HomeMy WebLinkAbout20121471.tiff RESOLUTION
RE: APPROVE CONTRACT FOR VICTIM SERVICES FUNDING AND AUTHORIZE CHAIR TO
SIGN -VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for Victim Services Funding
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriff's Office, and the Victim's Assistance and
Law Enforcement(VALE) Board, commencing July 1, 2012, and ending June 30, 2013,with further
terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Contract for Victim Services Funding between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Sheriff's Office, and the Victim's Assistance and Law Enforcement(VALE) Board be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 13th day of June, A.D., 2012.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
) ,T'-ATTEST: ,C
J
Sean P Con Chair
Weld County Clerk to the Board ' vU
illiam F arcia, Pro-T
BY: 'C9yl,v4,-,
Deputy Cler to the Board! Iasi I� a� %$j. �tu (i(,
�cyr a Kirkmeyer
APPR?D AS,T0f M: ®�P
`' David . Long
2—ice---�
County A orney k
ougl s Radema her
Date of signature: 1-4O "1 �
Or'IGI Io joHvw7 4.1 • �n1�
50( 2 2012-1471
0--3—i D- SO0033
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S.,the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee: Weld County Sheriff's Office
1950 "O" Street
Greeley, CO 80632
Grant Number: 2012-10
Project Title: Victim Services
Grant Period: July 1, 2012 through June 30, 2013
Amount of Grant Award: $60,828.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grant
recipient and are incorporated into this contract as if fully set forth herein.
3. The grant recipient is required to submit four quarterly Financial Reports by
October 31,2012,January 31,2013,April 30,2013 and July 31,2013. Each quarterly
report is cumulative and the final report must reflect the financial activities of the entire
contract period. Financial Reporting Forms will be provided by the local VALE Board.
Grant recipients are required to use these forms.
4. The grant recipient is required to submit four quarterly Narrative Program Reports by
October 31,2012,January 31,2013,April 30,2013,and July 31,2013. These reports
must address any special conditions that are listed in this contract. The final report must
be cumulative and reflect the activity of the entire contract period. Narrative Program
Report forms will be provided by the local VALE Board. Grant recipients are required to
use these forms.
5. The Board will pay out in 4 quarterly installments of $15,207.00: 1s' payment in July
2012 after the signed contract is received, and 2"a 3rd and 4th payments after receipt and
acceptance of the required quarterly Financial Report and Narrative Program Report due
October 30, 2012, January 31,2013, and April 30, 2013 .
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply 2012-147
with reporting requirements may also jeopardize future funding to this grantee.
Post Office Box 1167—915 Tenth Street—Greeley,CO 80632-(970)356-4010-FAX(970)352-8023
PAGE 2 OF 3
7. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grant recipient are as follows:
a. Subgrantee must notify the 19th JD VALE Board if the agency has obtained
funding for a specific 19`h JD VALE grant funded position which totals more
than 100% of the total cost for that position. The agency must resolve the
allocation of funds to the satisfaction of the 19th JD VALE Board.
b. Subgrantee must notify the 19th JD VALE Board immediately in writing, via
e-mail or regular mail, of any 19`h JD VALE grant funded personnel changes
or position that is vacant for 45 days, or any change of an official and/or
employee who is listed as a responsible signatory on this 19`h JD VALE grant
funded project.
c. Attend VRA Training after new legislation is enacted.
d. The VALE Board encourages the Weld County Sheriff's Office Victim Assistance
Unit to go to law enforcement agencies they assist for some funding.
8. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
9. In the event all of the monies paid to the grant recipient are not expended within the
contractual period, the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grant recipient
shall submit written notification to the VALE Board by June 3, 2013 if the grant recipient
will have any remaining funds at the end of the grant period. All unused funds shall be
returned to the local VALE Board unless the grant recipient makes a request in writing
for use of the funds beyond the grant period and such request has been approved, in
writing, by the local VALE Board.
Such requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as to the extension of the grant period by
June 30, 2013.
10. The grant recipient agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
1 I. The grant recipient agrees to comply with all applicable non-discrimination legal
mandates.
12. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as
deemed necessary by the members of the local VALE Board.
13. All grant recipients shall make available to the Board or its authorized designee, upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
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PAGE 3 OF 3
14. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
15. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
The grant recipient,through the following signatories, understands and agrees that any VALE
monies received as a result of the awarding of the grant application shall be subject to the terms of
this contract. Original signatures of each party to this application are required. Please use BLUE
INK to distinguish the original documents from copies
Project Director:
Signature:�A,3 /I ),() Date: 'tC ,25 Ia
Printed Name
and Title: bo,r•\A'- ?4:464- - Co iwMA,JA 02
Financial Officer: )
Signature: ic /4) D4 Date: JUN 13 2012
Printed Name and Title: Barbara Connolly, Financial Officer
Authorized Official:
C
Signature: < - Date: JUN 13 2012
Printed Name and Title: Sean P. Conway, Chair, Board of County Commissioners
VALE Board
Signature: Date: 7 -//-/2---
Printed Name and Tit : Gary Barbour, Chair of VALE Board
• The Project Director:The person who has direct responsibility for the implementation of the
project. This person should combine knowledge and experience in the project area with ability to
administer the project and supervise personnel. He/She shares responsibility with the Financial
Officer for seeing that all expenditures are within the approved budget. This person will normally
devote a major portion of his/her time to the project, and is responsible for meeting all reporting
requirements. The Project Director must be a person other than the Authorized Official or the
Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the program
and who has responsibility for the accounting, management of funds, verification of expenditures,
audit information and financial reports. The person who actually prepares the financial reports may
be under the supervision of the Financial Officer. The Financial Officer must be a person other
than the Authorized Official or Project Director.
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V2O/2—'/7/
• Authorized Official: The authorized official is the person who is, by virtue of their position,
authorized to enter into legal contracts for the funded agency; for example, if the funded agency is
one of the following, then the corresponding authorized official is as follows: state agency-
department or division director; city-mayor or city manager;county-chairperson of the county
commissioners; sheriffs department-chairperson of the county commissioners; police department
-mayor or city manager; courts-chief judge; district attorneys office-district attorney; institution of
higher education- president of the institution or chair/dean of the appropriate department; private
non-profit agency-president or chairperson of the board of directors; school district-
superintendent/assistant superintendent. The authorized official must be a person other than the
project director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the
authority to enter into contractual agreements such as this grant, you must provide official documentation of
delegation (such as bylaws or resolutions) immediately following the signature page.
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VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns I,2,and 3. ROUND TO THE NEAREST DOLLAR
New Applicants fill out Column 2 only.
Continuation Applicants ALL APPLICANTS Continuation
(Column 1) (Column 2) Applicants
(Column 3)
Current Grant Award Requested Budget c Increase or
Decrease
PERSONNEL PERSONNEL % (+/-)
Job Position Job Position/NAME Specialist 28,251.00 e Specialist/Suzi Cvancara 24,876.00 ,1 -3375
Specialist 20,868.00 Specialist/Tara Graves 25,086.00
Fringe Benefits 11,709.00 Fringe Benefits 11,710.00 ;a +1
Subtotal 60,828.00 Subtotal „6.1;672"60- +844
SUPPLIES AND OPERATING SUPPLIES & OPERATING EXPENSES
EXPENSES
0 Cell phones 800.00 e,.' +800
Subtotal 0 Subtotal 800.00 +800
IN-STATE TRAVEL IN-STATE TRAVEL (+7-)
{
Subtotal Subtotal
PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-)
Subtotal Subtotal
TOTAL FUNDS: $60,828.00 TOTAL FUNDS REQUESTED: .00 z +1644
\\:"
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SECTION C - GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are
mandatory for all applicants.)
10. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
• OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of
crime victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
60 Child Physical Abuse 10 Adults Molested as Children
75 Child Sexual Abuse 25 Survivors of Homicide Victims
10 DUI/DWI —Victims of vehicular assault or 10 Robbery
homicide, DUI/DWI crashes, or careless
driving resulting in death
500 Domestic Violence 200 Assault
100 Adult Sexual Assault 20 Other violent crimes: Bias Motivated
Crimes, Menacing
10 Elder Abuse (including economic 100 Other, please specify: Indecent exposure,
exploitation and fraud crimes) Kidnapping, Stalking, Investigated deaths
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 1120
Refer to Application Instructions for information on how to count victims.
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•
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number
of unduplicated victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
0 Civil Legal Advocacy/Court 0 Individual Therapy
Accompaniment
0 Civil Legal Attorney Assistance 140 Information /Referral (in person)
5 Criminal Justice Support/ 160 Information / Referral (by phone)
Advocacy/Court Accompaniment
140 Crisis/Counseling Intervention (in person) 5 Language Services (interpretation)
100 Crisis/Counseling Intervention (by phone) 0 Shelter/Safehouse
0 Emergency Financial Assistance 0 Transitional Housing
1120 Follow-up (in person, by phone, or written) 0 Transportation
0 Forensic Exam 1120 Victim Compensation Assistance
(required)
0 Group Treatment/Support 5 Victim/Survivor Advocacy
15 Hospital/Clinic Response 1120 Victim Rights Act Services
Refer to Application Instructions for the definitions of the services listed in the chart.
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11. PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add no more than four additional goals with objectives. Use format provided below.
Goals should be clear, concise,general statements that highlight what the project intend to achieve. They should
relate to the Project Description and Budget pages of the Application.
Obiectives (no more than three per goal)should be quantifiable(i.e. a number can be attached) in order to measure
changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by
whom, and by when. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2:
The victim advocates and volunteer victim advocates will provide Victims'Rights Act information,
resources, referrals, Victims'Compensation information, advocacy, education and crisis support
service to all victims of crime. This service will be provided for crimes reported to the Weld County
Sheriff's Office, and the Dacono, Erie, Firestone, Fort Lupton, Frederick, Gilcrest, Lochbuie, Nunn and
Platteville Police Departments.
Objective 1: From July 1, 2012 through June 30, 2013; the Victim Services Unit will provide on scene
crisis support and referral information to 140 victims of crime.
Objective 2: Each day, advocates will check for any VRA crimes they were not notified of and conduct
follow up with the victims.
Objective 3: Advocates will make, at a minimum, one follow up contact to ensure victims have received
VRA information and to answer any questions the victims may have. The follow up will be conducted
within one week of the initial report of the crime.
GOAL 3:
The Victim Services Unit will conduct training and have regular communication with the Law
Enforcement agencies that utilize the unit.
Objective 1: On a quarterly basis, each agency will be contacted to maintain an open dialog regarding
any problems, concerns or questions.
Objective 2: Advocates will offer yearly training to each agency regarding VRA and services/resources
available for non-VRA incidents.
Objective 3: Advocates will maintain a supply of brochures for each agency.
GOAL 4:
To recruit, train and maintain volunteer advocates for the Victim Services Unit.
Objective 1: Coordinate with Greeley Police Department Victim Services to assist with providing a
basic advocate training twice per year.
Objective 2: Maintain a minimum of seven volunteer advocates.
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GOAL 5:
Provide surveys to victims and deputies/officers to allow comment and assessment of the quality of
service provided by the advocates. Victim surveys will be in paper form with the option of completing
the survey electronically. Officer surveys will be electronic only.
Objective 1: As part of the follow up process, a survey will be provided to each victim initially served
with an on scene response.
Objective 2: On a quarterly basis, surveys will be provided to 25% of the total deputies/officers th e
Victim Services Unit works with.
12. Addr�s what problems, if any, you anticipate in implementing your program's goals anq'objec ves.
The only foreseeable problem is maintaining the minimum number of vol er advocates. There is
an uncontrollable factor in maintaining volunteer personnel, in that number depends on the
number of people willing to volunteer.
How do you plan to resolve these problems?„,—
.
The need for volunteer advocates has been c municated to the existing volunteer/reserve program
with the Weld County Sheriffs Office. To date, thr new volunteers have been approved to be a part
of the unit The,Victim Services Unit will be continuous romoting the need for volunteers. By finding
alternate gs to promote the program to will help ensure t minimum numbers of volunteers are
maintained.
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