HomeMy WebLinkAbout20120827.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN WELD COUNTY AREA
AGENCY ON AGING AND COLORADO DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Memorandum of Understanding between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services,Area Agency on Aging, and the Colorado
Department of Public Health and Environment, commencing April 1, 2012, and ending March 31,
2015,with further terms and conditions being as stated in said Memorandum of Understanding,and
WHEREAS, after review, the Board deems it advisable to approve said Memorandum of
Understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Area Agency on Aging, and the Colorado Department of Public
Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said Memorandum of Understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 26th day of March, A.D., 2012.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JATTEST:�j�„M��?-1�"�1
� Sean P. C nway, Chair
Weld County Clerk to the Board
1 illiam rcia Pro-Tem
BY: •-1,O-)
Deputy CI to the Boar C: ';°a, 2
A -B,s ra Kirk�yer
APPROV AS &t,
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ktA r21 David E. Long
my Attorney EXCUSED
Douglas Rademacher
Date of signature: 44 Li'I d
c9 °VIC 10 `,,5a,a. QC,". NsL 2012-0827
3r1i:/Ia 1 -11-‘a HR0083
MEMORANDUM
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DATE: March 21, 2012
TO: Sean P. Conway, Chair, Board of County Commissioners
1
COUNTY jc,
FROM: Judy A. Griego, Director, Human/Servicesi "
RE: Memorandum of Understanding between the Weld County
Department of Human Services' Area Agency on Aging and
the Colorado Department of Public Health and Environment
Enclosed for Board approval is a Memorandum of Understanding between the Department's Area
Agency on Aging and the Colorado Department of Public Health and Environment. This
Agreement was reviewed by Pass-around Memorandum dated March 5, 2012, and approved for
placement on the Board's Agenda.
The ARRA Grant between the Colorado Department of Public Health and Environment
(CDPHE) and the Area Agency on Aging (AAA) ends March 31, 2012. CDPHE has
approached multiple participating ARRA grant agencies throughout the state to assist them in
the purchase of a license in order to continue the Chronic Disease Self-Management and
Diabetes Self-Management programs in Weld County. AAA has been offering these programs
throughout the County since 2008 under the license of other various agencies. By having a
separate license, AAA will be able to control the expansion or reduction of workshops based
on funding availability and have control of their own fidelity checks.
The MOU agreement between CDPHE and AAA is not an exchange of funds, but a sharing of
resources. AAA has always provided demographic data to the license holder under which they
currently operated. This would not change, and in return, CDPHE would provide materials
such as books and CDs to AAA.
The term of this Memorandum of Understanding is April 1, 2012 through March 31, 2015.
If you have any questions, give me a call at extension 6510.
2012-0827
STATE OF COLORADO
John W.Hickenlooper,Governor
Christopher E.Urbina,MD,MPH A.oF cot°
Executive Director and Chief Medical Officer Nm,, 10)
Dedicated to protecting and improving the health and environment of the people of Colorado * z� 9'0
4300 Cherry Creek Dr.S. Laboratory Services Division •ie �
i
Denver,Colorado 80246-1530 8100 Lowry Blvd.
Phone(303)692-2000 Denver,Colorado 80230-6928 Colorado Department
Located in Glendale,Colorado (303)692-3090 of Public Health
hltp://www.cdphe.state.co.us and Environment
MEMORANDUM OF UNDERSTANDING
Between
Weld County Area Agency on Aging
And
Colorado Department of Public Health and Environment
This is an agreement between the Colorado Department of Public Health and Environment,
hereinafter called CDPHE and Weld County Area Agency on Aging hereinafter referred to as Weld
AAA.
I. Purpose/Scope
The purpose of this Memorandum of Understanding(MOU) is to clearly identify the roles and
responsibilities of each party as they relate to sharing information and resources related to
providing the Stanford Chronic Disease Self Management Program series to the residents in
Weld County, Colorado.
II. Background
Colorado has an existing statewide participant data collection process for those providing the
Stanford Chronic Disease Self Management Program (CDSMP) series and requests that
organizations providing any versions of the CDSMP workshops participate in this process. The
reasons for this process are as follows.
• Funding opportunities. Colorado has received funding from state and federal sources as
well as local foundations, which support leader training, participant books, marketing
materials, and other resources. Increasingly these funders are requiring the use of some
key standardized questions and collection of attendance data to allow for state and
national data on the reach and impact of these programs. This information can support
efforts to seek coverage under health plans, such as Medicaid, Medicare, and other third-
party payers.
• Greater ability to assess participant retention and areas for expansion. By linking
participant information to attendance data, Colorado will be able to more accurately
depict participant retention statewide and by county, and have an increased ability to
analyze retention rates by demographic groups (i.e., sex, age, race/ethnicity, etc),
allowing programs to address retention if significant differences between demographic
groups are found. Also, the data will show where and to whom programs are offered to
identify areas or populations that are not accessing this program, so steps can be taken to
expand into these areas.
Page 1 of 3
III. Effective Date, Modification, and Termination
This MOU shall become effective upon the signature of both parties for a 3 year period
following the length of the license agreement with Stanford. It shall commence on April 1,
2012, and terminate March 31, 2015 or when the Stanford license has expired, whichever is
later. This MOU may be amended if mutually agreed upon, to change scope and terms of the
MOU. Such changes shall be incorporated in writing to this MOU. This MOU may be
terminated by either party at any time; however, the terminating party shall provide written
notice to the other party at least thirty (30) days in advance of the effective date of termination
unless there is a critical failure to perform.
IV. Weld AAA Responsibilities
Weld AAA shall undertake the following activities:
• Send workshop promotional information to be posted on the Be Well Colorado website at
least 2-4 weeks prior to workshop.
• Collect information from each CDSMP participant including: workshop attendance, year
of birth, race, ethnicity,types of chronic conditions, zip code, number of people in
household, and whether they have taken the workshop before.
• Provide books and CD's to participants during or after the second session of the
workshop to reduce waste.
• Collect workshop information including: dates of workshop, location of workshop, names
of leaders, number of attendees, and number of participants attending at least 4 of the 6
sessions.
• Submit copies of the completed information within 30 days of workshop completion to:
Colorado Dept. of Public Health
Chronic Disease Self Management
PSD-CD-A5
4300 Cherry Creek Drive South
Denver, CO 80246
Phone: 1-877-495-2604
Fax: 303-758-3448
Email: info@bewellcolorado.org
V. Colorado Department of Public Health and Environment Responsibilities
CDPHE shall undertake the following activities:
• Authorize Weld AAA to order CDSMP workshop materials through the state fulfillment
center, including Living a Healthier Life with Chronic Conditions book and A Time for
Healing CD. Based on availability, the number of books and CD's CDPHE will authorize
will be based on the number of attendees present after the first workshop session as
documented in the participant attendance information. Requests shall be authorized only
after completed participant and workshop information has been received.
• Enter participant and workshop information into a password protected database that is
compiled with information from workshop participants around the country. The
information stored in the database will not include participant names.
• Securely store participant and workshop information in a locked cabinet until they are
destroyed following state rules.
Page 2 of 3
VI. Settlement of Disputes
The parties agree to good faith consultation with one another to resolve disagreements that may
arise under or relating to this MOU before referring the matter to any other person or entity for
settlement.
VII. Capacity to Enter Into Memorandum of Understanding
The persons executing this Memorandum of Understanding on behalf of their respective entities
hereby represent and warrant that they have the right, power, legal capacity, and appropriate
authority to enter into this agreement on behalf of the entity for which they sign.
This MOU shall begin on April 1,2012 and end on March 31,2015.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first
written above.
BOARD OF COUNTY COMMISSIONERS COLORADO DEPARTMENT OF PUBLIC
HEALTH AND ENVIRONMENT,
PREVENTION SERVICES DIVISION,
ONIC DISEASE UNIT
Sean P. Conway, Chair MAR 2 6 2012 Th
ATTEST: V, B : 1 'C' '`_
Lisa McGovern, Director of Purchasing and
Weld County Clerk to the Board Contracts
WELD COUNTY DEPARTMENT OF
BY ii/fly i ►.�� L HUMAN SERVICES
Deputy Clerk to e Bo s L"�`
IAS
rice J A. Gri go, Direc r
461
LD C NTY A A AGENCY
ON AGING
Eva M. Jewe i sion Head
Page 3 of 3
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