The URL can be used to link to this page

Browse Search

Home My WebLink About20122843.tiff RESOLUTION RE: APPROVE COURT SECURITY GRANT APPLICATION AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY - COLORADO COURTS SECURITY COMMISSION, C/O COLORADO COURT ADMINISTRATOR'S OFFICE WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Court Security Grant Application to the Colorado Courts Security Commissioner, State Court Administrator's Office, commencing upon full execution, with further terms and conditions being as stated in said grant application, for approval and signature by the Board of County Commissioners of Weld County, pursuant to the provisions of Section 13-1-205(1), C.R.S., which requires that for the Court Security Commission to consider a grant application, "the application shall be signed by the administrative authority of each entity that is represented on the local security team," and WHEREAS, after review, the Board deems it advisable to approve said grant application, a copy of which is attached hereto and incorporated herein by reference, with the condition that the resulting agreement must be presented to the Board before being agreed to by staff, to allow the Board to complete the necessary actions. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Court Security Grant Application to the Colorado Courts Security Commissioner, State Court Administrator's Office, be, and hereby is, approved, with the condition that the resulting agreement must be presented to the Board before being agreed to by staff, to allow the Board to complete the necessary actions. BE IT FURTHER RESOLVED by the Board that the Clerk to the Board be, and hereby is, authorized to sign/submit said grant application electronically on behalf of the Chair retroactively effective October 5, 2012. e: ,r7%i N Sa/4 r 2012-2843 /0- a">- n4g CT0012 COURT SECURITY GRANT APPLICATION - COLORADO COURTS SECURITY COMMISSIONER, STATE COURT ADMINISTRATOR'S OFFICE PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 8th day of October, A.D., 2012, nunc pro tunc October 5, 2012. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: P a IJ*Sal-.4r11k0G„. Sean P. Co a , Chair / Weld County Clerk to the Board �� _ LaWifliacn F. arcia, Pro-Tern' BY: / A' / Deputy Cler o the Boar. ,•" ue ��;- vim a Kirkmeyer AP DA ORM: r e-. � C , `�`Q,p SIC David E. Long ountyAttorney )°vA, ougl s Rademach r Date of signature: //p0D/< 2012-2843 CT0012 Colorado Court Security Grant Application Page 1 of 2 Grant Application County: WELD Priority County: Yes Status: Submitted Download Application Date Submitted: Oct 5,2012 <> Packet `,./ Chief Judge: James Hartmann Sheriff: John Cooke County Commissioner:Sean Conway Application Type: U,Annual Emergency Amendment Requested Funds Personnel Services: Security Equipment: Training: Total 85,638.82 List items to be purchased,including staffing request in priority order: Snuths Detections X-iay Inspection System,I able $23,044 82 • 2 DictoGuard five single button panic buttons$995 3 8 CEIA-Hand Held Metal Detectors: standard sensitivity.with rechargeable battery $1.600 4 Courts Hoidino Area Control Panel S35 699 Please list any court security measures presently in place: Lmergency evacuation procedures nave ucen developed. Employees have received mandatory training on evacuation procedures. Emergency evacuation drills were conducted most recently in September 2012. Every division participates in scenario training specific to that division. Security screening station protocols have been enhanced. Uploaded File: 19JD 2012 LST request for 2013 wcc.pdf Chief Judge Approval: Approved Please include any related comments below: • County Commissioner Approval: Approved Please include any related comments below: Sheriff Approval: Approved Please include any related comments below: 2012-2843 https://www.coloradocourthousesecurity.com/view/components/applicant/applicationFo... 10/5/2012 Colorado Court Security Grant Application Page 2 of 2 ` (kct r<c4t� _u�<� G�dZ i,�• � https://www.coloradocourthousesecurity.com/view/components/applicant/applicationFo... 10/5/2012 Sept. 19, 2012 Colorado Courts Security Commission c/o State Court Administrator's Office Denver, CO 80202 via/electronic submission Dear Commission Members: Thank you in advance for your consideration. If you have any questions, please do not hesitate to let us know.Thank you also for your past support. It has made a tremendous impact on raising the level of security in our Court Complex. Regards, Nineteenth Judicial District Local Security Team Nineteenth Judicial District Local Security Team 2012 Grant Request for Calendar Year 2013 The Nineteenth Judicial District has an organized a Local Security Team that meets four to seven times per year. It is comprised of members representing the Nineteenth Judicial District Courts and Probation, District Attorney's Office, Weld County Government and Weld County Sheriffs Office. The LST agreed to have the state conduct a security assessment of the Court Complex in March 2009. Based upon this review and emerging security concerns, the LST collaboration develops and prioritizes responses and requests to address legitimate security needs. The following request outlines, in order of priority, the equipment requested by the Nineteenth Judicial District LST in the 2013 Grant request. Priority Total Description 1 Smiths Detections X-ray Inspection System/Table $23,044.82 2 DictoGuard five single button panic buttons $995 3 8 CEIA- Hand Held Metal Detectors: standard sensitivity,with $1,600 rechargeable battery 4 Courts Holding Area Control Panel $35,699 5 Surveillance Cameras Plaza South (A,B,C,D) $23,160 Total Items $84,498.82 Training Sheriffs Office, County and Court Personnel (6x$190 each) $1,140 Request Total $85,638.82 The individual summary for each of the above listed requests is detailed on pages 2 through 4 of this document. Steps LST has implemented: Since the inception of the Weld County LST its cooperating groups collectively have implemented a wide variety of strategies to heighten security. The following is a summary of some of the more significant changes specific to the LST activities: • Emergency evacuation procedures have been developed. • Employees have received mandatory training on evacuation procedures. • An emergency evacuation drill was conducted within the last year. • Every division participates in scenario training specific to that division. • Security screening station protocols have been enhanced. • Training and communication with security guards has been significantly improved. • Upgrades and enhancements to panic buttons have been installed. • Communication within entities housed in the Court Complex have been significantly improved. • Video recordings at the security posts have been utilized in criminal investigations. • The Court Security Training has enhanced security awareness and significantly reduced resistance to additional security requests in courtrooms. • Security tips and refresher memos are distributed to staff two to four times per year. • All new courts employees receive security awareness training. Objectives, anticipated results and timeline for implementation should requested items be approved: The primary objective is to continue to enhance security in the courts and probation six-building complex. That remains our priority for this year's request. The following are our anticipated results. All enhancements would be purchased as soon as the funds were made available. • X-ray equipment(inspection system,table, hand-held wands)would replace remaining current outdated machines and devices. • Existing problematic/obsolete panic buttons would be replaced and linked into the Complex's master control system. • Installation of video cameras in Plaza South would provide the same level of security measures in courtrooms as implemented in Plaza West. • The obsolete courts holding master door control panel (located in the basement of Plaza West) would be replaced. LST members: • Chief Judge James Hartmann, Nineteenth Judicial District • Sherriff John Cooke, Weld County Sheriffs Office • District Attorney Kenneth R. Buck, Nineteenth Judicial District • County Commissioner William Garcia, Weld County • Commander Ken Leach, Weld County Sheriffs Office Court Services Division • Commander Cynthia Villegas,Weld County Sheriffs Office Court Services Division • Deputy Chief Sterling Geesaman, Weld County Sheriffs Office • Court Judicial Assistant Sue Shannon, Nineteenth Judicial District, secretary LST • Probation Supervisor Cynthia Peterson, Nineteenth Judicial District • Clerk of Court Cathi Walker, Nineteenth Judicial District • District Administrator Karen Salaz, Nineteenth Judicial District, local security team contact • Chief Deputy District Attorney Michael Rourke, Nineteenth Judicial District, District Attorney's Office • Chief Investigator Keith Olson, Nineteenth Judicial District, District Attorney's Office • Michelle Raimer, Human Resources Analyst—Risk Programs, Weld County Human Resources • Monica Mika, Director of Finance and Administration, Weld County • Toby Taylor, Building& Grounds Director,Weld County Itemized Priority List Priority Nos. 1: X-ray Inspection Equipment Make &Model Total Smiths Detection HI-SCAN 5030si X-ray Inspection System $ 19,344.82 .5M Roller Table 6040D w/support stand $1,700 Shipping and Installation $2,000 Total $23,044.82 Vendor: Smiths Detection, Pine Brook, New Jersey Smiths Detection provides X-ray screening systems for the U.S. Marshal's Office, TSA, State and federal courthouses. • The HI-SCAN 5030si is designed to produce detailed images with high resolution sensor technology. ➢ This X-ray has optional Threat Image Projection. X-ray images projecting fictional threat objects can be put on the screen to be identified by the operator without them knowing. The task of the operator is to mark dangerous or suspect objects. ➢ It also has optional training software. Allowing the operator to be trained on the equipment they will be operating. The training will be consistent and continuous for employee turnover. • Roller tables will expedite the X-ray process at security check points • The Vendor(Smith Detections) has a Western Region Sales manager and a service manager located in Colorado Springs providing training, installation and service. Justification: X-ray equipment is the first line of defense for the court facilities. The current x-ray machine has been in service more than 10 years and had had significant use. Parts for this type of unit will not be available after 2012. The new technology allows for automatic evaluation of dense areas by stopping when suspicious areas are detected. This new technology is more precise and efficient, reducing processing time without compromising safety and security. Timeline: Immediate implementation upon availability. Priority Nos. 2: DictaGuard Panic Buttons Make & Model Total DictoGuard five single button panic buttons including installation and $995 eight zone expander module Total $955 Vendor: DictoGuard Justification: • Panic buttons are one of our primary defense tools because we are spread out over a three- building campus. In the 1917 Court House we have many isolated offices where panic buttons are the frontline of defense. Five of the buttons in the Court House either are not working and cannot be fixed, or a style that often malfunctions. Existing problematic/obsolete panic buttons would be replaced and linked into the Complex's master control system. These buttons are located in offices on the fourth floor of the Court House in areas that are somewhat isolated but open to the public. Timeline: Immediate implementation upon availability. Priority Nos.3: Hand Held Metal Detector Devices Make & Model Total 8 CEIA- Hand Held metal detector, standard sensitivity, with $ 1,540 rechargeable battery; PD140VR($192.50x8) Shipping $ 60 Total $1,600 Vendor: Key-Rite Security Justification: The handheld devices are one of our two primary frontline screening tools. The current devices are experiencing frequent maintenance issues. Timeline: Immediate implementation upon availability. Priority No.4: 5 Door Control Panel #of Units Make& Model Unit Price Total 1 Door Control Panel $35,699 $35,699 Total $35,699 Equipment/Vendor: Detention Security Door and Intercom Control Panel, Sierra Detention Systems Justification: The current door panel controls access doors to all three courthouses and controls the intercoms for persons requesting access. Court officers with in-custody defendants use these doors as direct and alternate routes for access to the courthouse for court appearances. Attorneys and court interpreters are allowed access from the courthouses to communicate with in-custody defendants.Their ability to use this area for consultation and paperwork keeps in-custody defendants out of the courtroom until their cases are ready to be called. This panel also controls access to judicial parking. The current panel is more than 10 years old and not technologically sound. The new touch screen technology and monitor would enhance the current security surveillance system by working side by side allowing the operator to easily access doors, cameras and audio providing greater security of the area. Timeline: Immediate implementation upon availability of funds. Priority No. 5: Surveillance Cameras Plaza South Courtrooms Divisions A, B, C, & D #of Units Make& Model Unit Price Total 11 sets Suho Model SD-62oVTIR $3,985 per set and installation, 1 $22,365 set$2,440 1 Panic Button Interface Modules $795 $795 Total $23,160 Vendor: Dicta-Guard Security Alarm Systems • Installation of Suho Model SD-620VTIR stationary cameras strategically located to provide surveillance of general activity. • Relay Output Modules for four courtrooms that can be alerted on the surveillance system. • All parts and labor included. Justification: In the event of an emergency, all seven Plaza West courtrooms currently have panic alarms for court personnel to utilize that activate cameras in the courtroom to transmit visual information to monitors in courts holding giving Sheriffs Office personnel a realtime visual of the courtroom. This additional tool provides valuable information to the responding officers in order to adequately respond and defuse the situation in the courtroom in an efficient and safe manner. Upon activation the video transmission also is automatically recorded and can be preserved as evidence. The request will equip the four courtrooms in Plaza South with the video surveillance capabilities that currently is in the seven Plaza West courtrooms. Timeline: Immediate implementation upon availability of funds. Training 2012 6 total Sheriffs Office, county and courts personnel Justification: The Nineteenth Judicial District LST has made significant strides in improving court security during the past 20 months. Much of the credit is due to people learning and understanding the importance of security measures. The training offered through this grant has been a valuable tool for everyone.We hope to continue to raise the level of awareness and education through continuing to send people to this training opportunity. Timeline: Participants will attend first session available in our area. Thank you for your time and consideration of our requests. Esther Gesick From: Monica Mika Sent: Friday, October 05, 2012 9:52 AM To: Esther Gesick Cc: Sean Conway Subject: Fw: Need Commissioner Approval Can u sign off on this today for Sean? From: Sean Conway Sent: Friday, October 05, 2012 09:48 AM To: Monica Mika Subject: Fwd: Need Commissioner Approval At CCI how do we want to handle? Sent from my iPhone Begin forwarded message: From: "steadman, steven" <steven.steadmanaiudicial.state.co.us> Date: October 5, 2012 9:46:26 AM MDT To: "hartmann,james" <lames.hartmann@judicial.state.co.us>, Sean Conway <sconway@co.weld.co.us> Subject: RE: Need Commissioner Approval OK, The commissioner should log onto https://console.mxlogic.com/redir/?hPX3zPxEV pdIIFLT7e9CODmGvmeE1JlKcOtmWvjXdNBc JOVK_8I9LfzAm4PhOrKrFfPfMWA R1 no0EhrgBgmDZiuP HIVICxJZVNYSvOMqem7OjhO YgeirdPob6Azh03fZ0Og2111pkFaIfvg811pgdjeDCV-7PNo pgdECQjrbarZNOa9L5uVfg2tune1 click on "login" his username is sean.conway (all lowercase) his password is SeanComml Original Message From: hartmann,james Sent: Friday, October 05, 2012 9:39 AM To: 'Sean Conway' Cc: Monica Mika; Bruce Barker; steadman, steven Subject: RE: Need Commissioner Approval Hi Sean. I'll ask Steve Steadman to set you up on the program and forward the information to you directly. Thanks so much, Sean. Jim James F. Hartmann Chief Judge, 19th Judicial District Original Message From: Sean Conway [mailto:sconway@co.weld.co.us] Sent: Friday, October 05, 2012 9:38 AM t To: hartmann,james Cc: Monica Mika; Bruce Barker Subject: Re: Need Commissioner Approval Jim - I believe I a have the responsibility to sign off on grant. Sean Sent from my iPhone On Oct 5, 2012, at 9:36 AM, "hartmann,james" <james.hartmann(a,iudicial.state.co.us<mailto:james.hartmantaiudicial.state.co.us>> wrote: I will let you know, Steve, which of the commissioners is selected to approve the application. Thank you. James F. Hartmann Chief Judge, 19th Judicial District From: steadman, steven Sent: Friday, October 05, 2012 9:35 AM To: hartmann,james Subject: RE: Need Commissioner Approval Judge, I will need to set one of the commissioners up in the database. Please let me know who will approve from their end. From: hartmann,james Sent: Friday, October 05, 2012 9:33 AM To: steadman, steven Cc: 'Sean Conway'; William Garcia; salaz, karen Subject: RE: Need Commissioner Approval Hi Steve. I am forwarding your e-mail to Commissioners Conway and Garcia. Thank you for bringing this to my attention. Best regards, James F. Hartmann Chief Judge, 19th Judicial District From: steadman, steven Sent: Friday, October 05, 2012 9:32 AM To: hartmann,james Subject: Need Commissioner Approval Importance: High Chief Judge Hartmann, Both you and Sheriff Cooke have approved the grant. The Commissioner has not. Today is the deadline. Let me know if I can help. 2 Steve 303 434 1045 3 Jennifer Fuller From: salaz, karen [karen.salaz@judicial.state.co.us] Sent: Monday, October 29, 2012 7:31 AM To: Anita Scrams; Blake Abercrombie; Cindy Villegas; Esther Gesick; hartmann,fames; Jennifer Fuller; John Cooke; Keith Olson; Kenneth Leach; Kenneth R. Buck; Michael Rourke; Michelle Raimer; Monica Mika; nelan, kevin; peterson, cynthia; Rick Dill; shannon, susan; Sterling Geesaman; Toby Taylor; cathi.walker@judicial.state.co.us; William Garcia Subject: FW: Court Security Cash Fund Annual Grant Award Good Monday Morning, I wanted to let you know this arrived on Friday. Regards, Karen Salaz District Administrator 119th Judicial District 1 970 539 8307 Original Message From: noreply@coloradocourthousesecuritv.com [mailto:noreply(©coloradocourthousesecurity.com] Sent: Friday, October 26, 2012 5:05 PM To: salaz, karen Subject: Court Security Cash Fund Annual Grant Award Congratulations! The State Court Administrator's Office is pleased to award the WELD local security team an Annual court security grant in the amount of $49,940.00 to be spent as indicated below: Personnel Services: $0.00 Security Equipment: $48,800.00 Training: $1,140.00 An Agreement for Services contract has been sent to the WELD County Commissioner designated to receive this contract. The County Commissioner may view and approve the contract by going to: https://console.mxlogic.com/red it/?2esvd7a9EVd7a9J BBd-UVNcS02J k-ItgHgHsoAWJQ- DSrzaorBYdTV5xdVYsyMCoejtPono 3GavEE2x5J21FavR9Xf- J nCW6TSm7Pa bbW bW 8VwsCro76Ns1 kzh09l rzcOg37SrzaooOg2mO9Cv0nnvwg81246Zfd40izI9Cv0gcr50TfM- ub7Xa1J4SvrppivKehhdSZnuw9le. Please return the electronically executed contract as soon as possible. Do not reply to this email. If you have any questions, please contact: Steve Steadman steven.steadman(thiudiciatstate.co.us Court Security Specialist Colorado Judicial Department (303) 837-3616 CcY-nWruU l t G:..(tl.L--)Hup (o -3i - /3 1 ,)C7 - ,- B�f3 Hello