HomeMy WebLinkAbout20120492.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATIONS AND EXPENDITURE AUTHORIZATION
MODIFICATIONS FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with Expenditure Authorizations and Expenditure
Authorization Modifications for Various Workforce Development Programs between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Human Services, Employment Services of Weld County, and the
Colorado Department of Labor and Employment, commencing upon various dates, as specified on
the staff memorandum, with further terms and conditions being as stated in said expenditure
authorizations and modifications, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorizations and modifications, copies of which are attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorizations and Expenditure Authorization Modifications
for Various Workforce Development Programs between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor and
Employment be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said expenditure authorizations and modifications.
3 oSv • C,(1, , 45 Lin
a- as-l a Lj _i-�-i a 2012-0492
HR0083
EXPENDITURE AUTHORIZATIONS AND EXPENDITURE AUTHORIZATION MODIFICATIONS
FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 22nd day of February A.D., 2012, nunc pro tunc December 1, 2011, and
December 19, 2011, respectively.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:'," cT
Sean P. Con& Chair C D
Weld County Clerk to the Board
\ • WN1faYnF` Garci2, Pro-Tem
BY: M r o
Deputy CI k to the Boar
r ra Kirkmeyer
taitart)ffs AP E FORM: �p
N'� 41 avid E. Long
u ty Attorney cr 0 CN-A--)
ougl Radema her
Date of signature:
2012-0492
HR0083
MEMORANDUM
DATE: February 17, 2012
1861
TO: Sean P. Conway, Chair, Boa d ofCou� t
ty mmissioners
✓
FROM: Judy A. Griego, Director, man r ce
TM
k-cG O N T Y RE: Weld County Department of Human Services' Employment
Services' Workforce Investment Act (WIA) Expenditure
Authorizations (EA) and Expenditure Authorization
Modifications
Enclosed for Board approval is the Department's Employment Services Workforce Investment Act
(WIA) Expenditure Authorizations (EA) and EA Modifications for funding for various funding
sources. These Expenditure Authorizations were reviewed by the Board's Pass-Around
Memorandum dated February 9, 2012, and approved for placement on the Board's Agenda.
A. FY 12 WIA 25% Dislocated Worker UI Claimant—5100,00.00 (Period of Performance—
$10,000.00 is 12/1/11 to 6/30/12; $90,000.00 is 12/1/11 to 6/30/13)—Funds will be used to
provide services to eligible Dislocated Workers according to WIA eligibility guidelines and who
are long term UI claimants that are:
• Unemployed for 26 weeks or more;
• Within 90 days of exhausting UI compensation; and/or,
• Have exhausted all available benefits.
Funds will be used to provide eligible individuals services designed to reduce their time on UI or
eliminate or reduce the time the individuals need other types of public assistance such as Food
Stamps or TANF. Priority to services will be given to Veterans and Eligible Spouses.
B. FY 12 Local Veterans' Employment Representative (LVER)—$8,000.00 (Period of
Performance is 12/1/11 to 9/30/12)—The purpose of the funds received is to cover operating
costs related to the State's 1.0 FTE LVER position located in the Weld Workforce Region.
C. PY 11 Wagner Peyser (10%) Governor's Summer Job Hunt—$40,000.00 (Period of
Performance is 12/19/11 to 8/31/12)—The goal of the Governor's Summer Job Hunt(GSJH)
Program in Weld County is to assist youth in making the transition from school to work by
matching their skills and interests with available employment opportunities and to coordinate
these services with other existing youth programs.
Employment Services of Weld County will use the total award of$40,000.00 to support the
various activities as identified in the services to be provided. The Summer Job Hunt Program
assists youth by linking their skills and interests with employers looking for workers.
Employment Services will strive to provide services to at least 2,600 youth as specified in the
goals under PGL#11-15-WP. Employment Services will hire a temporary full-time staff person
to provide these services to the youth. Employment Services will utilize $1,000.00 of the funding
for outreach, promotional and informational activities in support of the SJH program and which
will be spent by June 30, 2012.
If you have any questions, give me a call at extension 6510.
2012-0492
Exhibit C
Workforce Region: Weld County
CMS/4: 12069
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Program/Project Coordinator: Ted A Long Phone Number: (970)353-3800 ext 6777
EXPENDITURE AUTHORIZATION SUMMARY
This Expenditure Authorization (EA) covers the following Funding Streams:
Workforce Region: Employment Services of CMS# 12069
Weld County
Funding Source Term Vax# $Amount
FY12 WIA 25%Dislocated Worker UI Claimant 12/1/11 to 6/30/12 2109 $10,000.00
Discretionary
FY12 WIA 25%Dislocated Worker Ul Claimant 12/1/11 to 6/30/13 2109 $90,000.00
Discretionary
FY12 LVER Operating 12/1/11 to 9/30/12 2130 $8,000.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs Grant Agreement as an attachment. This signature
page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor and Employment
for the program/project identified herein. The EA commitment document is not valid until it has been approved
by the State Controller or designee.
By: 1(, FEB 2 2 2012 By: v,, M 31 s-)a.
Sean P. Conway, Chair ate Kris in M. Corash Date
Board of Weld County Co nmisstoners Deputy Executive Director
Colorado Dept. of Labor and Employment
By: fLliU �t�if � 1 By:
Di Me Freitag, Char Da Date
We County Workforce Development Board Title: ;p
"a
N
By: z -4 07-/3/'Z By:
in a L. Perez, Division Hear Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until
the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be
obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
AVID J. DERM TT CPA
By A,
Date 3 /L---
Page 1 of 18
Exhibit C
Workforce Region: Weld County
CMS#: 12069
EXPENDITURE AUTHORIZATION (EA)
EMPLOYMENT SERVICES OF WELD COUNTY
NFA#10-11
I. BUDGET:
Employment Services of Weld County will use the funds provided under NFA #10-11 to
provide services to eligible individuals for each of the programs and for the associated
costs of operating the program.
LVER Funding is provided to cover operating costs related to the State's 1.0 FTE LVER
position located in the Weld Workforce Region.
Workforce Region: Weld County CMS# 12069
Funding Stream: FY12 WIA 25% Period of Performance: 12/1/11 - 6/30/12
DW UI Claimant Discretionary
Revised Period of Performance:
Original Allocation: $10,000.00 Vax#2109
Original Program Budget: $10,000.00 Original Admin Budget: $0.00
Transfer In (+): $00.000 From Fund Year and Name:
Transfer Out(-): To Fund Year and Name:
Cost Category Current Transfer In/Out (+/-) Revised Budget
Budget
250/0 DW Program UI Discretionary- $10,000.00 $10,000.00
expires 6-12
25% DW Program UI Discretionary- $90,000.00 $90,000.00
expires 6/13
Total Program $100,000.00 $100,000.00
Workforce Region: Weld County I CMS# 12069
Funding Stream: FY12 LVER Period of Performance: 12/1/11 -9/30/12
Operating
Revised Period of Performance:
Original Allocation: $8,000.00 ' Vax#2130
Original Program Budget: $8,000.00 Original Admin Budget: $0
Transfer In (+): $00.000 From Fund Year and Name:
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Current Transfer In/Out(+/-) Revised Budget
Budget
Operating $8,000.00 $0.00 $8,000.00
Total Program $8,000.00 $0.00 $8,000.00
Page 2 of 18
•
Exhibit C
Workforce Region: Weld County
CMS#: 12069
II. BUDGET INFORMATION:
A. Fund Transfers: If not applicable,check here: N/A
B. Special Initiatives And/Or Discretionary Grants: If not applicable,check here: N/A ❑
Employment Services will use the award of$100,000.00 of WIA 25% Dislocated Worker—UI
Claimant Discretionary funding to provide services to eligible Dislocated Workers according to WIA
eligibility guidelines and who are long term Ul claimants that are:
• Unemployed for 26 weeks or more;
• Within 90 days of exhausting UI compensation; and/or,
• Have exhausted all available benefits.
Funds will be used to provide eligible individuals services designed to reduce their time on UI or
eliminate or reduce the time the individuals need other types of public assistance such as Food
Stamps or TANF.
Outcomes for this discretionary funding will be in accordance with guidance provided in NFA #10-11
and which include the following outcomes:
• 66.4% Entered Employment Rate
• 68.8% Employment Retention Rate
• $14,158 Average Wage
• 60% Training Related Placement Rate
III. STATEMENT OF WORK:
A. Services,Program Activities,and/or Training to be provided:
1. Describe the services, program activities, and/or training that will be provided using these
funds.
Employment Services will focus services to each of the UI groups as identified in the funding
provisions included in this EA. The Ul groups that will be served include the following(not listed in
any order of priority):
• UI Claimants who have exhausted all benefits
• Ul Claimants who are likely to exhaust their benefits [initial, Extended Unemployment
Compensation (EUC) or State Extended Benefits (SEB)]
• UI Claimants that have been unemployed 26 weeks or longer(USDOL definition of long-term
unemployed)
Recruitment efforts to reach the targeted UI groups will involve multiple methods (SEB orientations,
targeted mailings, IVR messages to registered UI recipients, phone calls, etc.), which will be used
simultaneously. Although UI profiling potentially may be used as a recruiting effort, it will only be
used if other efforts do not develop adequate clients to meet the identified goals.
Employment Services will provide Work Keys assessments to each of the enrolled participants to
assess and document participant skill levels, and when appropriate utilize the Prove It assessments as
Page 3 of 18
Exhibit C
Workforce Region: Weld County
CMS#: 12069
they relate to occupations the participant is interested in pursuing. Additional assessments may also
be utilized to determine interests, aptitudes, attitudes, etc. Assessments or remedial tolls that may be
utilized include:
• CRC
• Prove It
• Career Ready 101 —Workplace skills (Upgrade to Key Train)
• Whole Person Assessment(Career exploration activities and assessments that include abilities,
interests, and work values)
• Behavioral Traits Assessments (Assess dependability, retention, customer service organizational
citizenship, sales, logic, safety, etc.)
• Success Profiler(assessment and skill building system designed for building emotional
intelligence)
The services and activities that will be targeted to eligible UI participants in this initiative will be the
same whether enrolled and funded by DW 25% UI Initiative or the Dislocated Worker program.
Participants will be able to access core, intensive, and training services and activities authorized
under Section 134 (b) of the Workforce Investment Act through Employment Services of Weld
County's Workforce Center. Participants will also be able to access information regarding partner
programs and will be referred as appropriate to the customers' needs.
The following activities and services will be available to eligible participants:
Core Services
a. Determination of eligibility to receive assistance under Title I of WIA.
b. Outreach, intake(including worker profiling), and orientation to the information and services
available through the One-Stop system at Employment Services of Weld County.
c. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of
customers.
d. Job search and placement assistance.
e. Career counseling, where appropriate.
E Labor market information which will include information related to the local, regional, and
national labor markets including job vacancy listings, information on the job skills necessary to
obtain the jobs, and information regarding occupations in demand in the local area and the
earnings and skill requirements for those occupations.
g. Performance and program cost information on eligible training providers furnished for each
training program.
h. Information regarding the One-Stop Center's performance.
i. Information regarding the availability of supportive services, including daycare and transportation
services, in the local area and when appropriate,the referral to such services.
j. Information regarding filing claims for unemployment compensation.
k. Assistance in establishing eligibility for programs of financial aid assistance for training and
education programs not funded by WIA.
I. Follow-up services, including counseling regarding the workplace, for participants placed in
unsubsidized employment for not less than 12 months.
Intensive Services
Intensive services will be provided to Long Term Unemployed eligible DW UI recipients who: 1)
have been unable to obtain employment through the provision of core services; and 2) have been
Page 4 of 18
Exhibit C
Workforce Region: Weld County
CMS#: 12069
determined to be in need of more intensive services in order to obtain employment; or 3) have been
determined to be in need of intensive services in order to retain their employment or obtain
employment which allows for self-sufficiency.
The following intensive services may be provided to customers who meet the above criteria:
a. Comprehensive and specialized assessments of the skill levels and service needs of customers
including:
(a) diagnostic testing and use of other assessment tools; and
(b) in-depth interviews and evaluations to identify any employment barriers and appropriate
employment goals.
b. Development of an individual employment plan (IEP) which identifies an employment goal,
appropriate achievement objectives, and the appropriate combination of services to allow the
customer to achieve their employment goals.
c. Individualized counseling and career planning
d. Case management for customers seeking training services
e. Short term pre-vocational services to prepare customers for unsubsidized employment or training
which may include
(1) development of learning skills;
(2) improvement of basic skills (i.e. reading and math levels);
(3) GED preparation;
(4) development of communication skills;
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
• Other Related Activities
(5) development of interviewing skills;
(6) development of resume and cover letters;
(7) punctuality;
(8) development of personal maintenance skills;
(9) professional conduct; and
(10) Paid short term work experience or limited internship placements.
Training Services
Training services will be provided to Long Term Unemployed individuals who: 1) have met the
eligibility requirements for intensive services and who have been unable to obtain or retain
employment through the receipt of such services; 2) after an interview, evaluation, assessment, and
case management are determined to be in need of training services and have the skills and
qualifications to successfully participate in the selected training services; 3) select programs of
training services that are directly linked to employment opportunities in the local area or in an area
where the participant is willing to relocate; 4)are unable to obtain other grant assistance for such
services as required by law; and 5)are determined eligible in accordance with the established Weld
County priority of service policy if enacted.
The following training services may be made available to customers:
a. occupational skills training, including training for non-traditional employment
Page 5 of 18
Exhibit C
Workforce Region: Weld County
CMS#: 12069
b. on-the-job training
c. training programs operated by the private sector
d. programs that combine workplace training with related instruction, including cooperative
education programs
e. skill upgrading and retraining
f. entrepreneurial training
g. job readiness training
h. customized training conducted with commitments from an employer or employers to hire the
individual upon successful completion of the training
i. adult education and literacy activities provided in combination with the above listed services
Supportive Services
The Weld County Workforce Development Board and Employment Services have adopted a
supportive services policy to ensure that services are provided on a consistent and equitable basis for
those individuals who need such services to assist them in obtaining or retaining employment or to
participate in and complete core, intensive, or training services and who are unable to obtain such
services through other programs or means.
The supportive services that may be provided are:
• transportation
• child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
• books, and supplies for training
• work tools
LVER Operating:
Funding is provided to cover operating costs related to the State's 1.0 FTE LVER position located in
the Weld Workforce Region
2. Identify whether the primary focus is participant services, program planning,capacity
building,supportive services,training,etc.,and/or if there are specific intended outcomes.
The primary focus for funds is to provide eligible participants services in accordance with program
policies that meet the intent of each program. Specific program purposes are as follows:
WIA DW 25% UI Claimant Initiative(DW clients): The purpose of these programs is to provide
participants with the appropriate mix of services they require to assist them in obtaining and retaining
employment. Weld will target and serve those UI claimants who are in need of and who can benefit
from additional assistance as specified in item 1 above.
Funds will be used to provide the appropriate mix of core, intensive, and training services that will
help prepare individual participants to meet specified employer needs. Those participants in need of
basic skills remediation or GED preparation will be provided those services as part of their overall
employment goal.
Page 6 of 18
Exhibit C
Workforce Region: Weld County
CMS#: 12069
Occupational skills training(typically 1 year certificates or less although some 2 year programs may
also be considered), work experience/internship activities, and/or on-the-job training placements will
target those jobs identified as growth occupations for Weld County. Services will be structured to
best prepare individuals for growing occupations within the Weld County and as appropriate to the
participant's employment goals.
LVER Operating:
The purpose of the funds received is to cover operating costs related to the State's 1.0 FTE LVER
position located in the Weld Workforce Region
B. Program Integration: If not applicable,check here: N/A ❑
Describe how services, program activities and training that you provide with these funds shall
be integrated into and coordinated with those of your Adult,Youth, and Dislocated Programs
and/or other One Stop operations?
As appropriate and needed, participant services and activities will be coordinated with other programs
operated by Employment Services.
Wagner-Peyser Act services have been an integral part of the Employment Services One-Stop Center
for more than thirty years, and therefore, do not exist as a stand-alone system. The services described
in Section 7(a)of the Wagner-Peyser Act are universally available to the customers of Employment
Services of Weld County.
C. Performance Outcomes:
The anticipated performance outcomes for the UI Initiative programs are included in the Planned
Participation and Termination Summary included in Section VII of this EA.
IV. EA MODIFICATION(S): If not applicable,check here: N/A
V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
A. The services provided and work performed pursuant to this EA document shall be
completed pursuant to any requirements of relevant Policy Guidance Letters,Program
Information,and/or specifications outlined in subsection B. below.
ADDITIONAL FUNDING PROVISIONS:
PY11-FY12 Dislocated Worker 25% Discretionary Funds for Long-Term Unemployed UI
Claimants
1. Statutory Reference: Workforce Investment Act of 1998, Title I, 20 CFR Part 652 et al., effective
August 7, 1998 (WIA); WIA and WP Discretionary Grant Quarterly Reporting Policy Guidance
Letter#: 08-06-WIA
2. Purpose of the Funding: Funds are provided to serve long term unemployed Unemployment
Insurance(UI) claimants who are eligible dislocated workers according to the WIA. Among these
groups of UI claimants are:
a) Those unemployed for 26 weeks or more;
Page 7of18
•
•
Exhibit C
Workforce Region: Weld County
CMS#: 12069
b) Those within 90 days of exhausting UI Compensation; and/or,
c) Those who have exhausted all available benefits.
The goals of this funding are to reduce UI claimants' time on UI; to reduce the time these claimants
are receiving TANF, Food Stamps, and other public assistance; and/or,to avert receipt of TANF,
Food Stamps, or other public assistance This initiative shall meet the Dislocated Worker Common
Measures at 80% of the PYl 1 levels negotiated with USDOL. These are as follows:
a) Entered Employment: 66.4% (.8 x 83%)
b) Employment Retention: 68.8% (.8 x 86%)
c) Average Wage: $14,158 (.8 x$17,698)
d) Achievement of a training-related placement rate of no lower than 60% (.8 x 75%- set for the
PY09/FYI0 and PYI0/FYI I DW 25% UI Claimant Initiative)
3. Required Program Elements: Grantee shall utilize these funds pursuant to these funding provisions
and applicable Federal and/or State policy and program guidance directives.
4. Funding Requirements and Allowable Costs:
a) Grantee must meet the 100% expenditure goals as detailed in the Grantee Goals chart below.
b) Funds are to be disseminated as discretionary funds. Therefore, there is no 10% budget for
administration; no indirect costs or allocable costs shall be charged to this initiative; and, no funds
may be transferred to the Adult program.
c) In submitting the Expenditure Authorization (EA) for these funds, the grantee shall provide a line
item budget to identify the amount budgeted for direct costs associated with this discretionary grant.
Funds may be used to cover costs related to:
o Outreach, intake, assessments, case management, and business services; Trainee, On-the-Job-
Training(OJT), and work experience (WE)agreement negotiations;
o Monitoring activities that directly support the activities of this initiative and other functions that relate
directly to this grant;
o Direct customer costs, such as, Individual Training Accounts (ITAs), customized training (CT), On-
the-Job-Training(OJT), work experiences (WE), Internships, and other allowable activities; and
o Supportive Services that shall directly support the activities related to the short term training, WEs,
and program activities, such as:
• Participants' Gas/travel/transportation costs to training site;
• Child-care costs;
• Cost of purchasing work-appropriate clothes, tools and materials;
• Costs to purchase the license for a skills evaluation tool, such as Prove It!, or to purchase additional
WorkKeys assessments through ACT, Inc. as necessary; and
• Costs of Workers Compensation Insurance coverage for participants in work experience, internships,
or volunteer training positions with employers while on UI benefits.
Grantee shall describe the following in Expenditure Authorization Section III: Statement of
Work:
a. Grantee shall identify any or all of the following groups of UI claimants that will be served:
o UI Claimants who have exhausted all benefits
o U I Claimants who will exhaust all available benefits within 90 days
o UI Claimants who have been unemployed for 26 weeks or more
Page 8 of 18
Exhibit C
Workforce Region: Weld County
CMS#: 12069
b. Grantee shall identify recruiting methods for UI Claimants. Such methods may include:
o UI Profiling
o Interactive Voice Response (IVR) messaging
o State Extended Benefits(SEB) Orientations
o Targeted mailings
o Other
c. Grantee shall use, at a minimum, Provelt! or WorkKeys assessments to assess and document
participant skill levels, and may use other assessment tools to help determine participant interests, soft
skills, and career goals to assist with the placement process. Grantee shall identify the assessments
that will be utilized.
d. Grantee shall identify the package of services targeted to the UI claimants, such as:
o Intensive case management
o Specialized workshops
o On the Job Training(OJT's)
o Customized training
o Work Experience (WE)*
o Paid or unpaid internships*
o Volunteer training opportunities with employers while on UI benefits*
o Training for high-demand, high growth industries
o Entrepreneurial training
o Supportive Services
* The Grantee shall be responsible to pay for workers compensation insurance to cover these
activities. Or, in the case of an internship, if an internship is part of a community college training
program, the college shall be responsible for the workers compensation insurance coverage.
e. Grantee shall describe what co-enrollments will occur and how funds will be leveraged from other
programs or grants, particularly the National Emergency Grant—On-the-Job-Training(NEG—OJT)
program, if available in the region.
I Grantee shall be required to enroll and track the number of participants served with these funds by
utilizing the following discretionary grant program code with an LT subcode:
o Program code: DX—DW Discretionary Grant
o Subcode: LT—long term unemployed
Grantee shall meet the quarterly reporting requirement for discretionary grants as specified in
PGL 08-06-WIA: WIA and WP Discretionary Grant Quarterly Reporting.
GRANTEE GOALS:
Region Funds to be Additional Total Funds Number to Cost per
100%Spent by Funds to be 100% be Served Participant
June 30,2012 Spent by
June 30,
2013
Weld $10.000.00 $90,000.00 $100,000.00 20 $5,000.00
Page 9 of 18
Exhibit C
Workforce Region: Weld County
CMS#: 12069
B. FFATA
State of Colorado
Supplemental Provisions for
Federally Funded Contracts, Agreements, and Purchase Orders
Subject to
The Federal Funding Accountability and Transparency Act of 2006 (FFATA),As Amended
As of 10-15-10
The contract, Agreement, or purchase order to which these Supplemental Provisions are attached has
been funded, in whole or in part, with an Award of Federal funds. In the event of a conflict between
the provisions of these Supplemental Provisions, the Special Provisions, the contract or any
attachments or exhibits incorporated into and made a part of the contract, the provisions of these
Supplemental Provisions shall control.
1. Definitions. For the purposes of these Supplemental Provisions,the following terms shall have the
meanings ascribed to them below.
1.1. "Award" means an award of Federal financial assistance that a non-Federal Entity receives or
administers in the form of:
1.1.1.Agreements;
1.1.2. Contracts;
1.1.3. Cooperative agreements, which do not include cooperative research and development
agreements (CRDA) pursuant to the Federal Technology Transfer Act of 1986, as amended (15
U.S.C. 3710);
1.1.4. Loans;
1.1.5. Loan Guarantees;
1.1.6. Subsidies;
1.1.7. Insurance;
1.1.8. Food commodities;
1.1.9. Direct appropriations;
1.1.10. Assessed and voluntary contributions; and
1.1.11. Other financial assistance transactions that authorize the expenditure of Federal funds by non-
Federal Entities.
Award does not include:
1.1.12.Technical assistance, which provides services in lieu of money;
1.1.13. A transfer of title to Federally-owned property provided in lieu of money; even if the award is
Page 10 of 18
Exhibit C
Workforce Region: Weld County
CMS#: 12069
called a Agreement;
1.1.14. Any award classified for security purposes; or
1.1.15. Any award funded in whole or in part with Recovery funds, as defined in section 1512 of the
American Recovery and Reinvestment Act(ARRA) of 2009 (Public Law 111-5).
1.2. "Central Contractor Registration (CCR)" means the Federal repository into which an Entity
must enter the information required under the Transparency Act, which may be found at
http://www.bpn.gov/ccr.
1.3. "Contract" means the contract to which these Supplemental Provisions are attached and includes
all Award types in §1.1.1 through 1.1.11 above.
1.4. "Contractor" means the party or parties to a Contract funded, in whole or in part, with Federal
financial assistance, other than the Prime Recipient, and includes Arapahoe/Douglas Works!s,
Subcontractors , Subrecipients, and borrowers. For purposes of Transparency Act reporting,
Contractor does not include Vendors.
1.5. "Data Universal Numbering System (DUNS)Number" means the nine-digit number
established and assigned by Dun and Bradstreet, Inc. to uniquely identify a business entity.
Dun and Bradstreet's website may be found at: http://fedgov.dnb.com/webform.
1.6. "Entity" means all of the following as defined at 2 CFR part 25, subpart C;
1.6.1. A governmental organization, which is a State, local government, or Indian Tribe;
1.6.2. A foreign public entity;
1.6.3. A domestic or foreign non-profit organization;
1.6.4. A domestic or foreign for-profit organization; and
1.6.5. A Federal agency, but only a Subrecipient under an Award or Subaward to a non-Federal
entity.
1.7. "Executive" means an officer, managing partner or any other employee in a management
position.
1.8. "Federal Award Identification Number(FAIN)" means an Award number assigned by a
Federal agency to a Prime Recipient.
1.9. "FFATA" means the Federal Funding Accountability and Transparency Act of 2006 (Public
Law 109-282), as amended by §6202 of Public Law 110-252. FFATA, as amended, also is referred to
as the"Transparency Act."
1.10. "Prime Recipient" means a Colorado State agency or institution of higher education that
receives an Award.
1.11. "Subaward" means a legal instrument pursuant to which a Prime Recipient of Award funds
Page 11 of 18
Exhibit C
Workforce Region: Weld County
CMS#: 12069
awards all or a portion of such funds to a Subrecipient, in exchange for the Subrecipient's support in
the performance of all or any portion of the substantive project or program for which the Award was
Agreemented.
1.12. "Subrecipient" means a non-Federal Entity (or a Federal agency under an Award or Subaward
to a non-Federal Entity) receiving Federal funds through a Prime Recipient to support the
performance of the Federal project or program for which the Federal funds were awarded. A
Subrecipient is subject to the terms and conditions of the Federal Award to the Prime Recipient,
including program compliance requirements, The term "Subrecipient" includes and may be referred
to as SubArapahoe/Douglas Works!.
1.13. "Subrecipient Parent DUNS Number" means the subrecipient parent organization's 9-digit
Data Universal Numbering System (DUNS) number that appears in the subrecipient's Central
Contractor Registration (CCR) profile, if applicable.
1.14. "Supplemental Provisions" means these Supplemental Provisions for Federally Funded
Contracts, Agreements, and Purchase Orders subject to the Federal Funding Accountability and
Transparency Act of 2006, As Amended, as may be revised pursuant to ongoing guidance from the
relevant Federal or State of Colorado agency or institution of higher education.
1.15. "Total Compensation" means the cash and noncash dollar value earned by an Executive
during the Prime Recipient's or Subrecipient's preceding fiscal year and includes the following:
1.15.1. Salary and bonus;
1.15.2. Awards of stock, stock options, and stock appreciation rights, using the dollar amount
recognized for financial statement reporting purposes with respect to the fiscal year in accordance
with the Statement of Financial Accounting Standards No. 123 (Revised 2005)(FAS 123R), Shared
Based Payments;
1.15.3. Earnings for services under non-equity incentive plans, not including group life, health,
hospitalization or medical reimbursement plans that do not discriminate in favor of Executives and
are available generally to all salaried employees;
1.15.4. Change in present value of defined benefit and actuarial pension plans;
1.15.5. Above-market earnings on deferred compensation which is not tax-qualified;
1.15.6. Other compensation, if the aggregate value of all such other compensation (e.g. severance,
termination payments, value of life insurance paid on behalf of the employee, perquisites or property)
for the Executive exceeds $10,000.
1.16. "Transparency Act" means the Federal Funding Accountability and Transparency Act of 2006
(Public Law 109-282), as amended by §6202 of Public Law 110-252. The Transparency Act also is
referred to as FFATA.
1.16 "Vendor" means a dealer, distributor, merchant or other seller providing property or services
required for a project or program funded by an Award. A Vendor is not a Prime Recipient or a
Subrecipient and is not subject to the terms and conditions of the Federal award. Program compliance
requirements do not pass through to a Vendor.
Page 12 of 18
•
Exhibit C
Workforce Region: Weld County
CMS#: 12069
2. Compliance. Contractor shall comply with all applicable provisions of the Transparency Act and
the regulations issued pursuant thereto, including but not limited to these Supplemental Provisions.
Any revisions to such provisions or regulations shall automatically become a part of these
Supplemental Provisions,without the necessity of either party executing any further instrument. The
State of Colorado may provide written notification to Contractor of such revisions, but such notice
shall not be a condition precedent to the effectiveness of such revisions.
3. Central Contractor Registration (CCR) and Data Universal Numbering System (DUNS)
Requirements.
3.1. CCR. Contractor shall maintain the currency of its information in the CCR until the Contractor
submits the final financial report required under the Award or receives final payment, whichever is
later. Contractor shall review and update the CCR information at least annually after the initial
registration, and more frequently if required by changes in its information.
3.2. DUNS. Contractor shall provide its DUNS number to its Prime Recipient, and shall update
Contractor's information in Dun & Bradstreet, Inc. at least annually after the initial registration, and
more frequently if required by changes in Contractor's information.
4. Total Compensation. Contractor shall include Total Compensation in CCR for each of its five
most highly compensated Executives for the preceding fiscal year if:
4.1. The total Federal funding authorized to date under the Award is $25,000 or more; and
4.2. In the preceding fiscal year, Contractor received:
4.2.1. 80% or more of its annual gross revenues from Federal procurement contracts and subcontracts
and/or Federal financial assistance Awards or Subawards subject to the Transparency Act; and
4.2.2. $25,000,000 or more in annual gross revenues from Federal procurement contracts and
subcontracts and/or Federal financial assistance Awards or Subawards subject to the Transparency
Act; and
4.3. The public does not have access to information about the compensation of such Executives
through periodic reports filed under section I3(a) or 15(d)of the Securities Exchange Act of 1934(15
U.S.C. 78m(a), 78o(d) or § 6104 of the Internal Revenue Code of 1986.
5. Reporting. Contractor shall report data elements to CCR and to the Prime Recipient as required in
§7 below if Contractor is a Subrecipient for the Award pursuant to the Transparency Act. No direct
payment shall be made to Contractor for providing any reports required under these Supplemental
Provisions and the cost of producing such reports shall be included in the Contract price. The
reporting requirements in §7 below are based on guidance from the US Office of Management and
Budget(OMB), and as such are subject to change at any time by OMB. Any such changes shall be
automatically incorporated into this Contract and shall become part of Contractor's obligations under
this Contract, as provided in §2 above. The Colorado Office of the State Controller will provide
summaries of revised OMB reporting requirements at
httft://www.colorado.gov/dpa/dfp/sco/FFATA.htm.
6. Effective Date and Dollar Threshold for Reporting.The effective date of these supplemental
provisions apply to new Awards as of October 1, 2010. Reporting requirements in §7 below apply to
new Awards as of October 1, 2010, if the initial award is $25,000 or more. If the initial Award is
Page 13 of 18
Exhibit C
Workforce Region: Weld County
CMS#: 12069
below $25,000 but subsequent Award modifications result in a total Award of$25,000 or more, the
Award is subject to the reporting requirements as of the date the Award exceeds $25,000. If the initial
Award is $25,000 or more, but funding is subsequently de-obligated such that the total award amount
falls below $25,000, the Award shall continue to be subject to the reporting requirements.
7. Subrecipient Reporting Requirements. If Contractor is a Subrecipient, Contractor shall report as
set forth below.
7.1 To CCR. A Subrecipient shall register in CCR and report the following data elements in CCR for
each Federal Award Identification Number no later than the end of the month following the month in
which the Subaward was made:
7.1.1 Subrecipient DUNS Number;
7.1.2 Subrecipient DUNS Number+4 if more than one electronic funds transfer(EFT) account;
7.1.3 Subrecipient Parent DUNS Number;
7.1.4 Subrecipient's address, including: Street Address, City, State, Country, Zip+4, and
Congressional District;
7.1.5 Subrecipient's top 5 most highly compensated Executives if the criteria in §4 above are met;
and
7.1.6 Subrecipient's Total Compensation of top 5 most highly compensated Executives if criteria in
§4 above met.
7.2 To Prime Recipient. A Subrecipient shall report to its Prime Recipient, upon the effective date of
the Contract, the following data elements:
7.2.1 Subrecipient's DUNS Number as registered in CCR.
7.2.2 Primary Place of Performance Information, including: Street Address, City, State, Country, Zip
code +4, and Congressional District.
8. Exemptions.
8.1. These Supplemental Provisions do not apply to an individual who receives an Award as a natural
person, unrelated to any business or non-profit organization he or she may own or operate in his or
her name.
8.2 A Contractor with gross income from all sources of less than $300,000 in the previous tax year is
exempt from the requirements to report Subawards and the Total Compensation of its most highly
compensated Executives.
8.3 Effective October 1, 2010, "Award"currently means a Agreement, cooperative agreement, or
other arrangement as defined in Section 1.1 of these Special Provisions. On future dates "Award"
may include other items to be specified by OMB in policy memoranda available at the OMB Web
site; Award also will include other types of Awards subject to the Transparency Act.
8.4 There are no Transparency Act reporting requirements for Vendors.
9. Event of Default. Failure to comply with these Supplemental Provisions shall constitute an event
of default under the Contract and the State of Colorado may terminate the Contract upon 30 days
prior written notice if the default remains uncured five calendar days following the termination of the
30 day notice period. This remedy will be in addition to any other remedy available to the State of
Colorado under the Contract, at law or in equity.
C. Other Internal financial resources to support the grant/initiative.
The following programs and funding streams will help support the delivery of services through the
Weld County One-Stop system:
Temporary Assistance to Needy Families
Employment First Food Stamp Job Search Program
Page 14 of 18
•
Exhibit C
Workforce Region: Weld County
CMS#: 12069
Disabled Veterans Outreach Program
Funding from WIA, Wagner Peyser, TAA, or other funds will be leveraged as appropriate and PELL
funds will be coordinated to ensure non-duplication.
D. Subcontracting arrangements,if any,for delivery of services.
Not applicable. Weld County does not subcontract services.
E. Other External Financial Resources to support the grant/initiative.
The Memorandums of Understanding with the required One-Stop Partners address the services to be
provided by the One-Stop partners and how these services will be coordinated and made available
through the One-Stop system. In general, the partners have agreed to provide: information regarding
their services which will be made available at each access point; cross train staff to help customers'
access appropriate services; and coordinate employer relations efforts as appropriate.
F. Add any other provisions,as needed.
N/A
VI. PROJECTED QUARTERLY EXPENDITURES
Funding Stream: FY 12 WIA (25%) Dislocated Worker-UI Claimant
Expenditures 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
December 1 to December 31, January Ito March 31, April I to June 30,2012
2011 2012
Administration 0 0 0
Program 3,000 6,500 10,000
Total 3,000 6,500 10.000
Carry In/Carry Out N/A N/A 0
Funding Stream: FY 12 WIA (25%) Dislocated Worker- UI Claimant
Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
July Ito September 30,2012 October Ito December 31, January Ito March 31, April 1 to June 30,2013
2012 2013
Administration 0 0 0 0
Program 22,300 46,000 68,000 90,000
Total 22,300 46,000 68,000 90,000
Carry In/Carry Out N/A N/A N/A 0
Funding Stream: FY12 LVER Operating
Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
December Ito December 31, January Ito March 31, April 1 to June 30,2012 July Ito September 30,
2011 2012 2012
Page 15 of 18
•
Exhibit C
Workforce Region: Weld County
CMS#: 12069
Program 0 2,666 5,333 8,000
Carry In/Carry Out N/A N/A N/A 0
Page 16 of 18
* Exhibit C
Workforce Region: Weld County
CMS#: 12069
VII. PLANNED PARTICIPATION SUMMARY- CUMULATIVE
PLANNED PARTICIPATION SUMMARY - CUMULATIVE
Program and Year: FY 12 WIA(25%) Dislocated Worker-UI Claimant
In each category, indicate the total cumulative number of individuals to be served with all years of funds
being spent during PY 1 I. Submit a revised chart when changes in planned expenditures occur.
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
December 1 to January I to April 1 to July I to
December 30,2011 March 31,2012 June 30,2012 September 30,
2012
Total Participants* 0 3 7 10
Carry In* 0 0 0 0
New* 0 3 7 10
EnterzdEmploymentRate** 66.4% 66.4% 66.4% 66.4%
Employment Retention Rate" 68.8% 68.8% 68.8% 68.8%
Average Earnings/Wage** $14,158 $14,158 $14,158 $14,158
NOTE: Only those items that are highlighted in blue above will be formally monitored based on planned versus actual
numbers. All other items are for the purpose of reviewing program delivery strategies.
PLANNED PROGRAM ACTIVITIES - CUMULATIVE
CATEGORY 1ST 2ND QUARTER 3R1)QUARTER 4TH QUARTER
QUARTER January Ito April Ito July Ito
December Ito March 31,2012 June 30,2012 September 30,2012
December 31,
2011
Training Services Participants*(#) 0 2 5 7
Training Completions*(#) n/a n/a n/a 2
Training Related Placements* (%) n/a n/a n/a 50
* CDLE uses the ConnectingColorado Activity Summary Report(AS)to track planned versus actual for this item
** CDLE uses the ConnectingColorado WIA Common Measures Report(CO)to track planned versus actual for this
item
Page 17 of 18
M'S ,
L
' Exhibit C
Workforce Region: Weld County
CMS#: 12069
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER
October Ito January 1 to April 1 to
December 31,2012 March 31,2013 June 30,2013
Total Participants* 15 20 20
Carry In* 0 0 0
New* 15 20 20
Entered Employment Rate#' 66.4% 66.4% 66.4%
Employment Retention,Rate** 68.8% 68.8% 68.8%
AverageiEamings/Wage** $14,158 $14,158 $14,158
NOTE: Only those items that are highlighted in blue above will be formally monitored based on planned versus actual numbers. All
other items are for the purpose of reviewing program delivery strategies.
CATEGORY 1ST QUARTER 2ND QUARTER 3RD QUARTER
October Ito January 1 to April Ito
December 31, March 31,2013 .June 30,2013
2012
Training Services Participants*(#) 10 15 17
Training Completions*(#) 6 9 12
Training Related Placements* (%) 60 60 60
* CDLE uses the ConnectingColorado Activity Summary Report(AS)to track planned versus actual for this item
** CDLE uses the ConnectingColorado WIA Common Measures Report(CO)to track planned versus actual for this item
Page 18 of 18
Exhibit C
Workforce Region: Weld County
CMS#: 12069
EXPENDITURE AUTHORIZATION (EA)
Signature Page
program/Project Coordinator: Marie Llamas Phone Number: (970) 353-3800 ext 6713
EXPENDITURE AU TI lORIZATIOiN SUMMARY
This Expenditure Authorization (EA)covers the following Funding Streams:
Workforce Region: Employment Services of CMS#12069
Weld County
Funding Source Term Vax# $Amount
PYII Wagner Peyser(10%)Governor's Summer 12/I9/1Ito8/31/12 2135 5,411,000.00
Job limit(Sill)
This Expenditure Authorization has been reviewed and approved by the following parties and
will be incorporated into the Workforce Development Programs Grant Agreement as an
attachment. This signature page, when duly signed, authorizes the granting of funds by the
Colorado Department of Labor and Employment for the program/project identified herein.The
NA commitment document is not valid until it has been approved by the State Controller or
designee. �/
By: c V F_EB_22 2012 By: �`N� 3 � �
Sean P. Conway, Chair - ate Kristil M. Corash Date
Board of Weld County Conn_tssioners Deputy Executive Director
Colorado Dept. of Labor and
Employment
By: _ / /TA— By
Dr. at I'-ettag, Chair Date Datp
Welc County Workforce evelopment Board Title: _
J�
By ' = om` '"� Z3 � By •a
Linda L. Perez, Divisiorf lead Date Date
NJ
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid
until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not
authorized to begin performance until the contract is signed and dated below. If performance begins
prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services
provided.
STATE CONTROLLER:
DAV 1. MCDER OTT
By �tl ` zYf/
-
Date 3 4 t
Page 1 of II
aD/a— 049a
Exhibit C
Workforce Region: Weld County
CMS#: 12069
EXPENDITURE AUTHORIZATION (EA)
EMPLOYMENT SERVICES OF WELD COUNTY
NEM/10-12
I. BUDGET:
Employment Services of Weld County will use the funds provided underNEA#10-12 in
accordance with PGL 11-15-WP to support staff and the associated operating costs of
the Governor's Summer Job Hunt Program which includes supplies, allocated overhead,
etc. Additionally, Employment Services will use $1,000 of the allocation for outreach,
promotional and informational activities in support of the SJH program and which will
be spent by June 30, 2012.
WorlJoree Region: Weld County CMS# 12069
Funding Stream: I'YI1 Wagner Period of Performance: 12/19/11 -8/31/12
Peyser(10'%) Governor's Summer
Job Hunt (SJII)
Revised Period of Performance:
Orjg nal Allocation: $40,000.00 Vax#2135
Original Program Budget: $40,000.00 Ori inal Admin Budget: $0.00
Transfer In (+) $00.000 From Fund Year and Name:
Transfer Out (-): To Fund Year and Name:
Cost Category Current Transfer In/Out(+/-) Revised Budget
Budget
Program Expires 8/31/12 $39,000.00 $39,000.00
Outreach Expires 6/30/12 $1,000.00 $1,000.00
Total Program $40,000.00 $40,000.00
II. BUDGET INFORMATION:
A. Fund Transfers: If not applicable,check here: N/A
Program Description: Employment Services of Weld County will use the total award of
$40,000.00 to support the various activities as identified in the services to he provided. The
Summer Job Hunt Programs assists youth by linking their skills and interests with employers
looking for workers. Employment Services will strive to provide services to at least 2600
youth as specified in the goals under PGL #11-15-WP. Employment Services will utilize
$1,000.00 of the funding for outreach, promotional and informational activities in support of
the SJFI program and which will be spent by June 30, 2012
B. Special Initiatives And/Or Discretionary Grants: If not applicable,check here: N/A
III. STATEMENT OF WORK:
A. Services,Program Activities,and/or Training to be provided:
1. Describe the services, program activities,and/or training that will be provided using these
funds.
Page 2 of I 1
Exhibit C
Workforce Region: Weld County
CMS/4: 12069
A. RECRUITMENT OF YOUTH •
A series of job fairs will be co hosted with area partners. These include:
• Career Exploration & Teen Job Fair, co-hosted with City of Greeley, School
District 6—April 5, 2012
• Professional Business Career Job, co-hosted with Aims Community College—
pending
• A South Weld Job fair forthcoming in June 2012 partners Erie and Carbon Valley
Chamber and Rocky Mountain Christian Church.
Employment Services of Weld County will provide for the registration of youth, and
encourage youth to self register through Connecting Colorado. Employment Services
of Weld County (ES WC) will provide labor market information and workshops on
topics such as resume writing and interviewing skills. Youth who complete a
registration at the above events will be encouraged to meet with a Summer Job I lunt
Specialist to discuss job development. One-on-one job search and referrals to jobs
will occur at a later date.
Additional activities to increase youth awareness will include the following:
A number of schools throughout the County will be visited prior to June 30, 2012.
These will include the Fort Lupton, St. Vrain Valley School District schools in South
County (Frederick, Erie), Eaton, Ault, Windsor, Greeley District 6 Schools, Aims
Community College (both the Fort Lupton and Greeley campus'), and the University
of Northern Colorado. During these visits, interested students will be provided labor
market information, Employment Services registration forms, referrals to jobs, and
information on how to access the ES WC website. Youth will also be made aware of
other programs available to them through the workforce center and staff will
distribute program pamphlets and brochures.
Information will be made available at local chambers of commerce, city offices, town
halls, recreation centers, malls, and other places where youth hang out.
Self-registration into www.connectingcolorado.com will be promoted at job fairs and
youth will be referred to resources available via the Internet which would include:
information regarding job preparation and career planning; access to programs to
assist in the preparation o resumes and/ or follow up letters, etc.
Youth will also be referred to the various workshops available at Employment
Services (i.e. Job Search, and Interviewing, Colorado Career Ready Certificates, other
assessments, etc.) and other resources that relate to information on how to find a job.
Program updates will be provided via the eswc.org website concerning services or
activities that offer youth training or certification programs for job opportunities for
babysitting, lawn care, or other entrepreneurial activities.
Page 3 of I 1
Exhibit C
Workforce Region: Weld County
CMS#: 12069
Information will be provided to all Weld County high schools to inform youth of the
program as well as to notify them of the job lairs that will be held and a link on the
eswc.org website will be provided regarding the Summer Job Hunt Program.
Employment Services of Weld County will continue to use the Interactive Voice
Response (IVR) automated calling system to contact youth who have registered with
the workforce system. Staff will also use the IVR system to notify youth of special
events.
Program staff will continue to contact youth by phone to provide job referrals, and
will provide job preparation counseling during those calls. Staff will ensure that lined
entries will be documented on Connecting Colorado. The Applicant file will be
annotated by properly closing the contact session with three specific types of results:
ongoing job search, inactivating registration records as required, or updating client
records as obtained employment with the date started, employer name,job title, and
rate of pay.
B. RECRUITMENT OF EMPLOYERS
Active recruitment of employers and jobs will begin in March and continue for the
duration of the program. The Summer Job Hunt Program specialist will focus on
employers who traditionally hire youth for part time or summer work. Emphasis will
be placed on quality job orders and referrals. Follow-up with employers will occur
on an ongoing basis.
• Directing marketing efforts and visits to employers throughout the county who are
likely to hire youth
• Sending employers information on resources available for hiring youth
• Forwarding flyers to the WYCO partnership to post on their website
• Scheduling/coordinating activities with all local chambers
• Mass mailings and cold calls, either on the telephone or one-on-one site visits
• Attending the Area Business Northern Colorado Construction meetings
• Educating employers, and the public, on the Federal and State rules regarding young
workers
• Provide workshops for employers in the area of applicable Child Labor Laws in April
or May if the schedule allows.
C. CAREER EXPLORATION
Youth will be able to attend Career Exploration classes on a monthly basis during
May, June, July and August 2012. The classes will be based on youth exploring the
internet to find jobs. Program staff will also provide youth with updates on
information regarding appropriate links for job exploration or career information and
provide other resources, handouts, etc. Youth will also be provided information
resources regarding resumes, applications,job search, career choices, etc.
Page 4 of 1 I
Exhibit C
Workforce Region: Weld County
CMS#: 12069
D. PARTNERING
Employment Services staff will seek public service announcements through the
various local newspapers and radio stations in addition to purchasing advertisement in
selected local newspapers. The Greeley Tribune will be invited to cover the event on
April 5, 2012. Program staff will network within the community and provide
information regarding the Governor's Summer Job Hunt Program to
Community based organizations, chambers of commerce, and service clubs.
Employment Services staff will continue to partner with the City of Greeley and
Aims Community College to access Channel 8 and Channel 22 on local cable to
promote the program.
Staff will present information to the Weld County workforce Development Board's
Youth Council and request their support in promoting the program in their individual
companies and agencies as well as the community.
Local Office Personnel
Coordination will occur with the other appropriate programs operated by
Employment Services. This will include the WIA Youth Programs, TANF Summer
Youth Program, and the Weld County Youth Conservation Corps programs and the
TIGHT Youth Corps.
Coordination with other One-Stop Partners
The Youth Council will discuss strategies to ensure: at youth populations throughout
the county, and the various youth serving agencie f aware of the Summer Job
Hunt Program. All Workforce Center partners wi �."nformed of the youth
programs and encouraged to have their youth,as II•riate, access the program. In
addition, program staff will attend meetings with t teley Youth Initiative and
other communities' recreation programs for outreach'as needed and appropriate.
E. TRAINING OPPORTUNITES
Staff will attend training sponsored by the state when appropriate.
F. REPORTING
Employment Services of Weld County will ensure that data entry is completed for all
Governor's Summer Job Hunt applications,job orders, and reportable services. Staff
will complete follow-up activities on a timely basis
The employer screen will be used to report Youth Job Fair information.
Weld County ensures that information identifying how youth and employers heard
about the Summer Job Hunt Program will be tracked by inputting information into the
Page 5 of I 1
Exhibit C
Workforce Region: Weld County
CMS#: 12069
"How did you hear about us" field in the applicant and employer screens in the
Connecting Colorado .
Entered employment results will be identified by UI wage data when available.
Weld County will include the outcomes of the program and include information on
services, our best practices, and recommendations for changes to the program for
consideration for the next program year.
Employment Services of Weld County assures that it will submit at least one
promising practice on the e-colorado.org portal at the same time the final report is
submitted.
2. Identify whether the primary focus is participant services, program planning,
capacity building, supportive services, training, etc., and/or if there are specific
intended outcomes.
The primary focus of the Governor's Summer Job Hunt Program in Weld County is to
provide participant services to assist youth in making the transition from school to work
by matching their skills and interests with available employment opportunities and.
coordinate services with other youth programs. Employment Services ensures it will
comply with the provisions of the Colorado One-Stop System Policy Guidance Letter#
11-15-WP.
B. Program Integration: If not applicable, check here: ❑
Describe how services, program activities and training that you provide with these
funds shall be integrated into and coordinated with those of your Adult,Youth, and
Dislocated Programs and/or other One Stop operations?
As appropriate and needed, participant services and activities will be coordinated with other
programs operated by Employment Services. As determined appropriate, eligible youth will
be integrated into the other youth programs operated by Employment Services.
C. Performance Outcomes:
The performance outcomes for the 2012 Governor's Summer Job Hunt program are
identified in PGL 11-15-WP. As identified in the PGL Employment Services of Weld
County will provide SJH services to 2,600 youth. The Planned Participation Summary is
included at section VII.
IV. EA MODIFICATION(S): If not applicable, check here: N/A N
V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
A. The services provided and work performed pursuant to this EA document shall be
completed pursuant to any requirements of relevant Policy Guidance Letters, Program
Information, and/or specifications outlined in subsection B. below.
Page 6 of 11
Exhibit C
Workforce Region: Weld County
CMS#: 12069
ADDITIONAL FUNDING PROVISIONS:
A. FEAT/1 State of Colorado
Supplemental Provisions for
Federally Funded Contracts, Agreements,and Purchase Orders
Subject to
The Federal Funding Accountability and Transparency Act of 2006(FFATA),As Amended
As of 10-15-10
The contract,Agreement, or purchase order to which these Supplemental Provisions are attached has been funded, in
whole or in part, with an Award of Federal funds. In the event of a conflict between the provisions of these Supplemental
Provisions,the Special Provisions,the contract or any attachments or exhibits incorporated into and made a part of the
contract, the provisions of these Supplemental Provisions shall control.
1. Definitions. For the purposes of these Supplemental Provisions,the following terms shall have the meanings ascribed
to them below.
1.1."Award" means an award of Federal financial assistance that a non-Federal Entity receives or administers in the
form of:
1.1.1.Agreements;
1.1.2.Contracts;
1.1.3.Cooperative agreements, which do not include cooperative research and development agreements(CRDA)
pursuant to the Federal Technology Transfer Act of 1986,as amended(15 U.S.C. 3710);
1.1.4. Loans;
1.1.5.Loan Guarantees;
1.1.6. Subsidies;
•
1.1.7. Insurance;
1.1.8. Food commodities;
1.1.9.Direct appropriations;
1.1.10.Assessed and voluntary contributions;and
1.1.11.Other financial assistance transactions that authorize the expenditure of Federal funds by non-Federal Entities.
Award does not include:
1.1.12.Technical assistance, which provides services in lieu of money;
1.1.13.A transfer of title to Federally-owned property provided in lieu of money; even if the award is called a
Agreement;
1.1.14. Any award classified for security purposes; or
1.1.15.Any award funded in whole or in part with Recovery funds, as defined in section 1512 of the American Recovery
and Reinvestment Act(ARRA)of 2009(Public Law 111-5).
1.2."Central Contractor Registration (CCR)" means the Federal repository into which an Entity must enter the
information required under the Transparency Act, which may be found at http://www.bpn.gov/ccr.
Page 7 of I I
•
Exhibit C
Workforce Region: Weld County
CMS#: 12069
1.3. "Contract"means the contract to which these Supplemental Provisions are attached and includes all Award types in
§1.1.1 through 1.1.11 above.
1.4. "Contractor" means the party or parties to a Contract funded, in whole or in part,with Federal financial assistance,
other than the Prime Recipient, and includes Arapahoe/Douglas Works!s, Subcontractors, Subrecipients, and borrowers.
For purposes of Transparency Act reporting, Contractor does not include Vendors.
1.5."Data Universal Numbering System (DUNS) Number" means the nine-digit number established and assigned by
Dun and Bradstreet, Inc. to uniquely identify a business entity.
Dun and Bradstreet's website may be found at: http://fede.ov.dnb.com/webform.
1.6. "Entity" means all of the following as defined at 2 CFR part 25, subpart C;
1.6.1. A governmental organization, which is a State, local government, or Indian Tribe;
1.6.2.A foreign public entity;
1.6.3. A domestic or foreign non-profit organization;
1.6.4.A domestic or foreign for-profit organization;and
1.6.5. A Federal agency,but only a Subrecipient under an Award or Subaward to a non-Federal entity.
1.7. "Executive" means an officer, managing partner or any other employee in a management position.
1.8."Federal Award Identification Number(FAIN)" means an Award number assigned by a Federal agency to a
Prime Recipient.
1.9. "FFATA" means the Federal Funding Accountability and Transparency Act of 2006(Public Law 109-282), as
amended by §6202 of Public Law I I0-252.FFATA, as amended, also is referred to as the"Transparency Act."
1.10."Prime Recipient" means a Colorado State agency or institution of higher education that receives an Award.
1.11."Subaward" means a legal instrument pursuant to which a Prime Recipient of Award funds awards all or a portion
of such funds to a Subrecipient, in exchange for the Subrecipient's support in the performance of all or any portion of the
substantive project or program for which the Award was Agreemented.
1.12. "Subrecipient" means a non-Federal Entity(or a Federal agency under an Award or Subaward to a non-Federal
Entity)receiving Federal finds through a Prime Recipient to support the performance of the Federal project orprogram
for which the Federal funds were awarded.A Subrecipient is subject to the terms and conditions of the Federal Award to
the Prime Recipient,including program compliance requirements. The term"Subrecipient" includes and may be referred
to as SubArapahoe/Douglas Works!.
1.13. "Subrecipient Parent DUNS Number" means the subrecipient parent organization's 9-digit Data Universal
Numbering System(DUNS)number that appears in the subrecipient's Central Contractor Registration(CCR) profile,if
applicable.
1.14. "Supplemental Provisions" means these Supplemental Provisions for Federally Funded Contracts, Agreements,
and Purchase Orders subject to the Federal Funding Accountability and Transparency Act of 2006, As Amended,as may
be revised pursuant to ongoing guidance from the relevant Federal or State of Colorado agency or institution of higher
education.
1.15."Total Compensation" means the cash and noncash dollar value earned by an Executive during the Prime
Recipient's or Subrecipient's preceding fiscal year and includes the following:
• Page 8 of I I
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Exhibit C
Workforce Region: Weld County
• CMS#: 12069
1.15.1. Salary and bonus;
1.15.2. Awards of stock, stock options, and stock appreciation rights, using the dollar amount recognized for financial
statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting
Standards No. 123 (Revised 2005)(FAS 123R), Shared Based Payments;
1.15.3. Earnings for services under non-equity incentive plans,not including group life, health, hospitalization or
medical reimbursement plans that do not discriminate in favor of Executives and are available generally to all salaried
employees;
1.15.4. Change in present value of defined benefit and actuarial pension plans;
1.15.5. Above-market earnings on deferred compensation which is not tax-qualified;
1.15.6. Other compensation, if the aggregate value of all such other compensation(e.g. severance, termination payments,
value of life insurance paid on behalf of the employee, perquisites or property)for the Executive exceeds$10,000.
1.16."Transparency Act" means the Federal Funding Accountability and Transparency Act of 2006
(Public Law 109-282),as amended by §6202 of Public Law 110-252. The Transparency Act also is referred to as
FFATA.
1.16"Vendor" means a dealer,distributor,merchant or other seller providing property or services required for a project
or program funded by an Award.A Vendor is not a Prime Recipient or a Subrecipient and is not subject to the terms and
conditions of the Federal award. Program compliance requirements do not pass through to a Vendor.
2. Compliance. Contractor shall comply with all applicable provisions of the Transparency Act and the regulations
issued pursuant thereto, including but not limited to these Supplemental Provisions. Any revisions to such provisions or
regulations shall automatically become a part of these Supplemental Provisions, without the necessity of either party
executing any further instrument.The State of Colorado may provide written notification to Contractor of such revisions,
but such notice shall not be a condition precedent to the effectiveness of such revisions.
3. Central Contractor Registration (CCR)and Data Universal Numbering System (DUNS) Requirements.
3.1. CCIt. Contractor shall maintain the currency of its information in the CCR until the Contractor submits the final
financial report required under the Award or receives final payment, whichever is later. Contractor shall review and
update the CCR information at least annually after the initial registration,and more frequently if required by changes in
its information.
3.2. DUNS.Contractor shall provide its DUNS number to its Prime Recipient,and shall update Contractor's information
in Dun& Bradstreet, Inc. at least annually after the initial registration,and inure frequently if required by changes in
Contractor's information.
4. Total Compensation. Contractor shall include Total Compensation in CCR for each of its five most highly
compensated Executives for the preceding fiscal year if:
A.I. The total Federal funding authorized to date under the Award is$25,000 or more;and
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4.2. In the preceding fiscal year,Contractor received:
4.2.1. 80%or more of its annual gross revenues from Federal procurement contracts and subcontracts and/or Federal
financial assistance Awards or Subawards subject to the Transparency Act; and
4.2.2. $25,000,000 or more in annual gross revenues from Federal procurement contracts and subcontracts and/or Federal
financial assistance Awards or Subawards subject to the Transparency Act;and
4.3.The public does not have access to information about the compensation of such Executives through periodic reports
Page 9 of 11
Exhibit C
Workforce Region: Weld County
CMS#: 12069
Illed under section 13(a) or 15(d)of the Securities Exchange Act of 1934(15 U.S.C. 78m(a),78o(d)or§ 6104 of the
Internal Revenue Code of 1986.
5. Reporting. Contractor shall report data elements to CCR and to the Prime Recipient as required in §7 below if
Contractor is a Subrecipient for the Award pursuant to the Transparency Act.No direct payment shall be made to
Contractor for providing any reports required under these Supplemental Provisions and the cost of producing such
reports shall be included in the Contract price. The reporting requirements in §7 below are based on guidance from the
US Office of Management and Budget(OMB), and as such are subject to change at any time by OMB. Any such
changes shall be automatically incorporated into this Contract and shall become part of Contractor's obligations under
this Contract, as provided in §2 above.The Colorado Office of the State Controller will provide summaries of revised
OMB reporting requirements at ham://www.colorado.gov/dpa/dfp/sco/FFATA.htm.
6. Effective Date and Dollar Threshold for Reporting.The effective date of these supplemental provisions apply to
new Awards as of October 1,2010. Reporting requirements in §7 below apply to new Awards as of October I,2010, if
the initial award is$25,000 or more. If the initial Award is below$25,000 but subsequent Award modifications result in
a total Award of$25,000 or more, the-Award is subject to the reporting requirements as 6f the date the Award exceeds
$25,000. If the initial Award is$25,000 or more, but funding is subsequently de-obligated such that the total award
amount falls below$25,000,the Award shall continue to be subject to the reporting requiretreats.
7. Subrecipient Reporting Requirements. I f Contractor is a Subrecipient,Contractor shall report as set forth below.
7.1 To CCR. A Subrecipient shall register in CCR and report the following data elements in CCRJor each Federal
Award Identification Number no later than the end of the month following the month in which the Subaward was made:
7.1.1 Subrecipient DUNS Number;
7.1.2 Subrecipient DUNS Number+4 if more than one electronic funds transfer(EFT)account;
7.1.3 Subrecipient Parent DUNS Number;
7.1.4 Subrecipient's address, including: Street Address,City, State,Country, Zip 4,and Congressional District;
7.1.5 Subrecipient's top 5 most highly compensated Executives if the criteria in §4 above are met; and
7.1.6 Subrecipient's Total Compensation of top 5 most highly compensated Executives if criteria in§4 above met.
7.2 To Prime Recipient. A Subrecipient shall report to its Prime Recipient, upon the effective dale of the Contract,the
following data elements:
7.2.1 Subrecipient's DUNS Number as registered in CCR.
7.2.2 Primary Place of Performance Information, including: Street Address, City, State, Country, Zip code+4, and
Congressional District.
8. Exemptions.
8.1. These Supplemental Provisions do not apply to an individual who receives an Award as a natural person,unrelated
to any business or non-profit organization he or she may own or operate in his or her name.
8.2 A Contractor with gross income from all sources of less than$300,000 in the previous tax year is exempt from the
requirements to report Subawards and the Total Compensation of its most highly compensated Executives.
8.3 Effective October 1,2010,"Award" currently means a Agreement,cooperative agreement,or other arrangement as
defined in Section 1.1 of these Special Provisions. On future dates"Award" may include other items to be specified by
OMB in policy memoranda available at the OMB Web site;Award also will include other types of Awards subject to the
Transparency Act.
8.4 There are no Transparency Act reporting requirements for Vendors.
9. Event of Default. Failure to comply with these Supplemental Provisions shall constitute an event of default under the
Contract and the State of Colorado may terminate the Contract upon 30 days prior written notice if the default remains
uncured five calendar days following the termination of the 30 day notice period. This remedy will be in addition to any
other remedy available to the State of Colorado under the Contract, at law or in equity.
E.Add any other provisions,as needed.
N/A
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Exhibit C
Workforce Region: Weld County
CMS#: 12069
VI. PROJECTED QUARTERLY EXPENDITURES
Fundin Stream: PY 11 Wagner Peyser(10%)Governor's Summer Job Hunt(SJ1I)
Expenditures 1st Quarter Projections 2nd Quarter Projections 3nl Q Iu,-ter Projections 3rd Quarter Projections
December 1 to December 31, January Ito March 31, April Ito June 30,2012 Jul Ito August 31,
2011 2012 2012
Program 0 6.000 25,400 39,000
Outreach 0 500 1.0(10 1,000
Total 0 6,500 26,400 40.000
Carry In/Carry Out N/A N/A 0
VII. PLANNED PARTICIPATION SUMMARY-CUMULATIVE -t
Program and Year: PYI l Wagner-Peyser 10%Summer Job Runt 1
In each category,indicate the total cutnulative number to be served with PY1.1 Wagner-Peyser 10%
Summer Job Runt spent during PYI I and.I'Y.12.
1ST QUARTER 2ND QUARTER 3R1)QUARTER 4'111 QUARTER
CATEGORY* Oct 1 to Dec 31, Jan 1 to March 31, April 1 to June 30, July 1 to Aug 31,
2011 2012 2012 2012
Individuals Registered 0 200 1800 2600
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