING: July 7, 2008, at 9:00 a.m.
THIRD READING: July 28, 2008, at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: June 20, 2008
PUBLISHED: June 27, 2008
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