HomeMy WebLinkAbout20123466.tiff RESOLUTION
RE: APPROVE BUDGET MODIFICATION TO INTERNET CRIMES AGAINST
CHILDREN'S (ICAC) GRANT FOR DIGITAL MULTIMEDIA TRAINING AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the
authority of administering the affairs of Weld County, Colorado and
WHEREAS, the Board has been presented with a request to use funds from the
Internet Crimes Against Children's (ICAC) Grant for digital multimedia training from the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Weld County Sheriffs Office, to the Colorado Springs Police
Department (Program Manager of the Federal Grant) commencing November 15, 2012, and
ending April 30, 2013, with further terms and conditions being as stated in said request from the
lab to the Commissioners, and
WHEREAS, after review, the Board deems it advisable to approve said request
for digital multimedia training, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the board of County Commissioners
of Weld County, Colorado, that the request to use funds from the Internet Crimes Against
Children's (ICAC) Grant for digital multimedia training from the County of Weld, State of
Colorado by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Sheriff's Office, to the Colorado Springs Police Department, ICAC Grant Manager,
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said modification.
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7/o1 4//°WKS 2012-3466
SO0033
APPROVE BUDGET MODIFICATION TO INTERNET CRIMES AGAINST CHILDREN'S (ICAC)
GRANT FOR DIGITAL MULTIMEDIA TRAINING
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 5th day of December, A.D., 2012.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST. SAIIMAd afiv 8.M ,,0 � '!L_� 6?
`� / �1:-"?, P. way, Chair
Weld County Clerk to the Board lI *� /G� —/,
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Deputy Clerk t(� the Board ,' e � "4 /
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APPROVED AS TO FORM: ) Cf-.'"'*�
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ieeDawid E. on {�County Attorney c(*>cti.��o,� , 1,z�
( JULf Dougla Rademacher
Date of signature: I'i DD
2012-3466
SO0033
Internet Crimes Against Children (ICAC) Grant: This is a new subgrant offering to Weld
County as an active participant in ICAC in the state of Colorado. We are requesting
authorization to approve spending for Daren Ford to attend the following training:
1. Encase Training Passport for 2013: $5,500
2. Three Encase training classes in the USA during 2013: $4800
3. ICAC conference: $ 2,700 (for two)
The Encase Passport: Encase is one of two software programs used by Daren Ford in the
forensic examination of Child Pornography. As software vendors (Microsoft, Apple, etc) and
technology changes the software for forensic examinations must update. Each Encase class
cost $$2495 to attend. Purchasing an annual passport allows Daren to attend as many
classes as he can in one year, including online classes. Therefore it is to our benefit to
purchase a Passport, save money and have him attend training to maintain the expertise
needed to use the forensic software in his casework. In addition, there are several on-line
classes he can sign up for and complete using the passport.
Several of the Encase training classes must be completed in the field at training sites in the
US. We have identified three classes critical for Daren to attend and so are requesting to
spend funds up to $4,800 for Airfare, Per Diem and Lodging. The exact locations have not
been designated so this request assures sufficient funds to cover all travel cost for each
class.
Finally, ICAC hosts an annual conference and we are requesting funds for both Daren and
Robbie Korgan-Reed to attend this annual conference. In the past registration costs have
been waived so the funds are the travel costs needed for both Daren and Robbie to attend
the conference.
2012-3466
POLICE DEPARTMENT
Peter Carey
Chief of Police
CITY OF COLORADO SPRINGS
November 19, 2012
RECE A- .
Weld County Sheriff's Office
Attn Sheriff John Cooke NOV 2 "12012
1950 O Street
Greeley, CO 80631
RE: Statement of Grant Award(SOGA)and Assurances—Grant#2012-MC-FX-K009, Internet Crimes Against
Children
Dear Sheriff Cooke:
On behalf of the City of Colorado Springs and the Colorado Springs Police Department, it is my pleasure to inform
you the Colorado Springs Police Department has received a grant award under the Internet Crimes Against
Children grant in which your sub-award for funding has also been awarded. This grant is offered through the
Department of Justice, Office of Justice Programs,Office of Juvenile Justice and Delinquency Prevention.
Enclosed you will find the Statement of Grant Award (SOGA) and Special Conditions documents. This award is
subject to all administrative and financial requirements of the funding source to include OMB circulars, the
Colorado Internet Crimes Against Children Administrative Guide, and the Office of Justice Programs (OJP) Financial
Guide, including the timely submission of all financial and programmatic reports.
Prior to expending any grant funds, a fully executed Statement of Grant Award must be returned to our office with
the signature of the authorized recipient official. A fully executed Statement of Grant Award is accomplished when
the sub recipient returns a signed original Statement of Grant Award and the Colorado Springs Police Department
returns a copy of the fully signed Statement of Grant Award back to the sub recipient. The original will be kept on
file at the Colorado Springs Police Department.
Please return your signed SODA to:
Colorado Springs Police Department Internet Crimes Against Children Unit
Attention Janet DeLuca
705 S. Nevada Avenue, MC-1502
Colorado Springs, CO 80903
If you have questions regarding this award, please contact:Janet DeLuca,at 719-444-7560. Or via email at:
delucaja@ci.colospgs.co.us.
Congratulations, and we look forward to working with you.
Sincerely,
ittd-Nr
Peter Carey, Chief of Police
Attachments:Statement of Grant Award(SOGA), Request for Expenditure form,special conditions and certified
assurances.
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iC/ '— 3 y
COLORADO SPRINGS POLICE DEPARTMENT(CSPD)
STATEMENT OF GRANT AWARD(SOGA)
Sub grantee Agency Name: Weld County Sheriff's Office
Project Director: Daren Ford
Project Director Address: 1950 O Street, Greeley,CO 80631
Grant Number: 2012-MC-FX-K009 CFDA#16.543
Project Title: Colorado Internet Crimes Against Children Task Force, Internet Crimes Against Children Grant Award
Grant Period (Affiliate Project Period): 11/15/2012-4/30/2013
Date Issued: November 15,2012
The attached grant application, including Special Provisions and Certified Assurances, is incorporated herein as a
part of this document.
Special Conditions and requirements:
1. The sub grantee agrees to submit to the Colorado Springs Police Department(CSPD), who in turn submits
to Department of Justice,Office of Justice Programs,Office of Juvenile Justice and Delinquency Prevention
any written materials that will be published through funds from this award at least thirty(30)working
days prior to the targeted dissemination date.All publications must contain the Internet Crimes Against
Children logo unless otherwise notified.All publications shall include the following language:
'This project was supported by Grant No. 2012-MC-FX-K009awarded by the Department of Justice, Office
of Justice Programs, Office of Juvenile Justice and Delinquency Prevention. Office of Juvenile Justice and
Delinquency Prevention is a component of the Office of Justice Programs, which also includes the Bureau
of Justice Statistics, the National Institute of Justice, and the Office for Victims of Crime. Points of view or
opinions in this document are those of the author and do not represent the official position or policies of
the Unites States Department of Justice."
2. The sub grantee must submit yearly to the CSPD one copy of your most recent A-133 audit or financial
review, including any management or other auditor comments.
3. The sub grantee agrees to take reasonable steps to provide meaningful access to their programs and
activities for persons with limited English proficiency(LEP). For more information on the civil rights
responsibilities that sub grantees have in providing language services to LEP individuals, please see the
website at www.lep.gov.
4. Grant activities must be based on the approved Request for Expenditure,within this grant award,which
supersedes any earlier budget request submitted.The sub grantee must secure prior written approval
from the Colorado Springs Police Department, Internet Crimes Against Children Unit if there is to be a
change in any budget category. Failure to seek prior approval may result in denial of reimbursement.
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5. The sub grantee agency affirms that the parties' agreement consists of a multi-part document,the award
letter,Statement of Grant Award (SOGA), Request for Expenditure,grant requirements, Federal Certified
Assurances, and signatures of persons authorized to sign on behalf of the sub grantee agency on each part
of the document.
6. Review carefully the Office of Justice Programs(OJP) Financial Guide,which includes procedures regarding
this document, reimbursement for grant funds, reporting requirements, procurement procedures, as well
as the Colorado Internet Crimes Against Children Grant Administration Guide.
7. This grant award will be effective upon the final approval by the CSPD. No payment or reimbursements
will be made for purchases charged to the grant prior to approval from the CSPD.
8. The authorized official to whom this award letter is addressed is the authorized signing official for this
Statement of Grant Award.The sub grantee must promptly notify the CSPD of any changes in the
authorized official, project director,or financial officers in writing.
9. Commencement within 60 days. If the ICAC sub grantee agency has not commenced this project within 60
days of the start of the approved expenditure request, the sub grantee must report the following to the
CSPD:
a. The steps taken to initiate the project;
b. The reasons for delay; and
c. The expected start date.
10. Operational within 80 days. If the CSPD concludes the project is not operational within 80 days of the
original start date of the grant period,the CSPD may begin termination or reduction in grant proceedings.
11. The grantee is expected to consistently perform the funded activities under the grant throughout the
duration of the grant period. If the grantee goes a quarter with no grant activity, (to include lack of
submission of timely required monthly reporting)it may be cause for the funder to reallocate the
funding. The grantee is encouraged to develop a quarterly deployment plan to ensure funds are
consistently spent and reporting requirements are met.
12. Financial and Administrative Management:
a. The sub grantee agency assures that fund accounting,auditing, monitoring, evaluation
procedures and such records as necessary will be maintained to assure adequate internal fiscal
controls, proper financial management,efficient disbursement of funds received, and
maintenance of required source documentation for all costs incurred.These principles must be
applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate documentation. Only actual, approved,
allowable expenditures will be permitted.
c. The sub grantee agency assures that it will comply with the provisions in the current applicable
Office of Justice Programs(OJP) Financial Guide,which is hereby incorporated by reference.
However,such a guide cannot cover every foreseeable contingency,and the sub grantee agency
is ultimately responsible for compliance with applicable state and federal laws, rules and
regulations.
d. The sub grantee agency will retain all financial records,supporting document and other pertinent
records for this award for a least seven(7)years following the end of the nearest upcoming end
of state fiscal year,OR at least seven(7)years following the closure of its audit report covering
the entire award period,whichever is later.
e. The sub grantee agrees to comply with the approved Colorado ICAC Task Force Grant Guide.
f. The sub grantee agrees to comply with the OJJDP approved ICAC Task Force Operational and
Investigative Standards.
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g. The sub grantee will accept any and all investigative leads occurring in its jurisdiction that are
received from the granting agency and/or the National Center for Missing and Exploited Children
(NCMEC), and will report the disposition of pursuant investigations to the granting agency.
h. The sub grantee agrees to forward the ICAC Task Force Program Monthly Performance Measures
by the 10th of each month for the stats pertaining to the preceding month to the ICAC Program
Coordinator,Janet DeLuca,via email at delucaja@ci.colospgs.co.us.
i. The sub grantee agrees to report any other ICAC related reporting information as needed/
requested by the Colorado ICAC Task Force Commander,Administrator or Program Coordinator,
as needed to complete OJP/OJJDP requests and requirements.
j. The sub grantee will attend meetings and trainings for the Colorado ICAC Task Force when
agency resources allow.
13. Payment and Reporting:
a. The CSPD will pay the sub grantee agency the reasonable and allowable costs of performance, in
accordance with current Colorado State Fiscal rules, not to exceed the amount specified within
the Request for Expenditure submitted to the ICAC Task Force Commander for approval.
b. The CSPD may withhold payment in the event the sub grantee agency fails to comply with
conditions, including all financial reporting requirements and certifications contained in this
award.
c. The sub grantee agency assures that quarterly invoice and cost-reporting submissions in support
of quarterly award activity shall be submitted within 20 days of the end of each calendar quarter.
Submissions shall be current and actual and shall include supporting documentation.The final
request must be made by May 20`h,2013.
d. The sub grantee will provide required data and programmatic report to CSPD within 10 days of a
deployment under the grant. If deployments occur near the end of a quarter,the information
must be provided to CSPD within 3 days of the end of the quarter to meet grant deadlines.
14. Procurement and Contracts:
a. The sub grantee agency assures that open,competitive procurement procedures will be followed
for all purchases under the grant.
b. The sub grantee agency assures that no contract or agreement will be made for execution of
project activities or provisions of services(other than purchase of supplies or standard
commercial or maintenance services)that is not incorporated in the approved application or
approved in advance by the CSPD.
c. The sub grantee agency assures that contractors/vendors who assist the sub grantee agency to
develop specifications, requirements statements of work and/or Request for Proposal for a
proposed procurement shall be excluded from bidding or submitting a proposal to compete for
the award of such procurement.
d. The sub grantee agency agrees they will not submit items for reimbursement to the CSPD that
have not been purchased in accord with the sub grantee's procurement policies,OMB circulars,
the Colorado Internet Crimes Against Children Task Force Administrative Guide,and the Office of
Justice Programs(OJP) Financial Guide. Submissions that do not meet these procurement
requirements may not be reimbursed by the CSPD or the funding agency at CSPD's discretion.
15. Termination or Reduction in grant award:
a. The CSPD will monitor the performance of the sub grantee agency against goals and performance
standards as found in the request for expenditure.The CSPD will provide reasonable technical
assistance to the sub grantee agency in the performance standards and sub grant requirements.
Any determination of substandard performance on the part of the sub grantee agency shall be
within the discretion of the CSPD, based upon the CSPD's review of the terms and conditions of
the grant award,the application and project summary,the grant terms and assurance, and the
requirements of applicable law. Substandard performance, as determined by the CSPD,shall
constitute non-compliance,which may result in termination for cause,or reduction of the grant
award for cause.
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b. The CSPD may terminate this contract in whole or in part for the CSPD's convenience or because
of the failure of the sub grantee agency to fulfill the grant obligations.
16. Non-supplanting of funds:
a. The sub grantee agency certifies that federal funds made available under this grant:
i. Will not be used to supplant state or local funds;
II. Where there is a reduced or unchanged local investment,then the sub grantee agency
shall give a written explanation demonstrating the sub grantee agency's reduced or
unchanged commitment would have been necessitated even if federal financial support
under this federal grant program had not been made available.
RETURN:
An original signed copy of the Statement of Grant Award will be returned to Colorado Springs Police
Department,Attention Janet DeLuca,at 705 South Nevada Avenue,MC-1502,Colorado Springs,CO
80903.After all signatures are obtained,a copy of the Statement of Grant Award and attached letter and
special conditions will be returned to the sub grantee agency.
The parties hereto have executed this binding sub grant award
Persons signing for sub grantee hereby swear and affirm that they are authorized to act on sub grantee's behalf
and acknowledge that the Colorado Springs Police Department is relying on their representations to that effect.
SUBGRANTEE: COLORADO SPRINGS POLICE
DEPARTMENT:
Legal Name of sub grantee agency Chief df Police,Peter Carey
By 6?
Signature of Authorized Official Date signed: ` Litt I It-
Sean P. Conway, Chair
Board of Weld County Commissio rs
on behalf of the Weld County
Sheriff's Department
Date signed: DEC 05 7(119_
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