HomeMy WebLinkAbout20122365.tiff RESOLUTION
RE: APPROVE BUDGET MODIFICATION TO COVERDELL FORENSIC SCIENCE
IMPROVEMENT PROGRAM GRANT AND AUTHORIZE ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Budget Modification to the Coverdell
Forensic Science Improvement Program Grant from the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Sheriff's Office, to the U.S. Department of Justice, commencing October 1, 2011, and ending
December 31, 2012, with further terms and conditions being as stated in said budget
modification, and
WHEREAS, after review, the Board deems it advisable to approve said budget
modification, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Budget Modification to the Coverdell Forensic Science
Improvement Program Grant from the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office,
to the U.S. Department of Justice, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Clerk to the Board be, and hereby
is, authorized to electronically submit said budget modification.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 5th day of September, A.D., 2012, nunc pro tunc October 1, 2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Sean P. Co way, Chair C1)
Weld County Clerk to the Board
age/
William . Gar , 6-Tem
BY: g5\n
Deputrk to a Board EXCUSED
Barb Kirkmeyer
AP V D AS T c �z [1
� David E. Long \I
nt torney v
ougl s Rademac r
Date of signature: GI-IBS'I a
CC 4c) LRo-. Pi) 2012-2365
'91-1c- SO0033
Modify Budget GAN Page 1 of 2
Modify Budget GAN
All.Active /�� US DEPARTMENT OF JUSTICE
4!`>• OFFICE OF JUSTICE PROGRAMS
Change Requested ��`�®� GRANT ADJUSTMENT NOTICE
Approved Grantee Information
10/01/2011 -
Denied Grantee Name: Weld County Project Period:
12/31/2012
Draft Grantee 915 Tenth Street Greeley, 80631 Program Office: NI)
Address:
Create Grant Grantee DUNS
07-575-7955 Grant Manager: Alan Spanbauer
Adjustment Number:
Grantee EIN: 84-6000813 Application 2011-91563-CO-
Number(s): CD
Help/Frequently Asked
Questions Vendor it: 846000813 Award Number: 2011-CD-BX-0070
Project Title: Capacity enhancment- LIMS,digital Award Amount: $130,900.00
media and footwear and tire treads.
Budget Modification
* All editable Budget fields must contain a numeric value.
Requested Changes to
Categories Approved Budget Revised Budget
Budget
A. Personnel $0 $0 $10
B. Fringe $0 $0 $10
Benefits
C. Travel $0 $0 $10
D. 65000 $-28550 $136450
Equipment $
E. Supplies $50900 $-1890 $149010
F. $0 $0 $10
Construction
G. $0 $0 40
Contractual
H. Other $ 15000 $30440 $145440
TOTAL
DIRECT $1130900 $10 $'130900
COST
'Total Direct Costs = (Sum of lines A-H) 1
INDIRECT $0 $0 40
COST
1 1
TOTAL
PROJECT $1130900 $10 $'130900
COST
Total Project Costs = Total Direct Costs + Indirect Cost
Total Project Costs = Federal Funds Approved + Non-Federal Funds + Program
Income
l II I I
2012-2365
https://grants.ojp.usdoj.gov/gmsextemal/gan/createGAN.st 8/29/2012
Modify Budget GAN Page 2 of 2
FEDERAL FUNDS $130900 13!)900
APPROVED
NON-
FEDERAL 0 $0 $10
FUNDS $
APPROVED
PROGRAM 0 $0 $hINCOME $
'Required Justification for Budget Modification
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Grant Adjustments - All Active GANs Page 1 of 1
r ',` , Grant Adjustments -All Active GANs [s 1
All Active
GAN Multiple Program Project Date
Change Requested ID Status Award Number Submitted
Type Awards Office Title
Approved - -- --
Capacity
enhancment-
Denied Bud LIMS, digital
335363 Mod No NIJ Submitted 2011-CD-BX-0070 media and 09/06/2012
Draft footwear and
tire treads.
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https://grants.ojp.usdoj.gov/gmsextemal/gan/budgetModifyGAN.st 9/6/2012
Grant Adjustment Notification
Coverdell grant 2011-CD-BX-0070 Budget Modification
The original grant request in 2011 was to secure funds to purchase a server for the
digital media section, computers, docking stations, and software to improve the
efficiencies of the regional lab. These items will be used by examiners in their
current lab environment and also when they move into the new facilty scheduled to
open in late 2013.
Below is a list of the items originally requested in the grant:
Description Quantity Cost per unit Total Cost
FRED-C server (Digital Media Section) 1 $ 65,000 $65,000
Computer Tablets 15 $ 2,100 $31,500
Computer Work stations 4 $ 1,150 $4,600
Docking stations Port Replicator 24 $ 200 $4,800
Scanners 4 $ 500 $ 2,000
Monitors 20 $ 350 $ 7,000
Bar code readers 4 $ 250 $ 1,000
SIGAR shoe and tire software 1 $ 15,000 $15,000
TOTAL $ 130,900
Below is a summary of the original request and the changes requested to meet the
needs of the lab now and when it moves to the new location.
First request Changes with brief summary
FRED-C server (Digital Media After the grant was submitted the CBI
Section) provided a FRED-C for use by the digital
media unit so this is no longer a need.
Computer Tablets The technology has changed rapidly
and I am concerned that support for
what may be needed will not be
available. Computer work stations will
be purchased and set up in the lab
work stations. Not needed. See
computer work stations.
Computer Work stations This is still a need but the numbers of
work stations needed has increased
based upon the needs within the new
lab facility.
Docking stations Port Replicator No longer needed. See computer
tablets explanation above.
Scanners Increase the number by 2 for the new
facility.
First request Changes with brief summary
Monitors These will be included as part of the
computer work stations.
Bar code readers The older bar code readers for Tiburon
will suffice for the LIMS system
provided by CBI so this will not be a
need.
SIGAR shoe and tire software After this request was made Jan
attended an IAI conference and learned
of a site that he could use to obtain the
same information at no cost. Therefore
this is no longer a need for the lab.
This is a summary of the change in cost and resulting dollars available for purchase
of other needs within the lab.
Description Original Total New Total Balance
Quantity Cost- Quantity Cost- New remaining
Request Original for other
Request
items
FRED-C server 1 $ 65,000 0 $ 0.00 $ 65,000
Description Original Total New Total Balance
Quantity Cost- Quantity Cost- New remaining
Request Original for other
Request
items
Computer Tablets 15 $ 31,500 0 $ 0.00 $ 31,500
Computer Work 4 $ 4,600 27 $ 32,400 ($ 27,800)
stations
Docking stations Port 24 $ 4,800 0 $ 0.00 $ 4,800
Replicator
Scanners 4 $ 2,000 6 $ 3,000 ($1,000)
Monitors 20 $ 7,000 0 $ 0.00 $ 7,000
Bar code readers 4 $ 1,000 0 $ 0.00 $ 1,000
SIGAR shoe and tire 1 $ 15,000 0 $ 0.00 $ 15,000
software
$ 130,900 $ 35,400 $ 95,500
These changes leave a balance of $95,500 from the original requested $130,900
available to meet other needs in the regional lab.
Description Category Quantity Unit cost Total Cost
Upgrade of current AVID Equipment 1 $ 18,000 $18,000
system
FTK MPE Software 2 $7,000 $14,000
Macbook Pro and accessories Supplies 3 $ 3020.67 $ 9,062
for field work
Win 7 for the Macbook Pro Software 2 $ 180 $ 360
Norton Security Software 2 $ 80 $ 160
Encase portable Software 2 $ 360 $ 720
Tableau USB write Blocker and Supplies 1 $ 353 $ 353
reader
RAID 5 Subsystem Supplies 1 $ 1,700 $ 1,700
Forensic closure device Supplies 1 $ 2,495 $ 2,495
STE3000FAV
CSIpix for latent prints- Software 1 $10,000 $ 10,000
enterprise
FRED-D Equipment 1 $ 8,000 $ 8,000
Ninhydrin Chamber Equipment 1 $ 10,450 $ 10,450
Description Category Quantity Unit cost Total Cost
VIzX processing System Software 1 $ 20,200 $ 20,200
software
TOTAL for additional items to $ 95,500
purchase
Below is a breakdown of the items being requested on the Coverdell grant 2011-
BX-DN-0070 to meet the needs of the laboratory:
• Computer Work stations: When we move into the new facility the CBI will be
providing a Laboratory Information Management System that we will use to
coordinate the processing of all evidence within the laboratory. The
computer work stations will be used as the means of tracking the evidence
once it enters the door, the work flow process as each examiner works the
evidence and then as they write their reports. These workstations will also
be the means whereby a central repository of information, worksheets,
report standards etc. are shared among all of the lab staff. These computer
workstations will allow for the coordination of all staff in the lab. We will be
able to share information directly and maintain the required communication
and accessibility to documents that must be a part of a forensic laboratory.
These workstations will not be linked to the Weld County network.
• Scanners: These scanners will be available to the latent print examiners so
scans can be made of latent lifts and 10-print cards. The additional scanner
will be located at the evidence counter to scan the chain of custody forms
and cover letters received in the lab.
• Upgrade of current AVID system: The current AVID system is obsolete and is
no longer supported by the manufacturer. WE have identified a suitable
replacement which will serve the needs of the lab for considerably less than
a new AVID. WE will need to retain some of the components of the system
as they cannot be replaced, i.e. VCR, breakout box, etc.
• FTK MPE: This is the primary software used in the lab to examine traditional
digital evidence with the expanded ability to examine cell phones based
technologies. It is specifically designed for forensic use and will be loaded
on the Macbook Pro.
• Macbook Pro and accessories for field work: The Macbook Pro is used by the
computer forensic examiners to process cases which involve the Macintosh
based operating systems. The most accurate way to process digital evidence
involving a Macintosh based operating system is to use a Macintosh product.
• Win 7 for the Macbook Pro: This Operating system expands the capabilities
of the Macbook Pro.
• Norton Security: This is software to be loaded on the Macbook Pro
• EnCase Portable: This is a forensic software tool that is used by the
examiners on the scene of a search warrant to identify potential evidence.
This software assists in identifying what items need to be seized and what
items can be left at the residence. EnCase Portable will also capture volatile
data (RAM) which can be lost if the data is not collected on scene. Once the
computer is shut down the volatile data/ potential evidence will disappear
and cannot be recovered. The captured volatile data for EnCase Portable
can be taken to the lab for further processing if needed.
• Tableau USB write Blocker and reader: This hardware device is used to
forensically capture digital data without altering or destroying the original
evidence.
• RAID 5 Subsystem: This portable hardware device provides multiple
Terabytes of storage which can be used during on scene process for search
warrant or it can be used to store large volumes of data in the lab.
• Forensic closure device STE3000FAV: This (2x2x2 feet) enclosure isolates
hand held digital devices such as cell phones and iPads for a cellular
network. Recently we have had items submitted to the lab for processing
which have been remotely wiped of all digital data because the device was
still connected to the cellular network. This enclosure insures the data
contained on the evidence will be maintained during the examination
process.
• CSIpix for latent prints-enterprise: This is data collection and processing
software that will be used by the latent print examiners as we move into a
process of transition from manual to digital review of fingerprints. The level
of clarity with computers increases the opportunities to match a questioned
latent print to a known suspect and thereby increase the number of hits and
arrests. It also increases the efficiency of the examiners so that cases can be
turned around quicker to the submitting agency.
• FRED-D: The request is for one FRED-D to increase the capacity and
efficiency of the digital media section. This computer equipment is
specifically designed to handle the forensic software suites used during the
examination process.
• Ninhydrin Chamber: Advances in latent fingerprint development have been
made to increase the potential of developing latent prints on porous items.
These items are more difficult to obtain latent prints and the use of this
chamber greatly increases the chance for obtaining latent prints.
• VIzX processing System software: This is software that has been in use in
Europe for several years and has a proven record in effectively capturing
images related to child pornography. The value of this software is in its
capacity to view large volumes of data and quickly distill the information,
removing the unwanted data and focusing on those images that are known to
contain child pornography. For example a two hour movie can be viewed in 2
minutes and any notable images are set aside for review by the examiner. In
addition, the software can be set to view specific images such as a room and
if that room appears anywhere else all those images can be set aside. This is
an extremely valuable tool in identifying individuals that are producing child
porn and then hiding the images in movies and large documents.
BOARD OF COUNTY COMMISSIONERS
WORK SESSION COVER LETTER
Department/Office: Weld SO/Crime Lab August 12, 2012
Person requesting work session: Ronald Arndt Extension: 3638
Has your commissioner coordinator/elected official approved the work session?
I have pursued this request for a work session with Bureau Chief Reams and Sheriff
Cooke. They have been copied on the email requesting the work session and have been
asked to respond in kind to the request.
Recommended length of time needed for discussion: 30 min
In addition to yourself and the board, who should attend? Barb Connolly and Alan
Caldwell.
Brief description of the issue:
In October of 2011 the Weld County Commissioner's accepted funds from three different
grants: the 2011 Coverdell grant, 2011-CD-BX-0070, the 2011 Coverdell formula grant
and the 2011 JAG grant. At this time I would like to briefly cover each one separately.
The 2011 Coverdell formula grant was awarded to provide funds for training for the
regional lab staff. At this time all but one class has been attended and we are in the
process of securing that training once the dates have been set. However, the funds spent
to date have come in lower than expected and there remains an expected $2,300 in
training funds available to be spent. I have identified a class for Daren Ford to attend to
assist the lab in preparation for ISO accreditation. The class is scheduled for October of
this year. If the commissioners approve this spending request then I will request a grant
modification to allow use to spend the funds for this training.
The JAG grant allowed for the funding of a server as part of a project to update the
current fingerprinting process. The commissioners approved the purchase of a server to
assist in this upgrade. In the process of identifying the system that would best serve the
lab in its current environment and also in the future in the new facility, a system was
examined. Once the idea was presented to me I reviewed it with staff from ACS and was
told that the process would in fact work. It does reduce the cost from the original $8,000
requested to approximately $2,700 for a Network Attached Server(NAS). The additional
5-(2 (1,53
pieces of the project that still need to be funded are an upgrade of monitors to allow for
high resolution and optimization of the software to be used to allow this technology to be
set up. Looking at the current staff of 5 examiners the following items would need to be
purchased:
ITEM QUANTITY COST/UNIT TOTAL COST
Monitor 5 $600 $ 3,000
NIK Card 5 $ 120 $ 600
SOFTWARE 5 $ 300 $ 1,500
CAT 6 cord 100 feet $ 2/foot $ 200
TOTAL $ 5,300
If the Commissioners approve this request to add the listed items to the request for the
sewer then I will request a grant adjustment to purchase the items and once approved will
request assistance from ACS to secure the best prices for the items requested.
Finally, the competitive Coverdell grant was approved with the condition from the
commissioners that I bring this back to another work session. The original grant request
was for the purchase of a server, computers, docking stations, and software to improve
the efficiencies of the regional lab. These items will be used by examiners in their current
lab environment and more importantly they were ultimately designed to be part of the IT
functions in the new facility. Below is a list of the items originally requested in the grant:
Description Quantity Cost per unit Total Cost
FRED-C server (Digital Media Section) 1 $ 65,000 $65,000
Computer Tablets 15 $ 2,100 $31,500
Computer Work stations 4 $ 1,150 $4,600
Docking stations Port Replicator 24 $ 200 $4,800
Scanners 4 $ 500 $ 2,000
Monitors 20 $ 350 $ 7,000
Bar code readers 4 $ 250 $ 1,000
SIGAR shoe and tire software 1 $ 15,000 $15,000
$ 130,900
Below are the original request and the changes requested to meet the needs of the lab now
and when it moves to the new location.
First request Changes with brief summary
FRED-C server (Digital Media Section) After this was submitted the CBI provided a
FRED-C for use by the digital media unit so
this is no longer a need at this time.
Computer Tablets The technology has changed rapidly and I am
concerned that support for what may be
needed will not be available. Computer work
stations will be purchased and set up in the
lab work stations.
Computer Work stations This is still a need but the numbers of work
stations needed has increased relative to the
decrease in the number of tablets needed
below.
Docking stations Port Replicator The number of docking stations required is
dependent on the final design of the new
facility as these stations will be placed as
needed within the workstations of the lab. No
change.
Scanners No change
Monitors This number will be reduced by 5 with the
purchase of monitors for latent prints.
Bar code readers The older bar code readers for Tiburon will
suffice for the LIMS system provided by CBI
so this will not be a need.
SIGAR shoe and tire software After this request was made Jan attended an
IAI conference and learned of a site that he
could use to obtain the same information at no
cost. Therefore this is no longer a need for the
lab.
This is a summary of the change in cost and resulting dollars available for purchase of
other needs within the lab.
Description Original Total Cost- New Total Cost- Balance
Quantity Original Quantity New remaining
FRED-C server (Digital 1 $ 65,000 0 $ 0.00 $ 65,000
Media Section)
Computer Tablets 15 $ 31,500 0 $ 0.00 $ 31,500
Computer Work stations 4 $ 4,600 27 $ 32,400 ($ 27,800)
Docking stations Port 24 $ 4,800 0 $ 0.00 $ 4,800
Replicator
Scanners 4 $ 2,000 6 $ 3,000 ($1,000)
Monitors 20 $ 7,000 0 $ 0.00 $ 7,000
Bar code readers 4 $ 1,000 0 $ 0.00 $ 1,000
SIGAR shoe and tire 1 $ 15,000 0 $ 0.00 $ 15,000
software
$ 130,900 $ 35,400 $ 95,500
These changes leave a balance of $95,500 from the original requested $130,900
available to meet other needs in the regional lab.
Description Category Quantity Unit cost Total Cost
Upgrade of current AVID system Equipment 1 $ 18,000 $18,000
FTK MPE Software 2 $7,000 $14,000
Macbook Pro and accessories for field Supplies 3 $ 3087 $ 9,261
work
Win 7 for the Macbook Pro Software 2 $ 180 $ 360
Norton Security Software 2 $ 80 $ 160
Encase portable Software 2 $ 360 $ 720
Tableau USB write Blocker and reader Supplies 1 $ 353 $ 353
RAID 5 Subsystem Supplies 1 $ 1,700 $ 1,700
Forensic closure device STE3000FAV Supplies 1 $ 2,495 $ 2,495
CSIpix for latent prints-enterprise Software 1 $10,000 $ 10,000
FRED-D Equipment 2 $ 8,000 $ 16,000
Ninhydrin Chamber Equipment 1 $ 10,450 $ 10,450
VIzX processing System software Software 1 $ 20,200 $ 20,200
TOTAL $ 95,500
The current structure of the grant has spending available in the categories of Equipment
Supplies and Other and to keep the scope of the request consistent with the grant new
requests must remain within these categories.
Below is a breakdown of the items being requested on the Coverdell grant 2011-BX-DN-
0070 to meet the needs of the laboratory.
Computer Work stations: When we move into the new facility the CBI will be providing
a Laboratory Information Management System that we will use to coordinate the
processing of all evidence within the laboratory. The computer work stations will be used
as the means of tracking the evidence once it enters the door, the work flow process as
each examiner works the evidence and then as they write their reports. These
workstations will also be the means whereby a central repository of information,
worksheets, report standards etc. are shared among all of the lab staff. These computer
workstations will allow for the coordination of all staff in the lab. We will be able to
share information directly and maintain the required communication and accessibility to
documents that must be a part of a forensic laboratory. These workstations will not be
linked to the Weld County network.
Scanners: These scanners will be available to the latent print examiners so scans can be
made of latent lifts and 10-print cards. The additional scanner will be located at the
evidence counter to scan the chain of custody forms and cover letters received in the lab.
Upgrade of current AVID system: The current AVID system is obsolete and is no longer
supported by the manufacturer. WE have identified a suitable replacement which will
serve the needs of the lab for considerably less than a new AVID. WE will need to retain
some of the components of the system as they cannot be replaced, i.e. VCR, breakout
box, etc.
FTK MPE: This is the primary software used in the lab to examine traditional digital
evidence with the expanded ability to examine cell phones based technologies. It is
specifically designed for forensic use and will be loaded on the Macbook Pro.
Macbook Pro and accessories for field work: The Macbook Pro is used by the computer
forensic examiners to process cases which involve the Macintosh based operating
systems. The most accurate way to process digital evidence involving a Macintosh based
operating system is to use a Macintosh product.
Win 7 for the Macbook Pro: This Operating system expands the capabilities of the
Macbook Pro.
Norton Security: This is software to be loaded on the Macbook Pro
EnCase Portable: This is a forensic software tool that is used by the examiners on the
scene of a search warrant to identify potential evidence. This software assists in
identifying what items need to be seized and what items can be left at the residence.
EnCase Portable will also capture volatile data(RAM) which can be lost if the data is not
collected on scene. Once the computer is shut down the volatile data/potential evidence
will disappear and cannot be recovered. The captured volatile data for EnCase Portable
can be taken to the lab for further processing if needed.
Tableau USB write Blocker and reader: This hardware device is used to forensically
capture digital data without altering or destroying the original evidence.
RAID 5 Subsystem: This portable hardware device provides multiple Terabytes of
storage which can be used during on scene process for search warrant or it can be used to
store large volumes of data in the lab.
Forensic closure device STE3000FAV: This (2x2x2 feet) enclosure isolates hand held
digital devices such as cell phones and iPads for a cellular network. Recently we have
had items submitted to the lab for processing which have been remotely wiped of all
digital data because the device was still connected to the cellular network. This enclosure
insures the data contained on the evidence will be maintained during the examination
process.
CSIpix for latent prints-enterprise: This is data collection and processing software that
will be used by the latent print examiners as we move into a process of transition from
manual to digital review of fingerprints. The level of clarity with computers increases the
opportunities to match a questioned latent print to a known suspect and thereby increase
the number of hits and arrests. It also increases the efficiency of the examiners so that
cases can be turned around quicker to the submitting agency.
FRED-D: The request is for one FRED-D to increase the capacity and efficiency of the
digital media section. This computer equipment is specifically designed to handle the
forensic software suites used during the examination process.
Ninhydrin Chamber: Advances in latent fingerprint development have been made to
increase the potential of developing latent prints on porous items. These items are more
difficult to obtain latent prints and the use of this chamber greatly increases the chance
for obtaining latent prints.
VIzX processing System software: This is software that has been in use in Europe for
several years and has a proven record in effectively capturing images related to child
pornography. The value of this software is in its capacity to view large volumes of data
and quickly distill the information, removing the unwanted data and focusing on those
images that are known to contain child pornography. For example a two hour movie can
be viewed in 2 minutes and any notable images are set aside for review by the examiner.
In addition, the software can be set to view specific images such as a room and if that
room appears anywhere else all those images can be set aside. This is an extremely
valuable tool in identifying individuals that are producing child porn and then hiding the
images in movies and large documents.
Options for the board:
Approve of all, some or none.
Recommendation to the board:
The request is approved to submit grant adjustment notifications (GANs) for the three
grants allow for the following items to be purchased based upon the foundations laid out
in this work session. Additionally, a GAN will be submitted to extend the Coverdell
grants to December 31, 2012. The request still falls within the scope of the original grant
request, and it takes into consideration the future needs of the lab based upon a single
facility.
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