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Home My WebLink About20121491.tiff RESOLUTION RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT FOR LONG TERM CARE OMBUDSMAN/FRIENDLY VISITOR PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County,Colorado,and WHEREAS, the Board has been presented with a Contract for the Long Term Care Ombudsman/Friendly Visitor Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services,Area Agency on Aging,and the Victim Assistance and Law Enforcement(VALE) Board, commencing July 1,2012, and ending June 30, 2013,with further terms and conditions being as stated in said contract,and WHEREAS,after review,the Board deems it advisable to approve said contract,a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County,Colorado,that the Contract for the Long Term Care Ombudsman/Friendly Visitor Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Human Services,Area Agency on Aging,and the Victim Assistance and Law Enforcement(VALE)Board,be,and hereby is,approved. BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized to sign said contract. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 18th day of June A.D.,2012. BOARD OF COUNTY COMMISSIONERS WELD COUNTY,COLORADO 6.2 ATTEST: Sean oi � Weld County Clerk to the Board �`�, � 1 /,� liam F.Garcia,Pro-TernBY. /0/4,xytOft-x Deputy C rk to the Boar +�� 6 USED Kirkmeyer 4,46 AP ED AS M: ,r. .•i �t� id E.Long // o C unt orney O_1r• 5 n,artoc��f/ Douglis Radema er Date of signature: '�"/c9.-/9, o 'Re G,v, W! 2012-1491 HR0083 MEMORANDUM 1861 DATE: June 14, 2012 1 r • TO: Sean P. Conway, Chair, Board of County Commissioners 1 _ 111) G O N T Y FROM: Judy A. Griego, Director, Fyi4 e RE: Weld County Department of Human Services' Area Agency on Aging's Long Term Care Ombudsman Advocate/ Friendly Visitor Program Victim Assistance and Law Enforcement (VALE) Contract Enclosed for Board approval is the Department's Area Agency on Aging's Long Term Care Ombudsman Advocate/Friendly Visitor Program Victim Assistance and Law Enforcement(VALE) Contract. This Contract was reviewed by Pass-around Memorandum dated May 30, 2012, and approved for placement on the Board's Agenda. This Contract allows the Ombudsman program to provide elder abuse prevention programs to long term care staff, continue the long term care friendly visitor program, and maintain and strengthen the Volunteer Ombudsman Program. The funded amount for the July 1, 2012 through June 30, 2013, funding cycle is $12,000.00. If you have any questions, give me a call at extension 6510. 2012-1491 • 'VICTIM'S ASSISTANCE & • LAW ENFORCEMENT BOARD Nineteenth Judicial District 19TH JUDICIAL DISTRICT VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial District has made the following award: Grantee: Weld County Department of Human Services Area Agency on Aging PO Box 1805 Greeley, CO 80632 Grant Number: 2012-3 Project Title: Weld County Long Term Care Ombudsman/Friendly Visitor Program Grant Period: July 1, 2012 through June 30, 2013 Amount of Grant Award: $12,000.00 IT IS HEREBY AGREED: 1. All award disbursements are contingent upon the availability of local VALE funds. 2. The contents of the grant application will become contractual obligations of the grant recipient and are incorporated into this contract as if fully set forth herein. 3. The grant recipient is required to submit four quarterly Financial Reports by October 31,2012,January 31,2013,April 30,2013 and July 31,2013. Each quarterly report is cumulative and the final report must reflect the financial activities of the entire contract period. Financial Reporting Forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 4. The grant recipient is required to submit four quarterly Narrative Program Reports by October 31, 2012,January 31,2013,April 30,2013,and July 31, 2013. These reports must address any special conditions that are listed in this contract. The final report must be cumulative and reflect the activity of the entire contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 5. The Board will pay out in 4 quarterly installments of $3,000: Is'payment in July 2012 after the signed contract is received, and 2nd, 3rd and 4th payments after receipt and acceptance of the required quarterly Financial Report and Narrative Program Report due October 30, 2012,January 31, 2013, and April 30, 2013 . 6. Failure to comply with the reporting requirements may result in the Board's termination of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting requirements may also jeopardize future funding to this grantee. Post Office Box 1167—915 Tenth Street—Greeley, CO 80632-(970)356-4010-FAX(970)352-8023 • PAGE 2 OF 3 7. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board and the grant recipient are as follows: a. Subgrantee must notify the 19th JD VALE Board if the agency has obtained funding for a specific 19`h JD VALE grant funded position which totals more than 100% of the total cost for that position. The agency must resolve the allocation of funds to the satisfaction of the 19`h JD VALE Board. b. Subgrantee must notify the 19th JD VALE Board immediately in writing, via e-mail or regular mail, of any 19`h JD VALE grant funded personnel changes or position that is vacant for 45 days, or any change of an official and/or employee who is listed as a responsible signatory on this 19th JD VALE grant funded project. c. Attend VRA Training after new legislation is enacted. d. Use an English WCSO or GPD VRA brochure and not Judicial brochure. 8. Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board prior to any such change. 9. In the event all of the monies paid to the grant recipient are not expended within the contractual period,the local VALE Board, in its discretion, may enlarge the time period of the contract or request that monies not used be repaid to the Board. The grant recipient shall submit written notification to the VALE Board by June 3, 2013 if the grant recipient will have any remaining funds at the end of the grant period. All unused funds shall be returned to the local VALE Board unless the grant recipient makes a request in writing for use of the funds beyond the grant period and such request has been approved, in writing, by the local VALE Board. Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expenses; and • Why the funds were not expended during the grant period. The local VALE Board will make a decision as to the extension of the grant period by June 30, 2013. 10. The grant recipient agrees that all funds received under this contract shall be expended solely for the purposed stated in the grant and approved by the local VALE Board. Any funds not so expended including funds lost or diverted to other purposes, shall be repaid to the local VALE fund. 11. The grant recipient agrees to comply with all applicable non-discrimination legal mandates. 12. Non-compliance with any portion of the contract may result in termination of the grant, withholding of funds, returning money to the local VALE fund, and/or other action as deemed necessary by the members of the local VALE Board. 13. All grant recipients shall make available to the Board or its authorized designee, upon request,all current records and other information, including audit/financial statements, relative to the implementation of the grant. 2 • PAGE3OF3 14. Amendments of any terms of this contract shall have prior approval of the local VALE Board. Requests to amend this contract shall be in writing. 15. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq. The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Original signatures of each party to this application are required. Please use BLUE INK to distinguish the original documents from copies Project Director: Signature: -IIi .afs.-t.- -E Date: 'S -'y' Printed Name and Title: �t—, .— v-vt STN t.&._e II t •-9:-.--% 4 C-3., v, -� / "--I Financial Officer: er — SignatureLs Date: Sill 170 t 2 Printed Name and e: Leontirol L{ontirT� / cc,t 4,14at�'r' Authorized Official: ,J Signature: 611 Date: JUN 1 8 2012 Printed Name and Title: Sean P. Conway, Chair, Board of Weld County Commissioners VALE Board //� � Signature: (J1` ,2. , j2hfl'f`I� 7 Date: ! "// —,/, - Printed Name and Ti e: Gary Barbour, Chair of VALE Board • The Project Director:The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project, and is responsible for meeting all reporting requirements. The Project Director must be a person other than the Authorized Official or the Financial Officer. • Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds, verification of expenditures, audit information and financial reports. The person who actually prepares the financial reports may be under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director. 3 c9c/.-/6'9/ Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter into legal contracts for the funded agency;for example, if the funded agency is one of the following, then the corresponding authorized official is as follows: state agency- department or division director; city-mayor or city manager;county-chairperson of the county commissioners; sheriffs department-chairperson of the county commissioners; police department -mayor or city manager;courts-chief judge;district attorney's office-district attorney; institution of higher education-president of the institution or chair/dean of the appropriate department; private non-profit agency-president or chairperson of the board of directors; school district- superintendent/assistant superintendent. The authorized official must be a person other than the project director or the financial officer. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as bylaws or resolutions) immediately following the signature page. 4 VALE PROJECT BUDGET INFORMATION PROJECT FUNDS REQUESTED BUDGET: Continuation Applicants fill out Columns t, 2,and 3 ROUND TO THE NEAREST DOLLAR New Applicants fill out Column 2 only. Continuation Applicants ALL APPLICANTS Continuation (Column 1) (Column 2) Applicants (Column 3) Current Grant Award Requested Budget Increase or f Decrease PERSONNEL PERSONNEL .r' (+/-) Job Position/NAME Job Position/NAME Kathleen Alvarado 8,086 f Kathleen Alvarado 8,086 ft -0- Assistant Ombudsman Assistant Ombudsman ;kf , Raegan Maldonado 1,176 ft Raegan Maldonado 1,176 " -0- Lead Ombuddman Lead Ombudsman f Fringe Benefits 2,038 Fringe Benefits 2,038t -0- 11,300 tx 11,300 f- -0- Subtotal ,O Subtotal J' SUPPLIES AND OPERATING ' SUPPLIES & OPERATING EXPENSES (+/-) EXPENSES Training Materials 200 , Training Materials 200 Y -0- 14 • Subtotal 200 Subtotal 200 ₹i -0- IN-STATE TRAVEL IA; IN-STATE TRAVEL te (+/-) Mileage 500 r tic; g Mileage 500 '.:: 0- 500 Subtotal 500 -0- Subtotal PROFESSIONAL SERVICES PROFESSIONAL SERVICES ,t; (+/-) 4 Subtotal Subtotal TOTAL FUNDS: $12,000 r` TOTAL FUNDS REQUESTED: $12,000,y -0- SECTION C - GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are mandatory for all applicants.) 10. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with the criminal justice system. • OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime victims during the 12-month grant period. EST. NO. EST. NO. VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME Adults Molested as Children Child Physical Abuse Child Sexual Abuse Survivors of Homicide Victims DUI/DWI —Victims of vehicular assault or Robbery homicide, DUI/DWI crashes, or careless driving resulting in death Domestic Violence Assault Other violent crimes 10 Adult Sexual Assault Elder Abuse (including economic Other, please specify 80 exploitation and fraud crimes) TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 90 Refer to Application Instructions for information on how to count victims. D / F' 3 `� , OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of unduplicated victims during the 12-month grant period. EST. NO. EST. NO. VICTIMS SERVICES VICTIMS SERVICES Civil Legal Advocacy/Court Individual Therapy Accompaniment Civil Legal Attorney Assistance 70 Information/ Referral (in person) Criminal Justice Support/ 70 Information/ Referral (by phone) Advocacy/Court Accompaniment 30 Crisis/Counseling Intervention (in person) Language Services (interpretation) 30 Crisis/Counseling Intervention (by phone) Shelter/ Safehouse Emergency Financial Assistance Transitional Housing 90 Follow-up (in person, by phone, or written) Transportation 90 Victim Compensation Assistance Forensic Exam (required) Victim/Survivor Advocacy Group Treatment/Support 90 Victim Rights Act Services Hospital/Clinic Response Refer to Application Instructions for the definitions of the services listed in the chart. 4 ` 11.PROJECT-SPECIFIC GOALS AND OBJECTIVES: Add no more than four additional goals with objectives. Use format provided below. Goals should be clear,concise,general statements that highlight what the project intend to achieve. They should relate to the Project Description and Budget pages of the Application. Objectives(no more than three per goal)should be quantifiable(i.e.a number can be attached)in order to measure changes brought about by the project toward achieving each goal. Objectives state specifically what will be done,by whom,and by when. A timetable of projected achievement should be indicated in the Goals and Objectives. Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports. Efficiency: Were the project's proposed activities accomplished as projected? Effectiveness: How will you determine that your project is effective or has made a difference to the victims served? GOAL 2:The Assistant Ombudsman,Volunteer Ombudsmen and the Lead Ombudsmen will educate long term care residents and their families about the Ombudsman Program,their Rights as Residents and crimes committed especially against the elderly. This education with also include information regarding Victim Rights and Victim Compensation. Objective 1: Provide one-on-one education to 20 long term care residents per quarter. Objective 2: Provide group education during 2 Resident Council meeting per month(6 per quarter) during the funding cycle. Objective 3: Provide education to 4 Family Councils by the end of the funding cycle,June 2013. GOAL 3: Collaborate with Adult Protective Services when applicable. Objective 1: Attend monthly Adult Protective Services meetings and provide information and assistance,10-12 by June 2013. Objective 2: Refer cases to Adult Protective Services when the Ombudsman Program is notified of an elder abuse crime that took place outside of the long term care facility,throughout the July 2012—June 2013 funding cycle. Examples include but are not limited to physical abuse,neglect of an at-risk adult, and financial exploitation. Objective 3: Combine efforts with Adult Protective Services when both programs are responding to a case that took place in a Weld long term care facility. GOAL 4: The Assistant Ombudsman,Volunteer Ombudsmen and the Lead Ombudsman will provide education regarding the Ombudsman Program,Resident Rights and elder abuse detection and response topics.This education will also include information regarding Victim Rights and Victim Compensation. Objective 1: Schedule trainings with the Nurse Adie Coordinator at AIMS Community College(both campuses,Fort Lupton and Greeley),2-4 times a quarter during the funding cycle. Objective 2: Educate 50-75 students from July to December 2012,and 50-75 students from January to June 2013. Objective 3: Provide education to 3-4 nurse aide high school classes during this funding cycle. 12. Address what problems,if any,you anticipate in implementing your ro rat oals-an P P 9 P 9 g- �Loblect♦ves:-- We do not anticipate any problems of reaching the new goals and objectives for July 2012-June 2013 funding cycle. How do you plan to resolve these problems? /r 5 Hello