HomeMy WebLinkAbout790592.tiff RESOLUTION
RE: APPROVAL OF REVISED INTAKE/CLASSIFICATION GRANT FOR WELD
COUNTY SHERIFF'S OFFICE.
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, a revised Intake/Classification Grant for the Weld
County Sheriff' s Office has been presented to the Board of County
Commissioners of Weld County, Colorado, and
WHEREAS, the Board has been informed that due to difficulty
in recruiting qualified applicants for vacancies in the program,
the grant has a total surplus of $13, 461 for the first year of the
grant. The project director wishes to reallocate the surplus
funds into other areas of (1) additional computer services, (2) tra-
val to visit other institutions, (3) mental health consulting
services, and (4) additional equipment, and
WHEREAS, after study of said grant by the Grant Review
Committee, the Committee recommends approval of the revised grant.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commis-
sioners of Weld County, Colorado that the revised Intake/Classifi-
cation Grant for the Weld County Sheriff' s Office be, and hereby
is, approved.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 2nd day of
April, A.D. , 1979.
BOARD OF COUNTY COMMISSIONERS
ATTEST: �1 f .. vv. dd h WELD COUNTY, COLORADO
Weld County Clerk and Recorder
and lerk to the Bo-
Deputy County 'rk 1/21<
�Re �ED AS TO FORM: ( e / 074/
County Attorney
DATE PRESENTED: April 4 , 1979
790592
//.'
STATUS
Submitted: 3/26/79 _ New Program
Reviewed: 3/28/79 Expanded Service
Bd. Approved: Workload Increase
Applied: State Mandate
Awarded: WELD COUNTY Federal Mandate
Audited: Continuing Program
GRANT-IN-AID FACT SHEET
Department: Sheriff Number:
Project Title: Intake Classification Grant Number:
Dep't. Contact: Tom Mannweiler Telephone: 356-4000, Ext. 500
Grantor Agency: LEAA (Colo. Division of Criminal Justice)
Authority for Grant (Appropriate statute) : LEAA
Funding Period: Beginning Date 10/1/78 Ending Date 9/30/79
Summary of Proposal :
The Classification Intake grant was approved by the Board and LEAA for the
period of 10/1/78 to 9/30/79. Due to vacancies, the grant has a savings in
personnel costs of $13,461 . The proposal is to reallocate $11 ,707 and return
$1 ,754 to LEAA. Net savings to County will be $175.
Fiscal Data:
Cash For
Funding New Indirect In-Kind
Source Costs * Costs Match Total Pct.
Federal 51 ,721 51 ,721 90%
State
County 5,747 5,747 10%
Other
TOTAL GRANT 57,468 -0- -0- 57,468 100%
* Budget in 1979
Staffing:
New or
Personnel Classification FTE Cost Existing
Supervisor (7 mos.) 1 9,204 Existing grant
Counselor II (7 mos. ) 1 7,954 Existing grant
Counselor I (10 mos. ) 1 10,237 Existing grant
Secretary IV (10 mos. ) 1 9,753 Existing grant
Summary of Grant Review Group Recommendations :
Due to difficulty in recruiting qualified applicants for vacancies in the program,
the grant has a total surplus of $13,461 for the first year of the grant. The
project director wishes to reallocate the surplus funds into other areas of (1 )
additional computer services, (2) travel to visit other institutions , (3) mental
health consulting services , and (4) additional equipment.
Board Action: Approved: -Resolution Dated
Denied Date:
807-79 013 After the grant review committee determined the grant period cannot be extended
and certain modifications made to the revision, the group recommends approval .
INSTRUCTIONS TO COMPLETE
GRANT-IN-AID FACT SHEET
Status: To be completed by Finance Office.
Type of Request: Check the appropriate box using the following definitions as a
guide:
A. New Program: A new program is to be regarded as a new function or service
to be provided to the public which does not currently exist. New programs
may be the result of a newly identified need which is not being met.
B. Expanded Level of Service: This category may be regarded as a request to
increase an existing function or service. This change may be prompted by
the need to serve a larger number of people, or in other ways to improve
the quality of service.
C. Workload Increase: This is a change which results from an identified work-
load increase or backlog resulting from an inability to meet current demands
for service.
D. State Mandate: Result of legislative change that requires the program.
E. Federal Mandate: Result of Federal legislative or administrative change
that requires the program.
F. Continuing Program: Continuation of existing program under a grant.
Department/Number: Budget unit title and number.
Project Title: Provide a request title that is logical and descriptive. Use the
name your agency/department uses whenever possible.
Grant Number: To be completed and assigned by Director of Finance.
Dep't Contact/Telephone: Name of project director in department and his phone number.
Grantor Agency: Full name of governmental or private agency granting the funds.
Authority for Grant: Where applicable the appropriate statute authorizing grant
and funds.
Funding Period: Self-explanatory.
Summary of Proposal : Provide a synopsis of the information that is detailed in the
Grant Information and Justification form and Grant Resource Presentation form.
Fiscal Data: Provide funding sources and briefly summarize fiscal impact of the
proposal on the County.
Staffing: Provide detailed list of positions required, costs , and indicate whether
they are new or existing positions.
Summary of Grant Review Group Recommendations : Summary of staff recommendations TO
BE COMPLETED BY GRANT REVIEW GROUP.
Board Action: To be completed by Director of Finance after Board takes action.
807-79-013
t c
ten
& -- OFFICE OF THE SHERIFF
SIMI Harold L. Andrews, Sheriff
Wilbur B. Ross, Undersheriff
1111111c. March 16, 1979
COLORADO
Re: Intake/Classification Grant
Mr. Norman Carlson Project Number: 77-AGE-10C-
Chairman (1)-C2-119
Board of County Commissioners
Weld County Colorado
Dear Mr. Carlson;
Per the advice of Mike Maag, Criminal Justice Planner for COG, I am submitting
a copy of the proposed revision to the grant. As you can see from appraisal of
form 13, which is a request for revision of project approved funds, we will be
turning back a total of $6,974.00, of which $697.00 will be the county share.
This money is being returned due to problems we had during the initial months of
the grant in hiring competent staff for the Supervisor of Classification/Intake
position and the Correctional Classification Counselor II position. This allowed
us to have a fairly large surplus.
By reviewing the narrative for justification for revision of grant I believe
it will be quite clear as to how some of this surplus funds will be utilized to
enhance the grant.
If you feel this notification is sufficient I will submit the request for
revision of project approved budget to Mr. Maag as soon as possible so that we
can continue with purchasing of necessary items as outlined on the grant.
Respectfully yours,
—7 /fri?
Tom Mannweiler
Supervisor, Programs Unit
L. N. Tydings, Jr.
Captain
Project Director
TM:mak
cc: Undersheriff Ross
File (2)
JUSTIFICATION FOR REVISION OF GRANT
OVERVIEW
Although we are well into the fiscal year of the grant and have been fulfilling
objectives, we have had some difficulty in recruiting qualified applicants for the
Supervisor and Correctional Classification Counselor II (CCC II) positions. A
Supervisor has been hired and will start on March 14, 1979. Several persons have
been interviewed for the CCC II position and one will be hired to start working on
March 19, 1979. As a result of employees not being on board immediately when funds
were received, we had a total surplus of $16,460.00 for the first year of the grant.
The following line item breakdown will explain exactly how this surplus will be
utilized.
A. PERSONNEL
As a result of not having a full staff on board, we have a surplus of $16,460.00.
Therefore a requested first year budget for this line of $37,143.00 is being submitted.
The surplus will be used in other lines as is explained in the following sections.
B. SUPPLIES AND OPERATING EXPENSES
The new requested budget for this line now $5,666.00. A breakdown of this line is
as follows.
1. Items as listed on page 28, 3-4 will remain unchanged at $1,911.35.
2. Computer software and program time, budgeted at $750.00 will be increased to
$2,750.00, due to Weld County' s decision not to purchase a SPSS computer
analysis program at this time. However, negotiations are being conducted with
other agencies within the County government to determine if a jointly purchased
program such as the SPSS is still possible for this year and if so, the additional
$2,000.00 will sufficiently cover our share of the initial purchase price plus
allow for computer time analysis and scoring of MMPI tests and data analysis.
If the other county agencies are unable to share costs with us, we will consider
purchasing time on the University of Northern Colorado's computer utilizing their
SPSS package. In either case, funds not used for programming will be turned in.
3. Purchase of MMPI tests and other evaluative tools, plus a modest supply of
reference materials will add an additional $1,005.00 to this line.
C. TRAVEL
The ability to visit other successful classification sections throughout the country
is a valuable way to learn how to improve our own section. As the Santa Rosa, California
Detention Center is being used as a model for our program, a visit to that institution
will prove helpful . Other classification sections, such as in Sackson County, Missouri ,
.
Page Two
can also provide valuable information to us. Additionally conferences and workshops
held in the region can also provide needed information and sharing of ideas. We are
therefore requesting the following travel funds allocations.
1. Round trip coach air fare for three (1,000 mile radius) for $600.00.
2. Per diem expenses for three for three days at $315.00.
3. Regional one day expenses for workshop registration, conference fees, and meals,
for $200.00.
Total requested for travel : $1,115.00.
D. EQUIPMENT
Inflation has caused an increase in prices of most items on this line. As an example,
a Sperry-Remington SR 101 typewriter that was budgeted at $750.00 now sells for $810.00.
Line increases have been experienced for transcribers and recorders, and office furniture
to a lesser degree. Additional , a pager, although not originally budgeted will ease the
problem of reaching staff after hours for emergencies. A total increase of $586.00 will
allow for the purchase of a pager at $200.00 and a desk calculator plus slide rule calcu-
lator at $130.00. This equipment will help us control grant expenditures in an accurate
manner, as well as performing day to day calculations concerning test scores, inmate
demographic data, and other mathematical functions. The balance of the $586.00 figure
($265.00) will cover the inflated prices on furniture and other equipment over last year's
prices.
The remaining $3,750.00 (estimate) will be used to purchase a video tape recorder/play-
back kit. This equipment will be used for the following purposes.
A. Inmate Orientation - All inmates upon being placed in the intake/reception pod
will be shown a tape module explaining rules and regulations, privileges available,
social services and how to avail themselves of the services, and a section on the
criminal justice system, (made in cooperation with the Public Defender' s Office) .
B. Officer Orientation - Each officer will be able to view a module on the booking
and classification process. This module will help officers become aware of their
responsibilities in terms of behavioral observations so that the Classification/
Intake Section can better pinpoint those inmates needing special observations,
security or care.
C. Ongoing Training - As changes are made in the processing of inmates, new tape
modules can be designed to update all staff to these changes. Additionally,
continual in-service training on the skills of human relations will better enable
officers and other staff to deal with inmates more effectively. Most of these
training tapes will be made in-house. However, through the University of Northern
i I
Page Three
Colorado, premade tapes covering a diversity of topics are available for our use at
little or no cost.
The black and white equipment desired consists of the following:
1. One video cassette record/playback unit.
2. One camera with zoom lens capable of low light recording.
3. One 15" television monitor.
4. One auxiliary microphone with stand.
5. One equipment table.
6. One auxiliary light with stand.
7. One camera tripod.
8. One audio mixer (two inputs) .
9. Ten, one hour cassette tapes.
In summary, a total increase of $4,336.00 will raise the equipment line items total
to $7,312.00, covering the purchase of a pager, adding machine, slide rule calculator,
and video taping equipment.
E. CONSULTANTS
An unexpected problem has arisen because of the Sheriff's Department lack of a
licensed psychologist on staff. As a result of this lack we will be unable to purchase
tests such as the MMPI and intelligence tests. We are therefore proposing the use of
consultative services offered by Weld County Mental Health Center at the cost of $16.87
per hour for ten hours per month. Based on a use of six months (April-September) , this
will cost $1,012.20. Consultative services will also cover client staffing, training,
and diagnosis review. (See attached addedum from Mental Health) .
F. SUMMARY
A total of $16,460.00 existed as surplus. Of this amount, $2,719.00 will be used
to increase Supplies and Operating Expenses. $1,115.00 will be added to the Travel line,
while $4,336.00 will be added to the Equipment budget, and $1,012.00 added to the Consul-
tants budget line. Therefore, $7,278.00 will be turned back out of the initial surplus
of $16,460.00.
Lewis N. Tydings, Jr.
Captain
Grant Administrator
The following narrative is in response to Sub-grant narrative report form 7R Sub-
section 3C, Project Changes.
Minor changes are being made in the project objectives of the Grant at this time.
As stated on project objectives in the initial grant under point two, we were to,
"complete 1,200 initial intake interviews". After working on this project for several
months we feel that 1,200 initial intake interviews is beyond the scope of this grant.
The amount of people needing help is not approaching that number. We therefore want
to lower the amount of initial intake interviews to 700. Secondly, under item 4 of
project objectives, we were to provide, "prerelease planning to 100 inmates". Again,
after reviewing the numbers that we have achieved up to date it has become apparant
that 75 prerelease planning sessions would be more in line with what is capable for
this section. Therefore item 4, project objectives should read, "prerelease planning
to 75 inmates".
All other objectives for the grant will remain as stated in the initial grant.
679C -1141;"
TOM MANNWEILER L. N. TYDINGS, JR.
SUPERVISOR, PROGRAMS UNIT CAPTAIN, JAIL DIVISION
WELD COUNTY JAIL PROJECT DIRECTOR
• COLORADO DIVISION OF CRIMINAL JUSTICE •
REQUEST FOR REVISION OF PROJECT APPROVED BUDGET
FORM 13
Subgrantee Project Number Date •
WELD COUNTY, COLORADO 77-AGE-10C-(1)-C2-119 3-14-79
Project Title Address
INTAKE CLASSIFICATION UNIT P. 0. BOX 759
Person DCJ Should Contact About Request City Zip Code
Name: CAPTAIN L. N.TYDINGS, JR. GREELEY, COLORADO 80632
356-4000 x 500 DCJ USE ONLY
Phone: •
JE # F/Y FUND ACCT. CD.. AGENCY ' ABL ORG. UNIT
• • 1001 1253 32 00
Approved Requested Account Amount of Change
Budget Budget Number Increase efilliarrifil
Personnel $53,604.00 $37,143.00 13100 $16,461.00
Supplies and
Operating Expenses $ 2,942.00 $ 5,666.00 13200 $ 2,724.00
Travel 0 $ 1,115.00 13300 $ 1,115.00
Equipment $ 2,676.00 $ 7,312.00 13400 $ 4,636.00
0 0.
Construction 13500
Consultants 0 $ 1,012.00 $ 1,012.00 .
13600
$59,222.00 $52,248.00 2 iK $ 9,487.00 $16,461.00
TOTAL
Federal 90 % $53,300.00 $47,023.00 b,� , ; "�'� $ 6,277.00
Subgrantee Match 10 % $ 5,922.00 $ 5,225.004f0,xm'
$ 697.00
fr n.
State Buy-In 0 %
0,1$4,St
E f{ 7 f ,w?
Other State Funds �, �+y, � '�;
TOTAL . 100% $59,222.00 $52,248.00 $ 6,974.00
Signature Tr-CZ)
Project Director
The subgrantee must provide a written explanation of what the requested changes are, why
increases are needed and why excess funds are available. Local projects should send their
request to their regional planner, who will review and forward to DCJ with his/her comments
The regional planner should be supplied with one copy for his files and two copies of the
form and one copy of the narrative for DCJ . State agencies send two copies of the form
and one copy of the narrative to DCJ. The subgrantee will receive a written response to
the request and cannot act upon the request until it has been approved by DCJ.
Regional Planner Comments and Signature
Division of Criminal Justice Approval Date
• WELD COUNTY JAIL
Weld Mental Health Center (WMY.(..) proposes to offer 10 hours of service
per month to Weld County Jail (WCJ) for the following areas:
\'�i ' `l ! 'J/ �/t
z [ , - q ) r f ?V\-\,) 21 (d' Approximate hours
I
r. ,p �/ �, ' ���� per month.
' II )/ 2
1. Staffing training and development,- to ,include' .
providing inservice training to jail, staff 1
around basic psychopathology, recognition of1°;and✓ •d
assessment of mental health needs, emergency holda *fri
and treat laws, job related stress, etc ' I,`
2. Case conferences with jail counseling staff around 4) 4
specific cases, treatment planning,;and, clinical �1
issues. Jail staff are responsible for obtaining<&
7 U/
release of information. r1
r
n
3. Limited direct therapy services.`for emergency :: 2
evaluations and medication clip cs. !l, 'The medication
clinic may require transportation to WIC. However,
specific cases may require WMfIC staff going to the jail
facility.
4. A certified psychologist will be 'available to provide 2 '
needed services around WCJ psychological testing re-
quirements. This is sees as appropriate only in cases
where the psychological testing results will be used
for external purposes. Court ordered testing and
attorney requested testing of an inmate would need to
be processed external to this process.
Ih C Cost per Hour $27.62
WCJ Fee 16.87
MHC Write off $10.75
• Cost per month (10 hours of service) $168.70
Cost per year (120 hours of service) $2,024.40
The number of hours of service provided under this contract will not
exceed 120 hours by February 1, 1980.
WMHC will bill WCJ $16.87 per hour of service provided. The bill
will be sent quarterly. April ' 79, July '79, October, '79, January,
'80.
This contract can be renegotiated at any point by either party.
Sincerely,
c-` µ; ;� > Vj
• Stanley1'L : Eilert, M.A.
Directo , Adult Outpatient Program
SRE:ls
•
•
•
r O
��� '. se � ��� �� � �� can ! rho
1306 11th Avenue Greeley, Colorado 80631 353.3686
PROPOSAL OF SERVICES
•
.H."“iU4 •0Uuu00 - '
3 ;143 .420000 + j
-14,46o •se0000 ,+M INTAKE CLASSIFICATION GRANT (SHERIFF'S OFFICE)
Supervisor (Begins March 12) ad//ar v4 v,,
6 months 1149 6894
1 month 1206 1200 ..
8100
Salary .:8100.00 .
FICA 496.53
Retirement , . 430.00
Health 176.96
9,203.49 • .
•
CounselorII (Begins March 19)
6 months 991 5946
1 month H 1040 1040 •
6986
Salary 6986.00 v •
FICA 428.24 176.96 /,
v
Retirement
Health 7954.36 c, v
. A
.
Counselor I
r
1 month , 835 835 is
' 5 months 876 4380 • ''
• • 4 months ' 898 3592 I. s.
8807
Salary 8807 .00
FICA .. 539.86
Retirement 448.42
Health 442.40 ;
10,237.68
Secrete IV ,
794 794 Salary 8375.00
months month 833 4165 FICA 513.39
5 854 3416 Retirement 422.50
4 months •. Ici 8375 Health • . .442.40 _
_ 9,753.29
i
Hello