HomeMy WebLinkAbout20122742.tiff RESOLUTION
RE: APPROVE CONTRACT FOR COLORADO HEALTH ASSESSMENT AND PLANNING
SYSTEM (CHAPS) IMPLEMENTATION GRANT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for the Colorado Health
Assessment and Planning System (CHAPS) Implementation Grant between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Public Health and Environment, and the Colorado Department of
Public Health and Environment commencing October 1, 2012, and ending September 30, 2013,
with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Contract for the Colorado Health Assessment and Planning
System (CHAPS) Implementation Grant between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Health and Environment, and the Colorado Department of Public Health and
Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 1st day of October, A.D., 2012.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Sean P. on , Chair
Weld County Clerk to the Board /
�., William F. arcia, Pro-Tem
BY: .ii !
Deputy Cler.'to the Boar( • �4
-Fpparbara Kirkmeyer
two 01'.' �"�?XCUSED
APPR• of AS T� M
A, avid E. Long
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Douglas ademach r
Date of signature:
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H L0039
Memorandum
TO: Sean P. Conway, hair
Y,
Board of County Commissioners
G 0 - Y FROM: Mark E. Wallace, MD, MPH, Director
Department of Public Health and
Environment
DATE: September 6, 2012
SUBJECT: CDPHE Office of Planning and
Partnerships CHAPS Implementation
Grant
Enclosed for Board review and approval is a contract for funding between the Colorado Department
of Public Health and Environment (CDPHE) and Weld County Department of Public Health and
Environment to implement Phases 6 (Create the Plan), 7 (Implement and Monitor Plan), and 8
(Inform Statewide Plan) of the Colorado Health Assessment and Planning System (CHAPS) in Weld
County. The total amount of the agreement is $20,000.00 for the time period of October 1, 2012
through September 30, 2013. Four equal payments will be made upon receipt of quarterly reports
that document adequate performance toward the deliverables and documentation of expenses.
This one-time grant will fund local public health improvement plan activities including a) facilitating
coordination of the local plan, b) ensuring engagement of local stakeholders, c) sharing the local plan
with statewide partners, d) communicating the plan, e) implementing activities of the plan and f)
evaluating plan progress regularly.
The key deliverable for this contract is to submit Weld County's PHIP including Phase 6 work plan
templates to Weld County's BOH/BOCC and the Office of Planning and Partnerships for subsequent
review by the Colorado Board of Health.
I recommend your approval.
Enclosure
Weld County Department of Public Health and Environment
Office of Planning and Partnerships
Colorado Health Assessment and Planning System (CHAPS)
Implementation Grant
2012-2013 Scope of Work
1. Project Description:
Contract Term: October 1,2012 to September 30,2013
The Office of Planning and Partnerships is in the process of co-developing and facilitating a standardized, statewide
public health assessment and planning system as required by the Public Health Act of 2008, (C.R.S. 25-1-501 et seq.).
The purpose of this contract is for WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
to participate in a local public health improvement process focused on CHAPS phases 6-8, including use of available
templates and processes or other applicable tools according to local county needs for developing and implementing a
public health plan, in accordance with the Act.
Contractor shall implement the necessary steps and processes to complete the local public health improvement process
and achieve the activities identified under this Scope of Work. Contractor shall ensure collaboration and
communication with the Office of Planning and Partnerships. Contractor shall designate at least one staff member
and/or project manager as the point of contact for public health assessment and planning activities, public information,
communications, and/or media relations. If planning to seek accreditation through the Public Health Accreditation
Board (PHAB) within the next five years, agency will monitor related PHAB requirements and modify/augment
assessment and planning process accordingly.
[I. Performance Requirements/Deliverables:
Local Agency Activity/Deliverables Approximate
Preparation and Implementation of the Local Public Health Improvement Plan(PHIP) Completion
CHAPS Phases 6-8 Date
Ensure coordination of a local PHIP oversight body(e.g. steering committee, etc). Oct 15,2012
Determine agency/region's organizational structure and process for implementing the work(e.g. Oct 31, 2012
priority-focused task forces, etc.).
Ensure engagement of stakeholders in both planning and implementation activities. Nov 1,2012
and ongoing
Facilitate related planning meetings with PHIP team and related committee(s). Nov 1, 2012
and ongoing
Prepare a local/community Public Health Improvement Plan, that,at a minimum: Jan 1, 2013
• Examines data about health status and risk factors in the local community;
• Assesses the capacity and performance of the county or district public health system;
• Identifies goals and strategies for improving the health of the local community;
• Describes how representatives of the local community develop and implement the
local plan;
• Addresses how county or district public health agencies coordinate with the state
department and others within the public health system to accomplish goals and
priorities identified in the comprehensive , statewide public health improvement
plan;and
2012-2742
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Local Agency Activity/Deliverables Approximate
Preparation and Implementation of the Local Public Health Improvement Plan (PHIP) Completion
CHAPS Phases 6-8 Date
• Identifies financial resources available to meet identified requirements for the
provision of core public health services.
Submit completed PHIP to local board of health for review. Feb 1,2013
Submit local PHIP and completed Phase 6 Work Plan Templates to the Office of Planning and Feb 15, 2013
Partnerships for aggregation of information and presentation to the Colorado Board of Health.
Share local/regional PHIP content with statewide partners(though collaboration, plan submission, Mar I, 2013
and reporting). Participate in statewide planning opportunities.
Communicate the plan with stakeholders. Ongoing
Implement activities of the plan,evaluate progress regularly, and make mid-course corrections Ongoing
when necessary.
Contract Budget: Contractor's total award includes$20,000 in funding to ensure accomplishment of the public health
assessment and planning tasks for WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT.
Contractor will utilize agency funding within budget constraints to support activities and all position related costs
including salary and fringe.
Contractor will ensure that deliverables are accomplished to meet the related needs of Weld County.
Contractor shall dedicate the necessary funds to support the accomplishment of activities identified under this Scope of
Work. This contract will fund the completion of the deliverables identified in this Scope of Work.
Contractor shall establish a process to track all obligations and expenditures related to this contractual agreement
separately from other funds awarded, including but not limited to activities of project management,process planning
and facilitation,data analysis and interpretation and reasonable operational and/or personnel expenses in the
completion of the Scope of Work.
Contractor is encouraged to supplement this work with other funding sources to leverage resources and to ensure
coordination with other efforts in this area of activity.
Contractor shall ensure that reimbursement requests are not duplicated under any other funding or utilized to supplant
non-related activities or programs.
Contractor shall ensure appropriate distribution of costs in direct relation to the activities performed.
Contractor understands and agrees that this funding made available pursuant to this contractual agreement cannot be
used for any work or project other than that specified in this Scope of Work.Contractor further understands that
Contractor is not to include any work not related to the Scope of Work on any reimbursement statements to the State.
Contractor shall ensure that all deliverable activities will be completed by September 30,2013.
Payment: Payment equal to(1/4)of the total allocation shall be paid in the first month of each of the four quarters.
III. Invoicing:
Not applicable. Invoices are not submitted as payment terms and conditions are laid out in the above
Performance Requirements/Deliverables.
IV. Monitoring/Reporting:
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CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the purchase order period by the Program's Public Health Planner. The contractor shall maintain
records to provide the information herein required by the State and submit to such reasonable audits and
evaluations as may be necessary. Using a template provided by the Office of Planning and Partnerships,
Contractor shall submit a report of activity on the following dates:
December 31, 2012
March 31, 2013
June 30,2013
September 30,2013 - Final Report
V. Resolution of Non-Compliance:
The Contractor will be notified by email or telephone within 30 calendar days of discovery of a compliance
issue. Within 30 calendar days of discovery,the Contractor and the State will collaborate,when appropriate,
to determine the action(s)necessary to rectify the compliance issue and determine when the action(s) must be
completed. The action(s)and time line for completion will be documented by email and agreed to by both
parties. If extenuating circumstances arise that requires an extension to the time line,the Contractor must
email a request to the Public Health Planner and receive approval for a new due date. The State will oversee
the completion/implementation of the action(s)to ensure time lines are met and the issue(s) is resolved. If the
Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan,the State may
exercise its rights under the Terms and Conditions of this Purchase Order.
Sean P. Conway, Chair, Board of Weld County Commissioners
Contractor Name(Print)and Title
Contractor Signature
OCT 01 2012
Date
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