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Home My WebLink About20120086.tiff /tea d CouanV Faders Masora _sass • . 4,4 \ 7:11) ii. ili . , „ • i\ rill A' 7 ii ,kiiipit ;,:i '''W ..: sU "r i t �N 2012 FINAL BUDGET derryin /c o) 1- 9 -asXa, 2012-0086 S©oi3Le WELD COUNTY FEDERAL MINERAL LEASE DISTRICT P.O. Box 758 Greeley,Colorado 80632 Phone(970)356-4000, Ex)4245 November 16, 2011 Division of Local Government 1313 Sherman Street Room 520 Denver, CO 80203 Dear Sirs: Enclosed please find the following documents relating to the Weld County Federal Mineral Lease District: Certification of 2012 budget copy 2012 Budget Message • Description of Service • Budgetary Accounting Basis • Lease/Purchase Agreements • Summary of Resources and Estimated Expenditures • Line Item Revenue, Operating Expenses and Capital Equipment Affidavit of Publication Resolution to Adopt 2012 Budget 2012 Resolution to Appropriate Sums of Money Because the District is supported by Federal Mineral Lease revenues, no property tax is levied or authorized. If you have questions please do not hesitate to contact me or Don Warden, Director of Budget and Management Analysis, at (970)336-7215, Extension 4218. Very truly yours, Ceti David E. Long Chair, Weld County Federal Mineral Lease District Budget Message Service: The Weld County Federal Mineral Lease Act District (the "District") was established on August 17, 2011, nunc-pro-tunc, June 29, 2011, by the Board of County Commissioners of Weld County. The District Board shall distribute, on an annual basis, all of the funding that the District receives from Colorado Department of Local Affairs (DOLA), except such funds as expended or reserved for administrative expenses, as permitted by C.R.S. § 30-20-1307 (I)(b), to areas within the unincorporated areas of Weld County that are socially or economically impacted by the development, processing, or energy conversion of fuels and minerals leased under the Federal "Mineral Lands Leasing Act" of February 25, 1920, as amended. The term, "impact," as referred to herein, shall be limited to the impact (creating a need for improvements and/or maintenance) to Weld County Roads caused by such development, processing, or energy conversion of fuels and minerals leased under the Leasing Act. In doing so, the District Board may review any reports or studies made, or may seek any additional reports or studies it deems necessary, regarding the distribution of funding in the District. The term, "on an annual basis", as referred herein, shall mean within one year from the date the funds are actually received from DOLA. After the annual receipt of Federal Mineral lease funds, the District Board shall solicit projects to fund from eligible entities which fit the above criteria. The District Board may cooperate or contract with any individuals or entities, and any governmental entity, and any other district formed under the Act,through the intergovernmental agreement("IGA") process authorized by C.R.S. § 29-1-201 et seq., and the Colorado Constitution to provide any function or service, including without limitation, administrative or treasury functions lawfully authorized to each of the cooperating or contracting districts, including the sharing of costs, as long as the cooperation or contracts are authorized by each district with the approval of each districts board of directors. Any such contract shall set forth fully the purposes, powers, rights, obligations, and responsibilities, financial or otherwise, of the contracting parties. Where other provisions of law provide requirements for special types of intergovernmental contracting or cooperation, those special provisions shall control. The Weld County Federal Mineral Lease District is a separate legal entity responsible for the administration of all of the funding that the District receives from Colorado Department of Local Affairs for the purpose distributing the funds to areas within the unincorporated areas of Weld County that are socially or economically impacted by the development, processing, or energy conversion of fuels and minerals leased under the Federal "Mineral Lands Leasing Act" of February 25, 1920, as amended ("the Leasing Act"). The primary funding resource for the District is the funds it receives from the Colorado Department of Local Affairs from the Federal "Mineral Lands Leasing Act" of February 25, 1920, as amended. Per the Colorado Department of Local Affairs since all the revenue for the District is from a federal source the District is not subject to TABOR revenue or property tax limitations. Therefore, no three- percent TABOR reserve is required since the TABOR revenue amount to calculate the reserve is zero. Budgetary Accounting Basis: The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in the accounts and reported in financial statements. The Basis for Accounting relates to the timing of the measurements made regardless of the measurement focus applied. Revenue and expenditures or expenses are accounted for using a modified accrual method. This method recognizes revenue in the year in which it becomes both measurable and available as net current assets or,when revenue is of a material amount, planned for but not yet received. Revenue in the modified accrual method primarily consists of the funds it receives from the Colorado Department of Local Affairs from the Federal"Mineral Lands Leasing Act"of February 25, 1920, as amended. Expenditures are generally recorded when the related fund liability is incurred. Lease-Purchase Agreements: The following supplemental data regarding lease purchase agreements involving real property pursuant to Section 29-1-104(2)(d), C.R.S., 1973, as amended: $ 0 A. The total amount to be expended during the ensuing fiscal year for payment of obligations under all lease-purchase agreements involving real property. $ 0 B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms. $ 0 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property. $ 0 D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire term of such agreements, including all optional renewal terms. Weld County Federal Mineral Lease District for the period January 1, 2012, to December 31, 2012 Actual Estimated Proposed Final Resources 2010 2011 2012 2012 Beginning Fund Balance $ 0 $ 0 $ 845,882 $ 845,882 Estimated Revenue Federal Mineral Lease 0 845,882 850,000 850,000 Interest 0 0 0 0 Total Resources $ 0 $ 845,882 $ 1,695,882 $ 1,695.889 Estimated Expenditures Operations Salaries $ 0 $ 0 $ 0 $ 0 FICA 0 0 0 0 Medicare 0 0 0 0 Other Supplies 0 0 0 0 Publications 0 0 0 0 Contract Payments 0 0 845,882 845,882 Auditing Services 0 0 0 0 Micscellaneous Grants and Donations $ 0 $ 0 $ 0 $ 0 Equipment Equipment $ 0 $ 0 $ 0 $ 0 Contingency 0 0 0 0 Emergency Reserve 0 0 0 0 Total Expenditures $ 0 $ 0 $ 0 $ 0 ENDING FUND BALANCE $ 0 $ 845,882 $ 850,000 $ 850,000 Weld County Federal Mineral Lease District 2012 7900- 2010 2011 2012 2012 90100 District Operations Actual Estimate Proposed Final 6112 Salaries $ 0 $ 0 $ 0 $ 0 6140 FICA 0 0 0 0 6146 Medicare 0 0 0 0 6249 Other Supplies 0 0 0 0 6330 Publications 0 0 0 0 6373 Contract Payments 0 0 0 0 6375 Auditing Services 0 0 0 0 6570 Miscellaneous 0 0 0 0 6710 Grants and Donations 0 0 0 0 Total Expenditures $ 0 $ 0 $ 845.882 $ 845.882 Weld County Federal Mineral Lease District 2012 7900- 2010 2011 2012 2012 90100 Equipment Actual Estimate Proposed Final 6952 Equipment $ 0 $ 0 $ 0 $ 0 Total Expenditures $ 0 $ 0 $ 0 $ 0 7900- 2009 2010 2011 2011 90100 Reserves Actual Estimate Proposed Final 6940 CONT Contingency $ 0 $ 0 $ 0 $ 0 6940 EMGY Emergency Reserve 0 0 0 0 Total Expenditures $ 0 $ 0 $ 0 $ 0 Weld County Federal Mineral Lease District 2012 7900- 2010 2011 2012 2012 90100 Revenues Actual Estimate Proposed Final 4312 Federal Mineral Leasing $ 0 $ 845,882 $ 850,000 $ 850,000 4610 Earnings on Deposit 0 0 0 0 Total Revenue $ 0 $ 845.882 $ 850,000 $ 850,000 RESOLUTION TO ADOPT BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE WELD COUNTY FEDERAL MINERAL LEASE DISTRICT AND ADOPTING A BUDGET FOR THE WELD COUNTY FEDERAL MINERAL LEASE DISTRICT AND, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2012, AND ENDING ON THE LAST DAY OF DECEMBER, 2012 WHEREAS,the Board of the Weld County Federal Mineral Lease District has instructed the Weld County Federal Mineral Lease District Clerk to prepare and submit a proposed budget to said governing body at the proper time, and WHEREAS, Weld County Federal Mineral Lease District Clerk, has submitted a proposed budget to this governing body for its consideration, and WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on November 14, 2011, and interested citizens were given the opportunity to file or register any objections to said proposed budget. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE WELD COUNTY FEDERAL MINERAL LEASE DISTRICT AND: Section 1. That estimated expenditures for the fund are as follows: Weld County Federal Mineral Lease District General Fund $ 845,882 Section 2. That estimated revenues for the fund are as follows: From unappropriated surplus $ -4,118 From sources other than general property tax 850,000 From general property tax levy 0 TOTAL REVENUES $ 845,882 Section 3. That the budget, as submitted, amended, and summarized above by fund, hereby is approved and adopted as the budget of the Weld County Federal Mineral Lease District for the year stated above. Section 4. That the budget hereby approved and adopted shall be signed by the Chairman of the District Board and made a part of the public records of the District. ADOPTED this 14th day of November, A.D., 2011. ATTEST: rPA-ILA-14-1 " ADMINISTRATIVE CLERK \ CHAIR DISTRICT BOARD DISTRICT BOARD RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE WELD COUNTY FEDERAL MINERAL LEASE DISTRICT GENERAL FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE WELD COUNTY FEDERAL MINERAL LEASE DISTRICT, FOR THE 2012 BUDGET YEAR WHEREAS, the District Board, on November 14, 2011, has adopted the annual budget in accordance with the Local Government Budget Law, and WHEREAS,the District Board has made provision therein for revenues in an amount equal to, or greater than, the total proposed expenditures as set forth in said budget, and WHEREAS, it is not only required by law, but also necessary, to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the District. NOW, THEREFORE, BE IT RESOLVED BY THE DISTRICT BOARD OF THE WELD COUNTY FEDERAL MINERAL LEASE DISTRICT: That the following sums are hereby appropriated from the revenue of the Weld County Federal Mineral Lease District General Fund for the following purposes: Federal Mineral Lease District General Fund Current Expenses $ 845,882 Capital Outlay 0 Contingency 0 Emergency Reserve 0 TOTAL FUND $ 84F4882 ADOPTED this 14th day of November, A.D., 2011. ATTEST: l i? -cr1il S` C ADMINISTRATIVE CLERK CHAIR DISTRICT BOARD DISTRICT BOARD NOTICE AS TO PROPOSED BUDGET NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County Federal Mineral Lease District Board for the ensuing year of 2012. A copy of the proposed budget has been filed in the Weld County Office of the Clerk to the Board, located at 1150 O Street, Greeley, Colorado, where same is open for public inspection. The proposed budget will be considered at a regular meeting of the District Board to be held in the Pawnee Conference Room, located within the Weld County Administration Building, 1150 O Street, Greeley, Colorado 80631, on November 14, 2011, at 3:00 p.m. Any interested citizen within such Weld County Federal Mineral Lease District, which includes all of unincorporated Weld County, may inspect the proposed budget and file or register any objections thereto at any time prior to the final adoption of the budget. WELD COUNTY FEDERAL MINERAL LEASE DISTRICT BOARD DATED: November 3, 2011 POSTED: November 4, 2011, in the Weld County Administration Building Esther Gesick From: dig-filing dig-filing [dIg-filing@state.co.us] Sent: Tuesday, January 03, 2012 4:29 PM To: Esther Gesick Subject: Re: Weld County Federal Mineral Lease Act District(66327) 2012 Budget Thank you for your submission to DLG. This is your confirmation email notifying you that your filing reached our email box. We will review your submission and contact you with any problems or issues if necessary. Please do not reply to this email as it is auto-generated. Thank you, DLG Staff >>> Esther Gesick <egesick(aco.weld.co.us> 01/03/12 16:29 >>> Esther E. Gesick Deputy Clerk to the Board/Office Manager 1150 0 Street'P.O. Box 758IGreeley, CO 80632 tel: (970) 336-7215 X4226 [cid:image001.1pg(901000A34.D5D136F0] Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 Hello