HomeMy WebLinkAbout20120030.tiff MEMORANDUM
DATE: January 4, 2012
rTO: Sean P. Conway, Chair, Weld County Boar of Commissioners
3 G O U N T Y V
FROM: Judy A. Griego, Director, Human Service epa �� �
RE: Weld County Addendum to Purchase Oul of-Home Placement
Services for Group Home/Group Center Care Services between
the Weld County Department of Human Services and Various
Providers to be Placed on the Consent Agenda
Enclosed for Board approval are Weld County Addendums to Purchase Out-of-Home Placement
Services for Group Home/Group Center Care Services between the Department and various
providers. The Boiler-plate contract form was approved at a Work Session held on June 20, 2011,
and approved by Bruce Barker. These Agreements were presented by Pass-Around Memorandum
dated November 17, 2011, and approved for placement on the Consent Agenda.
The major provisions of these agreements are as follows:
No. Facility Name/Term Type of Facility/Location Daily Rate
1 Frontier Family Services Group Home/Group Center $79.00
November 15, 2011 —June 30, 2012 Longmont, Colorado
2 Frontier Family Services Group Home/Group Center $87.00
November 15, 2011 —June 30, 2012 Longmont, Colorado
3 Kids Crossing Group Home/Group Center $92.05
November 15, 2011 —June 30, 2012 Colorado Springs, Colorado
If you have any questions, give me a call at extension 6510.
/7// 2a93
2012-0030
C6nn a l ce, •. Ns 0
WELD COUNTY ADDENDUM
To that certain Agreement to Purchase Group Home/Group Center Care
Services (the "Agreement") between Frontier Family Services and Weld
County Department of Human Services for the period from
October 18,2011 through June 30, 2012.
The following provisions, made this j day of Wok, , 2011, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
1. County agrees to purchase and Contractor agrees to provide the care and services, which
are listed in this Agreement at a rate of$79.00, per day for children placed within the
Group Home/Group Center identified as Provider ID #1612890. These services will be
for children who have been deemed eligible for social services under the statutes, rules
and regulations of the State of Colorado.
2. Section I, Paragraph 2. All bed hold authorizations and payments are subject to a 3 day
maximum for a child's temporary absence from a facility, including hospitalization. Bed
hold requests must have prior written authorization from the Department Administrator
before payment will be release to provider.
3. Section I, Paragraph 4. Transportation may include, but is not limited to; visitation with
family members, medical/dental or mental health appointments, extracurricular activities,
court hearings or other specialized programming. Transportation expectations will be
documented on the Child Specific Addendum, SS23B.
4. Add Paragraph 6 to Section I. A minimum of one polygraph test per Colorado fiscal
year, if needed by the child, will be furnished under this contract for facilities that
provide sex offender treatment.
5. Add Paragraph 7 to Section I. Any additional costs for specialized services, which
include, but are not limited to; polygraph tests, plethysmographs, and urinalysis screens,
which are not provided within the negotiated provider rate, will need to be authorized, in
writing by the County, prior to the service being performed. Any payment for specialized
services not authorized in writing will be denied.
6. Add Paragraph 8 to Section I. The services purchased under this Agreement for Group
Home/Center services may include, but are not limited to: Basic 24-hour care and child
maintenance (food, shelter, clothing, educational supplies and allowance), direct child
care, transportation, administrative overhead, support overhead, service delivery staff,
which may include but are not limited to: Parent training for teens, independent living
training, and mentor/advocate services.
7. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding
emergency medical, surgical or dental care will be made in person-to-person
communication, not through phone mail messages. During regular work hours, the
Contractor will make every effort to notify the assigned caseworker, supervisor, or Intake
Screener of any emergency medical, surgical or dental issues prior to granting
authorization. During non-regular work hours, weekends and holidays, the Contractor
will contact the Emergency Duty Worker at the pager number(970) 304-2749.
Weld County SS-23A Addendum
8. Section III, Paragraph 5. Contractor additionally agrees to have appropriate personnel •
available for staffing current placements with the Service Utilization Unit. Contractor
shall be notified by County staff of the date and time of the review.
9. Add Paragraph 15 to Section IV. Cooperate with any vendors hired by Weld County
Department of Human Services to shorten the duration of placement.
10. Add Paragraph 16 to Section IV. Have medical examinations completed within 14 days
and dental examinations completed within 8 weeks of the child being placed with
Contractor. All documentation of these examinations shall be forward to the County.
11. Add Paragraph 17 to Section IV. Arrange a full evaluation of an Individualized
Educational Plan (IEP) for youth designated as a Special Education Student every 3 years
and coordinate reviews every year. If the [EP is due while the child is in placement,the
Contractor shall complete or obtain a completed IEP. A copy will then be forwarded to
the County.
12. Add Paragraph 18 to Section IV. Assure and certify that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, and declared
ineligible or voluntarily excluded from covered transactions by a federal
department or agency.
B. Have not, within a three-year period of preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local)transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph (B) above.
D. Have not within a three-year period preceding this Agreement, had one or more
public transactions (federal, state, and local)terminated for cause or default.
13. Section V, Paragraph 5. Children in Psychiatric Residential Treatment Facilities,
Therapeutic Residential Child Care Facilities, Residential Child Care Facilities and Child
Placement Agencies are not eligible to receive clothing allowances as outlined in the
Weld County Department of Human Services Policy and Procedure Manual.
14. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties or their
assignees, and nothing contained in this Agreement shall give or allow any claim or right
of action whatsoever by any other person not included in this Agreement. It is the
express intention of the undersigned parties that any entity other than the undersigned
parties or their assignees receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
2 Weld County SS-23A Addendum
15. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to
constitute a waiver of any immunity the parties or their officers or employees may
posses, nor shall any portion of this Agreement be deemed to have created a duty of care
that did not previously exist with respect to any person not a party to this Agreement.
The parties hereto acknowledge and agree that no part of this Agreement is intended to
circumvent or replace such immunities.
16. Add Paragraph 9 to Section VI. The Director of Human Services or designee may
exercise the following remedial actions should s/he find the Contractor substantially
failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by
the Contractor. These remedial actions are as follows:
A. Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
Human Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Human Services;
C. Recover from the Contractor any incorrect payment to the Contractor due to
omission, error, fraud, and/or defalcation by deducting from subsequent payments
under this Agreement or other agreements between Human Services and the
Contractor, or by Human Services as a debt to Human Services or otherwise as
provided by law.
17. Add Paragraph 10 to Section VI. The contractor shall promptly notify Human Services
in the event that the Contractor learns of any actual litigation in which it is a party
defendant in a case, which involves services provided under the agreement. The
Contractor, within five (5) calendar days after being served with a summons, complaint,
or other pleading which has been filed in any federal or state court or administrative
agency, shall deliver copies of such document(s)to the Human Services' Director. The
term "litigation" includes an assignment for the benefit of creditors, and filings in
bankruptcy, reorganizations and/or foreclosure.
3 Weld County SS-23A Addendum
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
ATTEST: Weld County Clerk to the Board WELD COUNTY BOARD OF
SOCIAL SERVICES, ON BEHALF
�e'"� OF THE WELD COUNTY
�''%��r �� �°�°�`� DEPARTMENT OF HUMAN
SERVICES
tit kr
/ t
BY' :ii as ?:! . '..A'•:e.. Vet 4\7$ By: <T
Dep - Clerk to the Boar.N‘® y ��, Chair Signature
JAN 0 4 2012
Approval as to Substance: CONTRACTOR
WELD COUNTY DEPARTMENT Frontier Family Services
OF HUMAN SERVICES 1290 Boston Ave
Longmont, CO 80501-5810
By: By�S� -- W 6ez."Qc
irector �
4 Weld County SS-23A Addendum
D/ -6Oa
WELD COUNTY ADDENDUM
To that certain Agreement to Purchase Group Home/Group Center Care
Services (the"Agreement") between Frontier Family Services and Weld
County Department of Human Services for the period from
August 10,2011 through June 30,2012.
The following provisions, made this w day of Mitt,a - , 2011, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
1. County agrees to purchase and Contractor agrees to provide the care and services, which
are listed in this Agreement at a rate of$87.00,per thy for children placed within the
Group Home/Group Center identified as Provider ID#1608168. These services will be
for children who have been deemed eligible for social services under the statutes,rules
and regulations of the State of Colorado.
2. Section I,Paragraph 2. All bed hold authorizations and payments are subject to a 3 day
maximum for a child's temporary absence from a facility, including hospitalization. Bed
hold requests must have prior written authorization from the Department Administrator
before payment will be release to provider.
3. Section I, Paragraph 4. Transportation may include, but is not limited to;visitation with
family members, medical/dental or mental health appointments,extracurricular activities,
court hearings or other specialized programming. Transportation expectations will be
documented on the Child Specific Addendum, SS23B.
4. Add Paragraph 6 to Section I. A minimum of one polygraph test per Colorado fiscal
year, if needed by the child, will be furnished under this contract for facilities that
provide sex offender treatment.
5. Add Paragraph 7 to Section I. Any additional costs for specialized services,which
include,but are not limited to; polygraph tests,plethysmographs, and urinalysis screens,
which are not provided within the negotiated provider rate, will need to be authorized, in
writing by the County,prior to the service being performed. Any payment for specialized
services not authorized in writing will be denied.
6. Add Paragraph 8 to Section I. The services purchased under this Agreement for Group
Home/Center services may include,but are not limited to: Basic 24-hour care and child
maintenance (food, shelter, clothing, educational supplies and allowance), direct child
care, transportation, administrative overhead, support overhead, service delivery staff,
which may include but are not limited to: Parent training for teens, independent living
training,and mentor/advocate services.
7. Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding
emergency medical, surgical or dental care will be made in person-to-person
communication, not through phone mail messages. During regular work hours,the
Contractor will make every effort to notify the assigned caseworker, supervisor, or Intake
Screener of any emergency medical, surgical or dental issues prior to granting
authorization. During non-regular work hours,weekends and holidays,the Contractor
will contact the Emergency Duty Worker at the pager number(970) 304-2749.
• 8. Section III, Paragraph 5. Contractor additionally agrees to have appropriate personnel
available for staffing current placements with the Service Utilization Unit. Contractor
shall be notified by County staff of the date and time of the review.
9. Add Paragraph 15 to Section IV. Cooperate with any vendors hired by Weld County
Department of Human Services to shorten the duration of placement.
10. Add Paragraph 16 to Section IV. Have medical examinations completed within 14 days
and dental examinations completed within 8 weeks of the child being placed with
Contractor. All documentation of these examinations shall be forward to the County.
11. Add Paragraph 17 to Section IV. Arrange a full evaluation of an Individualized
Educational Plan (IEP) for youth designated as a Special Education Student every 3 years
and coordinate reviews every year. If the IEP is due while the child is in placement,the
Contractor shall complete or obtain a completed IEP. A copy will then be forwarded to
the County.
12. Add Paragraph 18 to Section IV. Assure and certify that it and its principals:
A. Are not presently debarred, suspended,proposed for debarment, and declared
ineligible or voluntarily excluded from covered transactions by a federal
department or agency.
B. Have not, within a three-year period of preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public(federal, state, or local)transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity(federal, state, or local) with commission of any of the offenses
enumerated in paragraph (B) above.
D. Have not within a three-year period preceding this Agreement, had one or more
public transactions(federal, state, and local)terminated for cause or default.
13. Section V, Paragraph 5. Children in Psychiatric Residential Treatment Facilities,
Therapeutic Residential Child Care Facilities, Residential Child Care Facilities and Child
Placement Agencies are not eligible to receive clothing allowances as outlined in the
Weld County Department of Human Services Policy and Procedure Manual.
14. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties or their
assignees, and nothing contained in this Agreement shall give or allow any claim or right
of action whatsoever by any other person not included in this Agreement. It is the
express intention of the undersigned parties that any entity other than the undersigned
parties or their assignees receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
• 15. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to
constitute a waiver of any immunity the parties or their officers or employees may
posses, nor shall any portion of this Agreement be deemed to have created a duty of care
that did not previously exist with respect to any person not a party to this Agreement.
The parties hereto acknowledge and agree that no part of this Agreement is intended to
circumvent or replace such immunities.
16. Add Paragraph 9 to Section VI. The Director of Human Services or designee may
exercise the following remedial actions should s/he find the Contractor substantially
failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by
the Contractor. These remedial actions are as follows:
A. Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
Human Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Human Services;
C. Recover from the Contractor any incorrect payment to the Contractor due to
omission,error, fraud, and/or defalcation by deducting from subsequent payments
under this Agreement or other agreements between Human Services and the
Contractor, or by Human Services as a debt to Human Services or otherwise as
provided by law.
17. Add Paragraph 10 to Section VI. The contractor shall promptly notify Human Services
in the event that the Contractor learns of any actual litigation in which it is a party
defendant in a case, which involves services provided under the agreement. The
Contractor, within five (5) calendar days after being served with a summons, complaint,
or other pleading which has been filed in any federal or state court or administrative
agency, shall deliver copies of such document(s)to the Human Services' Director. The
term"litigation" includes an assignment for the benefit of creditors, and filings in
bankruptcy, reorganizations and/or foreclosure.
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month,and year first above written.
ATTEST: Weld County Clerk to the Board WELD COUNTY BOARD OF
SOCIAL SERVICES, ON BEHALF
IS La OF THE WELD COUNTY
DEPARTMENT OF HUMAN
SERVICES
1861
BY' ✓/ / !I A& sib ` ', By: 417
C.3"Depu"- Cler to the Boar�+r, ;,�j� Chair Signa
tu
JAN 0 4 112
Approval as to Substance: CONTRACTOR
WELD COUNTY DEPARTMENT Frontier Family Services
OF HUMAN SERVICES 1290 Boston Ave
Longmont,CO 80501-5810
By: ( ByL—.2;;a —
Direct r
WELD COUNTY ADDENDUM /4-7.
8
To that certain Agreement to Purchase Group Home/Group Center CVO
Care Services (the "Agreement") between Kids Crossing and Weld
County Department of Human Services for the period from
August 1, 2011 through June 30, 2012.
The following provisions, made this 1 day of os- , 2011, are added to the
referenced Agreement. Except as modified hereby, all'terms of the Agreement remain
unchanged.
• County agrees to purchase and Contractor agrees to provide the care and services,
which are listed in this Agreement at a rate of$92.05,per day for children placed
within the Group Home/Group Center identified as Provider ID #1606128.
These services will be for children who have been deemed eligible for social
services under the statutes, rules and regulations of the State of Colorado.
• Section I,Paragraph 2. All bed hold authorizations and payments are subject to a 3
day maximum for a child's temporary absence from a facility, including
hospitalization. Bed hold requests must have prior written authorization from the
Department Administrator before payment will be release to provider.
• Section I, Paragraph 4. Transportation may include, but is not limited to; visitation
with family members, medical/dental or mental health appointments,
extracurricular activities, court hearings or other specialized programming.
Transportation expectations will be documented on the Child Specific Addendum,
SS23B.
• Add Paragraph 6 to Section I. A minimum of one polygraph test per Colorado fiscal
year, if needed by the child, will be furnished under this contract for facilities that
provide sex offender treatment.
• Add Paragraph 7 to Section I. Any additional costs for specialized services, which
include, but are not limited to; polygraph tests, plethysmographs, and urinalysis
screens, which are not provided within the negotiated provider rate, will need to
be authorized, in writing by the County, prior to the service being performed. Any
payment for specialized services not authorized in writing will be denied.
• Add Paragraph 8 to Section I. The services purchased under this Agreement for
Group Home/Center services may include, but are not limited to: Basic 24-hour
care and child maintenance (food, shelter, clothing, educational supplies and
allowance), direct child care, transportation, administrative overhead, support
overhead, service delivery staff, which may include but are not limited to: Parent
training for teens, independent living training, and mentor/advocate services.
1
• Add Paragraph 5 to Section II. Contact by the Contractor with the County regarding
emergency medical, surgical or dental care will be made in person-to-person
communication, not through phone mail messages. During regular work hours,
the Contractor will make every effort to notify the assigned caseworker,
supervisor, or Intake Screener of any emergency medical, surgical or dental issues
prior to granting authorization. During non-regular work hours, weekends and
holidays, the Contractor will contact the Emergency Duty Worker at the pager
number (970) 304-2749.
• Section III, Paragraph 5. Contractor additionally agrees to have appropriate personnel
available for staffing current placements with the Service Utilization Unit.
Contractor shall be notified by County staff of the date and time of the review.
• Add Paragraph 15 to Section IV. Cooperate with any vendors hired by Weld County
Department of Human Services to shorten the duration of placement.
• Add Paragraph 16 to Section IV. Have medical examinations completed within 14
days and dental examinations completed within 8 weeks of the child being placed
with Contractor. All documentation of these examinations shall be forward to the
County.
• Add Paragraph 17 to Section IV. Arrange a full evaluation of an Individualized
Educational Plan (IEP) for youth designated as a Special Education Student every
3 years and coordinate reviews every year. If the IEP is due while the child is in
placement, the Contractor shall complete or obtain a completed IEP. A copy will
then be forwarded to the County.
• Add Paragraph 18 to Section IV. Assure and certify that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, and
declared ineligible or voluntarily excluded from covered transactions by a
federal department or agency.
B. Have not, within a three-year period of preceding this Agreement, been
convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local)
transaction or contract under a public transaction; violation of federal or
state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or
receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by
2
a government entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph (B) above.
• Have not within a three-year period preceding this Agreement, had one or
more public transactions (federal, state, and local) terminated for cause or
default.
• Section V, Paragraph 5. Children in Psychiatric Residential Treatment Facilities,
Therapeutic Residential Child Care Facilities, Residential Child Care Facilities
and Child Placement Agencies are not eligible to receive clothing allowances as
outlined in the Weld County Department of Human Services Policy and Procedure
Manual.
• Add Paragraph 7 to Section VI. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of
action relating to such enforcement, shall be strictly reserved to the undersigned
parties or their assignees, and nothing contained in this Agreement shall give or
allow any claim or right of action whatsoever by any other person not included in
this Agreement. It is the express intention of the undersigned parties that any
entity other than the undersigned parties or their assignees receiving services or
benefits under this Agreement shall be an incidental beneficiary only.
• Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to
constitute a waiver of any immunity the parties or their officers or employees may
posses, nor shall any portion of this Agreement be deemed to have created a duty
of care that did not previously exist with respect to any person not a party to this
Agreement. The parties hereto acknowledge and agree that no part of this
Agreement is intended to circumvent or replace such immunities.
• Add Paragraph 9 to Section VI. The Director of Human Services or designee may
exercise the following remedial actions should s/he find the Contractor
substantially failed to satisfy the scope of work found in this Agreement.
Substantial failure to satisfy the scope of work shall be defined to mean incorrect
or improper activities or inaction by the Contractor. These remedial actions are as
follows:
A. Withhold payment to the Contractor until the necessary services or
corrections in performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables
which have not been performed and which due to circumstances caused by
the Contractor cannot be performed or if performed would be of no value
to the Human Services. Denial of the amount of payment shall be
3
reasonably related to the amount of work or deliverables lost to Human
Services;
• Recover from the Contractor any incorrect payment to the Contractor due to
omission, error, fraud, and/or defalcation by deducting from subsequent
payments under this Agreement or other agreements between Human
Services and the Contractor, or by Human Services as a debt to Human
Services or otherwise as provided by law.
• Add Paragraph 10 to Section VI. The contractor shall promptly notify Human
Services in the event that the Contractor learns of any actual litigation in which it
is a party defendant in a case, which involves services provided under the
agreement. The Contractor, within five (5) calendar days after being served with a
summons, complaint, or other pleading which has been filed in any federal or state
court or administrative agency, shall deliver copies of such document(s) to the
Human Services' Director. The term "litigation" includes an assignment for the
benefit of creditors, and filings in bankruptcy, reorganizations and/or foreclosure.
4
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the
day, month, and year first above written.
ATTEST: Weld County Clerk to the Board WELD COUNTY BOARD OF SOCIAL
�+ w` SERVICES, ON BEHALF
y�e Qa ) OF THE WELD COUNTY
7-S�'- � �� ` DEPARTMENT OF
,�'��•�g�• , HUMAN SERVICES
By ./ „ � ��1 1`, 41 By:
Deputy Clerk to the Board Chair
Signature JAN 0 4 2012
Approval as to Substance: CONTRACTOR
WELD COUNTY DEPARTMENT Kids Crossing
OF HUMAN BERM 'ES 2 qv_t 1440E Fountain Blvd
(� Colorado Springs, CO 80033
COn uG �By: 614solo- By:
9-cm-en-cc) zp/iw-e.fou
Director
5
Hello