HomeMy WebLinkAbout20121292 WELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
March 20`h, 2012
The Weld County E-911 Emergency Telephone Service Authority Board met in session
on Tuesday, March 20`h, 2012 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Barbara Kirkmeyer. Present were Board
Members Barbara Kirkmeyer, Mitch Wagy, Kevin Halloran, Jack Statler, Brian Skaggs,
Gary Sandau, Steve Reams. Staff members present were Mike Savage, Dave Mathis,
Anita Scrams, and Robert Olsen.
PUBLIC COMMENTS:
The public was invited to comment on business of the E-911 Board, no comments heard.
MINUTES:
Jack Statler moved, Kevin Halloran second a motion to approve the February 21st 2012
minutes. Minutes approved unanimously.
OLD BUSINESS:
1. Staff Report: Dave Mathis presented Dispatch stats and staff report for February.
2012 [refer to Sgt. Mathis' "February 2012 WCRCC Monthly Reports and
Personnel Report as of February 10`h, 2012"]
• Jon Lunsford has been promoted and will fill the vacant Supervisor position.
• E911 calls are up 6.7 %
• Non-911 calls are up 3.58%
• Non-911 calls in February were up 6.14% possibly due to the noticeable
increase in users calling Dispatch with MDT and related questions.
Discussion: Mitch Wagy asked if call entry times for ambulance calls are getting
mixed up with law entry times. The answer is yes; during times when an agency is
asked for, after other agencies have been dispatched and on scene for several
minutes, the original time of call entry remains the same (even if your agency was
asked to respond when a call is several minutes old). This delay can affect law
agencies also.
Jack Statler shared some concerns with units changing locations in Spillman. At
times it can be difficult for them to see changes made and there is some
confusion.
2. Spillman Report: Anita reported that the Jail was planning to go live with
Spillman April 2°d. At the time of the meeting, things were looking good and on
schedule.
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3. Update on Back Up 911 Center on 35`°: Mike Savage reported that the
project is going well. The necessary contracts and permits were approved. He is
waiting for Toby to give a start date. As of the meeting, it is looking like early
spring and the completion date is unknown.
4. U-Wave Link/Tri Town Tower: Mike and Anita reported that the project is
on schedule with a completion date in late summer.
5. Attorney Selection Committee Update: Patrick Groom is interested. There is
a meeting set with Patrick; attending will be Barb Kirkmeyer, Mike Savage, and
Sean Conway. It was mentioned that those that wanted to attend the meeting will
be allowed.
6. Long Range Planning Committee Update: Mike Savage presented an RFP:
Emergency Dispatch Center Assessment and Strategic Plan document for review.
Barb Kirkmeyer talked about the importance of being prepared and brought up
funding for this plan. She suggested having E-911 pay a portion or the entire cost
for the project. Jack Statler was inquiring what dollar amount the board should
allow. A plan could cost between 70 and 85 thousand dollars. Dave Mathis noted
that there is 100,000 in Contingency and 150,000 in Emergency Reserve.
Steve Reams agreed with the suggestion to have E-911 pay for this, although
suggested to wait and see what the entire cost will be. If to high, we may need to
look into asking for help. The Board agreed that E-911 should consider founding
the project although will wait pending the total cost for the plan.
Steve Reams moved; Gary Sandau seconded a motion to move forward with the
RFP. Motion carried unanimously.
NEW BUSINESS:
1. Treasurer's report: Copies were missing because of how the reports were
sent to Board members.
Barb Kirkmeyer wanted to know where the Century Link payments show up.
Accounting advised Century Link paid $32.000.00 in February, $52,000.00 in
March. Mike and Barb want details and what they are paying itemized.
There was discussion about the confusion with having accounting reports
from both the City of Greeley and Weld County. The City and County are
presenting information differently at different times and it is causing a lot of
confusion. Randy Winsett and Barbara Kirkmeyer suggested that Steve, Barb
(with Weld County) and Brook get together to work out a way to organize the
presentation of information.
It was also suggested that in the future Treasurer Reports be sent at text files.
2. Purchase Order Requests: Dave Mathis requested approval to send three
dispatch employees (1 Supervisor and 2 Dispatchers) to National Academies
of Emergency Dispatch 2012 Navigator Conference. This is a budgeted
expenditure (line 6400 Training). The cost will be approximately $7,400.00.
Jack Statler moved; Kevin Halloran seconded a motion to approve the request
to send three employees to the Navigator Conference. Motion carried
unanimously.
Dave Mathis requested approval to fund FCC Licenses Renewal. The amount
requested is $875.00 which is a total for two separate invoices of$275.00 and
$600.00.
He noted: Although this is not a budgeted or expenditure and a line will be
added in the future to the 6370 Other Professional Services line. We can cover
this expense by moving reserve money to that line or by taking it out of our
Repair and Maintenance line 6386. Currently there is roughly $7,500 in that
account. Kevin Halloran moved; Mitch Wagy seconded a motion to approve
the request. Motioned carried unanimously.
Dave Mathis requested approval to fund 14 24" wide screen monitors. The
total amount will be $2,930.20. These monitors will replace one of the three
current CAD monitors to accommodate an employee with vision impairment.
This will permit her to increase the size and font of some of the CAD
windows she is struggling with. She is an approved ADA qualified employee.
Her impairment has been reviewed by the City's Legal department and this is
one of several "reasonable" accommodations approved by them. Motion to
approve was carried unanimously.
Dave Mathis is requesting funding for an ergonomic chair for dispatch. The
Board wants employees to try a demo first.
Anita Scrams requested funding for additional equipment and software needed
for Weld County GIS to support the creation and maintenance of GIS data
required by Spillman.
1. GeoExpress Tools software from LizardTech for the mosaicing and
reprojecting of MrSid aerial imagery for use in Spillman. Aerial imagery
will continue to be unavailable in Spillman until the Weld County imagery
assets are mosaiced and projected into the coordinate system used by
Spillman.
2. Dedicated PC for Spillman processing. The creation and maintenance of
GIS data for Spillman requires running a series of 10-12 processes which
can run up to 2 -3 hours each. This PC will also be used to process the
aerial imagery using GeoExpress Tools from item 1. The processing of the
imagery is very processor intensive and is expected to take days to
complete
Total for GeoExpress Tools: $1,627.95 ($12.95 shipping)
GeoExpress Tools for Windows—Annual Support: $325.00
Total for Spillman PC: $1,599.00
Total for GeoExpress Software and Spillman PC: $3,226.95
This will tie up Malinda (with ACS GIS) equipment for days. Barbara
Kirkmeyer asked if 911 should pay for this. Mike Savage explained the
importance of doing this upgrade.There was discussion on what line item the
necessary funding should come from. Kevin Halloran moved, Mitch Wagy
seconded a motion that the funding come from line item 6220 (small items).
Motion carried unanimously.
Minutes taken by Robert Olsen
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