HomeMy WebLinkAbout20120489.tiff 1861 MEMORANDUM
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TO: Board of Commissioners DATE: March 8`h, 2012
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FROM: Trevor Jiricek, Director, Environmental Health Services
SUBJECT: Gas Chromatograph/Mass Spectrometer Instrument-
Mid-grade -#B1200048
The Laboratory would like to award the bid to Perkin Elmer (PE) according to following rationale.
Although PE was the second lowest bid, the vendor actually submitted the most accurate and
complete bid according to our request for bid. PE included in the final bid price the fee for a
maintenance service contract for the 2-year anniversary of the instrument, approximately 6 months of
consumable costs, as well as additional miscellaneous installation items.
We currently have another laboratory instrument manufactured by Perkin Elmer and have been very
satisfied with their service and support which is located in the Denver area. We feel service and
support would be no different for this instrument.
Shimadzu's bid was the highest and therefore disqualified. ThermoScientific's bid was disqualified
because the vendor did not bid out a headspace auto sampler and they were unable to provide an
extended service agreement for the quoted purge and trap auto-sampler. This sampler is expensive
compared to the other purge and trap samplers and it made us uncomfortable that they were not
willing to extend the warrantee for that piece of equipment.
The Agilent Technologies bid included three different options. Agilent's first option was comparable to
the Shimadzu bid so was not considered due to the higher price. Agilent's bid option #3 was the most
affordable but was not approved by EPA for the testing we wish to perform. We only considered
Agilent's bid option # 2. The purge and trap sampler quoted with the Agilent bid appears to be the
same item as that quoted by PE but their quote was $12070 higher. The laboratory's staff
interpretation of submitted bid narratives and equipment brochures accompanying the bids revealed,
Agilent's headspace sampler would not heat water samples unless the large 150-capacity tray is
included, as opposed to PE's smaller capacity sampler that is capable of heating samples. The
Agilent sampler also will require the purchase of a circulating water bath that would connect to the
sampler and circulate warm water through the sample tray to warm the samples. PE's sampler has a
dry oven which will heat the samples. The dry oven seems to us to be a better way to heat samples
since it does not involve water or the purchase and installation of a separate water bath.
These two bids were close but with our current Perkin Elmer GFAA/FAA and satisfaction with their
customer support along with the issues pertaining to the headspace sampler we feel the Perkin Elmer
Instrument would best suit our laboratory's needs.
311,423/ 0704;— 0ta9
Nz.a039
Bid Item Listing Perkin Elmer Agilent/ opt 2 ThermoScientific Shimadzu
GC it 25714.4 23076.8 included with MS bid included with MS bid
MS O 41817.85 51508 63420 49418
FID included included included 3272.5
Computer/ Controller (PC) O 4117 included included with MS bid '._ 1785
System
Configuration/Software V 699.75 Included 0 6232 Included
Monitor O 654 included included '.7 229.5
sampler purge and trap O 28725 40795.2 53057.96 60100
headspace sampler (PE item #
36 replaced with # 48 PE
optional 16 sample cap.)
14843.25 1,3 11879.2 Not Bid 29880
injection port/valve Included Included 0 6560
Library O 1922.25 3852.8 no charge 2664
Ion Gauge controler included 0 1280.8 O 1492.77 Not Bid
leak detector O 756 Included 3 919.94 O 899
columns O 643.5 2244.8 O 1080
Regulators ex.(P.E, Bid 3,
others bid 2) O 1431 ,, 489.6 1098.54 O 799
Consumables (P.E.'s includes a
Not bid
column) O 1740.75 O 3534.35 Not Bid
Misc. O 6031.35 `:) 1403.2 O 1810.36 O 767.7
Installation 0 5782 included included included
Off site training 0 2490 3000 included no charge Not Bid
On site training 0 6750 8500 O 10000 Not Bid
Extended warranty
1 yr no charge no charge no charge no charge
2 yr (PE included in bid) 0 12000 O 10032 10606 O 9614
3 yr O 12000 (,) 10533 10606 O 9614
4 yr O 12600 (4 11035 10606 O 9614
5 yr O 13230 ) 11536 0 10606 O 9614
Terms Net 30 Days Net 30 Days Net 30 Days Net 30 days
Total Bid 156118.1 148030.4 141565.92 167068.7
Anticipated additional costs 2nd yr maint. = 10032 2nd yr maint. = 9614
NA 2nd yr maint. = 10606
not included in bid consumables = 2000 consumables = 2000
Total Bid-PLUS anticipated ) 156118.1 `J 160062.4 a 152717.92 178682.7
additional costs
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