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Home My WebLink About20121560.tiff RESOLUTION RE: APPROVE WORKFORCE INVESTMENT ACT (WIA) PLAN MODIFICATION FOR PROGRAM YEAR 2012 AND EXPENDITURE AUTHORIZATIONS FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County,Colorado,and WHEREAS,the Board has been presented with a Workforce Investment Act(WIA)Plan Modification for Program Year 2012 and Expenditure Authorizations for various Workforce Development Programs between the County of Weld,State of Colorado,by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services of Weld County,and the Colorado Department of Labor and Employment, with terms and conditions being as stated in said Workforce Investment Act(WIA)Plan Modification and expenditure authorizations,and WHEREAS, after review, the Board deems it advisable to approve said Workforce Investment Act (WIA) Plan Modification and expenditure authorizations, copies of which are attached hereto and incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado,that the Workforce Investment Act(WIA)Plan Modification for Program Year 2012 and Expenditure Authorizations for various Workforce Development Programs between the County of Weld,State of Colorado,by and through the Board of County Commissioners of Weld County,on behalf of the Department of Human Services,Employment Services of Weld County,and the Colorado Department of Labor and Employment be,and hereby are,approved. BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized to sign said Workforce Investment Act(WIA)Plan Modification and expenditure authorizations. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 25th day of June,A.D.,2012. BOARD OF COUNTY COMMISSIONERS WELD COUNTY,COLORADO ATTEST:�i EXCUSED Sean P.ty,Chair Weld County Clerk to the Board iam F.Garcia,Pro-Tern BY: Deputy CI'rk to the Board �e ""., USED bara Kirkmeyer " j APP:rr�DAS •?r `� ♦ z' J X David E.Long C.0 '/rorney - uxx'�a5 rQQV \e,c�(,�'' Douglas Radema her Date of signature: ribtt/l O v7 C 2012-1560 U a5va HR0083 � - MEMORANDUM DATE: June 21, 2 012 COUNITY TO: Sean F. Conway, Chair, Board of County Commissioners FROM: Judy A. Griego, Director Human Se ices ¶' -yu RE: Weld County Department of Human ervices' Employment Services Workforce Investment Act/Wagner Peyser Local Plan Modification Narrative Enclosed for Board approval are the Workforce Investment Act (WIA)/Wagner Peyser Local Plan Modification Narrative for PY 12, including the corresponding Expenditure Authorizations and the Trade Adjustment Assistance (TAA) Program. The PY 12 WIA/Wagner Peyser Local Plan along with the corresponding expenditure authorizations were reviewed under the Boards Pass-Around Memorandum dated June 6, 2012. The information regarding the programs is as follows: 1. WIA Adult—Services will be provided to unemployed Weld County residents and priority of services will be given to Veterans and Eligible Spouses. At this time, Employment Services will not limit the use of funds to only low-income individuals. Services are designed to assist individuals in obtaining the skills needed for employment and include such things as assessments, GED preparation, short- and long-term occupational skills training, work experience placements, OJT placements, etc. The Adult funds include a transfer in of 50% of the allocated Dislocated Worker funds to allow us to better serve the customer need we are experiencing. The funding amount is $828,636.00 for the term of July 1, 2012 through June 30, 2014. 2. WIA Dislocated Worker- Provides employment and training services to eligible individuals who have lost their job due to layoffs, closures, or loss of a job due to positions being sent overseas. Services are designed to assist individuals in obtaining the skills needed for employment and include such things as assessments, GED preparation, short- and long-term occupational skills training, work experience placements, OJT placements, etc. The Dislocated Worker funds include a transfer out of 50% of the allocated Dislocated Worker funds into the Adult program which will allow us to better serve the customer need we are experiencing in Weld County. The funding amount is $269,027.00 for the period of July 1, 2012 through June 30, 2014. 3. WIA Youth- Weld will target eligible out-of-school youth and eligible in-school youth ages 16-24. The primary focus of services will be towards the out-of-school youth population, particularly those who have dropped out of school. The funding amount is $789,228.00 for the period of July 1, 2012 through June 30, 2014. 4. Wagner-Peyser- Weld County will continue to provide priority services to veterans and targeted services to unemployment insurance claimants, migrant and seasonal farm workers. The Weld County Disability Program Navigator will continue to focus on increasing access to services in the workforce system for people with disabilities. The funding amount is $877,761.00 for the period of July 1, 2012 through June 30, 2013. 5. Trade Adjustment Act(TAA) Case Management Funds—The FY 12 TAA Case Management funds will be used to help cover a portion of the direct staff costs associated with the case management of clients who are determined eligible for services under the TAA program. The program provides employment and training services to individuals who have lost their jobs due to layoff or plant/company closures as a result of the job or position being sent overseas. The funding amount is $18,959.00 for the period of July 1, 2012 through June 30, 2014. 2012-1560 If you have any questions, please call me at extension 6510. Employment Services of Weld County PY12 Local Plan Modification Signature Sheet Exhibit B Workforce Region Name: Employment Services of Weld County Address: PO Box 1805 City/State/Zip: Greeley, CO 80632 This Exhibit B provides the Local Plan required under the Workforce Investment Act of 1998 (WIA) for implementation starting in Program Year 2012. This Local Plan shall be implemented to cover the interim period until the Workforce Investment Act of 1998 (WIA) is reauthorized. We certify that all planned activities under the Local Plan are presented here for implementation beginning July 1, 2012 for Program Year 2012-2013. BOARD OF COUNTY COMMISSIONERS WELD COUNTY COLORADO ATTEST: UA/ ? JUN 252012 William F. Garcia, Chair pro-Tem Date Weld County Clerk to the Bo W L'‘. -9 r�) 1551 BY: Iy Deputy C1erI to the Boar ' raj Fri `.ry , By: �.. 4// M ryt , Chair Date We County Workforce Development Board By: nda Perez, Division He Date Employment Service of Weld County 0?(//- /Se WIA/Wagner-Peyser Local Plan Modification Narrative for PY 12 Employment Services of Weld County A. Strategies to Address Continuous Improvement of Programs and Discretionary Grants 1. Industry sector priorities for Weld County. The Weld County Workforce Development Board has identified priorities for PY 2012 in the manufacturing, transportation and logistics, energy, administrative support, and health care sectors. The manufacturing sector has been a priority in Weld County for a number of years and through the Weld/Adams Sustainable Manufacturing Sector initiative (funded through the sector initiative), ESWC,Adams County Workforce, education partners of Aims Community College, Front Range Community College,the Colorado Association for Manufacturing and Technology, and along with the initiatives industry partners, has developed and delivered a variety of trainings to meet employer identified needs. Upstate Colorado Economic Development and Brighton Economic Development act as co-conveners for the initiative and to date, employers including Golden Aluminum, Vestas Blades, Owens Illinois,Abound Solar, Bach Composites, UQM, Elkay Wood Products, Rocky Mountain PreStress, and Northwestern Pipe have received training identified by the employer as critical to their company needs. The Board developed an Oil and Gas Task Force to help identify the increasing needs in the Energy Sector, and the Task Force has diligently worked on developing strategies to help this sector meet its employment and training needs. Employers participating in this sector task force include; Anadarko Petroleum, Halliburton, Complete Energy,A&W Water Service, K Energy Services, Lesh Drilling, Atoms Energy, Noble Energy, Western Pump and Dredge, Cal Frac Well Services, Clark Well Service, Foster Trucking, and Front Range Energy. Aims Community College is also a key partner and their COETC TAA grant focuses on the Oil and Gas energy sector. The Weld County Transportation Sector initiative originally started in 2010 with Aims Community College and JBS Carriers to address the shortage for CDLA drivers. Since then,the initiative has expanded to include companies that are willing to hire WIA trainees with a CLDA license and/or utilize a short term OJT to assist individuals in gaining the hours necessary for hire. The Workforce Board is a partner in the CUWA health care sector grant and although major employers in this initiative are located in the metro Denver region, lessons learned from the planning and the grant results will be used by the Board in its continued focus on the health care sector. Key partners in this Sector initiative include Aims Community College, Banner Health, Greeley Medical Group and other health care providers. Providers such as Adventure Dental, Vision and Orthodontics; and Tooth Zone have provided either work experience or short term OJTs for WIA clients for training as dental technicians. 2. Strategies/partnerships to utilize industry sectors as the platform for increasing the number and level of training and educational opportunities,as well as for increasing the number of credentials achieved. Through the WIRED Initiative,the Board and Employment Services worked with Aims Community College to develop two Multi Industry Systems Technician(MIST)certificates based on the needs identified by industry employers. Due to the success of the MIST program and through continued employer input, the program was expanded to four certificates and an available AAS degree. (The MIST program has continued to be modified and has since been renamed to Industrial Technology). Aims is a member of the COETC TAA grant that provides resources to support the education/training for careers in the oil and gas sector. This Sector focused program provides additional options for incumbent workers to gain skills as well as certificates for new entrants into this sector. The State Energy Sector Partnership provided training vouchers targeted towards green/sustainable energy occupations which helped incumbent and unemployed individuals acquire skills needed for those sectors. As a result of the initiative,there are now more certificates and options for individuals entering these occupations. Weld's participation in this initiative provided funds to the Weld County Youth Conservation Corps enabling collaboration with the City of Greely for water conservation efforts and provided certifications for participating corps member to help prepare them for the growing"green economy". The HI-B training grant will be well underway in Program Year 2012 and the Board has identified that funds will be used to enhance the higher level training options and needs primarily for employers in the Sustainable Manufacturing Sector. Funds will be used to increase the higher level skills needs of the incumbent workers in high demand occupations for the targeted industry sector employers. Upstate Colorado Economic Development will continue its Page 1 of 51 role similar to that in the Sector initiative to facilitate the connection of employers needs with training providers. The training and subsequent certifications will be based on individual employers needs as identified by each employer. In addition to incumbent workers served, a number of long-term unemployed will be provided services to assist them in acquiring the requisite skills for high skill, high demand occupations. 3. Alignment with the CWDC,Colorado's Economic Development,and the Colorado Blueprint. Employment Services has had a longstanding collaborative relationship with Upstate Colorado Economic Development. This partnership includes involvement in the site selection process for new business, identifying potential labor force and training needs, and involvement in company start-up processes through recruitment and hiring events, and in business retention efforts. Representatives from Upstate also participate on the Board as well as various taskforces and as previously noted, Upstate and BEDC are co-conveners for the Weld Sector initiative. ESWC also actively participates with the Windsor Economic Development Board and the Brighton Economic Development Board to help address employer needs and strategize with the communities concerning their future businesses development needs. ESWC will continue to foster relationships with the various economic development and chambers of commerce and encourage their ongoing participation with the Board and ESWC. These entities are on the front line in their communities and are the main link to the needs of existing business as well as potential new employers and can assist the workforce development system in its responsiveness to business needs. The Greely Chamber of Commerce has been an active participant on the Board and participates in various task forces. They were instrumental in helping develop the yearly Career and Teen Hiring event and along with School District 6 helped facilitate a career pathways event for 8th graders that was held in conjunction with the Teen Career event. ESWC's involvement in the Weld Education Consortium provides an opportunity to collaborate with a number of local chambers, Aims Community College, the Small Business Development Center, and High Plains Library District to facilitate the coordination and development of workshops and training services to meet the needs of business in the various communities in Weld County. ESWC is also actively involved in a variety of collaborative projects targeted towards South Weld County business. The Carbon Valley and the Erie Chambers of Commerce help in outreach efforts to their members for hiring events as well as the Summer Job hunt program and keep member businesses informed of workforce development information and training. The Fort Lupton Chamber and the Ft Lupton City Council are actively developing collaborative strategies to meet the growing needs for oil and gas industries in South Weld County and actively assist their residents with employment. They were very instrumental in a South County job event held in early 2012 and we are collaborating with them on another event to be held in the fall. We believe the key industry work and the Colorado Workforce Council Blue Print, in general,provide a structure and a big picture to align economic development, industry, and workforce partners in a common framework for both discussion and work direction. Our existing Sector approaches complement the key industry work and help to focus our work on integration and non-duplication of efforts. The above mentioned partnerships and collaborative efforts are strategies that ensure our sector initiatives are focused on indentified needs and are utilized effectively without duplicating others efforts. For example, between 1998 and 2005, the Board and ESWC targeted efforts on the health care sector and helped Aims expand their programs. As we continue to work and target the health care sector,we will utilize the lessons learned from the CUWA health care initiative and build upon those areas as we continue to develop our local initiatives for that sector. 4. Support for Statewide Business Services Taskforce. ESWC actively participates in the statewide business services group subcommittees and the monthly conference calls. As SMART goals are developed,they will be aligned to support the statewide business services group achieve their overall goals. Continued efforts such as the WYCO Partnership(Weld, Larimer, Boulder and Wyoming)help business services meet the needs of employers on a regional basis. Other regional efforts have been formed,(i.e. Weld/Adams Sustainable Manufacturing Alliance or the joint Logistics and Transportation Event)to address business needs sector and key industry work. The Boards' Oil and Gas Task Force focuses on that sector's needs in training as well as the demand for qualified workers. Training resources are targeted in all of the sector or key industries to develop employer specific training and increase the number of training options employers/job seekers can select from. Business services will develop SMART Goals in conjunction with Upstate Economic Development to: analyze needs of existing companies; and identify which companies should be targeted for Business retention and expansion efforts. Additionally, ESWC Business Services staff will participate in joint calls and support the efforts of our various Economic Development partners and work with each to develop an annual master survey for future strategic planning. Page 2 of 51 5. Strategies,Partnerships,and Program Integration Efforts. a. Increase/enhance services to UI claimants,and increase linkages with the UI program or other UI initiatives. Increasing/enhancing services for UI claimants under the Wagner Peyser funding will be accomplished by notifying those UI claimants registering with workforce center of the various programs and workshops available to them to assist in their reemployment. Employment Services plans to continue to dedicate 1-2 Wagner Peyser staff to focus efforts on the provision of direct staff assisted services and those services for UI claimants may include the following: • Assessments including basic skills, interest inventories, aptitude and attitudinal assessment • Testing including WorkKeys tests for the CareerReady Colorado Certificate(CRC) • One on one or group staff assistance regarding labor market and occupational information • Interview and resume workshops and assistance • Individualized job search assistance • Referral service to training including WIA funded training • Other allowable services as identified under the Wagner-Peyser Act. Employment Services will continue to work closely with CDLE and Unemployment Insurance to integrate the various program initiatives developed to ensure appropriate services are provided to eligible individuals. Employment Services will continue to serve individuals who bring in job contacts and provide workshops and services to individuals receiving UI benefits. The Colorado Enhanced Approved Training Program (CEATP)provides additional compensation for Unemployment Insurance claimants who are in an approved training program. Approved training programs are those that prepare individuals for entry into occupations within high-demand industry sectors, occupations that lead to stable, long-term employment, or occupations in the renewable energy industry, as determined by labor market data. Employment Services will continue to identify and submit occupations for inclusion on the CEATP approved Occupational Code list for occupations that local labor market data indicates as demand occupations. Employment Services will also continue to inform and recruit eligible individuals for the Colorado Enhanced Approved Training Program(CEATP)and assist those individuals in applying for benefits. Additionally, Employment Services will continue to assist customers, whether Wagner Peyser or those enrolled in WIA programs,with submitting for UI regular approved training for those individuals enrolled in training for growth occupations. For the remainder of 2012, planned EUC services for unemployment insurance claimants will include the following: • An overview of HR 3630 Legislation • An overview of the Work Search/Work Log requirements • UI Expectations and contact information • Marketing skills courses Information sites • One-on-One Session information(information from each unit) • An overview of Workforce Center Services and the Resource Room • Information regarding available work shops b. Increase/enhance services to the long term unemployed,veterans and the disabled. Increasing/enhancing services for long term unemployed will be accomplished by notifying those individuals of the various programs and workshops available to them to assist in their reemployment. Individuals identified as long term unemployed will be identified and presented with information regarding services under the WIA-UI initiatives and screened for appropriateness for the HIB initiative. Page 3 of 51 As is the case in all of the services provided by Employment Services, veterans have priority of service. Priority of services applies to all Workforce Investment Act and Wagner Peyser activities including those of the(WIA) Adult, Dislocated Worker,Youth formula-funded programs, as well as any of the other programs operated by Employment Services. Veterans and eligible spouses will be given priority over non-covered persons for the receipt of employment, training, and placement services. This means that a veteran or an eligible spouse will either receive access to a service earlier in time than a non-covered person or, if resources are limited,the veteran or eligible spouse receives access to the service instead of or before the non-covered person. To ensure individuals with disabilities are provided equal access to services Employment Services will continue to partially maintain the position of the Disability Program Navigator (DPN) and will continue to work with community based organizations such as the Community Transitions Team, Division of Vocational Rehabilitation, and the City of Greeley's Commission on Disabilities, etc., to increase systems access for individuals with disabilities which include the services available through the workforce center. c. Increase/enhance partnerships with Human Service programs such as TANF and other partner programs such as Adult Education and Community Colleges Employment Services operates the work component of the Temporary Assistance for Needy Families(TANF) under Colorado Works Program, and the Employment First/Food Stamp Job Search Program. Leveraging the funds received through these programs allows some costs to be offset through our cost allocation plan and thereby reduces the costs for the WIA and Wagner Peyser programs. The Temporary Assistance for Needy Families, Colorado Works Program, is designed to assist individuals receiving public assistance in making the transition from public assistance to employment. By focusing efforts on the 2""purpose of TANF; Ending the dependence of needy parents by promoting job preparation,work, and marriage; Employment Services is able to use resources from WIA and Wagner Peyser to serve more customers. Administered by the Colorado Department of Human Services, the Employment First/Food Stamp Job Search Program is a federally mandated program designed to ensure that all able-bodied food assistance recipients are engaged in activities that will improve their employability. In Weld County, individuals applying for food assistance and who do not meet federal exemption criteria participate in the Employment First Program. The activities include: adult basic education, GED preparation, literacy courses, post-secondary education,vocational training,vocational rehabilitation, marketing skills courses, workfare, and part-time work. Participants must complete a minimum of 20 hours weekly in a work activity or a workfare component in order to receive their food assistance allotment. Employment Services has a long standing history of collaborative partnerships and efforts with both Adult Education and community colleges. Ongoing efforts exist with Aims Community College, Front Range Community College, and other education partners to increase training opportunities in the health career, energy, transportation,manufacturing, administration, information technology, and other local demand occupational areas. Through our Sector initiative, our education partners are critical in the development of training to meet employer identified needs. Employment Services and our education partners will continue to address and close gaps in education and education resources, further map the assets available to meet needs and requirements of growth sector employers, and continue to develop and implement strategies that align resources and/or develop new programs and resources to facilitate the growth of the identified industry sectors. Our partnerships with education have resulted in a variety of projects and grant applications which have included the WIRED and Sector initiatives. Aims, Employment Services, and the Weld County Workforce Board had discussion when notice of the TAA-COECT grant was first made available to identify possible services and how best to meet the needs of TAA clients. After these initial discussions, staff from Employment Services participated in a number of meetings and work groups with Aims Community College and provided input and certain workforce data regarding Amis' submission of the Community College Systems statewide TAA-COECT grant application. We will continue to work with Aims and have invited them to participate in the EUC orientations to present information on training developed under their TAA grant. Page 4 of 51 The Executive Director of Right to Read is a member of the Weld County Workforce Development Board and participates on the Marketing Committee of the Board. Individuals identified as functioning below the 4th grade level in reading or math are referred to Right to Read for adult education services. d. Increase/enhance services to youth that have significant barriers to employment. (e.g. WIA youth,Human Service programs,pre-apprenticeship programs,etc.) In addition to the provision of services to disenfranchised youth through WIA Youth programs, Employment Services continues to explore options for expanding services and alternatives for youth who are involved in the social services or juvenile justice systems through the use of the TIGHT Youth Corps model. Additionally, the Weld County Youth Conservation Corps(WCYCC)operated by Employment Services provides services to a broad spectrum of youth. WCYCC corps members gain three to six months of full-time work experience in a variety of skills and receive employment preparation support, post-corps placement assistance as well as an AmeriCorps educational award. B. Organizational/Infrastructure Changes,Waivers,CAP,LAP,and Charts 1. Describe organizational changes that occurred during PY11 and indicate changes that you anticipate for PY12,as well as moves or relocations.Explain the reasons for the anticipated changes,such as reduction of formula funding or leveraging and managing of discretionary or additional grants.Include any hiring or layoffs that have or may occur with temporary and permanent staff. Employment Services does not foresee any significant changes as a workforce center or system from PY11. Temporary staff brought on to assist with the EUC efforts may have their position end as a result of the end of the EUC programs and the inability to retain those positions due to lower Wagner Peyser funds. 2. Provide a copy of your latest organizational chart. A copy of the current organizational chart is included as Attachment 1. 3. Provide a copy of your latest workforce region Cost Allocation Plan and a copy of the organization-wide (county or state) Cost Allocation Plan. If the workforce region allocation plan is incorporated in the county or state plan,then the county or state plan is the only document that needs to be submitted. The Employment Services and the Weld County Department of Human Services Cost Allocation Plan is included as Attachment 2. The Weld County Cost Allocation Plan is sent under separate cover due its size. 4. Provide a spreadsheet listing the job title for each staff member and gross annual salary. In addition, provide the average percentage of the total salary that is expected to be charged to WIA. Of these expected WIA charges,provide the % that is expected to be charged to the WIA admin cost category and the % expected to be charged to the WIA program cost category. A chart listing the staff person,job title, gross annual salary, and percentage of time to be charged is included as Attachment 3. (It should be noted that other federal, state and local funds help support programs operated by Employment Services of Weld County. Staff salaries as well as other costs are allocated based on time spent in various programs as identified in the Weld County Cost Allocation Plan.) Page 5 of 51 5. Discuss the region's intent to utilize the State's waivers identified below.Regions wishing to implement the first two waivers effective July 1,2012,should include planned transfers and set-asides in the original EAs for PY12.(Note: The State will apply for an extension of these waivers through PY12.) a. Transfer of up to 50% of funds between the Adult and Dislocated Worker formula-allocated funding streams (Note: Regions taking advantage of this waiver must still meet their responsibility to provide a full range of services to Adults or Dislocated Workers and meet the performance standards for these programs.) Employment Services is transferring 50% of the Dislocated Worker funds to the Adult programs and the Expenditure Authorizations submitted with this plan reflect that transfer. b. Set-aside of up to 20% of DW formula funds for incumbent worker training/layoff aversion projects. DW eligibility and Common Measures goals must be met. Employment Services does not intend to set-aside any funds for discretionary projects at this time. If, at some point in the future things change and we chose to submit for a discretionary project, we will follow the guidelines established under the current PGL. c. Use of the sliding scale for employer reimbursement for OJTs and customized training. Employment Services is still considering whether to utilize a sliding scale for employer reimbursements for OJT's. If it is decided to adopt a sliding scale for reimbursements, changes to our OJT policy will be made and a copy will be sent to CDLE. d. Other waivers: See Attachment#3—Current Waivers,for a description of all waivers. At this time, Employment Services does not foresee any additional waivers that may be needed to allow for additional flexibility in utilizing formula funds. If in the future additional waivers are identified as being beneficial, Employment Services will communicate that information to CDLE. 6. Identify any additional regulatory relief that might be needed to allow increased flexibility in the use of the workforce funding. This could include waivers of federal or state law, regulation or policy, or changes to WIA that could be included in reauthorization of the Act. In light of the difficulty regions are experiencing in identifying eligible Dislocated Workers that meet the definitions outlined in WIA law as well as the requisite eligibility documentation, Employment Services believes increased flexibility should be granted to utilize the notification letters sent to Emergency Unemployment Compensation(EUC)recipients in a similar way as profiling letters. UI Profiling letters are all that is needed to verify and document eligibility for a Dislocated Worker and we believe that the EUC letter should be able to be used in the same way. 7. Provide a copy of your most current Language Assistance Plan (LAP) that will be utilized for PY12. The updated Language Assistance Plan is included as Attachment 4. 8. Provide copies of any updated county or city ordinances (or other documents that identify the current signature authorities for Expenditure Authorizations. Include a copy of any signed statement of delegation for the workforce region to sign EAs in place of the designated signature authority,such as when the EA funding is less than a certain amount. The Board of Weld County Commissioners are the authorized signatories for Expenditure Authorizations (EA). Weld County does not delegate this authority to the workforce region although by state guidelines,the workforce director is able to sign minor modifications to EAs. The Resolution appointing the Board Chair is included as Attachment 5. Page 6 of 51 9. Charts a. Expenditure Authorizations for PY12/FY13 funding: The Expenditure Authorizations are included following Attachment 5. b. Budget and Service Level Chart: The Budget and Service level chart is included as Attachment 6 located after the Expenditure Authorizations. C.Local Workforce Investment Board (LWIB)Recertification LWIB Recertification will depend on meeting the following criteria: 1. Have LWIBs met their fiduciary responsibility during the previous two years? Employment Services has consistently demonstrated its fiduciary responsibilities for all programs and has not had any audit exceptions in the previous two program years. 2. Have LWIBs met the current negotiated state WIA performance standards? Employment Services has consistently met or exceeded all program performance standards. As of the most recent data available for PY 11, Employment Services is meeting all standards at above 100%with the exception of two youth standards and each of those are above the 80th percentile. 3. Are LWIBs in compliance with the membership requirements of the WIA statute and regulations? Please provide a copy of the most current LWIB membership roster,with the name and title of each member,and which partner group(s) they represent. Employment Services has maintained membership requirements for private sector members and all required partner programs. We have had difficulty recruiting labor union representatives as there are few labor organizations located within Weld County. The AFL-CIO has not responded to our requests for recommendations for participation on the Workforce Board; however we will continue recruitment efforts to fill those slots. The WIB roster is included as Attachment 8. 1. Provide a copy of the Local Workforce Investment Board (LWIB) membership nomination and appointment process,which often involves county or state entities other than workforce departments. The nomination and appointment processes are included in the By Laws of the Board and are included as Attachment 7. Page 7 of 51 k ) ) t ■ E u o_ t @ ) k ri } ) ( E \ ) 22 � E ; 2 ) ) = 2 ( / ( 36 « \ 3 a) \) k E N CO 3 C73a o \ E \ E - U To $ ; � � f ) � § �co \ o0oZ / \ Z ) = mtc - 2 y § ) 620i < � 3 3 E co - § V § { 2 \ CO ~ ID E [ E \ aN © C ) ( iO ) ( & k « }/ { \ oa 2 ! - ■ . ; oo , mw 3% . « E 2 > § ! % « + 2a &/ { q2 * cE R ] ta cc E # ! : e % : cp_ ,_ cc ( ; 0- co » a ® jj362 ± 3 » ; 26 » e § L � � � Cl) 00 o 0 0 W / 3 § 2 ca 0 � E 2 > § E - f O4. / CD °ca 0 o kr E } _CD• § © § 2 QE % t _ � ) al� ) \ }) 5 { 3 \ ) ) a ` \ Jef -t ■ u � � ) ) \ 6 E % x - , « la,CN: _f - K : ). _ cti& _ « e ° 0 ( p j ;,� � 20 {C WI � ) _iocco j E 2 / flE ° � \ ® = E : eE~ ( \ \ !f! G 7 ) k ) / kiJ ) j 2 2k0_ . re Attachment 2-pg1 EMPLOYMENT SERVICES FISCAL MANUAL Revised 31E Page 9 of 51 Attachment 2-pg2 This manual sets forth applicable fiscal policies and procedures for Weld County Department of Human Services, specific to the Colorado Department of Labor and Employment programs under Employment Services of Weld County. Specifically, WIA, and Wagner/Peyser, and Summer Job Hunt. The CDLE employment programs follow the requirements included in: OMB Circulars A-87, 102 and 133 Federal Regulations 29CFR 96-97-99,20CFR652 CDLE Program Guidance Letters One-Stop Technical Assistance Guide The procedures in this manual serve only to break down the specifics to the CDLE programs that are unique to Weld County. Revised 3/12 Page 10 of 51 Attachment 2-pg3 ACCOUNTING SYSTEM— The Accounting System used for documentation of ES grants is the Weld County Government system, Banner Financial System version 8.3. Weld County has a fund accounting system on a modified accrual basis. Weld County has a universal chart of accounts for cost center(grant)and line items and cost categories(project codes). All phases of the accounting system are available, including income statement,balance sheet,trial balance, inventory, fixed asset group and agency with ability to see transaction level activity charged to each line. These are all available on-line. Weld County runs on a calendar year basis, however all time periods are still available on line. Weld County also uses PeopleSoft software for the personnel payroll system which uploads into the Banner system monthly. All payroll and fringe are input monthly to all phases of the books. For specifics on each area,see Weld County Code book and the Banner Manuals. Revised 3/12 Page 11 of 51 Attachment 2-pg4 ACCOUNTING FOR GRANTS— Weld County Financial System has a universal chart of accounts made up of the following: funds,organizations, accounts,and programs. At Weld County Department of Human Services(WCDHS),we specify each grant as a fund,the organization identifies the grant as belonging to Human Services,the accounts are set by the County,and the program codes define the cost categories of each grant. In the attached example of a page from the WIA Dislocated Worker ledger(income statement format): I) Defines the fund 2643 as WIA Dislocated Worker Program; 2) Defines the organization 60000 as Human Services; 3) Program code 5203 (supplies): defines the accounts 6200 Supplies; 6210 Office Supplies;6225 Computer Software and Attachments; 6320 Printing and Duplicating; Program code 5204(contractual) : defines the account 6150 Contract Labor Program code 5206(travel): defines account 6394 Local Travel Program code 5207(other): defines account 6220 Small Items of Equipment 4) Defines the program code 5203 Supplies; 5204 Contractual; 5206 Travel and 5207 Other to denote the cost category for these expenses. Each program code or cost category subtotals to give the period cost for the cost category. Any changes to the chart of accounts must be requested and approved at the County Accounting level. Each defined line in the account listing denotes a documented transaction in that account. If the document number of the entry starts with a"P" it denotes a PO and falls under the encumbrance line; if it starts with an"I" it is a payment of an invoice and falls under the transaction column;"J"denotes a journal entry which will fall under the transaction column;"PC"denotes a purchase on a PCARD(see "Procurement" section)which will also fall under the transaction column. All transactions are backed up by hard-copy documentation for January-September 2008.Beginning in October 2008, all documents are scanned and only electronic files are maintained. These ledgers are the backup to the entire grant reporting at WCDHS. Revised 3/1: Page 12 of 51 Attachment 2-pg5 Weld County DHS Purchasing Weld County utilizes a procurement card(PCARD)procedure for purchases up to$500 per transaction and$2,500 per month. Exceptions to these limits are allowed and approved by the County Controller's office in accordance with the Board of Commissioner's policies. Purchases in excess of the PCARD limits utilize the Purchase Order process. Revised 3/12 Page 13 of 51 Attachment 2-pg6 JOBLINK SYSTEM: Click on Joblink icon Usemame: Weld Password: (use the current password provided by Dora Lara) To access expense report forms: cdle_fin> con> /pct> Opr: wc> Contract record: (enter vax number) Highlight and screen print each individual vax To access cash request form: /pcn> Highlight and screen print each individual vax Technical Assistance: 303-665-3532 Nann Bulltbew for setup online BANNER REPORTING: Using the Banner Finance Icon, search box type FGRPDTA which will access the section where reports can be printed by fund,org,acci and project code. Print the funds you need. For Employment that usually is fund 262695 to 2649. Then put in from and to months for a year to date print out. The Banner report will break down all the costs into project codes which should match cost categories of the particular grants. From the Banner reports,take the YTD expenditures and subtract out previously reported expenditures to report current expenditures. Banner runs on a January-December cycle. Expenditures are reported on the vax reports using the corresponding Banner fund. Grants are reported to funds on a FIFO basis. Revised 3/1: Page 14 of 51 Attachment 2-pg7 WELD COUNTY DIVISION OF HUMAN SERVICES COST ALLOCATION PROCESS BY LENNIE BOTTORFF FISCAL AND BUDGETING MANAGER REVISED MARCH 2012 (sinned copy on file dated 5-15-12 Revised 3/1 Page 15 of 51 Attachment 2-pg8 CERTIFICATION OF COST ALLOCATION PLAN This is to certify that I have reviewed the cost allocation plan submitted herewith and to the best of my knowledge and belief 1. All the costs covered by this proposal revised March 2011,to establish the cost allocation method for calendar year 2011 on, are allowable and in accordance with the requirements of OMB Circular A-87 and the requirements to the Federal awards to which they apply. 2. All costs covered by this proposal are properly allocable to the Federal awards on the basis of a beneficial or causal relationship between the expenses incurred and the awards to which they are allocated in accordance with the applicable requirements. Further, similar types of costs have been accounted for consistently. I declare that the foregoing is true and correct. State of Colorado County of Weld County Division of Human Services (Signed cony on file dated 5-15-2012 Date Judy Griego Director, WCDHS Revised 3/1: Page 16 of 51 Attachment 2-pg9 WELD COUNTY DIVISION OF HUMAN SERVICES COST ALLOCATION PLAN PURPOSE The purpose of this cost allocation plan is to outline, in writing,the methods and procedures that Weld County Division of Human Services will use to allocate costs to its various programs,contracts and grants. BACKGROUND Weld County Department of Human Services includes various federal, state and county funded grants and contracts. The Divisions within Human Services include Child Support,Child Welfare,Assistance Payments, Employment Services, Area Agency on Aging, Business and Fiscal Services and Common Support.The three areas affected by the cost allocation plan are Employment Services, Area Agency on Aging and Business and Fiscal Services. Employment Services include the following grants and contracts: Workforce Investment Act Grant programs;Wagner/Peyser programs; Summer Job Hunt; Employment First Food Stamp/Job Search Program; Workfare;TANF; TIGHT;AmeriCorps;and the Educational Computer Lab. Area Agency on Aging incorporates Older American Act funds into several senior programs. It also relies on USDA funds for senior nutrition programs;Community Service Block Grant Funds for coordinating the senior volunteer program; Single Entry Point Funds;and Private Contracts for senior case management. Other Human Service programs and funding include Community Service Block Grant and the Commodity Supplemental Food Program. Annual budgets for all DHS grants and funds are incorporated in the Weld County Calendar Year Budget Book. These grants require that DHS complies with OMB Circular A-102,Uniform Administrative Requirements for State and Local Governments and OMB Circular A-87,Cost Principles for State and Local Governments. This Cost Allocation Plan is based on the definitions and requirements spelled out in OMB Circular A-87. GENERAL APPROACH The general approach of DHS in allocating costs to particular programs, grants and contract is as follows: A) All costs identifiable with a specific program, grants or contracts are charged directly to the benefiting program. This includes salaries and benefits beginning with the December 15,2009 payroll charged through the PeopleSoft payroll time and labor distribution module. B) Unassigned direct costs are assigned to cost pools and are allocated monthly based on PeopleSoft time and effort distribution percentages. For example,the percentages taken against the Employment Services cost pool relate only to the collective distribution of time from Employment Services staff and are allocated only to the programs served by the Employment Services staff. ALLOCATION METHODOLOGY DHS uses four cost pools: 1)Employment Services Cost Pool This pool is used to accumulate travel, operating,supply, contract, utility and building repair/maintenance costs which cannot be directly identified to a grant or contract. 2)Area Agency on Aging Cost Pool This pool is used to accumulate travel, operating, supply, contract, utility and building repair/maintenance costs which cannot be directly identified to a grant or contract. 3)Administrative Cost Pool This pool includes all travel,operating and supply costs associated with administering all DHS programs which cannot be directly identified to a grant or contract. 4)Client Payroll Pool This pool is used to accumulate all the client payroll expense,salary and fringe benefits, from all Employment Services programs. Revised 3/I Page 17 of 51 Attachment 2—pg 10 EMPLOYMENT SERVICES COST POOL Using the PeopleSoft time and effort distribution percentages,the time worked per program is entered into a spreadsheet and applied to this pool of costs for monthly allocations to grants served. AREA AGENCY ON AGING SERVICES COST POOL Using the PeopleSoft time and effort distribution percentages,the time worked per program is entered into a spreadsheet and applied to this pool of costs for monthly allocations to grants served. ADMINISTRATIVE COST POOL Using the PeopleSoft time and effort distribution percentages,the time worked per program is entered into a spreadsheet and applied to this pool of costs for monthly allocations to grants served. CLIENT PAYROLL POOL A bimonthly payroll log is sent from County Payroll. The Business and Fiscal Services technician identifies,through work experience time sheets, what program each client is associated with on the payroll log. A manual journal entry is done monthly to move the salary and fringe benefits from the pool to the fund/grant that the client is directly associated with. GENERAL LEDGER ACCOUNTING Weld County uses a uniform classification of accounts for all general ledger departments. Each grant or program is its own general ledger department(fund). All direct costs are charged directly to the particular department served. All allocated costs are entered into the ledger by journal entry from the pools to the grant departments. Each allocated line item is coded so it can be identified as to cost pool source. Each expense, whether direct or allocated, is also coded with a program code to charge it against the cost category defined by the grant. REPORTING Most grant programs are on a monthly reporting. Each general ledger department is printed for the time period to report. The department carries the calendar year-to-date totals for each cost category of expenses. Monthly reports are derived from the difference between current year-to-date and previous year-to-date totals. The balance for the cost category is transferred to the report for the current period. The ledger report is the documentation of costs and backup to reported expenditures. ADMINISTRATIVE LIMITATIONS— Administrative limitations are defined by 20 CFR667.210-220 for One-stop Grants. See attachment from TAG. Revised 3/12 Page 18 of 51 Attachment 3 Employment Services of Weld County Salary Information (Does not include Fringe) Unit/Name Salary(less Funding %Charged %of WIA %of WIA Fringe) Source' to WIA to Admin to Program Director Linda Perez $74,675.52 WP/Ad/Pr/Oth 50% 50% 50% Administrative Assistant E.Tedi Guerrero $41,316.18 WP/Ad/Pr/Oth 30% 50% 50% Complaint Specialist/EEO Officer Susan Talmadge $55,532.20 WP/Ad 30% 100% 0% Fiscal Officer Lenny Bottorff $93,268.62 0% 0% 0% Client Data System Unit Dora Lara—Manager $62,850.68 WP/Ad/Pr/Oth 50% 10% 90% Pat Curts—CST II $36,543.92 WP/Pr/Oth 10% 0% 100% Joe Galindo—CST II $39,962.46 WP/Pr/Oth 10% 0% 100% Annette Gutierrez—CST II $42,396.18 WP/Oth 0% 0% 0% Alicia Lopez—CST II $41,161.33 WP/Pr/Oth 10% 0% 100% Cecilia Moreno CST III EF Case Manager $33,436.75 WP/Oth 0% 0% 0% Anna Rodriguez—CST II EF Case Manager $34,425.11 WP/0th 0% 0% 0% Nancy Sanchez—CST III EF Case Manager $39,962.46 WP/Oth 0% 0% 0% Alandra Sottelo—CST II $33,436.75 WP/Oth 0% 0% 0% Nereyda Torres—CST II $36,543.92 WP 0% 0% 0% Erik Zamora—CST II $37,671.22 WP/Oth 0% 0% 0% Kimmi Mora-Full Time Temp $33,436.75 WP 0% 0% 0% Monica Valenzuela-Full Time Temp $33,436.75 WP 0% 0% 0% Patty Wolff-Full Time Temp $33,436.75 WP 0% 0% 0% Assessment and Learning Lab Anne Bruce—Manager $55,840.55 WP/Oth 0% 0% 0% Kris Armstrong—Vocational Education Assistant $47,613.42 WP/Oth 0% 0% 0% John Ingle—CST III $36,543.92 WP/Oth 0% 0% 0% Anne Sumner—CST III $33,436.75 WP/Oth 0% 0% 0% Chris Williams—CST III $35,486.09 WP/Oth 0% 0% 0% Veterans Tim Marquart—State Employee-DVOP N/A Oth 0% 0% 0% Vacant—State Employee-LVER N/A Oth 0% 0% 0% Special Programs Adult Ted Long—Manager $62,850.68 WP/Ad/Pr/Oth 50% 30% 70% Julie Atkinson—CST III TANF Case Manager $41,161.33 Oth 0% 0% 0% Esther Camacho—CST III TANF Case Manager $33,436.75 Oth 0% 0% 0% Sergio Castillo—CST III TANF Case Manager $33,436.75 Oth 0% 0% 0% Charlotte Debrock—CST III AD/DW Case Manager $42,396.18 Pr 0% 0% 0% Tracy Jacks—CST III TANF Case Manager $35,486.09 Oth 0% 0% 0% Leigh Lee—CST III AD/DW Case Manager $33,436.75 Pr 100% 0% 100% Loretta Llamas—CST III TANF Case Manager $42,396.18 Oth 100% 0% 100% Tomas Perez—CST III DW Case Manager $35,486.09 Pr 100% 0% 100% Vangie Sandoval—CST III AD/DW Case Manager $39,962.46 Pr 100% 0% 100% Laurie Speck—CST IIITAA Case Manager-DPN $41,161.32 Pr 100% 0% 100% Brittiny Vasquez—CST III TANF Case Manager $35,486.09 Oth 0% 0% 0% Mary Ann Welzbacker—CST III AD/DW Case Manager $41,161.33 Pr 100% 0% 100% Tammy Winter—CST Ill DW Case Manager $36,543.92 Pr 100% 0% 100% Special Programs Youth Tami Grant-Manager $54,236.45 WP/Ad/Pr/Oth 90% 30% 70% Karina Amaya—CST III Youth Caser Manager $37,671.22 Pr 100% 0% 100% Greg Cordova—CST III Youth Case Manager $37,671.22 Pr 100% 0% 100% Matt Cornett—CST III TIGHT Crew Leader $34,425.11 Oth 100% 0% 100% Candi De La Cruz-CST III Youth Case Manager $33,436.75 Pr/WP 50% 0% 50% Holly Nelson—CST III AmeriCorps Crew Leader $36,543.92 Ad/Pr/Oth 50% 10% 90% Aaron Watkins—CST III TIGHT Crew Leader $33,436.75 Oth 0% 0% 0% Employer Services Marie Llamas—Manager $56,950.34 WP/Ad/Oth 20% 10% 10% Elvira Gonzalez CST II $41,161.33 WP 0% 0% 0% Shana Hess—CST II $35,486.09 WP 0% 0% 0% Jo Mclavey—CST II $35,486.09 WP 0% 0% 0% Leslie Galindo—Full Time Temp $33,436.75 WP 0% 0% 0% Debra Nelson—Full Time Temp $33,436.75 WP 0% 0% 0% 'Note—WP=Wagner Peyser;Ad=WIA Admin;Pr= WIA Program;Oth=Other funding sources such as Employment First,TANF, AmeriCorps, TIGHT Youth Corps,CSBG etc. Page 19 of 51 Attachment 4—pgl Program Year 2011 Language Assistance Plan Employment Services of Weld County July 1,2011 -June 30,2013 This is the initial Language Assistance Plan using current data from the 2010 Census. This LAP provides a baseline of data to be updated biannually. The next update for this LAP shall be completed by June 1, 2013. SUMMARY/UPDATE: Summary/Update Narrative [two paragraphs] 1. What significant changes in language populations served and/or language assistance services provided have occurred since the last submittal of your LAP? • With the exception of a very slight increase(7%) Burmese customers,Employment Services has not experienced significant changes in language populations served,or in the services provided to ELL customers since our 2010 Language Assistance Plan (LAP). 2. What enhancements/changes in your language assistance services are planned for the coming Program Year? • We continue to collaborate with Family Lutheran Services and the Global Refugee Center. Employment Services will continue to arrange for translator services for Weld County's Burmese (Karani,Karin and Chin languages)and Somali populations. ASSESSMENT: Identify populations in the workforce region that are in need of language assistance services to access Federal programs. A. Data Collection Date Data was gathered: Date Source: 2010 Census Data Sources from which data was gathered: US Census Bureau,American Community Survey& Lutheran Family Services, Greeley,CO Total Region Population: 220,844 Total #of people Language % of Regional Population 7/1/10 % of Regional Population % Change since last LAP Distribution —6/30/11 7/1/11 -6/30/12 English 179,919 or 82% N/A Of no consequence Spanish 37,182 or 17% N/A Of no consequence Amharic 0 N/A N/A Arabic 0 N/A N/A French 0 N/A N/A Somali* 1,656 or.0075% N/A Of no consequence Burmese* 600 or.0027% N/A Of no consequence *Source: Lutheran Family Services.Greeley CO Date Source: Connecting Colorado Date Data was gathered: Language %of Customers Served % of Customers Served %Change since last LAP Distribution 7/1/10-6/30/11 7/1/11 -6/30/12 English 94.5% or 22,483 individuals -1% or 3154 individuals Spanish 3.9% or 934 individuals -35% or 328 individuals Amharic 0 0 Arabic 0 0 French 0 0 Somali 1% or 255 individuals -67%or 171 individuals Burmese .01%or 39 individuals 17% or 7 individuals Other .02% or 56 individuals 0 To capture the languages in WELD other than English,an online search in Job link was used,capturing all the limited English speakers,then breaking down the race categories:Hispanic,black,Asian. A listing of client names within the black and Asian races and created and similar names were found to categorize the various languages existing in WELD. Because our population is quite small,we had only 1 person who spoke French in the black category and the others were Somali. We also have some Burmese and one or two who spoke Carin. A review of the client record information was not time consuming,to check the limited English population other than Spanish. Page 20 of 51 Attachment 4—pg 2 B. Assessment Report Given the data collected and based on the four factors listed below, identify the language groups that warrant language assistance services. • Spanish, Somali and Burmese (Karani,Karin and Chin languages) limited English-speakers 1. Number or proportion of ELLs in the eligible service population - See I. Assessment 2. Frequency that ELLs come in contact with workforce region services- Daily 3. Importance of the service provided by the workforce region -High 4. Resources available to the agency to provide access to workforce development programs—See II. I. LANGUAGE ASSISTANCE SERVICES: Describe the local policies, procedures and resources that are currently in place to provide Language Assistance Services to workforce center customers. Currently in Place: Services/Resources Currently in Use: Translated documents in which Languages Spanish speaking customers: Spanish language materials: • Bilingual-Spanish staff,on site and through telephone • Intake forms system -27% of the staff is bilingual-Spanish • EEO Laws • Disability Navigator Program • Complaint procedures • Signage within the workforce center • Customer satisfaction survey,complaint law • Comprehensive ESL programs • Brochures providing information on WIA programs • Spanish Test of Adult Basic Education(TABE) • Rapid Response Program forms • Employment Inventory Assessment(El) • Referral to existing Spanish written resource materials • Employability Skills(ES TIP)Training Program • Job Fair materials(fliers/posters)are translated into • ESL Training Program(Computer-based) Spanish • Several Prove-It Tests in Spanish,Dutch,French, • Fliers/posters available in Spanish German, Italian and Portuguese • TANF forms • Migrant and Seasonal Bilingual Outreach Specialist • Various Program Brochures • Various program applications • Various program notification letters Somoli and Burmese (Karani, Karin and Chin languages) Somali and Burmese (Karani, Karin and Chin languages) speaking cus tomers: Aides: • Collaboration with Lutheran Family Services to assist in • Oral translators providing services to Somali and Burmese(Karani, Karin • Outreach with the Global Refugee Center and Lutheran and Chin languages)customers Family Services to aide in the production of fliers and hiring • Purchase of translator services events New Resources/Services/Translated Documents Planned Planned Date of Implementation • Signage in Somali and Burmese((Karani, Karin and • June 13,2011 Chin languages)announcing the date and times language translating services are available to targeted groups Describe how the workforce region responds to communication needs of customers at the first point of contact: In Person • Bilingual- Spanish translation services are provided at: -Primary Workforce Center location (Greeley CO) -South Weld County satellite office(Ft. Lupton,CO) -Agriculture outreach -Global Refugee Center • Oral translators on site or through Lutheran Family Services-Somali and Burmese(Karani, Karin and Chin languages)speaking customers and emergency phone assistance. • Signage in both English and Spanish In Writing/email • I Speak Identification Cards • Signage throughout the workforce center By telephone • 14(27%) Bilingual staff-Spanish See the Safe Harbor Provisions of the USDOL Policy Guidance(Federal Register,5/29/03,page 32290-32291). Page 21 of 51 Attachment 4—pg 3 II. STAFF TRAINING Staff Training Completed When Who attended • Staff are trained and resources are available to assist • At time of hire • All staff who provide direct ELL customers. services to clients • All staff is required to review and familiarize themselves • On-going • All staff who provide with the Language Assistance Guide direct services to clients • Staff is required to review other tools and other tools • On-going • All staff who provide direct available at www.e-colorado.org through the team services to clients rooms. • The LAP Plan is made available to all staff as a resource • On-going • All staff who provide direct and to garner their comment and input. services to clients • Migrant and Seasonal Outreach Specialist Training on services rules and regulations for this population Results of the "customer Service Training across cultures"completed during PY2010 • The Colorado Workforce Speaks sponsored "Customer Service across Cultures"training was attended by 20 staff at five sessions given on May 26,27,and 28,2010 as well as on June 2 and 3,2010. Historically, Employment Services staff has consistently implemented the LAP tools and information available when providing services to ELLs. Individuals who attended the training came away with a better awareness regarding the cultural norms of some of our clientele and how those cultural issues impact how customer request/demand services. On average,staff rated their success in implementing their Personal Action Plans as'very good'. Staff responded favorably to the information regarding how knowledge on cultural backgrounds can be of assistance when working with ELLs and most indicate it assisted them in developing more effective methods when providing services to ELL customers. However,although individual staff have modified their personal approach when providing services to ELL s customers,there hasn't been any new overall strategies implemented at this time. • In addition to this training, many staff attended presentation provided by Lutheran Family Services regarding Somali and Karen cultures. • Weld County continues to be interested in participating in available training relevant to providing services to ELLs. Staff Training Planned When Who will attend • Utilize tools and other tools made available through • On-going • All staff who provide direct www.-e-colorado.org services to clients • Continued use of Language Assistance Guide • On-going • All staff who provide direct services to clients • Provide input into the development of bi-annual LAP • On-going • All staff who provide direct services to clients VI. OUTREACH How are you notifying potential Ell customers that free interpretation services are available? Outreach to ELLs is provided through the following means: • At time of service • Outreach tools are made available in the community as stated previously. Outreach documents are translated into Spanish. Employment Services also collaborates with various community service agencies such as The Grove Neighborhood Network which offers various educational and employment services and Lutheran Family Services. • Public service announcements on Spanish-speaking radio • Collaborative efforts with Global Refugee Center for Somali population,whenever possible. • Weld County's representative, Dora Lara has served on the State's Colorado Workforce Speaks! Taskforce and will continue to be the contact for future initiatives. Outreach Completed Date To what language groups did you extend information? • Spanish - Primary On-going • Somali - Burmese On-going What information was provided and through what media? Employment Services of Weld County(ESWC)utilizes the following to distribute to its Spanish-speaking clients, information on the services it provides,as well as announcements of upcoming events: • Public service announcements via newspaper,radio and brochures. On-going • Fliers,posters,lawn signs and other written materials On-going Page 22 of 51 Attachment 4—pg 4 What collaborative partnerships and/or community resources are used to serve ELL customers effectively? The partnerships used to serve English Language Learners(ELL) include: • Aims Community College On-going • Lutheran Family Services On-going • Right to Read,Inc. On-going • Rocky Mountain SER On-going • Vocational Rehabilitation Services On-going • Global Refugee Center On-going Planned Outreach Date Planned What outreach activities are planned and to which language groups? Outreach to Spanish,Somali and Burmese(Karani, Karin and Chin languages) ELL customers will continue to occur through the following means: On-going • Public service announcements via Spanish radio station • Distribution of language appropriate translated materials • Continued collaboration with various community service agencies such as The Grove Neighborhood Network, Lutheran Family Services,Global Refugee Center, Rocky Mountain SER, Right to Read, Inc. and Aims Community College • Memorandum of Understanding to be developed in June 2011 June 2011 What information will be provided and through what media? • Information will continue to be provided through language appropriate translated materials Spanish On-going speaking radio stations and newspaper announcements What strategies will you implement to follow-up on outreach activities? Communication with partners On-going V.MONITORING/EVALUATION Monitoring the LAP Date Monitored What did you do to monitor your LAP during the past Program Year? • Utilized unit staff meetings to maintain staff awareness,provide and review updated ELL Continuous information and materials and receive staff feedback on ELL services to limited English-speaking customers What was the outcome of your monitoring? • While occasionally faced with very small increases in one or another limited English-speaking groups the Spanish-speaking group remains Weld County's primary limited-English speaking population. What is the awareness level of your staff about your LAP and the language assistance resources that are available to them? • Staff are made aware of our LAP through initial orientations and monthly staff meetings where they are provided with ELL materials, resources and information as they are received from by the state or through state sources(e-Colorado) On-going Monitoring Checklist—Rate your Staff's awareness of the following. Include dates for when these events occurred. Staff used resources (desk aide, team room, flyers, etc.)and how did you verify this? Part of overall staff training Check for staff usage of I-speak cards and desk aide Located at entry points of facility Special staff meetings to review service delivery Monthly staff meetings Usage of CWS team room Staff meetings Discussed language assistance services at staff meeting Monthly staff meetings provide opportunities to discuss any issues or concerns New employees were provided with an orientation on assisting ELL customers Included in New Hire Orientation Page 23 of 51 Attachment 4—pg 5 Evaluation of the LAP Describe the criteria upon which you evaluated the effectiveness of your LAP. Staff awareness and Diversity Employment Evaluations Identify the strengths and weaknesses of your LAP and the level of language assistance services provided to your ELL customers. • Strengths include a solid plan and increase in partnership. • A weakness is the follow-up with staff to ensure they access new resources What will you do to address those weaknesses and improve the delivery of language assistance services to your ELL customers? • Copies of current 2011 LAP will be distributed to current staff with a review/discussion at unit meeting within 6 months. • LAP information will be provided to new employees • Staff will review current LAP activities at Unit meetings on an on-going basis to discuss and modify, if appropriate, services to ELL customers. • Include in evaluations,staff access of information on e-Colorado Page 24 of 51 m m m m Qm m « « M m 0 a 0 n n N d an d M J n o. 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Q N N O• m 0- 0 d N a M .O O 0 .O O- n .c n .C N n « n n n « 00 .' n .c n C n n t n C n « co V_ .O S m el m j m d .d a .O j ✓, 3 m J m j .O d m .O d .O ] G a Q > a a u a a a 0 0 i u a I- O IA Fz .. w gm m ✓ J j a J F � u J W J m u h J 7 0 .Oi z -a m ? l'J o l a m O Z ? ? w J Y O d v u Q .( W O O d O O y I--I •OO "Si 2 3 d z v ¢ a x 3 O , U, v a w ¢ 3 v y v v • a a d Y 2 = 3 a d w v, � d ; d g x d W 3 o d Z 3 6 z 3 ..+ c1.1 3 m f d 0 z 3 2 u g . u l7 .Oi Z .`,1, 3: :',L , , u 0 , -. 8 Q• O Q O a O U O Z 6-' .2 m C o § ,,,, C vi a x C > Lt vt d vt d a u u POI v > m vii 2 c g .6,q u m a vol h o p 2 c Q 'O^ H Y ¢ r m a` C d 2 E c E r 7 > % z 5 m N m O a O ° 1.' >': 5 J J J = I.:, V Q QQ = `n a . a s a A a con, .mi U d aJ •un u m u u V u n 61 d u a W 9 G 3 0 u 0 Attachment 5 RESOLUTION RE: ELECTION OF CHAIR OF THE BOARD FOR 2012 WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, pursuant to Section 3-5(1) of the Weld County Home Rule Charter, the Board of County Commissioners shall elect, at its first meeting in January of each year, a Chair of the Board, and WHEREAS, on January 4, 2012, the Board held its annual organizational meeting, and WHEREAS, on motion duly made and seconded, Commissioner Sean P. Conway was unanimously elected as Chair of the Board for the year 2012. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Commissioner Sean P. Conway be, and hereby is, elected to serve as Chair of the Board of County Commissioners of Weld County, Colorado, for the year 2012. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized and directed to sign all legal documents on behalf of the Weld County Commissioners and for the County of Weld, also any document wherein the statutes require only the signature of the Chair of the Board, attested to by the Clerk to the Board. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 4th day of January, A.D., 2012, nunc pro tunc January 1, 2012. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: SeariP7tonway / Weld County Clerk to the Board Date �. , of ��,pp Elsa' Wi� : n F. Gar BY: G.G.C�ttn- _! i Deputy Clerk to the Boar '1 x. " 1161 I; r:• t. bars Kirk yer cE �APPRO D RM: %. }! ' • ea�I mil/ // _ O( f`'avid Long Y ff ��ii� �s i „oGnty Attorney >.y l;te„..."7-04Jr el le eau Dougla Rademac e signature: 1/13/12 Page 26 of 51 2012-0002 BC0043 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 EXPENDITURE AUTHORIZATION (EA) Signature Page Program/Project Coordinator: Ted Long Phone Number: (970)353-3800 x 6777 This Expenditure Authorization(EA)covers the following Funding Streams: Workforce Region: Employment Services of CMS#38158 Weld County Funding Source Term Vax# $Amount PY12 WIA Adult 7/1/12 to 6/30/14 2207 $42,697.00 PY12 WIA Youth 7/1/12 to 6/30/14 2208 $789,228.00 PY12 WIA Dislocated Worker 7/1/12 to 6/30/14 2209 $79,069.00 PY12 Wagner Peyser 7/1/12 to 6/30/13 2210 $887,761.00 PY12 Employment Support Fund(ESF) 7/1/12 to 6/30/13 2211 $0.00 FY12 Trade Adjustment Assistance(TAA)Case 7/1/12 to 6/30/14 2262 $18,959.00 Management This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated into the Workforce Development Programs(WDP)Agreement as an attachment. This signature page,when duly signed, authorizes the granting of funds by the Colorado Department of Labor and Employment for the program/project identified herein. This Expenditure Authorizat is not valid until it has been approved by the ate Controller or designee. By: zeic4 Cf JUN 2 5 2012 By. \ ik. 7 [0 I William F a, air Pro-TemDate Kristi M. Corash Date Board of Weld County Commissioners Deputy Executive Director 4jjColorado Dept.of Labor and Employment By: ��s �01�2/1-loli By: Drry Freitag, lair Date Date Weld County Workforce Development Board Title: By( �✓ � By: in L. Perez,Division He Date Date Employment Services of Weld County Title: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below,the State of Colorado may not be obligated --- to pay for the goods and/or services provided. 1,4 ftMCDE7CP E CONTROLLER: By Date C Page 27 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 EXPENDITURE AUTHORIZATION (EA) I%Qnr Signature Page �8 Program/Project Coordinator: Ted Long Phone Number: (970)353-3800 x 6777 This Expenditure Authorization(EA)covers the following Funding Streams: FY I3 WIA Adult (E/i f 12 1-04M+to 6/30/14 2207 $516,913.00 FY13 WIA Dislocated Worker /o J//g — 10fi11-to 6/30/14 2209 5458,984.00 This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated into the Workforce Development Programs (WDP)Agreement as an attachment. This signature page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor and Employment for the program/project identified herein. This Expenditure Authorization is not valid until it has been approved by the State Controller or designee. By: I l JUN 2 5 2012 By: ,, eo 11, William F. Garcia • Chair Pro-Tern Date Kristin M. Corash Date Board of Weld County Commissioners Deputy Executive Director ZColorado Dept. of Labor and Employment By: l4 ` �/21 /-bbl- By: Dr. a Frerta , air Date Date Weld County Workforce Development Board Title: `f '7/7/2 By: pre C.- 6,7:9 By: inda L. Perez, Div t n Head Date Date Employment Services of Weld County Title: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided. S7 TE CONTROLLER: Df CDERMO T• CCPPPAA By M / Date ��S Page 28 of 51 � ;�" /_54pC Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 EXPENDITURE AUTHORIZATION(EA) NFA# 12-01 I. BUDGET CHARTS: A. ® This EA INCREASES the amount of funding. B. ❑ This EA DECREASES the amount of funding. Workforce Region: Employment Services CMS#38158 of Weld County Funding Source Term Vax# $Amount PY 12 Wagner Peyser 7/1/12 to 6/30/13 2210 $887,761.00 Workforce Region: Employment Services of Weld County Funding Stream: PY12 Adult Period of Performance: 7/1/12-6/30/14 Revised Period of Performance: Original Allocation: $42,697.00 Vax#2207 Original Program Budget: $38,428.00 Original Admin Budget: $4,269.00 Transfer In(+): $39.534.00 From Fund Year and Name: PY 12 DW Transfer Out(-): ($00.00) To Fund Year and Name: Cost Category Approved Transfer In/Out(+/-) Revised Budget Current Or Budget Adjustment(+1-) Admin $4,269.00 $4,269.00 Program $38,428.00 $38,428.00 DW-Admin(transfer in) $0.00 $3,953.00 $3,953.00 DW-Program(transfer in) $0.00 $35,581.00 $35,581.00 25% Enh DW Admin (transfer in) $0.00 $0.00 25% Enh DW Prog(transfer in) $0.00 $0.00 Total Program $42,697.00 $39,534.00 $82,231.00 Page 29 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 Workforce Region: Employment Services of Weld County Funding Stream: FY13 Adult Period of Performance: 7/1/12-6/30/14 Revised Period of Performance: Original Allocation: $516,913.00 Vax#2207 Original Program Budget: $465,222.00 Original Admin Budget: $51,691.00 Transfer In(+): $229.492.00 From Fund Year and Name: FY 13 DW Transfer Out(-): ($00.00) To Fund Year and Name: Cost Category Approved Transfer In/Out(+/-) Revised Budget Current Or Budget Adjustment(+/-) Admin $51,691.00 $51,691.00 Program $465,222.00 $465,222.00 DW-Admin(transfer in) $0.00 $22,949.00 $22,949.00 DW-Program(transfer in) $0.00 $206,543.00 $206,543.00 25% Enh DW Admin(transfer in) $0.00 $0.00 25% Enh DW Prog(transfer in) $0.00 $0.00 Total Program $516,913.00 $229,492.00 $746,405.00 Workforce Region: Employment Services of Weld County Funding Stream: PY12 Dislocated Period of Performance: 7/1/12-6/30/14 Worker Revised Period of Performance: Original Allocation: $79,069.00 Vax#2209 Original Program Budget: $71,163.00 Original Admin Budget: $7,906.00 Transfer In(+): $0.00 From Fund Year and Name: Transfer Out(-): ($39,534.00) To Fund Year and Name: PY 12 AD Cost Category Approved Transfer In/Out(+/-) Revised Budget Current Or Budget Adjustment(4-1-) Admin $7,906.00 ($3,953.00) $3,953.00 Program $71,163.00 ($35,581.00) $35,582.00 DW-Admin(transfer in) $0.00 $0.00 DW-Program(transfer in) $0.00 $0.00 25% Enh DW Admin (transfer in) $0.00 $0.00 25% Enh DW Prog(transfer in) $0.00 $0.00 Total Program $79,069.00 ($39,534.00) $39,535.00 Page 30 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 Workforce Region: Employment Services of Weld County Funding Stream: FY13 Dislocated Period of Performance: 7/1/12-6/30/14 Worker Revised Period of Performance: Original Allocation: $458,984.00 Vax#2209 Original Program Budget: $413,086.00 Original Admin Budget: $45,898.00 Transfer In(+): $0.00 From Fund Year and Name: Transfer Out(-): ($229,492.00) To Fund Year and Name: FY 13 AD Cost Category Approved Transfer In/Out(+/-) Revised Budget Current Or Budget Adjustment(+/-) Admin $45,898.00 ($22,949.00) $22,949.00 Program $413,086.00 ($206,543.00) $206,543.00 DW-Admin (transfer in) $0.00 $0.00 DW-Program(transfer in) $0.00 $0.00 25% Enh DW Admin (transfer in) $0.00 $0.00 25% Enh DW Prog(transfer in) $0.00 $0.00 Total Program $458,984.00 ($229,492.00) $229,492.00 Workforce Region: Employment Services of Weld County Funding Stream: PY12 Youth Period of Performance: 7/1/12-6/30/14 Revised Period of Performance: Original Allocation: $789,228.00 Vax#2208 Original Program Budget: $710,305.00 Original Admin Budget: $78,922.00 Cost Category Approved Changes In/Out(+/-) Revised Budget Current Budget Admin $78,922.00 $78,922.00 Out-of-School $497,214.00 $497,214.00 In-School $213,092.00 $213,092.00 Total Program $789,228.00 $789,228.00 Page 31 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 Workforce Region: Employment Services of Weld County Funding Stream: FY12 TAA Case Period of Performance: 7/1/12-6/30/14 Management Revised Period of Performance: Original Allocation: $18,959.00 Vax#2262 Cost Category Approved Changes 1n/Out(+/-) Revised Budget Current Budget Program Expires 6/14 $18,959.00 $18,959.00 Program Expires xx/xx $0.00 $0.00 Total Program $18,959.00 $18,959.00 II. BUDGET INFORMATION: A. ® This EA includes a transfer between the Adult and Dislocated Worker/25% Enhanced Dislocated Worker funding streams. B. Fl This EA covers a Discretionary Grant. B.1 Ft The Approved Grant Proposal is attached to this EA (required). B.2 El The Line Item Budget for this Discretionary Grant is as follows: C. n This EA modifies the Budget Line items for the Discretionary Grant.. III. STATEMENT OF WORK: A. ® The Statement of Work for this EA is as follows: 1. Describe the services,program activities,and/or training that will be provided using these funds. Adult and Dislocated Workers: Adult and Dislocated Worker participants will be able to access core, intensive, and training services and activities authorized under Section 134 (b)of the Workforce Investment Act through Employment Services of Weld County's Workforce Centers. Customers will also be able to access information regarding WIA partner programs and will be referred as appropriate to the customers need. Wagner-Peyser Act services have been an integral part of Employment Services One-Stop Center for more than thirty years, and therefore, do not exist as a stand-alone system. The services described in Section 7(a) of the Wagner-Peyser Act are universally available to the customers of Employment Services of Weld County. Page 32 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 The following WIA employment and training activities and services will be available to eligible Adult and Dislocated Worker participants: Core Services a. Determination of eligibility to receive assistance under Title I of WIA. b. Outreach, intake(including worker profiling), and orientation to the information and services available through the One-Stop system at Employment Services of Weld County. c. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of customers. d. Job search and placement assistance. e. Career counseling, where appropriate. f. Labor market information which will include information related to the local,regional,and national labor markets including job vacancy listings, information on the job skills necessary to obtain the jobs,and information regarding occupations in demand in the local area and the earnings and skill requirements for those occupations. g. Performance and program cost information on eligible training providers furnished for each training program. h. Information regarding the One-Stop Center's performance. i. Information regarding the availability of supportive services, including daycare and transportation services, in the local area and when appropriate, the referral to such services. j. Information regarding filing claims for unemployment compensation. k. Assistance in establishing eligibility for programs of financial aid assistance for training and education programs not funded by WIA. I. Follow-up services, including counseling regarding the workplace, for participants placed in unsubsidized employment for not less than 12 months. Intensive Services Intensive services will be provided to Adults and Dislocated Workers who: 1)have been unable to obtain employment through the provision of core services; and 2)have been determined to be in need of more intensive services in order to obtain employment; or 3)have been determined to be in need of intensive services in order to retain their employment or obtain employment which allows for self- sufficiency. The following intensive services may be provided to customers who meet the above criteria: a. Comprehensive and specialized assessments of the skill levels and service needs of customers including: (a) diagnostic testing and use of other assessment tools; and (b) in-depth interviews and evaluations to identify any employment barriers and appropriate employment goals. b. Development of an individual employment plan(IEP) which identifies an employment goal, appropriate achievement objectives, and the appropriate combination of services to allow the customer to achieve their employment goals. c. Individualized counseling and career planning d. Case management for customers seeking training services e. Short term pre-vocational services to prepare customers for unsubsidized employment or training which may include (1) development of learning skills; (2) improvement of basic skills(i.e. reading and math levels); Page 33 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 (3) GED preparation; (4) development of communication skills; < Interviewing Techniques < Resume Development < Labor Market Information < Application Completion < How to Dress for Interviews < Effective Communication < Other Related Activities (5) development of interviewing skills; (6) development of resume and cover letters; (7) punctuality; (8) development of personal maintenance skills; and (9) professional conduct. Training Services Training services will be provided to Adults and Dislocated Workers who: 1)have met the eligibility requirements for intensive services and who have been unable to obtain or retain employment through the receipt of such services; 2)after an interview, evaluation, assessment, and case management are determined to be in need of training services and have the skills and qualifications to successfully participate in the selected training services; 3) select programs of training services that are directly linked to employment opportunities in the local area or in an area where the participant is willing to relocate;4) are unable to obtain other grant assistance for such services as required by law; and 5) are determined eligible in accordance with the established Weld County priority of service policy if enacted. The following training services may be made available to customers: a. occupational skills training, including training for non-traditional employment b. on-the-job training c. training programs operated by the private sector d. programs that combine workplace training with related instruction, including cooperative education programs e. skill upgrading and retraining f. entrepreneurial training g. job readiness training h. customized training conducted with commitments from an employer or employers to hire the individual upon successful completion of the training i. adult education and literacy activities provided in combination with the above listed services Supportive Services The Weld County Workforce Development Board and Employment Services have adopted a supportive services policy to ensure that services are provided on a consistent and equitable basis for those individuals who need such services to assist them in obtaining or retaining employment or to participate in and complete core, intensive, or training services and who are unable to obtain such services through other programs or means. The supportive services that may be provided are: • transportation Page 34 of 51 Exhibit C Local Workforce Region: Emnlovment Services of Weld County CMS#: 38158 • child care/dependent care • job related medical expenses • special clothing • license costs • assistance to secure bonding • books, and supplies for training Youth In accordance with Section129(c)of the Workforce Investment Act, Employment Services of Weld County will deliver the following to eligible youth participants: a. Eligible youth will be provided an objective assessment of the academic levels, skill levels, and service needs of each participant. This assessment will include a review of the basic skills, occupational skills, prior work experience, employability, interests, aptitudes(including interests and aptitudes for nontraditional jobs), supportive service needs, and developmental needs of the participant; b. Service strategies for each participant will be developed and they will identify an employment goal (including, in appropriate circumstances, nontraditional employment), appropriate achievement objectives, and appropriate services for the participant,taking into account the assessment conducted pursuant to paragraph(a). The following services will be provided to eligible youth participants: (1) preparation for post-secondary educational opportunities, in appropriate cases; (2) strong linkages between academic and occupational learning; (3) preparation for unsubsidized employment opportunities, in appropriate cases; and (4) effective connections to intermediaries with strong links to (i) the job market; and (ii) local and regional employers Program Elements Employment Services of Weld County will provide the following program elements to eligible youth participants: a. Tutoring, study skills training, and instruction leading to completion of secondary school, including drop-out prevention strategies; b. alternative secondary school services as appropriate; c. summer employment opportunities that are directly linked to academic and occupational learning; d. as appropriate, paid and unpaid work experiences, including internships and job shadowing; e. occupational skill training, as appropriate; f. leadership development opportunities, which may include community service and peer centered activities encouraging responsibility and other positive social behaviors during non-school hours, as appropriate; g. supportive services which may include; • transportation • child care/dependent care • job related medical expenses • special clothing • license costs • assistance to secure bonding Page 35 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 h. adult mentoring for the period of participation and a subsequent period, for a total of not less than 12 months; i. follow-up services for not less than 12 months after the completion of participation, as appropriate; and j. comprehensive guidance and counseling, which may include drug and alcohol abuse counseling and referral,as appropriate. Each participant or applicant who meets the minimum income criteria to be considered an eligible youth shall be provided a. information on the full array of applicable or appropriate services that are available through the local board or other eligible providers or One-Stop partners including those receiving funds under subtitle I of WIA; and b. referral to appropriate training and educational programs that have the capacity to serve the participant or applicant either on a sequential or concurrent basis. Applicants not meeting enrollment requirements: Employment Services of Weld County will ensure that an eligible applicant who does not meet the enrollment requirements of the program or who cannot be served shall be referred for further assessment, as necessary, and to appropriate programs to meet the basic skills and training needs of the applicant. Wagner Peyser Wagner-Peyser Act services are an integral part of Employment Services of Weld County. The services described in Section 7(a) of the Wagner-Peyser Act are universally available to all customers of Employment Services of Weld County. The Weld County Workforce Development Board and Employment Services will continue to implement and revise strategies to increase employer relations and applicant services. a. General Business Development Strategies. (1).Continue to augment the awareness of the services offered through Employment Services by utilizing an educational marketing campaign designed to increase the number of presentations to employers and community groups, and improve our brand awareness through the use of media displays and promotional materials. This includes increasing the awareness of our services in the South Weld area. (2).Continue to review job orders for specific industry groups to identify how well we are generating applicants to respond to those job orders, and identify how well we are recruiting customers for specific programs to increase the utilization of those services. As part of this effort, the Business Services Unit has increased hiring events and targeted sector strategies to meet the needs of employers. (3).Continue to partner with Adams, Larimer, and Boulder county to support the applicant base for employers. Sector approaches between the counties also target resources to meet the human resource needs of the business customers. Various chambers in the Weld County area have proven to be great partners in collaborating services, especially for small businesses. (4).Continue to conduct customer satisfaction surveys and gather statistical data to assist in determining program effectiveness. Information obtained will be used to identify areas that Page 36 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 can benefit from improved marketing efforts and/or program design. (5).Continue to offer workshops to customers to acquire or update their skills in interviewing, resume preparation,job search, etc. b. Strategies for new and existing business development will continue to include coordination efforts between Upstate Colorado Economic Development and the various Weld County Chambers of Commerce to ensure the businesses are informed about our services and to offer our assistance to meet their needs. c. Marketing strategies that promote the usage of the Colorado Career Ready Certificate. Employment Services will utilize some of the Wagner Peyser funding to continue to support the Disability Program Navigator position to ensure services are accessible to individuals with disabilities and to provide information to the business customer regarding accommodations as appropriate. TAA Employment Services of Weld County will provide case management services to eligible TAA participants and those services will include: a. An assessment of skill levels and service needs, including an in-depth interview and evaluation to identify employment barriers and appropriate employment goals. b. Development of an individual employment plan to identify employment goals and objectives, including identification of the appropriate training to achieve those goals and objectives. c. Information regarding training available in the local and regional areas, information on individual counseling to determine which training is suitable training, and information on how to apply for such training. d. Information on how to apply for financial aid, including referral to educational opportunity centers where applicable, and notifying participants that they may request financial aid at institutions of higher education and to use the current year income data, rather than preceding year income data, for determining the amount of need for Federal financial assistance per Higher Education Act guidelines. e. Individual career counseling, including job search and placement counseling, f. Provision of employment statistics information, including the provision of accurate information relating to local, regional, and national labor market areas, including:job vacancy listings in the local labor market area and information regarding jobs skills necessary to obtain jobs identified; information relating to local occupations that are in demand and the earnings potential of such occupations and the skills requirements for those occupations. h. Information relating to the availability of supportive services, including child care,transportation assistance, housing assistance, and other services that may be necessary to enable the individual to participate in training. i. Ongoing case management services while the individual is involved in training and after they have completed training and who are seeking employment. 2. Identify whether the primary focus is participant services,program planning,capacity building,supportive services,training,etc.,and/or if there are specific intended outcomes. The primary focus for all funds is to provide eligible participants services in accordance with local eligibility and policies. Specific program purposes are as follows: Adult and Dislocated Worker: The purpose of these programs is to provide participants with the Page 37 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 appropriate mix of services they require to assist them in obtaining and retaining employment. Weld will continue to target and serve unemployed adults who are in need of and can benefit from additional assistance and eligible dislocated workers, and will continue to provide services to all segments of the population to ensure that those most in need are provided the necessary services to assist them in preparing for and obtaining employment. Funding will be used to provide the appropriate mix of core, intensive, and training services that will help prepare individual participants to meet specified employer needs. Those participants in need of basic skills remediation or GED preparation will be provided those services as part of their overall employment goal. Occupational skills training(typically 1 year certificates or less although some 2 year programs may also be considered),work experience/internship activities, and/or on-the-job training placements will target those jobs identified as growth occupations for Weld County. Services will be structured to best prepare individuals for growing occupations within the Weld County and as appropriate to the participant's employment goals. Youth:The purpose of the program is to provide eligible youth participants with the appropriate mix of services they require to assist them in obtaining a GED or high school diploma, assist them in obtaining and retaining employment, or preparing the participant for post-secondary education. Funding will be used to provide the appropriate mix of services that will help prepare individual participants to prepare for and obtain their GED or high school diploma, prepare for employment or post secondary education placements, and to increase their functioning levels in literacy and numeracy. Participants in need of basic skills remediation or GED preparation will be provided those services as part of their overall participation goal. Occupational skills training and work experience/internship activities will target jobs identified as growth occupations for Weld County. Services will be structured to best prepare youth participants for growing occupations within the Weld County and as appropriate to the participant's goals. Wagner Peyser: The purpose of the Wagner Peyser program is to provide basic labor exchange services to job seekers and employers in the Weld County area. Funding will be used to support the appropriate mix of services that will meet the needs of the employers and job seekers utilizing Employment Services of Weld County. TAA: The purpose of TAA is to assist eligible individuals in preparing for and obtaining employment. Funds provided will support the staff costs associated with the provision of case management services to eligible TAA participants in accordance with TEGL 22-08 dated May 15, 2009. 3. If this EA includes a transfer between the Adult and Dislocated Worker/25% Enhanced Dislocated Worker funding streams,explain the impact of this transfer on program activities and performance outcomes for each program. This EA does include a transfer between the Dislocated Worker and Adult funding streams. This transfer request is a result of the increased difficulty of locating eligible Dislocated Workers possessing the required eligibility documentation. The transfer of funds will allow us to be better able to serve the customer groups seeking assistance and we will use the funds to provide services to eligible individuals for each of the programs and for the associated administrative costs of operating the program. Page 38 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 The anticipated performance outcomes for each of the programs resulting from this transfer are included in the Planned Participation and Termination Summary included in Section VII of this EA. B. ❑ The Statement of Work for this EA is included in the attached Discretionary Grant Proposal. Refer to page numbers: C. Z The Performance Outcomes for this EA are identified in the Program Charts in Section VII of this EA. D. ❑ The Performance Outcomes for this EA are included in the attached Discretionary Grant Proposal or are included in D.1. below in an Alternative Performance Outcomes Chart required by the specific discretionary grant. Refer to page numbers: 1. If the Performance Outcomes are not identified in the Program Charts or in the attached approved Discretionary Grant proposal, describe the performance outcomes that shall be completed with these funds and insert the Alternative Performance Outcomes Chart here. IV. EA MODIFICATION(S): A. ❑ This EA Modifies the Budget 1. The Purpose and Rationale for this modification is: B. ❑ This EA Modifies the Statement of Work 1. The Purpose and Rationale for this modification is: 2. The Impact of this modification on the Delivery of Services, Program Activities, and Training is: C. ❑ Changes to the Performance Outcomes are shown in the modified Program Charts in Section VII of this EA or here in the Alternative Performance Outcomes Chart required by the specific discretionary grant. . V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS The services provided and work performed as described in this EA document shall be completed pursuant to the terms and conditions of the WDP Agreement and any Federal and State laws and requirements, including, but not limited to, Federal guidance documents,relevant State-issued Policy Guidance Letters, Program Information and Operations Manuals, and/or specifications identified in the Notice of Fund Availability(NFA) Letter or in the provisions below. A. ❑ The following Additional Funding Provisions apply to this EA: (Add NFA letter funding provisions here). B. IT This EA includes the following subcontracting arrangements for delivery of services: (See definition in the EA PGL Attachment A). Page 39 of 511 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 C. ❑ This EA includes the following Other Internal Financial Resources to support this initiative/discretionary grant: (See definition in the EA PGL Attachment A). D. ❑ This EA includes the following Other External Financial Resources to support the initiative/discretionary grant: (See definition in the EA PGL Attachment A). E. ❑ There is a Cost Sharing/Match Requirement for this Grant. Cost Sharing/Matching/Leverage Summary Table Type of Leverage Name of Collaborating Planned Match Source (Cash, In-kind, Staff Entity Contribution(s) (Federal/State/Private) Time, Materials/Supplies, Other) Page 40 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 VI. PROJECTED QUARTERLY EXPENDITURES-CUMULATIVE FOR PY12 Funding Stream: WIA Adult(include all years of Adult funding and PY12/FY13 funds when received) Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections July Ito September 30,2012 October Ito December 31, January 1 to March 31, April 1 to June 30,2013 2012 2013 Administration 19,700 39,900 61,200 83,432 Program 155,200 312.200 480,100 576,614 Total 174,900 352,100 541,300 660,046 Carry In/Carry Out 80,000 N/A N/A 248,590 Funding Stream: WIA Dislocated Worker(include all years of DW and Enhanced DW funds and add PY12/FY13 funds when received) Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections July I to September 30,2012 October I to December 31, January 1 to March 31, April 1 to June 30,2013 2012 2013 Administration 12,000 24,700 37,400 49,663 Program 122,100 242,200 370,300 492,158 Total 134.100 266,900 407,700 541,821 Carry In/Carry Out 353,500 N/A N/A 80,707 Funding Stream: WIA Youth (include all years of Youth funds that will be spent during PY12) Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections July 1 to September 30,2012 October 1 to December 31, January 1 to March 31, April 1 to June 30,2013 2012 2013 Administration 21,500 45,200 68,200 91,377 Program 160,200 320.200 485,500 644,120 Total 181,700 365,400 553.700 735,497 Carry In/Carry Out 183.038 N/A N/A 236,767 Funding Stream: PY12 Wagner-Perser Expenditures Pt Quarter Projections 2"d Quarter Projections 3`d Quarter Projections 4'h Quarter Projections July 1 to September 30,2012 October 1 to December 31, January 1 to March 31, April 1 to June 30.2013 2012 2013 Program 270,200 590,500 890,400 1,194,618 Carry In/Carry Out 306,857 N/A N/A 0 Funding Stream: FY 12 TAA I"Quarter Projections 2"d Quarter Projections 3m Quarter Projections 4`h Quarter Projections Expenditures July 1 to September 30,2012 October 1 to December 31, January I to March 31, April Ito June 30.2013 2012 2013 Program 4,500 9,100 13,400 18,159 Carry In/Carry Out 15,700 N/A N/A 16,500 Page 41 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 VII. PLANNED PARTICIPATION SUMMARY-CUMULATIVE Program and Year: PY12 WIA Adult In each category,indicate the total cumulative number of Adults to be served with all years of WIA funds being spent during the current Program Year. Submit a revised chart when changes in planned participant numbers occur.Note: Performance outcomes shall not be changed for any quarter that has already been completed or is within one month of being completed. CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July Ito October Ito January Ito April 1 to September 30,2012 December 31,2012 March 31,2013 June 30,2013 Total Participants* I 141 208 251 278 Carry In* 126 Enter total carry in Enter total carry in from Enter total carry in from first quarter here first quarter here from first quarter here New* 15 82 125 152 Entered Employment Rate*2 76% 76% 76% 76% Employment Retention Rate*2 81% 81% 81% 81% Average Earnings/Wage*2 $15,000 $15.000 $15,000 $15,000 NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers. All other items are for the purpose of reviewing program delivery strategies. PLANNED PROGRAM ACTIVITIES- CUMULATIVE CATEGORY 1ST 2ND QUARTER 3RD QUARTER 4TH QUARTER QUARTER October 1 to January 1 to April 1 to July 1 to December 31,2012 March 31,2013 June 30,2013 September 30. 2012 Training Services Participants(#)I 118 172 215 240 Training Completions(#) I n/a n/a n/a 187 Training Related Placements(%) I n/a n/a n/a 60% NOTE: 1. CDLE uses the ConnectingColorado Activity Summary Report(AS)to track planned versus actual for this item 2. CDLE uses the ConnectingColorado WIA Common Measures Report(CO)to track planned versus actual for this item Page 42 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 PLANNED PARTICIPATION SUMMARY-CUMULATIVE Program and Year: PYl2 Dislocated Worker In each category,indicate the total cumulative number of Dislocated workers to be served with all years of WIA funds being spent during the current Program Year. Submit a revised chart when changes in planned participant numbers occur.Note: Performance outcomes shall not be changed for any quarter that has already been completed or is within one month of being completed. CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July 1 to October I to January 1 to April 1 to September 30,2012 December 31,2012 March 31,2013 June 30,2013 Total Participants* I 95 120 148 161 Carry In* 77 Enter total carry in Enter total carry in from Enter total carry in from first quarter here first quarter here from first quarter here New* 18 43 71 84 Entered Employment Rate*2 83% 83% 83% 83% Employment Retention Rate*2 86% 86% 86% 86% Average Earnings/Wage*2 517.698 $17,698 $17,698 $17,698 NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers. All other items are for the purpose of reviewing program delivery strategies. PLANNED PROGRAM ACTIVITIES-CUMULATIVE CATEGORY 1ST 2ND QUARTER 3RD QUARTER 4TH QUARTER QUARTER October I to January Ito April 1 to July 1 to December 31,2012 March 31,2013 June 30,2013 September 30, 2012 Training Services Participants(#)I 80 108 130 145 Training Completions(#)I n/a n/a n/a 101 Training Related Placements(%) I n/a n/a n/a 60% NOTE: 1. CDLE uses the ConnectingColorado Activity Summary Report(AS)to track planned versus actual for this item 2. CDLE uses the ConnectingColorado WIA Common Measures Report(CO)to track planned versus actual for this item Page 43 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 PLANNED PARTICIPATION SUMMARY-CUMULATIVE Program and Year: PY12 All Youth Combined I In each category, indicate the total cumulative number of Youth to be served with all years of WIA Youth funds being spent during the current Program Year. Submit a revised chart when changes in planned participant numbers occur.Note: Performance outcomes shall not be changed for any quarter that has already been completed or is within one month of being completed. CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July 1 to October 1 to January 1 to April 1 to September 30, December 31,2012 March 31,2013 June 30,2013 2012 Total Participants* ' 162 200 230 270 Carry In* 132 Enter total carry in Enter total carry in Enter total carry in from first quarter here from first quarter here from first quarter here New* 30 68 98 138 Placement in Employment or 66% 66% 66% 66% Education* 2 Attainment of a Degree or 67% 67% 67% 67% Certificate* 2 Literacy&Numeracy Gains* 2 39% 39% 39% 39% Training Services Participants(#) 162 200 230 270 Training Completions(#)' n/a n/a n/a 180 Training Related Placements(%) I n/a n/a n/a 20% L NOTE: Only those items with an ASTERISK* above will be formally monitored based on planned versus actual numbers. All other items are fi the purpose of reviewing program delivery strategies. 1. CDLE uses the ConnectingColorado Activity Summary Report(AS)to track planned versus actual for this item(Program Code Y* which includes the program code YT for new PY12 enrollments). 2. CDLE uses the ConnectingColorado WIA Common Measures Report(CO)to track planned versus actual for this item. Page 44 of 51 Exhibit C Local Workforce Region: Employment Services of Weld County CMS#: 38158 PLANNED PARTICIPATION SUMMARY-CUMULATIVE I Program and Year: PY12 Wagner-Peyser In each category, indicate the total cumulative number of customers to be served with all years of Wagner Peyser funds being spent during the current Program Year. Submit a revised chart when changes in planned participant numbers occur. Note: Performance outcomes shall not be changed for any quarter that has already been completed or is within one month of being completed. CATEGORY* 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July 1 to October 1 to January 1 to April 1 to September 30,2012 December 31,2012 March 31,2013 June 30,2013 'Total Participants 6,300 12,500 19,000 23,000 Entered Employment Rate* I 43% 43% 43% 43% Employment Retention Rate* I 73% 73% 73% 73% Average Earnings/Wage* I $13.000 $13,000 $13,000 $13,000 Total Employers Served 100 220 330 430 Total Job Openings Received 780 1560 2330 3100 NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers.All other items are for the purpose of reviewing program delivery strategies. 1. CDLE uses the ConnectingColorado ES9002 report to track planned versus actual for all items except Total Employers Served. CDLE uses the Employers Served report found on Connecting Colorado-Reports-Other Queries to track planned versus actual for Total Employers Served. TAA Current enrollment data reflects 94 active TAA clients, with 15 of those being enrolled since July 1,2011. Currently Employment Services of Weld County has approximately 12 individuals in an application status. Based on our current enrollments and the layoff activity experienced and anticipated in the local labor market,Employment Services is anticipating the demand for TAA services to remain steady and as a result will continue to need funding for TAA case management services. The Enrolled Future Participation level is provided only as an estimate of the possible TAA Case Management workload Weld County could expect over the next twelve months. The PY12 estimate is provided only as a planning forecasting tool. The actual enrolled participants during FYI I could be significantly different. CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER July 1 to October I to January 1 to April 1 to September 30,2012 December 31,2012 March 31,2013 June 30,2013 Total Participants* 90* 91* 121* 100* *Projected numbers are only an estimate as numerous factors may influence the actual enrolled participation.There is no mechanism in place to know what companies will be forced to lay-off employees during the PY12 period and beyond. Forecasting beyond FYI 1 is not possible as many economic and environmental variables arc not known which will influence the participation levels. Page 45 of 51 € . g 1 I I I e N Eat .. mt •$ � " x $ 2 •Q EN y �+ `3 ''rye' m n a yw j 2. `1 b!&rs r1 ER 6M � Y JNOb bi a 6 E w sr w S. 2i a w e'• Jn Yw. _ s lie ia C S w''- or) 888 o �' 4 ? 8 88 3 < §' o oy S:nui .n Yi r. e � n n u. . .n o ¢ 1Z.. n - oS' ^. o on ' '2 u 8 E > o %c o $ E 3 Y�i�Qi 9 [ n g v o $ R d w HIP �' "J. wwcre v7 e, �' .s P a N� 4 v N - Y b £ Y PtL. 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Attachment 7 BYLAWS WELD COUNTY WORKFORCE DEVELOPMENT BOARD ARTICLE I -NAME The name of this Weld County Government Advisory Board shall be the "Weld County Workforce Development Board". ARTICLE II-PURPOSE The Weld County Workforce Development Board, hereinafter referred to as WCWDB, is a workforce development board of community and business representatives which have expertise in developing and implementing system and program strategic planning. The mission is to keep the workforce system responsive to employers, employees and job seekers. The WCWDB envisions a workforce development system which is: understandable to its customers and easy to use; administered locally; focused on outcomes and performance; supportive to individuals' growth to become productive employees and to develop skills to progress in the level of performance; and one that is flexible and pro-active in changing resources to meet customer need. The WCWDB is focused on: planning to achieve long range goals through the overall direction of workforce development in Weld County: resolving issues, problems, or conflicts which obstruct progress toward a quality workforce; resource mobilization (people, financial and communication) to achieve short and long range initiatives; and celebrating success and progress. ARTICLE III--MEMBERSHIP, APPOINTMENTS, VACANCY Section 1--Number: The WCWDB shall consist of up to twenty-nine (29) voting members as determined by the Board of Commissioners of Weld County. Section 2--Appointment and Membership Requirements: The membership of the WCWDB shall be appointed by the Board of County Commissioners of Weld County, with the main goal being that a majority of the quorum required to conduct business must consist of private business representatives, subject to the following requirements: a. Representatives of the private business sector shall constitute a majority of the membership of the WCWDB, reflecting industry and business, including agricultural business. Representatives may be appointed from among individuals nominated by local business organizations and business trade associations. b. Representatives of organized labor and community-based organizations c. Public sector membership shall include representation from: i. Public assistance* vi. Post-Secondary Education (Carl Perkins) ii. Economic development vii. Wagner Peyser Act, Trade Act of 1974 iii. Rehabilitation Act of 1973 and Veteran Programs iv. Older Americans Act viii. Community Service Block Grant * Public assistance may be a representative recommended from a commission or advisory council serving public assistance programs. d. Membership shall be as geographically representative of Weld County as possible. e. All appointments to membership shall comply with the requirements stated in the Page 47 of 51 Workforce Investment Act, All nominations for WCWDB membership must be reviewed by the WCWDB with recommendations for appointment forwarded to the Board of Commissioners of Weld County. The membership of the WCWDB shall be certified by the Governor, upon the Governor's determination that the composition and appointments are consistent with the state requirements for a Regional Workforce Board. Such certification shall be made or denied within 30 days after the date on which a list of members and necessary supporting documentation are submitted to the Governor. g. Terms of membership shall be(3) years. No person shall serve more than two (2) consecutive three (3) year terms. The normal term of membership shall be three (3) years. No person shall serve more than two (2) consecutive three (3) year terms. Section 3--Attendance Requirement; Vacancy: All WCWDB members are required to attend WCWDB meetings regularly. Any WCWDB member, who misses three (3) consecutive WCWDB meetings, or a total of four (4) regular WCWDB meetings during a one (1) year period, is subject to dismissal from membership by the Board of County Commissioners. In the event of a vacancy of a member position, notice of the vacancy shall be published in the County Newspaper and applications accepted from interested Weld County residents. The vacancy shall be filled by the Board of County Commissioners pursuant to the requirements set forth in these Bylaws. The WCWDB will recommend qualified individuals to the Board of County Commissioners for appointment. Section 4 --Conflict of Interest: No member of the WCWDB may cast a vote on any matter which would involve a conflict of interest. "Conflict of interest" shall be defined as stated in the Colorado Code of Ethics, C.R.S. §§ 24-18-101, ET. Seq. or Section 16-9 of the Weld County Home Rule Charter. ARTICLE V--BOARD ROLE AND RESPONSIBILITIES It shall be the responsibility of the WCWDB to provide program oversight and policy guidance to all federal and state funded workforce development programs under its jurisdiction established by law or under the discretion of the Board of Commissioners of Weld County, as well as to plan, oversee and coordinate the implementation of programs and services of the Division of Human Services' Employment Services of Weld County. Employment Services of Weld County is considered to be a "Workforce Center" due to the integration of several federal and state funded programs under a single delivery system. More specifically, the responsibilities of the WCWDB shall include: a. In partnership with the Board of County Commissioners, develop and submit a local plan to the Governor b. Define overall policy for and oversight of, responsibilities of Employment Services of Weld County. c. Establish basic policies, guidelines and principles for operation. d. Development of a Workforce Board/Local Elected Official Agreement to include, at minimum: description of the local service delivery design, according to state guidelines, which identifies the partners and location of the Workforce Center, the fiscal agent and program administrator. e. Select one-stop operators. Page 48 of 51 f. Enter into memorandums of understanding with partner employment programs. g. Develop a local marketing plan, including promotional materials, press releases, h. Identify eligible providers of adult and dislocated worker intensive services and training services. i. Select eligible youth service providers. j. Review progress of other Workforce Development Board committees, subcommittees and task force groups and act on recommendations. k. Oversee operations to ensure that legislative intent is met and resources utilized for maximum benefit. 1. With local elected officials, ensure that training meets business and labor market needs through a system of workforce service centers and qualified service providers. m. Negotiate and reach agreement on local performance measures with the Board of County Commissioners and the Governor. n. Provide recommendations to the Weld County Board of Commissioners concerning policy direction, grants, contracts and agreements. o. Coordinate workforce investment activities with economic development strategies and develop employer linkages. p. Promotion of Employment Services of Weld County and appropriate state workforce legislation. q. Promote private sector involvement in the statewide system to assist employers in meeting hiring needs. ARTICLE VI--OFFICERS AND MEETINGS Section 1-- Election of Chair: The WCWDB shall elect from its members a Chair, who shall be representative of business and industry. The Chair shall serve a one (1) year term beginning in January. No Chair shall serve more than two (2) consecutive terms. Section 2-- Election of Vice-Chair: The Vice Chair shall be elected from the WCWDB Membership. The Vice Chair shall preside and perform the duties of the Chair in the Chair's absence, and shall perform all duties that may be assigned by the Chair. Section 3--Meetings: Regular meetings shall be monthly or as determined by the WCWDB, unless there is no business to transact. The Chair shall preside at all meetings of the WCWDB and may call special meetings when needed. Notice to the members of special meetings shall be provided at least 48 hours before the meeting. Special meetings may also be called by one-third (1/3) of the WCWDB membership. The time and place of the WCWDB meetings shall be determined by the WCWDB members. Meetings of the WCWDB shall be open and accessible to the general public and minutes shall be maintained. Section 4--Quorum A meeting shall be deemed formed when more than half(`/2) of the presently constituted voting membership is present and the majority are representative of private sector business. Page 49 of 51 Section 5--Voting: A majority vote of the members of quorum shall be considered a favorable vote upon all motions or resolutions considered by the WCWDB. Associate members have non-voting status. Section 6--Executive Committee: An Executive Committee shall be composed of the Chair and subcommittee chairs. Subcommittee chairs shall be appointed from the private sector business members. The Chair can appoint any other members from the general membership to serve on the Executive Committee. The Executive Committee shall have the authority to act on matters between regular WCWDB meetings, but only on those items which cannot wait for full board meeting and those actions must be ratified at the subsequent regular WCWDB meeting. Section 7--Subcommittees, Task Forces and Technical Advisory Committees: The WCWDB may appoint subcommittees, any additional task forces, and technical advisory committees as deemed necessary. Section 8-- Robert's Rules of Order: Robert's Rules of Order as Revised shall govern the conduct of the WCWDB meetings. ARTICLE VII--AMENDMENT OF BYLAWS These Bylaws may be amended, subject to approval of the Board of County Commissioners, of Weld County, at a regular or special meeting of the WCWDB, provided that any proposed amendment to the Bylaws has been reviewed by the WCWDB members at a previous meeting. Amendment of these Bylaws shall require an affirmative vote of 50% plus one (1) of the presently constituted WCWDB voting membership. 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