HomeMy WebLinkAbout20120585.tiff RESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
APPLICATION FOR LAW ENFORCEMENT VICTIM SERVICES UNIT AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Victim Assistance and Law Enforcement
(VALE) Grant Application for the Law Enforcement Victim Services Unit from the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Weld County Sheriff's Office, to the VALE Board, commencing July 1, 2012, and ending
June 30, 2013, with further terms and conditions being as stated in said application, and
WHEREAS,after review,the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the VALE Grant Application for the Law Enforcement Victim Services Unit
from the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Sheriff's Office, to the VALE Board, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 29th day of February, A.D., 2012.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: Ac4c..Z7� _ Sean Con lay hair
Weld County Clerk to the Board
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BY: wl� 1 vL n R P
Deputy COkrk to the Boar} „' � r i.&,li�, �LAL �-
'$6l t?.4_kttrbara Kirkmeyer
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Date of signature: - c93-1 a
Ort 4O 7- 9c0r6,- t. S° 2012-0585
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2012 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County
(VICTIM ASSISTANCE LAW ENFORCEMENT)
APPLICATION
Grant Period - July 1, 2012 through June 30, 2013
VALE Applications must be received at the
District Attorney's Victim/Witness Program
by FRIDAY, MARCH 2, 2012 at 3:00 PM
Location: 915 Tenth Street, 2nd floor, Greeley
Mailing: PO Box 1167, Greeley, CO 80631
Please read the Announcement of Funds before completing this document.
THIS FORMAT MUST BE USED TO APPLY.
For information and questions, contact:
JoAnn Holden, VALE Board Administrator
PO Box 1167
Greeley, Co 80632
jholdena,co.weld.co.us
Phone: (970) 356-4010 X4747 or Karol Patch X4748
GENERAL INSTRUCTIONS:
1. Submit to the District Attorney's VictimNVitness Program, 915 Tenth Street, P. O. Box 1167,
Greeley, CO 80632, on or before the deadline listed above,an original and eight conies of the grant
application requested attachments. Mark"VALE APPLICATION"on the envelope.
NOTE:Late applications maybe denied solely due to failure to meet the deadline. Applicants are responsible for the method of
delivery selected and to assure that applications are delivered to the DA's Victim/Witness Program prior to the deadline.
2. Only one copy of the agency audit or financial review,VRA brochures, and MOU concerning Rights Afforded to
Victims needs to be submitted.
3. Applicants are required to follow the VALE Grant Application format exactly, and are expected to respond to each
item listed. DO NOT CHANGE PAGE BREAKS.The application is different from last year. Last Year's Application
WILL NOT be accepted.
NOTE:If an application does not contain complete answers to each item listed in the grant application,this lack of information may be
the basis for denying or reducing a grant award.
4. The body of application should be constructed of single-sided pages only.
5. Font size must be at least 10 points.
6. Do not place applications in binders or folders, but fasten with staple in the upper left hand corner.
DO NOT INCLUDE THIS PAGE WITH YOUR APPLICATION
2012-2013 VALE ASSISTANCE FUNDS
2012-0585
1
19th Judicial District, Weld County
Application page 1
SECTION A - AGENCY INFORMATION: VALE USE ONLY
1. APPLICANT AGENCY: Weld County Sheriffs Office Grant 4:
Amount Requested:
Program Name: Weld County Law Enforcement Victim Services Unit Amount Funded:
Street Address (if not confidential):
1950 O Street
Greeley, CO 80631
Mailing Address (if different):
Phone: (970)356-4015 Fax: (970)304-6468 E-Mail: dpatch@co.weld.co.us
2. CONTACT PERSON: Donald Patch Title: Commander
Phone: (970)356-4015 ext 2853 Fax: (970)304-6468 E-Mail: dpatch@co.weld.co.us
3. Agency Status: _X_governmental private-non-profit _private-for-profit
Non-profit TAX ID#
Functions or activities for which VALE funds will not be approved include but are not limited to offender
or rehabilitative services, religious instruction, or proselytizing.
NOTE:If you are claiming non-profit status and If you have not previously provided documentation supporting this claim
to the VALE Board, then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE: Victim Services Funding
5. Give a problem statement that is specific to the community the project will serve.
Residents of Weld County need assistance and resource information when they are the victim of
a crime or are involved in a critical incident The Weld County Victim Services Unit provides
immediate crisis counseling and follow up services to all victims of crime and critical incidents for
the Sheriff's Office and the nine Police Departments who utilize the unit.
6. FUNDS REQUESTED: $62.472.00
ITEMS 1 - 6 MUST REMAIN ON THIS PAGE
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SECTION B - NARRATIVE SUMMARY:
7. Agency description:
The Weld County Victim Services Unit is law enforcement based and operates as a unit of the Weld
County Sheriff's Office. The Victim Services Unit serves all of unincorporated Weld County and the
incorporated communities of Mead, Severance, Keenesburg, Hudson and Garden City. The Victim
Services Unit also provides services for nine police departments:Dacono, Erie, Firestone, Fort
Lupton, Frederick, Gilcrest, Lochbuie, Nunn, and Platteville.
The Victim Services Unit's primary responsibility is to provide 24-hour crisis intervention, resource
information and referrals to supporting agencies for Victims'Rights Act related incidents. In addition,
the Victim Services Unit provides support to citizens during emotionally traumatic events when
requested.
8. Brief Project Description for which the funds are being requested.
The primary objective of the Weld County Victim Services Unit is to continue serving the citizens of
Weld County by providing immediate crisis intervention and follow up service to all victims of crime
and those who are experiencing a critical incident. The Victim Services Unit is dedicated to providing
people with the resources and assistance they need to successfully move forward. The Victim
Services Unit continues to provide training to all agencies regarding the importance of serving victims.
9. RESPONSIBLE PARTIES:
a) List the two individuals who are responsible for ensuring the grant is administrated as
proposed by the organization and approved by the VALE Board.
NAME TITLE PHONE EMAIL
Donald Patch Commander (970)356-4015 dpatch@co.weld.co.us
Alan Caldwell Deputy Bureau Chief (970)356-4015 acaldwell@co.weld.co.us
b) Who (give name and title) in your agency is responsible for reviewing agency bank
statements against agency financial reports for accuracy of financial information?
Barbara Connolly—Controller
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SECTION C - GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are
mandatory for all applicants.)
10. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
• OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of
crime victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
Adults Molested as Children
60 Child Physical Abuse 10
75 Child Sexual Abuse 25 Survivors of Homicide Victims
10 DUI/DWI —Victims of vehicular assault or 10 Robbery
homicide, DUI/DWI crashes, or careless
driving resulting in death
500 Domestic Violence 200 Assault
Other violent crimes: Bias Motivated
100 Adult Sexual Assault 20
Crimes, Menacing
Other, please specify: Indecent exposure,
10 Elder Abuse (including economic 100
Kidnapping, Stalking, Investigated deaths
exploitation and fraud crimes)
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 1120
Refer to Application Instructions for information on how to count victims.
4
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number
of unduplicated victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
0 Civil Legal Advocacy/Court 0 Individual Therapy
Accompaniment
0 Civil Legal Attorney Assistance 140 Information / Referral (in person)
5 Criminal Justice Support/ 160 Information /Referral (by phone)
Advocacy/Court Accompaniment
140 Crisis/Counseling Intervention (in person) 5 Language Services(interpretation)
100 Crisis/Counseling Intervention (by phone) 0 Shelter/Safehouse
0 Emergency Financial Assistance 0 Transitional Housing
1120 Follow-up (in person, by phone, or written) 0 Transportation
1120 Victim Compensation Assistance
0 Forensic Exam (required)
5 Victim/Survivor Advocacy
0 Group Treatment/Support
1120 Victim Rights Act Services
15 Hospital/Clinic Response
Refer to Application Instructions for the definitions of the services listed in the chart.
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11. PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add no more than four additional goals with objectives. Use format provided below.
Goals should be clear, concise,general statements that highlight what the project intend to achieve. They should
relate to the Project Description and Budget pages of the Application.
Obiectives (no more than three per goal)should be quantifiable(i.e. a number can be attached) in order to measure
changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by
whom, and by when. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2:
The victim advocates and volunteer victim advocates will provide Victims'Rights Act information,
resources, referrals, Victims'Compensation information, advocacy, education and crisis support
service to all victims of crime. This service will be provided for crimes reported to the Weld County
Sheriff's Office, and the Dacono, Erie, Firestone, Fort Lupton, Frederick, Gilcrest, Lochbuie, Nunn and
Platteville Police Departments.
Objective 1: From July 1, 2012 through June 30, 2013; the Victim Services Unit will provide on scene
crisis support and referral information to 140 victims of crime.
Objective 2: Each day, advocates will check for any VRA crimes they were not notified of and conduct
follow up with the victims.
Objective 3: Advocates will make, at a minimum, one follow up contact to ensure victims have received
VRA information and to answer any questions the victims may have. The follow up will be conducted
within one week of the initial report of the crime.
GOAL 3:
The Victim Services Unit will conduct training and have regular communication with the Law
Enforcement agencies that utilize the unit.
Objective 1: On a quarterly basis, each agency will be contacted to maintain an open dialog regarding
any problems, concerns or questions.
Objective 2: Advocates will offer yearly training to each agency regarding VRA and services/resources
available for non-VRA incidents.
Objective 3: Advocates will maintain a supply of brochures for each agency.
GOAL 4:
To recruit, train and maintain volunteer advocates for the Victim Services Unit.
Objective 1: Coordinate with Greeley Police Department Victim Services to assist with providing a
basic advocate training twice per year.
Objective 2: Maintain a minimum of seven volunteer advocates.
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GOAL 5:
Provide surveys to victims and deputies/officers to allow comment and assessment of the quality of
service provided by the advocates. Victim surveys will be in paper form with the option of completing
the survey electronically. Officer surveys will be electronic only.
Objective 1: As part of the follow up process, a survey will be provided to each victim initially served
with an on scene response.
Objective 2: On a quarterly basis, surveys will be provided to 25%of the total deputies/officers that the
Victim Services Unit works with.
12. Address what problems, if any, you anticipate in implementing your program's goals and objectives.
The only foreseeable problem is maintaining the minimum number of volunteer advocates. There is
an uncontrollable factor in maintaining volunteer personnel, in that the number depends on the
number of people willing to volunteer.
How do you plan to resolve these problems?
The need for volunteer advocates has been communicated to the existing volunteer/reserve program
with the Weld County Sheriff's Office. To date, three new volunteers have been approved to be a part
of the unit. The Victim Services Unit will be continuously promoting the need for volunteers. By finding
alternate groups to promote the program to will help ensure that minimum numbers of volunteers are
maintained.
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13. Services as defined in the V.A.L.E. statute, 24-4.2-105 (4) (a—m) C.R.S.
a) Indicate YES for services which are indicated in the Goals and Objectives of this application, and
NO for services NOT indicated in the Goals and Objectives of this application.
YES NO Services: C.R.S. 24-4.2-105 (4) (a— m)
X (a) Provision of services for early crisis intervention;
X (b) Provision of telephone lines for victims and witnesses
assistance;
X (c) Referral of victims to appropriate social service and victim
compensation programs and assistance in filling out forms for
compensation;
X (c.5) Assistance programs for victims and their families;
X (d) Education of victims and witnesses about the operation of the
criminal justice system;
X (e Assistance in prompt return of the victims'property;
X (f) Notification to the victim of the progress of the investigation,
the defendant's arrest, subsequent bail determinations, and the
status of the case;
X (g) Intercession with the employers or creditors of victims or
witnesses;
X (h) Assistance to the elderly and to persons with disabilities in
arranging transportation to and from court;
X (i) Provision of translator services;
X 0) Coordination of efforts to assure that victims have a secure
place to wait before testifying;
X (k) Provision of counseling or assistance during court appearances
when appropriate;
X (I) Protection from threats of harm and other forms of
intimidation;
X (m) Special advocate services
(7)(b)"Special advocate services"means the services offered to aid victims
who are children, including,but not limited to,court-appointed special advocate
(CASA)programs,sexual assault treatment and prevention programs,
community-based youth and family servicing programs,gang alternative
programs, school-based intervention and prevention programs,big brother and
big sister programs offering aid to children who are victims, restitution
programs,partners programs offering aid to children who are victims, and child
abuse treatment programs.
(2.5) (a) (I) The court administrator of each judicial district may apply for grants of
moneys for the purpose of collecting all moneys assessed by the courts, including moneys owed
pursuant to this article, and collecting and disbursing restitution owed to victims of crime;
(2.5) (a) (I) The local probation department may apply for grants of moneys for the
purpose of implementing the right of victims.
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b) For each YES listed in 13 a), reference the Goal and Objective that relates to the service
provided with a brief explanation.
List letter(a—m) List Goal and Objective(s) pertaining to the service provided in your GOALS and
which refers to 13.a OBJECTIVES.
a Goal 1, objective 1
c and c.5 Goal 2
d Goal 2
e Goal 2
f Goal 2
g Goal 2
h Goal 2
Goal 2
I Goal 1, Goal 2
14. Will this project utilize volunteers and or interns? Z Yes n No
If yes, please answer the following:
1 Number of volunteers/interns which were utilized from July 1, 2011 through
December 31, 2011.
Number of volunteer/intern hours from July 1, 2011 through December 31, 2011.
This information has not been accurately tracked. A volunteer time sheet has been
instituted, effective immediately, to allow accounting of volunteer hours.
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SECTION D - SERVICE INFORMATION:
15.What is the population and geographic area targeted for service through this project?
The 2010 U.S. Census lists the population of Weld County as 252,825 people. Of that population, an
estimated 28% or 70,791 people live in the rural portion of the county. There are approximately 49,000
people living in the incorporated and unincorporated towns serviced by the Victim Services Unit. The
estimated total population serviced by the Victim Services Unit is 119,791 people. Bordered on the
north by Wyoming and Nebraska and the south by the Denver Metropolitan area, the geographic area
served consists of the entire 3,999 square miles of Weld County; an area larger than Rhode Island,
Delaware and the District of Columbia combined.
a) How many crime victims have you served and will you serve?
VICTIMS SERVED VICTIMS SERVED VICTIMS SERVED PROJECTION OF
1 YEAR 1 YEAR SIX MONTHS VICTIMS TO SERVE
July 1, 2009 July 1, 2010 July 1, 2011 July 1, 2012
Through Through Through Through
June 30, 2010 June 30, 2011 December 30, 2011 June 30, 2013
878 1077 584 1120
b) Are there other community agencies currently providing like services to the targeted population?
In the jurisdictions served by the Victim Services Unit there are not any Law Enforcement based victim
services units or any community based agencies that provide immediate crisis intervention or VRA
services to crime victims.
If yes, explain how this project is not a duplication of services.
16. Document community support, coordination and networking by providing the following information:
a) List the top five agencies who your agency works most closely with in coordination and provision
of crime victim services and indicate how you work with them.
AGENCY HOW YOU COORDINATE
1—District Attorney's Office The Victim Services Unit collaborates with Victims'Assistance and
Victims'Compensation to ensure victims'rights are protected during
the legal process. Victims'Assistance and Victims'Compensation
are also utilized for training of officers and advocates.
2—Greeley Police Department The Coordinators of both units are working together to provide
training for volunteer advocates in order to provide consistent
services to all the residents of Weld County. In times of personnel
shortages, the other agency is available to provide coverage.
3—A Woman's Place Victim advocates assist victims in contacting the shelter for intake
process and providing transportation if needed.
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4— Sexual Assault Victim The Victim Services Unit assists victims with contacting the SA VA
Advocate Center(SA VA) center for intake or by providing referral for walk in assessments.
5— Colorado Legal Services The Victim Services Unit assists victims with contacting CLS for aid.
b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime
(CCVC)? Yes
If"yes," provide the name and position(s) of the CCVC participant(s) and their level of involvement in
that group.
NAME OF MEMBER HOW THEY PARTICIPATE
Suzi Cvancara Attends the quarterly meetings and is part of the committee that organizes the
Victims'Rights Week luncheon and trainings.
Donald Patch Attends the quarterly meeting to remain aware of issues important to the
committee and be available to provide requested resources if possible.
c) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
Victim Specialist Cvancara is proactive in several community oriented programs regarding victim
advocacy.
1. Suzi is on the Sexually Violent Predator Community Notification Team that presents information
to the community when a sexually violent predator is released into the community.
2. Suzi is a participant of the Centennial Crisis Support Team that holds debriefings for critical
incidents in the community.
3. Suzi performs the duties of a victim advocate for the Every 15 Minutes presentations during the
two day event when it is hosted at area high schools. She also dedicates her personal time to
assist with planning the presentations.
4. Suzi speaks at MADD victim impact panels in Weld County. She is highly regarded for the
presentations she gives during the panel.
5. Suzi conducts RESPECT program presentations to provide education and awareness to
students regarding domestic violence and sexual assault.
The Victim Services Unit is working closely with Greeley Police Department Victim Services unit to
coordinate consistent training for the volunteer advocates. The purpose is to ensure that advocates
are providing similar services to all victims of crime and to ensure that when one agency covers the
other agency, the same services are provided. The coordinated effort of providing training also
eliminates redundancy, thereby saving on resources.
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SECTION E -VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
17. a) Does your agency regularly inform victims about Victim Compensation and help them to apply
when appropriate? ® Yes n No
How? Every victim that is contacted by the Victim Services Unit is provided with information about
Victims'Compensation. They are also offered assistance in completing the forms.
b) Explain any major issues that hinder your agency in helping crime victims to understand Victim
Compensation eligibility requirements and to apply for benefits.
No major issues have been observed.
c) Does your a ency regularly conduct/receive Victim Compensation training for direct services staff
and volunteers? Yes n No
Date of the last training: October 20'°, 2011
Person who conducted the training: Karol Patch
_4 Number of Staff and Volunteers in your agency providing services to crime victims
_3_Number of Staff and Volunteers who attended the last Victim Compensation Training
VALE USE ONLY
Reviewed Victim Compensation Coordinator
Comments:
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SECTION F - VICTIM RIGHTS ACT:
18. Has your agency taken steps to assure that all staff and volunteers have read and understand the
GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES:
Rights afforded to crime victims-C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of
crimes; C.R.S. 24-4.1-303; and Child victim or witness—rights and services—C.R.S. 24-4.1-304
Z Yes ❑ No
a) Briefly describe how your agency assures that all staff and volunteers are trained on VRA.
The volunteers are required to attend a basic training and are updated yearly. Training is also
provided to the officers and deputies on a yearly basis.
b) Does your agency have a statutory mandate to notify victims about their rights under VRA?
ZYes 1-1 No
c) VRA Training:
Date of the last training: June 21st, 2011
Person who conducted the training:
_4_Number of Staff and Volunteers in your agency providing services to crime victims
2_Number of Staff and Volunteers who attended the VRA Training
d) How does your agency notify victims of their rights under VRA?
The advocates ensure that the VRA brochure was provided if they respond to the scene; they also
explain the information to the victims. In the event of a phone contact or a refusal of services, the
advocate sends out a packet of information which includes the VRA brochure. A follow up is
conducted for each case and the advocates confirm the brochure was received and explain the
information, if needed.
e) Does your agency have a brochure describing VRA? ® Yes n No
If"yes", list the languages in which your brochure is available. See SECTION I. ATTACHMENTS
Yes, the brochure is available in English and Spanish.
f) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes
brochures from other agencies. See SECTION I ATTACHMENTS. DO NOT INCLUDE VICTIM
COMPENSATION BROCHURES.
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SECTION G - EVALUATION:
How will you evaluate the effectiveness of this project?
19. If this is an application for continuing funding, how successful has this project been in the past in
accomplishing its proposed goals and objectives?
1. The victim services project has been successful in accomplishing the goals and objectives.
Current practices are that each day the advocates review all calls for service from the previous
day to ensure that all victims of VRA crimes have been provided service and information.
2. Surveys regarding quality of service that have been returned are generally positive in nature.
3. The program is constantly evaluated for ways to enhance performance and changes are being
made when inefficient practices are discovered.
20. a) What is the projected cost per client served (cost/benefit ratio)? $55.78 per victim
b) How did you calculate this figure? The grant request of$62,472 was divided by the
estimated 1120 victims to be served during the grant period, resulting in the cost/benefit ratio of
$55.78 per victim.
21. What is the number of victim surveys you sent out in 2011 and number received back? Attach a
survey giving overall client response which indicates overall success rate.
From 04/01/2011 to 12/31/2011 there were 102 victim surveys sent. The return was 23 surveys
equaling 22% of the total sent. A summary report has been attached.
SECTION H - BUDGETARY INFORMATION:
All Budget pages MUST be completed.
22. What is the management plan for the project? (Specifically, who will be responsible or
accountable for the administration of the project?)
The Investigations Commander is responsible for the daily administration of the grant. The
Commander is also responsible for providing the quarterly grant reports to the Board.
23. What controls and processes does your agency have in place for writing checks? The answer
should include information including: who in the agency is authorized to request a check, who is
authorized to write a check, who is authorized to sign a check, whether or not dual signatures are
required on any checks, and whether or not a person authorized to write a check could sign a check to
themselves.
Each department can request a payment(check); the request is made to the finance system with
appropriate approval in the department. It then goes to accounting for final review. The Chair of the
Board of County Commissioners and the Clerk to the Board are authorized to sign checks. Dual
signatures are required on issued checks. A person authorized to write a check cannot sign a check to
themselves, because the check has to go through levels of approval before it is issued or signed.
24. What process does your agency have in place to reconcile financial information with the quarterly
VALE Financial Report?
The Investigations Commander compares the advocates'payable time that was approved with a
quarterly budget report provided by the Accounting Department. The numbers are then entered
into a spreadsheet for tracking and comparison; to reconcile the information.
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BUDGET INFORMATION
TOTAL AGENCY VICTIM SERVICES
Please indicate the sources for ALL funding your agency receives for victim
services.
FUNDING START DATE END DATE
AMOUNT Month/Day/Year Month/Day/Year
VALE Grant (if applicable) $60,828.00 07 / 01 / 11 06 / 30 / 12
DCJ Consolidated Grant $0.00 01 / 01 / 11 12 / 31 / 11
VOCA or VAWA or
State VALE
Grant (if applicable)
Other:
Other
Other
TOTAL $60,828.00
Please specify the source of"Other" funds (other grants, government funds,
city funds, donations, fund-raising, etc.) "Other" funds should reflect hard
dollars and NOT in-kind contributions (office space, phones, etc)
HOW WILL FUTURE FUNDING NEEDS BE MET?
Currently, the Sheriff's Office provides any additional funding and resources to maintain the
victim services program. In the event the VALE grant was reduced or eliminated, the entire
funding responsibility would fall to the Sheriff's Office. Due to budgetary constraints, this would
most likely cause a reduction of the program resulting in a reduction of services to the victims of
crime in Weld County and the jurisdictions we serve. Other supplementary funding sources are
being explored for 2013, but no funding has been approved or received.
15
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1,2,and 3. ROUND TO THE NEAREST DOLLAR
New Applicants fill out Column 2 only.
Continuation Applicants ALL APPLICANTS Continuation
(Column 1) (Column 2) Applicants
(Column 3)
Current Grant Award Requested Budget Increase or
Decrease
PERSONNEL PERSONNEL
Job Position Job Position/NAME
Specialist 28,251.00 Specialist/Suzi Cvancara 24,876.00 -3375
Specialist 20,868.00 Specialist/Tara Graves 25,086.00 +4218
Fringe Benefits 11,709.00 Fringe Benefits 11,710.00 +1
Subtotal 60,828.00 Subtotal 161,672.00 +844
SUPPLIES AND OPERATING SUPPLIES & OPERATING EXPENSES (+/-)
EXPENSES
0 Cell phones 800.00 +800
Subtotal 0 Subtotal 800.00 +800
IN-STATE TRAVEL IN-STATE TRAVEL (+/-)
Subtotal Subtotal
PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-)
Subtotal Subtotal
TOTAL FUNDS: $60,828.00 TOTAL FUNDS REQUESTED: $62,472.00 +1644
16
VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A.PERSONNEL:
List each job position, include the name of the employee, if available. If two individuals have the same
job title, list it twice.
Indicate FTE of individual (EX: 1 FTE; .5 FTE; .75 FTE)
TOTAL COST- Show the total amount of salary and fringe benefits of the position
(SALARY and FRINGE BENEFITS are to be show separately.)
VALE%- Show the VALE percent requested for the total cost of the position
VALE Funding- Calculate the VALE funding request based on the TOTAL COST and VALE%.
Other Funding Source(s) - Indicate how the position is paid for other than VALE funding. If the
position cannot be funded(because 100%VALE Funding) indicate this.
Title of Job FTE Total VALE VALE If THIS grant funding will not pay for
Position\Name Cost % Funding the entire position,what other SOURCE
Requested Requested will be used to pay for the rest of the
position
Specialist/Cvancara 1 53,915 57% 30,731 Weld County Sheriff's Office
Specialist/Graves 1 54,283 57% 30,941 Weld County Sheriff's Office
Narrative Justification: Explain and justify the project's budget and relate the personnel budgeted to
project activities and their qualifications.
Name of and Title of Person: Susan Cvancara,Specialist
VALE Cost: $24,876.00 wages/$5855.00 benefits
Duties to be performedlproject activities: The Specialist is responsible for providing on scene,
direct services to victims when called out. When a victim is contacted by phone or refuses services,
a packet of information about resources and VRA is mailed to them. The Specialist conducts
follow up contact with all victims. The Specialist assists with scheduling and training for
volunteers and any training for deputies/officers. The Specialist may be tasked by a supervisor
with maintaining records or statistics. The Specialist conducts victim oriented outreach programs
as authorized by a supervisor.
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Name of and Title of Person: Tara Graves, Specialist
VALE Cost: $25,086.00 wages/$5855.00 benefits
Duties to be performed\project activities:
Duties to be performedlproject activities: The Specialist is responsible for providing on scene,
direct services to victims when called out. When a victim is contacted by phone or refuses services,
a packet of information about resources and VRA is mailed to them. The Specialist conducts
follow up contact with all victims. The Specialist assists with scheduling and training for
volunteers and any training for deputies/officers. The Specialist may be tasked by a supervisor
with maintaining records or statistics. The Specialist conducts victim oriented outreach programs
as authorized by a supervisor.
B. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be specific,
itemized costs related to victim services.
It is requested that the VALE Board reinstate funding for the cell phones. A phone is assigned to each
Specialist to ensure they are available at all times when assigned to being on call. An additional phone is
assigned to each advocate vehicle for use by volunteers during responses to calls. The yearly cost to keep four
cell phones active is$800.00
The need for paper supplies and postage has been substantially decreased by changes to the manner in which
information is provided to victims. The printed packets have been replaced with crime specific brochures
from applicable resource agencies, avoiding duplication of information, minimizing the amount of paper sent
out, and reducing postage costs. Due to these changes the supply and operating request is substantially less
than what was requested last grant cycle. No request is being made for funding of paper or postage.
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C. IN-STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
D. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
E. DIFFERENCES FROM LAST YEAR'S REQUEST (Continuation Applicants only).
If this is an application for continuing funding, explain any changes in proposed funding.
The changes from last year's request include:
1. An increase in wages to account for a 2%cost of living increase (this increase was only applied
to the VALE funded portion of the wages).
2. Shifting the percentage of VALE funding per advocate to equalize the funding of wages and
benefits between the two positions.
3. Adjusting the cell phone request to reflect only four cell phones.
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VALE Grant Application Signature Page
Applicant Agency: Weld County Sheriff's Office
Project Title: Weld County Law Enforcement Victim Services Unit
Grant Period: July 1,2012 to June 30,2013
We hereby certify that the information contained herein is true and correct to the best of our
knowledge and belief. The following signatories understand and agree that any grant received as a
result of this application shall incorporate and be subject to the statements made within the above
described VALE Grant Application (The Application). Furthermore,the signatories certify that
they have each read The Application and are fully cognizant of their duties and responsibilities for
this project.
Original signatures of each party to this application (i.e.,Project Director,Financial Officer and
Authorized Official) are required. Please use BLUE INK to distinguish the original documents
from copies. Refer to Application Instructions for definitions for the signing authorities.
Protect Director:
Name: Donald Patch Position/Title: Commander
Agency(including Division or Unit): Weld County Sheriffs Office-Investigations Division
Mailing Address: 1950 O Street,Greeley, CO 80631
Phone: (970) 56-4015 F 970)304-6468 E-Mail: dpatch@co.weld.co.us
Signature:/bO O3O Date: D)7--1 1
Financial Offic r:
Name: Barbara Connolly Position/Title: Controller
Agency(including Division or Unit): Weld County Government-Accounting
Mailing Address: P.O. Box 578,Greeley, CO 80631
Phone: (970 336-7240 Fax: ) E-Mail: bconnolly@co.weld.co.us
Signature: a Lati7 Date: FEB 2 9 2012
Authorized Official:
Name: Sean Conway Position/Title: Chair of the Board of County Commissioner
Agency(including Division or Unit): Weld County Government—Board of County Commissioners
Mailing Address: P.O. Box 578,Greeley,CO 80631
Phone: (970)336-7204 Fax: E-Mail: sconway@co.weld.co.us
Signature: ) c---- Date:
FEB 2 9 2012
In accordance with the Colorado Revised Statutes 24-72- ' ormation supplied in this application is considered a public record.
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/a_ o 5Sc
SECTION I- ATTACHMENTS:
ATTACH WITH EACH COPY OF THE APPLICATION GRANT:
Client Survey completed as described in Question 21.
A list of your agency's Board of Directors, (private non-profit).
ATTACH ONLY WITH ORIGINAL APPLICATION:
Your agency's VRA brochure OR the VRA brochure your agency utilizes.
A signed copy of the attached Grant Applicant Memorandum of Understanding Concerning the
Rights Afforded to Crime Victims.
Include a copy of agency's most recent audit report or financial review. If agency is not subject to
audit, explain how proper management and disbursement of funds is monitored. (Only one copy of the
audit or financial review is required.)
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ATTACHMENT
VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT
SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS
AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE
SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304.
SUCH WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH
REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT
TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY
APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL
THE REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH
WRITTEN ACKNOWLEDGMENT.
The prospective grantee certifies to the VALE Board, by submission of this completed Grant
Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims,
that the agency or person described herein has read and understands the rights afforded to crime
victims as required by C.R.S. 24-4.2-105 (4.7).
PROJECT DIRECTOR: _Donald Patch
TITLE: _Commander
PROJECT: Weld County Victim Services Unit
AGENCY: _Weld County Sheriff's Office
ADDRESS: _1950 O Street, Greeley, CO 80631
SIGNATURE: cy. ) DATE: 1)a a1 l)-
COPIES OF THE STATUTES DESCRIBED WILL BE PROVIDED TO PROSPECTIVE
GRANT RECIPIENTS UPON REQUEST.
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