The URL can be used to link to this page

Browse Search

Home My WebLink About20121562.tiff RESOLUTION RE: APPROVE REVISED APPLICATION FOR FEDERAL ASSISTANCE FOR WELD COUNTY YOUTH CONSERVATION CORPS, AMERICORPS PROGRAM, AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Revised Application for Federal Assistance for the Weld County Youth Conservation Corps,AmeriCorps Program,from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services,to the Governor's Commission on Community Service, commencing October 8, 2012, and ending October 7, 2015, with further terms and conditions being as stated in said revised application, and WHEREAS, after review,the Board deems it advisable to approve said revised application,a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Revised Application for Federal Assistance for the Weld County Youth Conservation Corps, AmeriCorps Program, from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Governor's Commission on Community Service be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Deputy Clerk to the Board be, and hereby is, authorized to electronically submit said revised application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 25th day of June, A.D., 2012. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ot.. EXCUSED Sean P. Co y, Chair Weld County Clerk to the Board �/(t(Cj ' n ,e" William F.Garci , ro Tem BY: a - La �� Deputy Clerk to the Boar I CUSED �Sara Kirkmeyer 1861 rt � \\\F APP D e. -M: r. fi �C'r• ' �• W� of?) 4 , aavid E. Lon County Attorney CJ a Doug s Rademacher Date of signature: '7-(G -( a- 3 on Jo Scasc clt ht 5D 2012-1562 17-4-A,1 9,16-1a HR0083 MEMORANDUM 1861 DATE: June 21, 2012 lll, TO: Sean P. Conway, Chair, Board of County C mmission ,s 1/3 Judy Griego, Department an vi s a FR: A. Grie o Director, of RE: Revision to the Third Year Continuation Grant for the Weld County Department of Human Services' Employment Services AmeriCorps Grant Enclosed for Board approval is a revised Three Year Grant Proposal between the Weld County Department of Human Services' Employment Services and the Corporation for National and Community Services. This Grant Proposal was reviewed at the Board's October 31, 2011, Work Session. The Senior Program Officer of Serve Colorado and the Governors Commission of Community Service has sent each perspective grant recipient a request to clarify identified items. Items listed on the clarification request are all considered to be minor modifications and will not impact the initial program proposal or the total number of youth to be served each year. The grant cycle will begin October 2012 and concludes October 2015. WCYCC has requested to enroll a total of 43 AmeriCorps members, at the equivalency of 15 full time (1700 hours) members which is consistent with the number of current full time members. The total grant amount requested is $401,937.00 of which $199,739 would be provided by the Corporation for National and Community Service and $202,198.00 allocated to the grantee share. If you have any questions, please contact me at extension 6510. 2012-1562 T.,,,,,,.. ,..,yf PART I - FACE SHEET APPLICATION FOR FEDERAL ASSISTANCE TYPE OF SUBM SS ON: Modelled Standard Form424(Rev.02/07 to confirm to the Corporation's eGrants System) Application X Non-Construction 2a.DATE SUBMITTED TO CORPORATION 13.DATE RECEIVED BY STATE: STATE APPLICATION IDENTIFIER ' I FOR NATIONAL AND COMMUNITY 'SERVICE(CNCS): 2b.APPLICATION ID: 4.DATE RECEIVE)BY FEDERAL AGENCY: I FEDERAL IDENTIFIER 12AC141927 5.APPLICATION INFORMATION -. NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER LEGAL NAME Board of Weld County Commissioners,Weld County Division of Hum FERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION(give DUNS NUMBER 075757955 area codes): _ _... . I NAME Tami Grant ' I ADDRESS(give street address,city,state,zip code and county): I PO Box 1805 TELEPHONE NUMBER: (970)353-3800 6754 315 N.11th Ave FAX NUMBER: (970)346-7981 Greeley CO 80632 , NTERNET E-MAIL ADDRESS: tgrant@co.weld.co.us County: 6.EMPLOYER IDENTIFICATION NUMBER(EIN): 17.TYFE OF APPLICANT: !. 7a. Local Government-County 846000813 • _ 7b. Community Action Agency/Community Action Program 8.TYPE OF APPLICATION(Check appropriate box). ' X NEW I I NEW/PREVIOUS GRANTEE CONTINUATION AMENDMENT _ _ „ If Amendment,enter appropriate letter(s)in box(es): A. AUGMENTATION B.BUDGET REVISION C.NO COST D(TENSCN D.OTHER(specify below): 9.NAME OF FEDERAL AGENCY: Corporation for National and Community Service I 10a.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER 94.006 I 11.a.DESCRIPTIVE TIRE OF APPLICANT'S FROJECT: I 106.TITLE: AmeriCorps State • Weld County Youth Conservation Corps(WCYCC) 11.b.CNCS PROGRAM NRWTNE(IF ANV): 12.AREAS AFFECTED BY PROJECT(List Cities,Counties,States.etc): The Weld County Youth Conservation Corps(WCYCC)is located in Greeley Colorado.Weld County CO is the third most extensive and the ninth most populou 13.PROPOSED PROJECT: START DATE 10/08/12 END DATE 10/09/12 14.CONGRESSIONAL DISTRICT OF: a.ApplicantI I b.Rogram CO0041 15.ESTIMATED FUNDING: Year#: 1 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EJ(ECUTIVE I _—.- --.. 'ORDER 12372 PROCFCS? a.FEDERAL $ 194,015.00 _ YES.THIS FREAPIICATIOWAFAICATION WAS MADEAVALABLE $ 193,500.00 TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR b,APPLICANT _ I - -- REVIEW ON: ' c.STATE $ 0.00 I DATE: d.LOCAL $ 0.00 i J NO.PROGRAM IS NOT COVERED BY ED.12372 e.OTHER $ 0.00 17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? f.PROGRAM INCOME $ 0.00 - - -_- YES d"Yes,"attach an explanation. I), NO g.TOTAL $ 387,515.00 18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA N THIS APPLCATION/FREAFFLCATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNNG BODY OF THE APPLICANT AND THE APPLICANT WILL COIvPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. _. a.TYPED NAME OF AUTHORIZED REPRESENTATIVE b.TITLE a /� c.TEPHONE NUMBER: EsJA2CE _VestCh _ 'L2ptajCl�rkfiofke, X170-33(o-7a l5.XS4)--Q6 d.� AU(THLI: —ORIZED/R,�-/f/t�;Ci e.DATE SIG c206.. 720'02—/56c2- Page 1 For Official Use Only Narratives Executive Summary The Weld County Youth Conservation Corps (WCYCC) is located in Greeley, Colorado. Operated by the Weld County Department of Human Services and through Employment Services of Weld County (ESWC), WCYCC primarily engages young adults, ages 17-24, to participate in an AmeriCorps program. WCYCC's AmeriCorps program strives to employ young adults, many of whom are at risk, to positively impact Weld County through community service projects and conservation efforts focusing on land,water and energy. Projects include, but are not limited to: historic restoration and preservation, maintenance and ecological restoration along Weld County's water systems, noxious species control and removal, and community beautification projects. WCYCC's AmeriCorps members have the unique opportunity to gain invaluable work maturity skills and to enhance personal development while simultaneously earning an educational award to use towards future post secondary endeavors. It's the intent of WCYCC to operate the grant from October 8, 2012 and end October 7, 2015. The expected outcomes of the project include environmental conservation, member development, members entering the workforce, and community engagement. Rationale and Approach A. NEED: The continuing growth of an at-risk youth population, the continued and increasing need for service opportunities for youth, as well as the increased need for parks/open space, trails and services to community based and faith based organizations have been identified as needs in Weld. The Weld County Youth Conservation Corps (WCYCC), through its design and mix of services to Corps members and its existing and emerging relationships with local communities, agencies, and community/faith based organizations, is positioned to positively and actively respond to these needs through the utilization of a Youth Corps model under AmeriCorps. Community needs were identified using diverse sources comprised of Federal (2010 Census, e.g.), State (Colorado State Service Plan and the Colorado Needs Assessment Report on Community Service e.g.) and local (Judicial District Profile For Official Use Only Page 2 For Official Use Only Narratives Report, Division of Youth Corrections, e.g.) reports. Review of this data clearly indicates that Weld's youth face a major social issue of an increasing population of at-risk, disenfranchised youth. With a high rate of poverty (16.9% all ages, 18.4% 18 years of age and younger and 9.5% age 65 or over), a higher dropout rate compared to the state average (Greeley/Evans dropout rate 35.8%; State average 27.6%), a high rate of adjudication and a lower median household income than other Front Range areas, Weld faces immediate challenges in positively effecting youth. In line with the 2010-2012 Unified State Service Plan, highlighting Priority Service Categories to include Civic Engagement, Veterans and Military Families and Conservation and the Environment, WCYCC, is situated to positively affect the prioritized areas. WCYCC will also address Focus Areas, including serving veterans and responding to The Kennedy Serve America Act to mobilize volunteerism. Greeley's quality of life ballot issues, passed in 2002, continue to foster projects that benefit residents of Greeley and surrounding areas.Areas from those initiatives that continue to be developed include new parks, improvement of existing parks creation of new recreational trails, plus other development and renovation projects. These initiatives continue to be the impetus for development and improvements throughout the community and the WCYCC continues to participate in these projects.The strengthening of communities through environmental and conservation projects extends to other area communities throughout Weld. WCYCC will continue to seek collaborative efforts with the State's Office of Energy Management and other potential partners, to install energy efficient compact florescent light bulbs(CFL), low flow shower heads, carbon monoxide and smoke detector units. WCYCC will also conduct Tier 1 energy audits in low income households eligible for Low Income Energy Assistance Program, focusing on veterans to lead this initiative. Promising discussions with local weatherization agencies and preliminary recruitment discussions with State Veteran representatives housed within local Workforce Centers have occurred. WCYCC continues to strive toward energy related services and is committed to enrolling veterans.The WCYCC believes that For Official Use Only Page 3 ',.. ; ,.. AL 4 For Official Use Only Narratives veterans possess the desired leadership skills and expertise necessary to lead energy related projects, and will build civilian relationships. Veterans also have the opportunity to engage with emerging community partners to build a foundation of a highly desirable skill set leading to unsubsidized employment in the energy industry. The unique mix of services in which veterans will be engaged is an ideal solution to address community and conservation needs while simultaneously providing Veterans with the opportunity to reconnect within the community's workforce. Through the delivery of these services, the WCYCC continues to strive toward the Governor's Promise for Energy, established in 2008,by encouraging energy efficiency and conservation in low income homes. WCYCC will continue to, collaborate in proposals and provides service to meet identified community needs. It also provides much needed human needs services to agencies and faith based organizations allowing them to increase their capacity to serve area populations. WCYCC, through its AmeriCorps Youth Corps Model, supports the nation's commitment to assist individuals, families, and communities who have not shared in America's prosperity. It does so by recruiting and enrolling at- risk youth to be AmeriCorps members and through direct service, address the identified community need for parks, open space, recreational trails, improvement of Head Start facilities, assisting CBO's/FBO's in meeting the needs of the people they serve and improving county facilities.At-risk youth are in need of additional opportunities to improve their lives. Through service to their community, corps members acquire employability and job skills, in addition to the skills they acquire through member development activities. Many members need assistance in preparing for and acquiring a GED and all members benefit from life skills, citizenship, leadership, and teamwork skills gained through classroom training as well as actual service on projects. Other needs for these youth have been identified in the area of health awareness and maintenance. The Weld County Youth and Family Connections identified mentoring and conflict resolution as specific needs for this target group. The WCYCC targets at-risk/disenfranchised youth to become AmeriCorps members to positively For Official Use Only Page 4 For Official Use Only Narratives affect this population of youth as part of the identified needs of the Corporation for National and Community Service (CNCS) through the 2011-2015 Strategic Plan, the Colorado State Service Plan of Youth Development which aligns with Kennedy SAA Education and Opportunity, and Weld's need to reduce the number of disenfranchised youth. B.VALUE ADDED AmeriCorps Member Roles and Responsibilities: Corps members are involved in service projects that meet identified community needs and assist in situations when project sponsors do not have adequate staffing or volunteers. Examples of environmental and conservation projects members will provide service on include community and state parks; construction and maintenance of trails; planting trees and shrubs in parks; frost damage mitigation for saplings; removal of non-native species (in parks and open spaces), energy conservation efforts through education and marketing materials distributed to community members and schools such as installation of energy efficient compact florescent light bulbs(CFL), low flow shower heads, carbon monoxide and smoke detector units, conduct Tier 1 energy audits in low income households; water conservation through invasive species mitigation along waterways, replacements of identified low efficiency toilets with High Efficiency Toilets, focusing efforts in low socioeconomic neighborhoods; and assist in historical conservation/preservation projects to include public museums. Additional service opportunities with human service projects that provide service to community and faith based organizations, improvement of existing facilities of non-profit organizations; improvement of low income neighborhoods through cleanup activities; and assistance to community based organizations in the provision of needed services to disabled senior citizens by constructing wheel chair ramps, or helping with snow removal as needed. AmeriCorps members are instrumental in helping to meet overall community needs. Members are highly effective in meeting identified community needs with the crew based model providing a cost effective solution for community partners and in addition allowing WCYCC to perform invaluable community service. Currently, there are limited alternative opportunities for sponsors to receive assistance to meet community and environmental needs. For For Official Use Only Page 5 For Official Use Only Narratives example,WCYCC's Sawyer(chainsaw) Crew has established strong partnerships with Weld County Public Works Weed Division and the Natural Resources Conservation Service (NRCS), Division of Wildlife etc. and completes projects that otherwise, due to limited financial resources, would not be completed. Additionally, members build a solid foundation of employment skills to build upon with future employment endeavors, thereby enhancing our future workforce. WCYCC uses crew based service learning projects as a means to afford at-risk youth, ages 17-25, opportunities to provide valuable service to their communities while learning valuable skills. WCYCC will be made up of 15.03 MSY slots, where individuals will fill zo half time (90o hours) slots, 3 quarter time slots and 20 minimum time slots. The varied slot types enable WCYCC to be responsive to community needs including seasonal and emergency situations. WCYCC is committed to continuous program improvement. The requested time slots are reflective of an internal review of the program, focusing on member development and AmeriCorps completion/retention. During the last grant cycle, WCYCC was heavily invested in strategic planning both locally and statewide, to develop strategies and enabled us to continue to serving disenfranchised youth while simultaneously making their participation experience more successful and therefore increased overall member completion rate. As a result, WCYCC is practicing and realizing success with the following key strategies: 1) Enhance mentoring opportunities with at risk members by balancing the crew make up with members whose life experiences have been more positive and who have been more successful; 2) Convert full term MSY slots to part time slots that allow youth to experience short term success; 3) Structure the Corps year through the use of part time MSY slots to allow members to matriculate to post secondary education in a timely manner. Through direct service on projects, the corps provides its members the means to acquire employability and job skills and the unique opportunity to meet community needs, concurrently. Members receive project specific training prior to each project and, through member development activities, corps members are trained in leadership, teamwork, conflict resolution skills, For Official Use Only Page 6 For Official Use Only Narratives and conservation training which they can then practice and use on the various service projects. To further develop skills, members also receive assistance and support for GED preparation, training in citizenship, disability awareness, diversity, and healthy life styles. Additionally, members receive certifications, such as 5-212 Wildland Fire Chain Saws Faller Class A, CPR / First Aid, Outdoor Stewardship Institute (OSI), 15 Passenger Van Driver Safety etc. Through direct service on energy projects, as well as projects in parks and open spaces, members are involved in environment and conservation. Job and employability skills are acquired through service projects that have a lasting and visible benefit to their communities. Human services projects that assist CBO/FBO's in meeting the needs of the community provide members the ability to serve those less fortunate, thereby enhancing their understanding of the benefits of volunteerism and civic responsibility. C. EVIDENCE- BASED: The interventions in which WCYCC AmeriCorps members and volunteers will be engaged are both evidence-based and include measurable community impact. Members will be engaged in a variety of interventions that include environmental and conservation projects, energy conservation efforts, water conservation efforts, historical conservation/preservation, and human service projects that provide service to community and faith based organizations. The identified interventions were selected utilizing a process which included a review of established community needs inclusive of federal, state and local sources, input from community and project sponsors as well as the Youth Council, which is comprised of education and business leaders, local government officials and representatives from CBO/FBOs. Utilizing the Youth Corps model has proven to be a highly effective means to solve the identified interventions and has been successful, not only in Weld,but across the State of CO and throughout the United States. Long term partnerships, such as the City of Greeley, South Platte Valley Historical Society and Weld County Department of Public Works, recognize the contributions made by WCYCC AmeriCorps members. Through collaborative partnerships, successful completion of projects, targeting a variety of community needs, was possible. It has been noted many For Official Use Only Page 7 For Official Use Only Narratives community and environmental based interventions would not be achieved without the contributions of local AmeriCorps members and volunteers. WCYCC has elected to implement nationally aligned Performance Measures. Each project/initiative in which WCYCC AmeriCorps members participate will include an end outcome identifying community impact. WCYCC will utilize project tracking spreadsheets and project/community sponsor evaluations to document and measure community impact. Measured community impact will include number of hours completed, number of miles of trails or waterways improved and/or created, estimated gallons of water saved, number of individuals that received CNCS-supported services in disaster mitigation in the event of a disaster, number of economically disadvantaged National Service Participants who are unemployed prior to their term of service, number of members who obtained their GED during their term of service, number of veterans engaged in service opportunities as a National Service Participant or volunteer, number of volunteers generated, age and or demographic volunteer information etc. D. MEMBER EXPERIENCE: WCYCC AmeriCorps members will have powerful service experiences throughout their term of service. Members will be heavily involved with a variety of projects, many of which are community service based; positively impacting both human and environmental needs while fostering the importance of continued civic participation. WCYCC has purposefully strived to educate its members in civic participation instill in them the foundational knowledge to recognize the importance of continued volunteerism throughout life after AmeriCorps. WCYCC has a collaborative partnership with the Colorado Youth Corps Association (CYCA) Good Works for Youth Program to host VISTA members. To date, WCYCC has been a host site to two VISTA members; one VISTA having successfully completed her term of service as of August 2011, a second year VISTA began his term August 2011 and a third begins in November 2011. One of the identified priorities is to enhance specifically outlined priorities regarding civic engagement to include member development, collaborative opportunities, life after AmeriCorps as well as the generation of volunteerism all of which will aid in the process of For Official Use Only Page 8 For Official Use Only Narratives capacity building.Applying the orientation process for all AmeriCorps members, members will be provided with detailed AmeriCorps information. They will be instructed in what it means to serve as an AmeriCorps member, locally, regionally, and nationally. WCYCC AmeriCorps members are, and will continue to be, sworn into their term of service adding value to their commitment. Members will be empowered with the knowledge and foresight to provide accurate AmeriCorps information to community members, partners and the general public. WCYCC has multiple collaborative partnerships within our community which provide WCYCC AmeriCorps members with opportunity to connect with other AmeriCorps members. WCYCC has partnered with United Way of Weld County in numerous capacities, including collaborative efforts with their VISTA program. WCYCC's VISTA is currently working towards the development of a Martin Luther King Jr. Day of Service project and activities for AmeriCorps Week and has secured collaborative partnerships which include United Way of Weld County, UCAN Serve AmeriCorps, hosted by CO Campus Compact at UNC and Retired and Senior Volunteer Program. WCYCC members also participate in Youth Corps training opportunities which are inclusive of multiple Youth Corps across the State of CO as well as neighboring states including UT,AZ and NM. Program management staff has been trained to facilitate civic reflection activities through the Project on Civic Reflection. Corps members will participate in a monthly civic reflection activity. Each month varying focal points (readings, art, events, songs, etc.) will be utilized to facilitate reflection activities which draw attention to include environment, service,human nature, justice, volunteerism, community, etc. Through discussions of reflection, members will become more attune to their own role in civil service and their lifelong civic responsibility. WCYCC will foster a sense of connection and identity with the AmeriCorps brand using multiple strategies in an effort to maximize the number of community members and partners who will learn more about AmeriCorps. In effort to raise awareness of AmeriCorps and local programming, WCYCC publishes ongoing newsletters highlighting projects, member and staff accomplishments, upcoming service opportunities For Official Use Only Page 9 For Official Use Only Narratives etc. Newsletters are sent electronically to each Weld County employee, numerous community partners, project sponsors, multiple CO Youth Corps programs, Colorado Youth Corps Association, Serve Colorado, and WCYCC Alumni and are posted on the Weld County website as well as placed in public areas of ESWC, the local Workforce Center. WCYCC has also made inroads with media streams and has had several articles published in local newspapers to include, the Greeley Tribune, Longmont Times, and Fort Lupton Press. Additionally, partnerships have provided WCYCC opportunities to provide the community with AmeriCorps program information via partner newsletters or reports highlighting services provided by WCYCC AmeriCorps members, including Colorado State Parks, CYCA, South Platte Valley Historical Society, Child Advocacy Resource and Education (c.a.r.e.) and United Way of Weld County. WCYCC provides all AmeriCorps members with a uniform within the first few days of beginning their term of service. The uniforms serve as the means for community members and sponsors to identify them as local AmeriCorps members. Along with the WCYCC logo, uniforms reflect a large color screen printed AmeriCorps logo on the uniform. The AmeriCorps logo is also embroidered on winter coats of all AmeriCorps members. The local webpage for WCYCC is inclusive of general local AmeriCorps information and includes links to AmeriCorps, Serve Colorado and the CNCS to further promote the AmeriCorps brand. E. OVERALL PICTURE: Community needs, as stated above and identified through diverse sources such as Federal (2010 Census, e.g.), State (Colorado State Service Plan and the Colorado Needs Assessment Report on Community Service e.g.) and local(Judicial District Profile Report, Division of Youth Corrections, e.g.) reports. A review of this data clearly indicates that Weld County and its youth face the major social issue of an increasing population of at-risk, disenfranchised youth. With a high rate of poverty (16.9% all ages; 18.4%for those 18 years of age and younger and 9.5%of those age 65 or over), a higher dropout rate compared to the state average (Greeley/Evans dropout rate 35.8%; State average 27.6%), a high rate of adjudication and a lower median household income than other Front Range For Official Use Only Page 10 For Official Use Only Narratives areas,Weld County faces immediate challenges in positively effecting youth. The Weld County Youth Conservation Corps(WCYCC) through its design and mix of services to corps members, its existing and emerging relationships with local communities, agencies, and community/faith based organizations, is positioned to positively and actively respond to these needs through the utilization of a Youth Corps model under AmeriCorps. WCYCC targets at-risk/ disenfranchised youth to become AmeriCorps members to positively affect this population of youth as part of the identified needs of the CNCS through the 2011-2015 Strategic Plan, the Colorado State Service Plan of Youth Development which aligns with Kennedy SAA Education and Opportunity and Weld County's need to reduce the number of disenfranchised youth. Initiatives to be addressed by WCYCC AmeriCorps members include,but are not limited to: environmental and conservation projects, energy conservation efforts, water conservation efforts, historical conservation preservation, and human service projects that provide service to community and faith based organizations. There is a strong linkage between the identified needs and the interventions to be carried out by AmeriCorps members and community volunteers, as well as connections with the ways in which AmeriCorps members are particularly well- suited to deliver the intervention and the anticipated outcomes. Enrolling at-risk/disenfranchised members to address the identified initiatives enables WCYCC to maximize community impact by concurrently effecting both members and the community. Members are reconnected to their community and can be viewed by the community and themselves as part of the solution rather than part of the problem. Members develop invaluable employment skills and experience while enhancing personal skills through member development activities.WCYCC has strong community partnerships with local VISTA and AmeriCorps programs, as well as a variety of sources to enhance and generate volunteerism to meet the overall needs of Weld. Community partnerships expose members to widespread opportunities linking members with other local AmeriCorps members as well as with fundamental partners who provide WCYCC members with opportunities for continued civic For Official Use Only Page 11 For Official Use Only Narratives participation. WCYCC members will be empowered with the skills and knowledge necessary to successfully address and positively impact identified community needs. Anticipated outcomes include environmental conservation, member development, members entering the workforce, and community engagement. F.AMERICORPS MEMBER SELECTION, TRAINING,AND SUPERVISION: WCYCC has streamlined the member selection process with the assistance of VISTA members. Historically, WCYCC has served underrepresented populations such as low-income individuals, individuals with limited education and/or employment history, individuals with disabilities and members of faith-based organizations. WCYCC has initiated partnerships and has established an in-road with local veteran's representatives to increase veteran member enrollment. Through an internal review and continued improvement efforts, WCYCC has increased member retention. Member retention for the program year Oct 2010 -- Oct 2011, WCYCC enrolled a total of 47 members(t00% enrollment met) and had 85% of members successfully complete their term of service. The previous year, Oct 2009 - Oct 2010, WCYCC enrolled a total of 47 members (i00% enrollment met) and 83% of members successfully completed their terms of service. Potential applicants are referred to WCYCC's AmeriCorps program by various agencies including the 19th Judicial Court District, Youth In Conflict Division of Human Services,Youth & Family Connections, Multidisciplinary Youth Assessment Team (MYAT), Connections for Independent Living, Envision, Habitat for Humanity, Transitional House, Guadalupe Shelter, Veteran Representatives, Temporary Assistance for Needy Families (TANF), Employment First/Food Stamps, Disability Program Navigator, Workforce Investment Act (WIA), and United Way. There are also those who come to apply, having heard of the WCYCC through the local Workforce Centers (Greeley, Ft Lupton and Dacono), and online. VISTA members and WCYCC staff attend local youth job fairs, high school career fairs etc., in effort to increase community awareness and enhance recruitment efforts. Additionally, an e-mail blast is sent to referring agencies as well as to local Youth Net providers For Official Use Only Page 12 For Official Use Only Narratives (facilitated by the City of Greeley) within Weld, is included in quarterly Faith Based newsletters, Weld County employee newsletters and WCYCC newsletters. Although applications submitted through MyAmeriCorps is the preferred method, in an effort to assure AmeriCorps members have equal opportunities throughout the application phase, and WCYCC initially accepts paper applications, resumes, and phone and/or walk-in applicants for consideration for open AmeriCorps positions. Applications initially screened for face to face interviews are made available to all applicants within reason. It is recognized that for many WCYCC AmeriCorps applicants, this is their first employment experience; therefore we strive to be inclusive of all applicants in an effort to provide individuals with experience essential for future employment opportunities. WCY CC specifically enrolls underrepresented individuals from low-income populations, individuals with limited education and/or employment history, individuals with disabilities, veterans and members of faith-based organizations. Weld's population reflects diversity; as a result, WCYCC has and will continue to enroll approximately 65% of its members from minority groups, with the majority being represented by Hispanics. WCYCC AmeriCorps members are provided with an initial orientation phase, typically 4-5 days. Continued member development, including workshops and certifications, will take place throughout members' terms of service. The orientation provides members with the opportunity to establish relationships with other members, while learning crucial information as it pertains to AmeriCorps,WCYCC, and their positions in general and preliminary training specific to assigned crew. Orientation details include team building exercises, living on a stipend/budgeting, AmeriCorps history inclusive of local, regional and current program year, prohibited AmeriCorps activities, completion of all forms (enrollment, eligibility, citizenship,background checks, medical consent, permission to participate, food stamp eligibility application and information) review of the Weld County employee policies and procedures such as drug free workplace and harassment etc., review of member handbook, explanation of professionalism expectations, uniforms issued etc. To ensure a positive member For Official Use Only Page 13 A For Official Use Only Narratives experience, WCYCC continuously reviews member development curriculum to make modifications and/or additions. Members are also provided with multiple opportunities to provide input and guidance regarding member development opportunities in which they are interested.As a result, career panel workshops were facilitated during the 2010-2011 program year. Career panel members were selected through a survey that members completed regarding career paths of interest. Members receive project specific training prior to beginning each project. Such training may consist of general overview of the scope, safety on worksite, history/background info, etc. or may be a specialized training, such as a course on non-native species to be removed, chemical treatment training, chainsaw certification, toilet replacement training/certification etc. Using a Youth Corps model, members are assigned to crews which are typically comprised of eight members plus one Crew Leader. The Crew Leader is a paid full time staff person who provides project training, daily oversight and support. Throughout the day, Crew Leaders are with members on site. Crew Leaders often take on a mentor and leadership role, while the Team Leader provides supervision to each crew and Crew Leader. Disciplinary action, if needed, is the role of the Team Leader and/or the Director of the program. Crew Leader and Team Leader positions are selected using the Weld County hiring process which includes extensive background checks and ergo-medical physical evaluations. All WCYCC staff are provided with training to include CPR, First Aid, Disability Awareness, Conflict Resolution, Leadership Training, Drivers Safety, Outdoor Stewardship Institute (OSI) training, statewide Crew Leader Trainings, Pesticide Applicator training, Wildlands Fire Chain Saws certification, CERT, Gang Reduction Initiative of Denver (GRID), Suicide Prevention, Child Labor Laws etc. WCYCC staff, in conjunction with the management team, establishes training goals each year; for example, obtaining Red Card Certification for Emergency Preparedness facilitated and funded by WCYCC. Crew Leader's participation in monthly meetings with the Team Leader and Director and an extensive annual performance review to include input from AmeriCorps members, Team Leader, project sponsors, For Official Use Only Page 14 For Official Use Only Narratives training facilitators etc is conducted for all staff. Daily communication between Crew Leader,Team Leader and/or Director occurs and monthly reviews of all staff is formally documented and included in annual performance reviews. G. OUTCOME: PERFORMANCE MEASURES Established Performance Measures (PM's) include Economic Opportunity (012 and 015) and Environmental Stewardship (EN5) as identified in the 2012 National Performance Measures(NPM's).As instructed by Serve Colorado, WCYCC will also include Member Development as a statewide initiative to be tracked through OnCorps reporting. In effort to include fully aligned NPM's, end outcomes were included in each NPM although an appropriate dropdown box was not available within eGrants. WCYCC will continue to actively recruit and engage at-risk, disenfranchised youth as WCYCC AmeriCorps members. Enrolling the underserved population provides opportunities to youth who would otherwise likely not gain the essential skills necessary to successfully transition into the workforce. WCYCC will increase participation each year in trail, waterway and volunteer projects designed to increase/generate community civic engagement. Through veteran initiatives, WCYCC will be viewed as a strong community and regional partner. Impact will be measured, reported bi- annually and will demonstrate impact. Data will be collected from each project and entered into appropriate collection tools to include internal excel tracking logs, OnCorps etc. to efficiently and accurately report collective information to the State Commission and the CNCS. PM targets were determined in conjunction with identified community needs; project based collaborative initiatives as well as regionally aligned and identified initiatives to include the Platte Invasives Endeavor (PIE) Plan for the South Platte Watershed. WCYCC has had significant regional impact and has been recognized as providing the region with quality services highlighting services provided by the WCYCC Chain Saw Crew for removing invasive species along waterways as cost effective. During the 2010-2011 program year, evidence based impact includes,but is not limited to: 64 acres of Russian Olive trees removed along the Big Thompson River, 3o trees removed and 75 trees hauled from Division of Wildlife at the For Official Use Only Page 15 For Official Use Only Narratives Wray Fish Hatchery, responded to and prepared for flooding along the Poudre River, 20,492 hours of direct service, 2,569 hours of indirect service and 43 volunteers leveraged. Asa result of the successful completion of previous sawyer based projects, additional collaborative efforts included a regional partnership with Ducks Unlimited and the South Platte River habitat restoration initiative. H. VOLUNTEER GENERATION: The WCYCC AmeriCorps program will recruit volunteers in various capacities to help meet established community needs to be responsive to emerging community needs as appropriate, and to aid in the process of member development. WCYCC's VISTA is currently working toward the development of a Martin Luther King Jr. Day of Service and coordinating activities for AmeriCorps Week. Collaborative partnerships have been secured for the two events, including United Way of Weld County, UCAN Serve AmeriCorps hosted by CO Campus Compact at the University of Northern Colorado (UNC) and Retired and Senior Volunteer Program (RSVP). We will continue to partner and/or recruit from current partnerships and collaborative agencies while continuing to expand our outreach in the community for additional volunteers and opportunities. WCYCC VISTA volunteers have established foundations over the past 14 months specifically to increase the volunteer generation for WCYCC and Weld. Volunteer projects, meeting the needs of the community, will include specifically aligned days of service to include CO Cares Day, Martin Luther King Jr. Day of Service, Cesar Chavez Day of Service and Learning and September 11th Day of Service.Additional areas of focus include Arbor Day, Earth Day, as well as a variety of community service opportunities to meet environmental and community needs which include trail maintenance/ development, non-profit building and exterior maintenance/ development, local school improvement of grounds or surrounding areas, graffiti removal, etc. AmeriCorps members will primarily aid in recruitment efforts by informing their friends and family of the service opportunities. Identified members will work alongside VISTA's and community volunteers focusing on capacity building. AmeriCorps members will be actively engaged in community service events with volunteers, building For Official Use Only Page 16 For Official Use Only Narratives capacity, maximizing impact, and raising community awareness of AmeriCorps.VISTA's and identified AmeriCorps members will act as coordinators to schedule, organize, recruit, track and measure the impact of each project. I. TUTORING PORGRAMS N/A Organizational Capability A. ORGANIZATIONAL BACKGROUND AND STAFFING: The primary contact for the grant application is Tami Grant, Youth Program Manager of Employment Services of Weld County (ESWC) and AmeriCorps program Director. The secondary contact for the grant application is Erik Warrington, WCYCC Team Leader. Esther Gesick, Clerk to the Board, is the authorized individual to submit the grant application upon receipt of Board approval and the official grant recipient for all funding is the Board of Weld County Commissioners. ESWC, a Division within the Department of Human Services (DHS) has been operating federal and state funded employment and training programs for OVER 3o years and has extensive experience with program design, implementation, delivery, evaluation and financial management. Grant management is provided by DHS, fiscal oversight for all programs operated by DHS is provided by the Department's Fiscal Officer. There have been no audit exceptions with any programs operated under ESWC over its 3o years of existence. Many programs have been recognized as models for program implementation across the State. Programs currently operated by ESWC include Wagner-Peyser basic labor exchange, Workforce Investment Act (WIA) Programs for Youth, Adults and Dislocated Workers, Temporary Assistance for Needy Families(TANF) Program, Employment First/Food Stamp Job Search Program, and the WCYCC program which includes various youth corps programs such as the TIGHT Program, and AmeriCorps Program. Oversight for programs operated by ESWC is provided by the Weld County Workforce Development Board(WCWDB), comprised of leaders in the community from the public and private arenas. The WCYCC has operated the AmeriCorps program for nine years and youth corps model programs for i6. The AmeriCorps program and its members have accomplished a For Official Use Only Page 17 fi For Official Use Only Narratives tremendous amount of work for the communities and organizations it serves. Historically, the AmeriCorps program has exceeded the goals for environmental projects and has received ratings from project sponsors that exceed the anticipated rate of satisfaction. Since the WCYCC program is a youth corps model, members typically work as a team, although, they can simultaneously work in a number of team settings at specific sites to meet multiple community needs on projects throughout Weld County. In addition to receiving funding from sources other than CNCS, WCYCC AmeriCorps is capable of raising funds to meet and/or exceed match requirements. The WCYCC AmeriCorps Program Year ending October 2011 resulted with WCYCC exceeding match requirements set at 46%, fully expending allocated CNCS award and enrolling i00% of members. The major sources of match funds have been program income received from fee-for-service projects as well as matching funds from the WIA Youth Program to cover staff salary and fringe costs not paid by corporation funds. In the past WIA Youth dollars have covered the grantee share of personnel expenses, member travel, equipment, supplies, staff and member training, plus other program costs. Program income from fee- for-service agreements has covered the grantee share for member living allowances, member insurance coverage, member support costs, member training, program supplies etc. However, as fee- for-service projects have increased, the amount of WIA funds used to cover the staff costs has, and will continue to be, lowered. There has not been any difficulty in securing match resources required to meet match requirements. It's anticipated due to the expanding fee-for-service projects with the invasive species removal and specifically the chainsaw crew, WCYCC will be able to continue meeting future match requirements. The total percentage of the proposed AmeriCorps project represents 2.5% of the total ESWC budget, which is consistent with the current CNCS funding received. Board of Directors, ESWC Admin and Staff, the WCWDB and the Youth Council(YC) provide oversight of the WCYCC Program and have assisted in the design and development of the Corps. Both entities are comprised of community, education and business leaders, local government officials as well as For Official Use Only Page 18 For Official Use Only Narratives representatives from CBO/FBOs.The DHS Fiscal Officer reports directly to the Executive Director of DHS to provide fiscal oversight and fiscal management of the program and the DHS Director reports directly to the Board of Weld County Commissioners, the official grant recipient of the funding. The WCYCC AmeriCorps Program is a program offered through ESWC and is efficiently integrated and well supported within the Division.As a result, members are exposed to other programs and services to assist them in achieving their goals. AmeriCorps staff collaborates with case managers, workshop facilitators,Assessment and Learning Lab staff, etc. to co-enroll eligible members appropriate for available services. ESWC operates an Assessment and Learning Lab where members may increase personal skills including GED preparation, GED pre-testing, CareerReady Colorado Certification, Microsoft Tutorials, Typing Tutors, Career Assessments, Employment Inventory, WorkGo!, "Bring Your A Game To Work" Certification, etc. WCYCC has operated a successful AmeriCorps Program focusing member development opportunities to at-risk/disenfranchised youth. WCYCC believes in continuous improvement and collaborates frequently with Youth Corps across CO to implement statewide successful practices locally. As a result, in recent program years, WCYCC has consistently increased member retention, as follows: 2008-2009 AmeriCorps: 55% retention; 2009 ARRA AmeriCorps: 58% retention; 2009-2010 AmeriCorps: 69% retention; 2010-2011 AmeriCorps: 83% retention. WCYCC's goal is to achieve the highest member retention rate possible, while serving an underserved and difficult population, maximizing the effect AmeriCorps has in our community. The 2010-2011 AmeriCorps project and activity highlights include, but are not limited to: 20,492 hours of direct service, 2,569 hours of indirect service, leveraged 43 volunteers, five of which are considered baby boomers, 8 corps members' responded to natural disaster(flooding), two members obtained their GED, three additional members increased basic skills levels and continue to work toward obtaining their GEDs, 64 acres of Russian Olive trees removed along the Big Thompson River, replacement of 245 toilets to conserve water, construction of an amphitheatre to be used for environmental For Official Use Only Page 19 For Official Use Only Narratives education/awareness and trail maintenance at St Vrain State Park. In addition, three AmeriCorps members provided to weeks (40 hrs per week) of peer mentoring to 16 adjudicated and or at-risk youth participants, outside of AmeriCorps. Services delivered included basic skills remediation, life skill development, socialization skills, basic work maturity, environmental education and healthy life styles. WCYCC was also responsive to the Windsor Tornado by deploying the Chain Saw Crew to aid in clean-up efforts along with all other crews to work within the communities affected by the natural disaster. WCYCC AmeriCorps has had no compliance issues. With current staff on board for the past three years, responsiveness has increased and reports are submitted early or on time. The WCYCC AmeriCorps program is comprised of three staff positions: Corps Director,Youth Team Leader and Crew Leader, as needed seasonal crew leaders are recruited and hired to meet community and project needs, typically during the summer months. The Youth Team Leader was previously a crew leader for the adjudicated youth corps operated by ESWC for approximately two years and has been the Team Leader for over three years. The Team Leader has an extensive background in working with young adults and is well acquainted with community agencies and organizations. The Crew Leader was selected for the AmeriCorps Program Year 2008-2009 and has extensive background working with youth from all socio-economic backgrounds. The Crew Leader is skilled in supervising, leading and mentoring young adults and has a good knowledge relating to work done by the Corps. The Corps Director directly supervises the Youth Team Leader and the Crew Leader as well as the staff of other youth programs operated by ESWC. The Director of the Corps has been in the position for over three years and has over to years of additional experience working with youth in federally funded programs, including WIA Youth and the TANF Programs. Approximately 20% of the Director's time is spent on Corps activities. The Youth Team Leader spends about 60% of his time on Corps activities including supervising the Crew Leader, project development, preparing and conducting weekly training for crew members and report preparation. The Crew Leader spends t00% of her time on For Official Use Only Page 20 ;p - For Official Use Only Narratives Corps activities providing direct supervision of crew members and overseeing the day-to-day operation of the WCYCC. In addition to the three AmeriCorps staff members, two full time Crew Leaders supervise non-AmeriCorps crews and a qualified WIA Case Manager act as a back-up Crew Leader to ensure members are well supervised in the absence of AmeriCorps staff or to provide additional assistance in the event of emergencies. There are no current position vacancies. WCYCC AmeriCorps staff and related fiscal staff will participate in all available and appropriate training opportunities to include annual Program Managers Institute(s), fiscal training facilitated by Serve Colorado or CNCS, State Service Conference, monthly conference calls etc. WCYCC AmeriCorps has achieved accreditation through the Colorado Youth Corps Association (CYCA) since 2000. CYCA provides annual program reviews in addition to the reviews completed by Serve Colorado, provides guidance regarding program management, risk management, reporting and as a means to share best practices, peer reviewers from Youth Corps across the State. WCYCC does not have separate service sites. The strength of this program is its relationship with community agencies and organizations. Knowledge of local and state resources and the willingness of these resources to assist has not been an issue in securing technical assistance. Collaboration with the community has provided Corps management opportunities to provide technical assistance in relation to potential service projects. The Corps plans to continue to approach each potential service project with the questions: what is it to be done; what is the timeline; what more do we need to do the project effectively, and what is the end result of the project?Answers to these questions determine the viability of Corps involvement of the project and provide a framework for any necessary technical assistance. Technical assistance is sought from the appropriate source as determined advisable or necessary and may be implemented as training sessions for members, training or orientation for the Crew Leader and/or project sponsor, as information assistance for all involved. The management team, in collaboration with sponsors, determines the need for, and the type of, assistance. The Director often seeks technical assistance through the For Official Use Only Page 21 For Official Use Only Narratives AmeriCorps national web site and the available resources listed, especially Project Star. This has been, and will continue to be, a valuable resource, especially in preparing performance measurement and updating procedures. WCYCC receives fewer funds than required for external evaluations and therefore,has completed internal evaluations of the program. WCYCC continuously assesses its effectiveness in the delivery of services to its project sponsors as well as the effect projects has on its corps members. Project evaluations completed by project sponsors rate quality of the work, benefit to the sponsor, cost savings and overall evaluation of the crew's effectiveness, and reflect the number of service hours provided. Member development evaluations include the number of members achieving the development outputs/outcomes, e.g. GED, certificates obtained from member development training, etc. Evaluation results are reviewed with a management team debriefing and against outputs/outcomes to determine the need for program improvement alterations or adjustments. Evaluations of the programs structure, target populations, services, performance, other program functions, as well as provide general oversight by the WCWDB and the WCYC. External fiscal audits are provided through the county's arrangement for external auditing of programs. Asa result of internal evaluations the WCYCC identified a number of areas for program improvement and strengthening. As a result of implementation of areas of program improvement and strengthening, WCYCC has realized increased retention of members and no compliance issues. B. SUSTAINABILITY: Through fee-for-service dollars, non-federal financial support comes to the program for service performed on specified projects.As Great Outdoor Colorado, to develop parks, trails, and open space, funds are made available to local communities; WCYCC will continue to collaborate with our community partners to be built in to the work components as appropriate. Non- federal funds also come through some services provided to local communities and State negotiated projects. The Corps plans to continue to seek and access these funds and types of funding sources. WCYCC will continue to partner with communities and CYCA for additional fee for service projects. For Official Use Only Page 22 For Official Use Only Narratives WCYCC continues to operate and expand its community collaborations and fee-for-service opportunities. This reflected in the history of the Corps and the WCYCC continues to work toward the goal of 50% match by year ten, in accordance with Corporation Guidelines. WCYCC has consistently collaborated with a number of CBOs, United Way, Weld Food Bank, Salvation Army, Catholic Charities, Habitat for Humanity, and Weld County Health Department. Through these collaborative efforts, WCYCC has developed a relationship of reliable, quality service and mutual support for projects, thus allowing the Corps to provide focused, valid, necessary services to Weld communities. The CBO/FBOs and other agencies identify needs and service targets that will meet the needs of target populations in addition to identifying expected outcomes. They provide whatever support they can, as appropriate. These collaborations signify community investment synergistically extend the reach that may not be otherwise available to the citizens of Weld County. The range of community stakeholders in the WCYCC is wide and diverse. Through the WCWDB, the Corps is able to access a range of government, business(small and large); educational leaders as well as a number of CBOs and FBOs and thus build a stakeholder pool. Through ESWC, connections with area employers, the Corps is further able to expand its stakeholder population and identification of future potential projects. The variety of project sponsors creates an even further group of diverse stakeholders. Ultimately, the people of Weld County (252,825 according to 2010 US Census) who have benefited from Corps services comprise the largest group of stakeholders. Non-financial support comes in the form of participation in the Corps, either as a project sponsor, or by providing feedback input connecting the activities and direction of the Corps. The WCWDB has assumed a great deal of responsibility in the design of the Corps, its target membership and activity mission. As the Corps becomes increasingly more known and recognizable, its stakeholder base has become more diverse and broader in scope. Members will be directly involved in volunteer recruitment and will recruit from local service organizations' pools of youth, as well as agencies serving individuals with disabilities. It is also For Official Use Only Page 23 a , For Official Use Only Narratives important that volunteers reflect ethnic and gender diversity. When a project may require more assistance to expand the Corps' capacity,volunteers are sought, oriented and/or trained to assist. Care is taken in properly preparing a volunteer to participate in a project, not only for the effectiveness of their assistance but to provide them with a rewarding experience. C. COMPLIANCE AND ACCOUNTABILITY: The organizational structure of the DHS aids in the processes to ensure WCYCC AmeriCorps, and all operating programs, are well within compliance to include adhering with the AmeriCorps rules and regulations. As previously noted, WCYCC continuously assesses its effectiveness in the delivery of services, including the general oversight provided by the WCWDB and the YC in addition to reviews/audits conducted by Serve Colorado to ensure WCYCC remains well within compliance standards; external fiscal audits are provided through a county arrangement for external auditing of programs. There have been no audit exceptions in programs operated under ESWC during its 3o years of existence. Furthermore, many programs have been recognized as models for program implementation across the State. Throughout all reviews,both internal and external, and in effort to practice continuous improvement, WCYCC will make and receive guidance regarding program compliance and accountability. To maintain transparency, the Director and Team Leader of the WCYCC will implement program modifications as necessary and will ensure program compliance, which will be reported to the Division Head and Director of DHS as well as the WCWDB and YC. WCYCC utilizes extreme caution as it relates to prohibited activities and has no history of breaching established and well defined guidelines. WCYCC will work closely with Serve Colorado regarding specific issues as needed to ensure compliance is maintained. WCYCC, as part of Weld County Government, follows guidelines surrounding similar topics of interest and is prohibited as defined by the County Commissioners and written in Weld County's policies and procedures. Subgrantees and service site locations are not applicable for WCYCC. D. MULTI-STATE APPLICANTS ONLY: N/A E. ENROLLMENT AND RETENTION: WCYCC achieved i00% member enrollment during the last full For Official Use Only Page 24 ) i a For Official Use Only Narratives year of program operation. WCYCC targets, recruits and enrolls members who are considered to be at-risk/disenfranchised youth. As a result, maintaining t00% of retention is extremely difficult. WCYCC believes in continuous improvement, has implemented program changes upon completion of a self assessment and collaborates frequently with Youth Corps across CO to implement locally statewide successful practices.As a result, WCYCC has consistently increased member retention during each of the recent program years, most recently during 2010-2011 when WCYCC AmeriCorps realized 83% retention rate. WCYCC's goal is to achieve the highest possible member retention rate while continuing to serve an underserved and difficult population in effort to maximize the overall impact AmeriCorps has in our community. F. PERFORMANCE TARGETS AND DEMONSTRATED COMPLIANCE: Objectives during 2010-2011 program year resulted in i00% performance achievement. Established Performance Measures(PM's) included: Member Skill Development, Environmental Projects-Other, CO Statewide Member Development and Environmental Projects- Energy.Although no compliance issues were identified internally or externally, internal reviews of PM's combined with the effort to align with nationally established guidelines has resulted in WCYCC modifying proposed PM's. G. OPERATING SITES AND MEMBER SERVICE SITES: N/A H.SPECIAL CIRCUMSTANCES: Included under cost effectiveness and budget adequacy's special Cost Effectiveness and Budget Adequacy A. COST EFFECTIVENESS: This proposal requests funding for 15 MSY's; WCYCC is currently operating with 15 MSY's. The proposed cost per MSY is less than the maximum allowable cost as published in the CNCS application instructions however; it's higher than the requested amount in the previous grant cycle. The increase requested is necessary to continue operating a variety of AmeriCorps crews. The Chain Saw Crew required specialized certifications and expensive protective wear and tools. WCYCC's ability to operate multiple crews simultaneously diversifies project scopes, provides opportunities to collaborate regionally, promotes WCYCC's abilities to respond to community For Official Use Only Page 25 For Official Use Only Narratives needs and ultimately facilitates capacity building. B. CURRENT GRANTEES ONLY: Non-federal financial support comes to the program through fee for service dollars for service performed on specified projects.As Great Outdoor Colorado (GOCO) funds are made available to local communities to develop parks, trails, and open space, the WCYCC will continue to collaborate with our community partners to be built in to the work components as appropriate. Non-federal funds also come through some services provided to local communities and through State negotiated projects. The Corps plans to continue to seek these funds and types of funding sources. Current projected partnerships include, but are not limited to: City of Greeley, Town of Windsor, Natural Resources Conservation Service (NRCS), GOCO projects and a regional partnership with Ducks Unlimited. The WCYCC will continue to partner with communities and the Colorado Youth Corps Association for additional fee for service projects.As the WCYCC continues to operate, collaborations have continued to expand and have achieved increases in fee for service opportunities. This has been shown through the history of the Corps, in this grant proposal we have a 50% match as required for ten year grantees.A total of $193,500 will be contributed from non-CNCS resources of which $112,897 will be a mixture of in-kind and cash generated from a variety of project contracts. In-kind sources include state funds contributed by the Workforce Investment Act(WIA) Youth Program and allocated to staff salaries. Cash generated from various private and state funds will be utilized for member support services; the proposed grantee budget for member support is $80,603. C. SPECIAL CIRCUMSTANCES: ESWC administrates the WCYCC and has served the County and its citizens for over 3o years. Weld County, historically known as a rural community, is one of the fastest growing areas in the State of CO and has a high poverty rate of 18.4% of youth ages 18 and under living below the poverty level, and an 16.9% overall poverty rate. Weld has limited large corporate resources and existing resources are spread thin among the population. Through partnerships with Division of Wildlife and a new collaborative partnership with Ducks Unlimited, WCYCC will be improving wildlife habitats and For Official Use Only Page 26 .. 1 For Official Use Only Narratives waterways in Weld, Logan, Morgan, Sedgwick and Yuma Counties. D. BUDGET ADEQUACY: The budget(current) has been adequate to provide the array of services and member development. With the extent of partnerships built, additional partnerships anticipated and program design, it is anticipated that the budget under this grant proposal will be adequate to continue a strong program. Evaluation Summary or Plan The WCYCC receives funds that are less than those required for an external evaluation and therefore has completed internal evaluations of the program. The WCYCC continuously assesses its effectiveness in the delivery of services to its project sponsors and the effect that it has on its corps members. Project evaluations completed by project sponsors rate the quality of the work, benefit to the sponsor, the cost savings and the overall evaluation of the crew's effectiveness. Evaluations also include the number of service hours provided. Member development evaluation includes the number of members achieving the development outputs/outcomes, e.g. GED, certificates obtained from member development training, etc. All of these evaluation results are reviewed immediately against outputs/outcomes with a management team debriefing to determine the need for program improvement alterations or adjustments. Evaluations of the programs structure, target populations, services, performance, other program functions, as well as general oversight are provided by the Weld County Workforce Development Board and the Youth Council. External fiscal audits are provided through the county's arrangement for external auditing of programs.As a result of the internal evaluations the WCYCC program identified a number of areas for program improvement and strengthening.As indicated previously in this proposal, since 2007 the WCYCC has been heavily invested in strategic planning both locally and statewide to develop strategies to allow us to continue to serve disenfranchised youth while also making their experience more successful and to increase the member completion rate.As a result of this planning, we developed key strategies which were implemented for the 2008-2009 program year and which we will continue monitor, evaluate and For Official Use Only Page 27 For Official Use Only Narratives adjust for future crews: i) Balance the crew make up with youth whose life experiences have been more positive and who have been more successful to enhance mentoring opportunities with the at risk youth; 2) Convert a number of our full term MSY slots to part time slots to allow youth to experience short term success; 3) Structure the corps year through the use of part time MSY slots to allow youth to matriculate to post secondary education sooner. Retention rates have greatly improved as a result of the changes and are committed to pursue the highest retention rates possible. Amendment Justification N/A Clarification Summary N/A Continuation Changes N/A For Official Use Only Page 28 For Official Use Only Performance Measures Grant Characteristics AmeriCorps Member Population- Communities of Color x AmeriCorps Member Population- Low-income Individuals AmeriCorps Member Population- Native Americans AmeriCorps Member Population- New Americans AmeriCorps Member Population- Older Americans _ AmeriCorps Member Population - People w ith Disabilities AmeriCorps Member Population - Rural Residents AmeriCorps Member Population -Veterans, Active Military, or their Families AmeriCorps Member Population - None of the above Geographic Focus - Rural Geographic Focus - Urban Encore Program Focus Areas Capacity Building Selected for National Measure Education Selected for National Measure Healthy Futures Selected for National Measure x,Environmental Stew ardship Selected for National Measure Veterans and Military Families Selected for National Measure x,Economic Opportunity Selected for National Measure Other Selected for National Measure Disaster Services Selected for National Measure Grand Total of all MSYs entered for all Focus Areas 15.03 Service Categories For Official Use Only Page 29 For Official Use Only Required Documents Document Name Status Evaluation Not Sent Labor Union Concurrence Not Sent For Official Use Only Page 30 RPf_BGT_424 July 6,2012 4:32 PM Weld County Youth Conservation Corps (WCYCC) Board of Weld County Commissioners,Weld County Division of Human Application ID: 12AC141927 Services Budget Dates: Total Amt CNCS Share Grantee Share Section I.Program Operating Costs A.Personnel Expenses 79,766 42,769 36,997 B.Personnel Fringe Benefits 23,929 11,756 12,173 C.Travel Staff Travel 2,640 1,640 1,000 Travel to CNCS-Sponsored Meetings 0 0 0 0 Member Travel 26,000 500 25,500 Total $28,640 $2,140 $26,500 D.Equipment 0 0 0 E Supplies 32,000 5,000 27,000 F.Contractual and Consultant Services 0 0 0 G.Training Staff Training 1,500 0 1,500 Member Training 12,000 4,000 8,000 Total $13,500 $4,000 $9,500 H.Evaluation 800 0 800 I.Other Program Operating Costs 2,129 700 1,429 Section I.Subtotal $180,764 $66,365 $114,399 Section I Percentage 37% 63% Section II.Member Costs A.Living Allow ance Full Time(1700 hrs) 0 0 0 1-Year Half lime(900 hours) 135,000 81,000 54,000 Reduced Half Time(675 hrs) 0 0 0 Quarter Time(450 hrs) 8,568 5,140 3,428 Minimum Time(300 hrs) 38,080 26,656 11,424 2-Year Half lime(2nd Year) 0 0 0 2-Year Half lime(1st Year) 0 0 0 Total $181,648 $112,796 $68,852 B.Member Support Costs FICA for Members 13,392 8,035 5,357 Worker's Compensation 0 0 0 Health Care 0 0 0 Total $13,392 $8,035 $5,357 Section II.Subtotal $195,040 $120,831 $74,209 Section II.Percentages 62% 38% Section III.Administrative/Indirect Costs A.Corporation Fixed Percentage Corporation Fixed Amount 9,783 4,891 4,892 Commission Fixed Amount 1,928 1,928 0 Total $11,711 $6,819 $4,892 B.Federally Approved hdirect Cost Rate Section M.Subtotal $11,711 $6,819 $4,892 Section III Percentage 58% 42% Section I+Ill.Funding Percentages 38% 62% Budget Totals $387,515 $194,015 $193,500 Budget Total Percentage 50% 50% Required Match 24% #of years Receiving CNCS Funds 2 Form 424A Modified SF-424A(4/88 and 12/97) Page 1 RPT_BGT_424 July 6,2012 4:32 PM Weld County Youth Conservation Corps (WCYCC) Board of Weld County Commissioners, Weld County Division of Human Services Total MSYs 15.03 Cost/MSY $12,909 Form 424A Modified SF-424A(4/88 and 12/97) Page 2 Budget Narrative for 12AC141927 Page 1 of 5 Budget Narrative: Weld County Youth Conservation Corps (WCYCC) for Board of Weld County Commissioners, Weld County Division of Human Services Section I. Program Operating Costs A. Personnel Expenses Position/Title-Qty-Annual Salary-%Time CNCS Share Grantee Share Total Amount Crew Leader:-1 person(s)at 35827 each x 100%usage 25,079 10,748 35,827 Team Leader:-1 person(s)at 42353 each x 60%usage 15,247 10,165 25,412 Program Director:-1 person(s)at 54289 each x 30%usage 2,443 13,844 16,287 Department Head:-1 person(s)at 74676 each x 3%usage 0 2,240 2,240 CATEGORY Totals 42,769 36,997 79,766 B. Personnel Fringe Benefits Purpose-Calculation-Total Amount CNCS Share Grantee Share Total Amount Crew Leader: Fringe is calculated @ 30%of salary attributed to grant 6,449 4,299 10,748 Team Leader: Fringe is calculated @ 30%of salary attributed to grant 4,574 3,049 7,623 Program Director:Fringe is calculated @ 30"/of salary attributed to grant 733 4,153 4,886 Department Head: Fringe is calculated @ 30%of salary attributed to grant 0 672 672 CATEGORY Totals 11,756 12,173 23,929 C. Travel Staff Travel Purpose-Calculation CNCS Share Grantee Share Total Amount Travel to CNCS-Sponsored Meetings: 0 0 0 Travel to CNCS Sponsored Meetings:A minimum of one staff person(would like two)will attend the Annual Grantee Meeting in Washington DC.Aprox. 1,640 1,000 2,640 Costs: Reg Fee$225,Air$500,Lodging$175x3 nights,Mileage Reimb. mileage/meals$30/day x 3 days Total:$1,340 x 2 staff CATEGORY Totals 1,640 1,000 2,640 Member Travel Purpose-Calculation CNCS Share Grantee Share Total Amount Gas Vouchers(GV)/Bus Passes(BP)x 15=$375 Estimated calculations https://egrants.cns.gov/espan/main/report.jsp?sid=m1 WSP3KQ2s3GrJ0WLbbQ9dV9ZnyZz... 7/6/2012 Budget Narrative for 12AC141927 Page 2 of 5 based on needs of enrolled members:$25 per GV x 25=$625$25 per BP x 500 500 1,000 15=$375 Crew transportation to project sites,member&staff trainings etc.: $1.80 per mile(cost of depreciation,gas,maintenance)x 25,000 miles(3 AmeriCorps 0 25,000 25,000 full time vehicles,2 part time vehicles and trailer) CATEGORY Totals 500 25,500 26,000 D. Equipment Item/Purpose-Qty-Unit Cost CNCS Share Grantee Share Total Amount N/A:-0x0 0 0 0 CATEGORY Totals 0 0 0 E. Supplies Item-Calculation CNCS Share Grantee Share Total Amount Member Uniforms/Member equipment&safety tools and equipment: Member Uniforms:43 mem x$200=$8,600Equip&tools=11,400 Examploes of equip/tools:chain saws&parts,chipper rental,various small tools etc. 5,000 27,000 32,000 Uniforms:steel toed boots, pants,long sleeve shirt,t-shirts, hoodie,coat, safety glasses,work gloves CATEGORY Totals 5,000 27,000 32,000 F. Contractual and Consultant Services Purpose-Calculation-Daily Rate CNCS Share Grantee Share Total Amount N/A: N/A-Deity Rate of 0 0 0 CATEGORY Totals 0 0 0 G. Training Staff Training Purpose-Calculation-Daily Rate I CNCS Share Grantee Share Total Amount State Commission Training,project site training, related professional JJJ 0 1,500 1,500 development opportunities:No Daily Rate-Daily Rate of 0 CATEGORY Totals 0 1,500 1,500 Member Training Purpose-Calculation-Daily Rate CNCS Share Grantee Share Total Amount I II II II https://egrants.cns.gov/espan/main/report.jsp?sid=m1 WSP3KQ2s3GrJ0WLbbQ9dV9ZnyZz... 7/6/2012 Budget Narrative for 12AC141927 Page 3 of 5 Basic Skills/GED preparation,CPR First Aid,Chainsaw training and other member development opportunities:GED learning lab fees provided by 100% 4,000 8,000 12,000 of grantee est.$4,000-Daily Rate of 0 CATEGORY Totals 4,000 8,000 12,000 H. Evaluation Purpose-Calculation-Daily Rate CNCS Share Grantee Share Total Amount Internal Evaluation by Board: Based on staff time to compile reports and data- 0 800 800 Daily Rate of 0 CATEGORY Totals 0 800 800 I. Other Program Operating Costs Purpose-Calculation CNCS Share Grantee Share Total Amount Criminal history background checks:43 Members x$49.50=$2,129 700 1,429 2,129 CATEGORY Totals 700 1,429 2,129 SECTION Totals 66,365 114,399 180,764 PERCENTAGE 37% 63% Section II. Member Costs A. Living Allowance Item-#Mbrs w/Allow-Allowance Rate-#Mbrs w/o Allow CNCS Share Grantee Share Total Amount Full Time(1700 hrs): Member(s)at a rate of each Members W/O allowance 0 0 0 1-Year Half Time(900 hours):20 Member(s)at a rate of 6750 each 81,000 54,000 135,000 Members W/O allowance 0 2-Year Half Time(1st Year): Member(s)at a rate of each 0 0 0 Members W/O allowance 2-Year Half Time(2nd Year): Member(s)at a rate of each 0 0 0 Members W/O allowance Reduced Half Time(675 hrs): Member(s)at a rate of each 0 0 0 Members W/O allowance Quarter Time(450 hrs):3 Member(s)at a rate of 2856 each 5,140 3,428 8,568 Members W/O allowance 0 Minimum Time(300 hrs):20 Member(s)at a rate of 1904 each 26,656 11,424 38,080 Members W/O allowance 0 CATEGORY Totals 112,796 68,852 181,648 https://egrants.cns.gov/espan/main/report.jsp?sid=ml WSP3KQ2s3GrJ0WLbbQ9dV9ZnyZz... 7/6/2012 Budget Narrative for 12AC141927 Page 4 of 5 B. Member Support Costs Purpose-Calculation CNCS Share Grantee Share Total Amount FICA for Members: 15.03 MSY=11,652 x 7.65% 8,035 5,357 13,392 Worker's Compensation:Weld County is sett insured and covers Worker's 0 0 0 Compensation and Unemployment Ins.at no cost to WCYCC Health Care: 0 0 0 CATEGORY Totals 8,035 5,357 13,392 SECTION Totals 120,831 74,209 195,040 PERCENTAGE 62% 38% Section III. Administrative/Indirect Costs A. Corporation Fixed Percentage Item-Calculation CNCS Share Grantee Share Total Amount Corporation Fixed Amount:Sum of Section I and II x 0.0526 4,891 4,892 9,783 Commission Fixed Amount: 1%of CNCS total 1,928 0 1,928 CATEGORY Totals 6,819 4,892 11,711 B. Federally Approved Indirect Cost Rate Calculation-Cost Type-Rate-Rate Claimed-Cost Basis CNCS Share Grantee Share Total Amount CATEGORY Totals I 0 0 0 SECTION Totals L 6,819 4,892 11,711 PERCENTAGE 58% 42% BUDGET Totals 194,015 193,500 387,515 PERCENTAGE 50% 50% Total MSYs 15.03 CostIMSY 12,909 Source of Funds Section Match Description Amount Type Source Match sources are classified as cash generated from fee https://egrants.cns.gov/espan/main/report.jsp?sid=ml WSP3KQ2s3GrJ0WLbbQ9dV9ZnyZz... 7/6/2012 Budget Narrative for 12AC141927 Page 5 of 5 for service projects,in-kind and cash from State and Federal sources to include Youth Workforce Investment 112,897 In Kind Other Mt(WA) Source of Funds Cash generated from fee for service projects,comprised of various private and state funds are utilized for member 80,603 Cash State/Local support costs. Total Source of Funds 193,500 https://egrants.cns.gov/espan/main/report.jsp?sid=m1 WSP3KQ2s3GrJ0WLbbQ9dV9ZnyZz... 7/6/2012 U OF Z O LL 0 Ow W, cn N N O C O 0 a 0 L L lL o 1L N A C O 0 O 6 a N i E O i O I a C C I � I d 2 I N I 92 I V f I m a E E A a o N O O d N co b N 3 co 7 N d O p C C O a I N N A RI w P O ,.' P. O .) Q 4. B N d 9 9 O I Q U U I C. to Q O O a 0 '7' O 0 O 00 O O < b orn 0 o v c�a o o 0 4N. 00a 0 - g c (7, c t Z v) T y m d w O Wz r ' A N a M CaN ti N vii ,t- vim, N en en M s '43 d et0. v N O 6 O r- r- y CJ C i U4 T T T N J n o ho a d '0 0 0 0 C e C q 0.0vs a M m en g 0 CO '- '0 en en L _ C M en en CD I�.,.yI O O N O h en en d W 0 T 7 T y0 T M m o © i Ti O N N CO '.'i, w C t* O ca N'-'CO O O g CO O O U vi •O a GJ 0 0 0 N 0 00 v E o CO 1 .y Si.. CA E yl 0 0 E F °'. O L 7 U• > 03 �, .0 Y 0 C A _. d c r ; - O. �� x N N 0 CD MO O .-. 'O C W �-!` en COO co C) G g G N 3 0000 3 � , W F, CO w O X T VM, d' /p i O�� S G 'G N it O M M V N iy i2 0 rew 0:1 53 0 a°'ioo a -- Sc 2 C7 * * 0 • a5TT0 } ( en oo 0 4 cc k 74 2 � 4O / • } N C c . \ C § % { § j N a \ 3 \ d / ~ N © - a - \ 0 g to O } \ 0 \ e 1-4 § § k ( \ ) j ) 3 a 20 e \ m ; 0 ) ) < { } \ \ � z 0 f ± \ % \ J 0 \ ) ) \ El \ \ \ \ \ / ASSURANCES C( tiAcri,,,,l/-_ _4� / t 7/q/204) Page 1 of 4 ASSURANCES As the duly authorized representative of the applicant,I certify,to the best of my knowledge and belief,that the applicant: • Ilas the legal authority to apply for federal assistance,and the institutional,managerial,and financial capability(including funds sufficient to pay the non-federal share of project costs)to ensure proper planning,management,and completion of the project described in this application. • Will give the awarding agency,the Comptroller General of the United States,and if appropriate,the state,through any authorized representative,access to and the right to examine all records,books,papers,or documents related to the award;and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. • Will establish safeguards to prohibit employees from using their position for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest,or personal gain. • Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. • Will comply with the Intergovernmental Personnel Act of 1970(42 U.S.C.4728-4763)relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration(5 CFR 900,Subpart F). • Will comply with all federal statutes relating to nondiscrimination.These include but are not limited to:Title VI of the Civil Rights Act of 1964(P.L. 88-352)which prohibits discrimination on the basis of race,color,or national origin;(b)Title IX of the Education Amendments of 1972,as amended(20 U.S.C. 1681-1683,and 1685-1686).which prohibits discrimination on the basis of sex;(c)Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C.794),which prohibits discrimination on the basis of disability(d)The Age Discrimination Act of 1975,as amended(42 U.S.C.6101-6107),which prohibits discrimination on the basis of age;(e)The Drug Abuse Office and Treatment Act of 1972(P.L.92-255),as amended,relating to nondiscrimination on the basis of drug abuse;(0 The Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970(P.L.91-616),as amended,relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g)sections 523 and 527 of the Public Health Service Act of 1912(42 U.S.C.290dd-3 and 290ee-3),as amended,relating to confidentiality of alcohol and drug abuse patient records;(h)Title VIII of the Civil Rights Act of 1968(42 U.S.C.3601 et seq.), as amended,relating to nondiscrimination in the sale,rental or financing of housing;(i)any other nondiscrimination provisions in the National and Community Service Act of 1990,as amended;and(j)the requirements of any other nondiscrimination statute(s) which may apply to the application. • Will comply,or has already complied,with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970(P.L.91-646)which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally assisted programs.These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchases. • Will comply with the provisions of the Hatch Act(5 U.S.C. 1501-1508 and 7324-7328)which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. • Will comply,as applicable,with the provisions of the Davis-Bacon Act(40 U.S.C 276a and 276a-77),the Copeland Act(40 U.S.C 276c and 18 U.S.C.874),and the Contract Work Hours and Safety Standards Act(40 U.S.C.327-333),regarding labor standards for Federally assisted construction sub-agreements. • Will comply,if applicable,with flood insurance purchase requirements of Section 102(a)of the Flood Disaster Protection Act of 1973(P.L.93-234)which requires the recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is$10,000 or more. • Will comply with environmental standards which may be prescribed pursuant to the following:(a)institution of environmental quality control measures under the National Environmental Policy Act of 1969(P.L.91-190)and Executive Order(EO) 11514; (b)notification of violating facilities pursuant to EO 11738;(c)protection of wetlands pursuant to EO 11990;(d)evaluation of flood hazards in floodplains in accordance with EO 11988;(e)assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972(16 U.S.C 1451 et seq.);(f)conformity of federal actions to State(Clean Air)Implementation Plans under Section 176(c)of the Clean Air Act of 1955,as amended(42 U.S.C.7401 et seq.);(g)protection of underground sources of drinking water under the Safe Drinking Water Act of 1974,as amended(P.L.93-523);and(h)protection of endangered species under the Endangered Species Act of 1973,as amended(P.L. 93-205). • Will comply with the Wild and Scenic Rivers Act of 1968(16 U.S.C 1271 et seq.)related to protecting components or potential components of the national wild and scenic rivers system. • Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966,as amended(16 U.S.C.470),EO 11593(identification and protection of historic properties),and the Archaeological and Historic Preservation Act of 1974(16U.S.C.469a-I et seq.). • Will comply with P.L.93-348 regarding the protection of human subjects involved in research,development,and related activities supported by this award of assistance. https://egrants.cns.gov/cnsmisc/eAssur.htm 7/6/2012 ASSURANCES Page 2 of 4 • Will comply with the Laboratory Animal Welfare Act of 1966(P.L.89-544,as amended,7 U.S.C.2131 et seq.)pertaining to the care,handling,and treatment of warm blooded animals held for research,teaching,or other activities supported by this award of assistance. • Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. §§4801 et seq.)which prohibits the use of lead based paint in construction or rehabilitation of residence structures. • Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984,as amended,and OMB Circular A-133,Audits of States,Local Governments,and Non-Profit Organizations. • Will comply with all applicable requirements of all other Federal laws,executive orders,regulations,application guidelines,and policies governing this program. For AmeriCorps State and National Applicants ONLY If you are not applying for a grant through AmeriCorps*State and National,you may ignore this section. • Will comply with all rules regarding prohibited activities,including those stated in applicable Notice,grant provisions,and program regulations,and will ensure that no assistance made available by the Corporation will be used to support any such prohibited activities. • Will comply with the nondiscrimination provisions in the national service laws,which provide that an individual with responsibility for the operation of a project or program that receives assistance under the national service laws shall not discriminate against a participant in,or member of the staff of,such project or program on the basis of race,color,national origin,sex,age,political affiliation,disability,or on the basis of religion. (NOTE:the prohibition on religious discrimination does not apply to the employment of any staff member paid with non-Corporation funds or paid with Corporation funds but employed with the organization operating the project prior to or on the date the grant was awarded. If your organization is a faith-based organization that makes hiring decisions on the basis of religious belief,your organization may be entitled,under the Religious Freedom Restoration Act,42 U.S.C. §2000bb,to receive federal funds and yet maintain that hiring practice,even though the national service legislation includes a restriction on religious discrimination in employment of staff hired to work on a Corporation-funded project and paid with Corporation grant funds. (42 U.S.C. §§5057(c)and 12635(c)). For the circumstances under which this may occur,please see the document"Effect of the Religious Freedom Restoration Act on Faith-Based Applicants for Grants"on the Corporation's website at: http://www.usdoj.gov/archive/fbci/effect-rfra.W. • Will comply with all other federal statutes relating to nondiscrimination,including any self-evaluation requirements. These include but are not limited to:(a)Title VI of the Civil Rights Act of 1964(P.L. 88-352)which prohibits discrimination on the basis of race,color,or national origin;(b)Title IX of the Education Amendments of 1972,as amended(20 U.S.C. 1681-1683, and 1685-1686).which prohibits discrimination on the basis of sex;(c)Section 504 of the Rehabilitation Act of 1973,as amended(29 U.S.C. 794),which prohibits discrimination on the basis of handicaps(d)The Age Discrimination Act of 1975,as amended(42 U.S.C.6101-6107),which prohibits discrimination on the basis of age;(e)The Drug Abuse Office and Treatment Act of 1972(P.L.92-255),as amended,relating to nondiscrimination on the basis of drug abuse;(f)The Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970(P.L.91-616),as amended,relating to nondiscrimination on the basis of alcohol abuse or alcoholism;(g)sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C.290 dd-3 and 290 ee-3),as amended,relating to confidentiality of alcohol and drug abuse patient records;(h)Title VIII of the Civil Rights Act of 1968(42 U.S.C.3601 et seq.),as amended,relating to nondiscrimination in the sale,rental or financing of housing;and(i)the requirements of any other nondiscrimination statute(s)which may apply to the application. • Will provide,in the design,recruitment,and operation of any AmeriCorps program,for broad-based input from—(I)the community served, the municipality and government of the county(if appropriate)in which the community is located,and potential participants in the program;and(2)community-based agencies with a demonstrated record of experience in providing services and local labor organizations representing employees of service sponsors,if these entities exist in the area to be served by the program; • Will,prior to the placement of participants,consult with the appropriate local labor organization,if any,representing employees in the area who are engaged in the same or similar work as that proposed to be carried out by an AmeriCorps program,to ensure compliance with the nondisplacement requirements specified in section 177 of the NCSA; • Will,in the case of an AmeriCorps program that is not funded through a State,consult with and coordinate activities with the State Commission for the state in which the program operates. • Will ensure that any national service program carried out by the applicant using assistance provided under section 121 of the National and Community Service Act of 1990 and any national service program supported by a grant made by the applicant using such assistance will address unmet human,educational,environmental,or public safety needs through services that provide a direct benefit to the community in which the service is performed; • Will comply with the nonduplication and nondisplacement requirements set out in section 177 of the National and Community https://egrants.cns.gov/cnsmisc/eAssur.htm 7/6/2012 ASSURANCES Page 3 of 4 Service Act of 1990,and in the Corporation's regulations at§2540.100; • Will comply with the grievance procedure requirements as set out in section 176(f)of the National and Community Service Act of 1990 and in the Corporation's regulations at 45 CFR§2540.230; • Will provide participants in the national service program with the training,skills,and knowledge necessary for the projects that participants are called upon to perform; • Will provide support services to participants,such as information regarding G.E.D.attainment and post-service employment, and,if appropriate,opportunities for participants to reflect on their service experiences; • Will arrange for an independent evaluation of any national service program carried out using assistance provided to the applicant under section 121 of the National and Community Service Act of 1990 or,with the approval of the Corporation,conduct an internal evaluation of the program; • Will apply measurable performance goals and evaluation methods,which are to be used as part of such evaluation to determine the program's impact on communities and persons served by the program,on participants who take part in the projects,and in other such areas as required by the Corporation; • Will ensure the provision of a living allowance and other benefits to participants as required by the Corporation; • Has not violated a Federal criminal statute; • If a state applicant,will ensure that the State subgrants will be used to support national service programs selected by the State on a competitive basis; • If a state applicant,will seek to ensure an equitable allocation within the State of assistance and approved national service positions,taking into consideration such factors as the locations of the programs,population density,and economic distress; • If a state applicant,will ensure that not less than 60%of the assistance will be used to make grants to support national service programs other than those carried out by a State agency,unless the Corporation approves otherwise. For Learn and Serve America Applicants ONLY If you are not applying for a grant through Learn and Serve America,you may disregard this section. • Will keep such records and provide such information to the Corporation with respect to the programs as may be required for fiscal audits and program evaluation. • Will comply with the nonduplication,nondisplacement,and grievance procedure requirements of 45 CFR Part 2540. • Will,prior to the placement of a participant,consult with the appropriate local labor organization,if any,representing employees in the area who are engaged in the same or similar work as that proposed to be carried out by the program,to prevent the displacement and protect the rights of those employees. • Will comply with the 45 CFR 2540.200-207 criminal history check requirements for all individuals receiving a living allowance, stipend,national service educational award,or salary through a program receiving assistance under the national service laws— regardless of the type of service the individual is performing or the individual's access to vulnerable populations. • Will comply with the parental involvement requirements 45 CFR 2540.330. • Will,for school-based grants,make efforts to: I. ensure that students of different ages,races,sexes,ethnic groups,disabilities,and economic backgrounds have opportunities to serve together; 2. include any opportunities for students,enrolled in schools or programs of education providing elementary or secondary education,to participate in service-learning programs and ensure that such service-learning programs include opportunities for such students to serve together; 3. involve participants in the design and operation of the programs; 4. promote service-learning in areas of greatest need,including low-income or rural areas;and 5. otherwise integrate service opportunities into the academic program of the participants. For Social Innovation Fund Applicants ONLY Ifyou are not applying for a Social Innovation Fund grant,you may disregard this section. https://egrants.cns.gov/cnsmisc/eAssur.htm 7/6/2012 ASSURANCES Page 4 of 4 • Will use the funds received through the award in order to make subgrants to community organizations that will use the funds to replicate or expand proven initiatives,or support new initiatives,in low-income communities. • Will consult with a diverse cross section of community representatives in making decisions about subgrants for communities (including individuals from the public,nonprofit private,and for-profit private sectors). • Will make subgrants of a sufficient size and scope to enable the community organizations to build their capacity to manage initiatives,and sustain replication or expansion of the initiatives; • Will not make any subgrants to-- • the parent organizations of the applicant, • a subsidiary organization of the parent organization of the applicant,or, • if the applicant applied for a SIF award as a partnership,any member of the partnership. • Commits to meeting the matching fund requirements of section I 98k(i)of the National and Community Service Act of 1990(42 U.S.C. §12653k(i)). • Commits to use data and evaluations to improve the applicant's own model and to improve the initiatives funded by the applicant. • Commits cooperate with any evaluation activities undertaken by the Corporation. • Has adopted and implemented standard of conduct policies and procedures in regard to procurements which meet the requirements of either 45 C.F.R. §2541.360(b)(3),or 2 C.F.R. §215.42 and 45 C.F.R. §2543.42. • Has adopted and implemented policies and procedures in regard to the applicant's subgrant competitions which will provide reasonable assurance that conflicts of interest(or appearances of conflicts of interest)on the part of reviewers or decision-makers are identified and appropriately mitigated. https://egrants.cns.gov/cnsmisc/eAssur.htm 7/6/2012 CERTIFICATIONS 7741/70/07 6Ths) j.` s' Page 1 of 2 -><7140;,-(t. CERTIFICATIONS Certification—Debarment,Suspension,and Other Responsibility Matters This certification is required by the government-wide regulations implementing Executive Order 12549,Debarment and Suspension,2 CFR Part 180, Section 180.335, What information must I provide before entering into a covered transaction with a Federal agency? As the duly authorized representative of the applicant, I certify,to the best of my knowledge and belief,that neither the applicant nor its principals: • Is presently excluded or disqualified; • Has been convicted within the preceding three years of any of the offenses listed in § 180.800(a)or had a civil judgment rendered against it for one of those offenses within that time period; • Is presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,State, or local)with commission or any of the offenses listed in § 180.800(a); or • Has had one or more public transactions(Federal, State,or local)terminated within the preceding three years for cause or default. Certification—Drug Free Workplace This certification is required by the Corporation's regulations implementing sections 5150-5160 of the Drug-Free Workplace Act of 1988(P.L. 100-690),45 CFR Part 2545,Subpart B. The regulations require certification by grantees,prior to award,that they will make a good faith effort,on a continuing basis,to maintain a drug-free workplace. The certification set out below is a material representation of fact upon which reliance will be placed when the agency determines to award the grant. False certification or violation of the certification may be grounds for suspension of payments,suspension or termination of grants,or government-wide suspension or debarment(see 2 CFR Part 180, Subparts G and H). As the duly authorized representative of the grantee,I certify,to the best of my knowledge and belief,that the grantee will provide a drug-free workplace by: A. Publishing a drug-free workplace statement that: a. Notifies employees that the unlawful manufacture,distribution,dispensing,possession,or use of a controlled substance is prohibited in the grantee's workplace; b. Specifies the actions that the grantee will take against employees for violating that prohibition;and c. Informs employees that,as a condition of employment under any award,each employee will abide by the terms of the statement and notify the grantee in writing if the employee is convicted for a violation of a criminal drug statute occurring in the workplace within five days of the conviction; B. Requiring that a copy of the statement described in paragraph(A)be given to each employee who will be engaged in the performance of any Federal award; C. Establishing a drug-free awareness program to inform employees about: a. The dangers of drug abuse in the workplace; b. The grantee's policy of maintaining a drug-free workplace; c. Any available drug counseling,rehabilitation,and employee assistance programs;and d. The penalties that the grantee may impose upon them for drug abuse violations occurring in the workplace; D. Providing us,as well as any other Federal agency on whose award the convicted employee was working,with written notification within 10 calendar days of learning that an employee has been convicted of a drug violation in the workplace; E. Taking one of the following actions within 30 calendar days of learning that an employee has been convicted of a drug violation in the workplace: a. Taking appropriate personnel action against the employee,up to and including termination;or b. Requiring that the employee participate satisfactorily in a drug abuse assistance or rehabilitation program approved for these purposes by a Federal,State,or local health,law enforcement,or other appropriate agency; F. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs(A)through(E). Certification-Lobbying Activities As required by Section 1352,Title 31 of the U.S.Code,as the duly authorized representative of the applicant,I certify,to the best of my knowledge and belief,that: https://egrants.cns.gov/cnsmisc/eCerts.htm 7/6/2012 CERTIFICATIONS Page 2 of 2 • No federal appropriated funds have been paid or will be paid,by or on behalf of the applicant,to any person for influencing or attempting to influence an officer or employee of any agency,a member of Congress,an officer of Congress in connection with the awarding of any federal contract,the making of any federal loan,the entering into of any cooperative agreement,or modification of any federal contract,grant,loan,or cooperative agreement; • If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a member of Congress,an officer or employee of Congress,or an employee of a member of Congress in connection with this federal contract,grant, loan,or cooperative agreement,the applicant will submit Standard Farm-LLL,"Disclosure Form to Report Lobbying,"in accordance with its instructions; • The applicant will require that the language of this certification be included in the award documents for all subcontracts at all tiers(including subcontracts,subgrants,and contracts under grants,loans and cooperative agreements)and that all subrecipients will certify and disclose accordingly. Certification-Grant Review Process(State Commissions Only) I certify that in conducting our review process,we have ensured compliance with the National and Community Service Act of 1990,the Corporation's peer review requirements,and all state laws and conflict of interest rules. For AmeriCorps State and National Applicants ONLY If you are not applying for a grant through AmeriCorps'State and National,you may ignore this section. Erroneous certification or assurance The assurances and certifications are material representations of fact upon which we rely in determining whether to enter into this transaction. If we later determine that you knowingly submitted an erroneous certification or assurance,in addition to other remedies available to the federal government,we may terminate this transaction for cause or default. Notice of error in certification or assurance You must provide immediate written notice to us if at any time you learn that a certification or assurance was erroneous when submitted or has become erroneous because of changed circumstances. Definitions The terms"debarment","suspension","excluded","disqualified","ineligible","participant","person","principal","proposal",and "voluntarily excluded"as used in this document have the meanings set out in 2 CFR Part 180,subpart I,"Definitions." A transaction shall be considered a"covered transaction"if it meets the definition in 2 CFR part 180 subpart B,"Covered Transactions." Assurance requirement for subgrant agreements You agree by submitting this proposal that if we approve your application you shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by us. Assurance inclusion in subgrant agreements You agree by submitting this proposal that you will obtain an assurance from prospective participants in all lower tier covered transactions and in all solicitations for lower tier covered transactions that the participants are not debarred,suspended,ineligible,or voluntarily excluded from the covered transaction. Assurance of subgrant principals You may rely upon an assurance of a prospective participant in a lower-tier covered transaction that is not debarred,suspended,ineligible, or voluntarily excluded from the covered transaction,unless you know that the assurance is erroneous. You may decide the method and frequency by which you determine the eligibility of your principals. You may,but are not required to,check the List of Parties Excluded from Federal Procurement and Nonprocurement Programs. Non-assurance in subgrant agreements If you knowingly enter into a lower tier covered transaction with a person who is suspended,debarred,ineligible,or voluntarily excluded from participation in this transaction,in addition to other remedies available to the federal government,we may terminate this transaction for cause or default. Prudent person standard Nothing contained in the aforementioned may be construed to require establishment of a system of records in order to render in good faith the assurances and certifications required. Your knowledge and information is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. https://egrants.cns.gov/cnsmisc/eCerts.htm 7/6/2012 Page 1 of 1 7/9/2012, 3:25 PM, EDT home my account help logout NATI NAL& COMMUNITY SERVICE . 4 . 1 Thank you You have successfully completed the action to Submit 424 to prime applicant on 7/9/2012 at 3:25 PM,EDT.The status of your application is now Submitted to Prime. Go to your eGrants home g 508 Approved 1 Contact Help Desk I disable the pictures https://egrants.cns.gov/espan/gr_app/thanks.j sp?sid=GV j j P7vQhpptyTz23 Mj 3 bvT4FTLLcD... 7/9/2012 Esther Gesick From: Tami Grant Sent: Thursday, June 28, 2012 10:49 AM To: Esther Gesick Subject: RE: AmeriCorps grant Hi Esther, I've completed the modifications as requested by Mark with Serve Colorado. Here are the easy steps to find the correct grant: 1 Subaoolication rejected by orime AmeriCorps State 12AC133070 10/19/2011 I will also forward you the e-mail from Mark which will provide you with the information about the items modified. Item 4.(Member Support Costs)they informed us that CNCS will now only pay for health care costs for members enrolled full time for an entire year(1700 hours). We are not planning to hire one year members as we have had better success enrolling members for 6 month or 3 month terms. We eliminated the cost allocation to that line item and then needed to make minor adjustments to the budget as we are required to remain at 50%match for this grant and also the cost per MSY/member must not exceed a set amount. I did validate the budget without error so hopefully you'll have an easy time submitting it. Mark from the State did say that other grantees were having trouble submitting and had to make a few adjustments before it would allow the submission. I will be in and out of the office today and can also be reached on my cell phone as needed at 673-2642. Thank-you for all of your help! Tami Grant Youth Program Manager Employment Services of Weld County 315B N. 11th Avenue Greeley, CO 80631 970-353-3800 ext. 6754 .uw 1lir - I' r2.4 Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tami Grant Sent: Thursday, June 28, 2012 7:21 AM To: Esther Gesick 1 Cc: Susan Talmadge Subject: RE: AmeriCorps grant Hi Esther, The Corporation for National and Community Service (CNCS) had not released the grant to make modifications within the timeline they initially set. I was finally able to access eGrants yesterday afternoon to modify the grant however I was in a meeting and unable to make the changes. I plan to work on the modification this morning and will then let you know when it's ready to submit. I can also review the changes with you if you would like, thanks! Tami Grant Youth Program Manager Employment Services of Weld County 3158 N. 11th Avenue Greeley, CO 80631 970-353-3800 ext. 6754 1 l l r - Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Esther Gesick Sent: Wednesday, June 27, 2012 3:37 PM To: Tami Grant Cc: Susan Talmadge Subject: RE: AmeriCorps grant Hi Tami, I was out of the office on Monday and unavailable most of the day yesterday too. I was told this was approved by the Board on Monday, but not sure what was approved since nothing was actually provided to them or what I need to log in to submit. Please contact me...Thanks! Esther E. Gesick Deputy Clerk to the Board/Office Manager 1150 O Street)P.O. Box 758 Greeley, CO 80632 tel: (970)336-7215 X4226 - r 1 Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 2 From: Susan Talmadge Sent: Friday, June 22, 2012 8:22 AM To: Esther Gesick Subject: FW: AmeriCorps grant FYI Susan Talmadge Office Manager Weld County Department of Human Services 3156 N. 11th Avenue; Greeley, CO 80631 970-352-1551, ext. 6501 Fax: 970-353-5215 : r� - A rr Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tami Grant Sent: Thursday, June 21, 2012 4:44 PM To: Susan Talmadge Subject: FW: AmeriCorps grant I had Holly call Mark because he didn't reply to my e-mail. He said that no one can make any modifications yet because CNCS has to award the competitive applications before they can release ours. He said more than likely we won't even be able to modify until the very end of the day tomorrow but maybe not until Monday. He told Holly they are considering extending the deadline for us to modify the grant but didn't give us a new date and it may be only a few days beyond the initial date of 6/26. I'm not sure how to proceed from here, especially if they don't release the grants for editing by tomorrow. Tami Grant Youth Program Manager Employment Services of Weld County 3158 N. 11th Avenue Greeley, CO 80631 970-353-3800 ext. 6754 +^ . 1 3 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tami Grant Sent: Thursday, June 21, 2012 4:14 PM To: Susan Talmadge Subject: FW: AmeriCorps grant e-Grants is not allowing me to modify the grant as requested. I've e-mailed Mark Skinner to find out if CNCS needs to complete a step in the process to release the grant to allow me to modify. Tami Grant Youth Program Manager Employment Services of Weld County 3158 N. 11th Avenue Greeley, CO 80631 970-353-3800 ext. 6754 1 it - r , Q.V Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 4 Esther Gesick From: Tami Grant Sent: Thursday, June 28, 2012 10:50 AM To: Esther Gesick Subject: FW: 2012 AmeriCorps Formula Clarification letter As an FYI,you may have this as I previously provided to Susan Talmadge. Tami Grant Youth Program Manager Employment Services of Weld County 3158 N. 11th Avenue Greeley, CO 80631 970-353-3800 ext. 6754 1 1 l ' --, r ► Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Skinner, Mark [mailto:Mark.Skinner@state.co.us] Sent: Wednesday, June 20, 2012 2:12 PM To: Tami Grant Cc: Kreider, Heather Subject: 2012 AmeriCorps Formula Clarification letter Tami: I am writing regarding your application for the AmeriCorps State FY 2012 Formula Grant competition. The purpose of this letter is to request clarification on aspects of your application. Final funding decisions have not yet been made. The information provided in response to this request will assist Serve Colorado in making final decisions. A request for clarification does not guarantee your application will be approved for funding. Name of organization: Board of Weld County Commissioners,Weld County Division of Human Services Title of program:Weld County Youth Conservation Corps This application is under consideration for a grant in the amount of $199,739; 15.03 Member Service Years(MSYs) and 43 member positions. CLARIFICATION ITEMS Below is a summary of the issues that need to be addressed during this clarification period. Please respond to each item as requested and resubmit the application June 26, 2012. Please contact me if you would like to discuss the contents of this letter and any questions you might have. 1 Budget Clarification Items Please make the following changes directly in the application budget in eGrants: 1. Section I. C.Travel—Provide an itemized calculation for the travel to CNCS sponsored meeting. 2. Section I. C. Member Travel—Provide itemized calculation for Gas vouchers/bus passes for members. 3. Section I. E. Supplies—Provide calculation for member uniforms, equipment and tools. 4. Section II. B. Member Support Costs—CNCS can only pay for the health care costs of full time members. Move costs for part time members to grantee share. 5. Section III. A. Corporation Fixed Percentage—recheck you calculations in this section. As you make these changes be sure that your cost per MSY does not exceed $13,289 and your grantee match does no drop below the 50% required level. Programmatic Clarification Items Please make the following changes in the eGrants narrative field labeled "Clarification Summary." 1. None Performance Measure Clarification Items If changes are requested please make the following changes in the Performance Measures screens in eGrants: 1. None I will return your application to you in eGrants as soon as CNCS has completed the Competitive Awards process. If you have any questions, please contact me at 303-866-2565; mark.skinner@state.co.us Sincerely, Mark Mark Skinner I Senior Program Officer Serve Colorado I Office of Lt.Governor Joseph A.Garcia 225 E 16th Ave Suite B-52 I Denver CO 80203 303.866.2565 I mark.skinner@state.co.us www.colorado.0ov/servecolorado 41.1 “ T) GOVERNOR'S COMMISSION ON COMMUNITY SERVICE~ "Building a culture of citizenship,service,and responsibility in Colorado" 2 Esther Gesick From: Esther Gesick Sent: Wednesday, June 20, 2012 12:06 PM To: Tami Grant Cc: Judy Griego; Susan Talmadge Subject: RE: AmeriCorps grant Hi Tami, The only issue I see is whether this needs a work session with the Board or if Judy already discussed it with them. Other than that, I just need the usual cover memo and a printout of the application to list on the Board's Agenda. The deadline for the 6/25 Agenda is 5:00 tomorrow. Please let me know if you need to make special arrangements beyond that. Assuming this is approved on 6/25, I'll work with you to get the electronic submittal completed ASAP. Thanks! Esther E. Gesick Deputy Clerk to the Board/Office Manager 1150 O Street P.O. Box 758'Greeley, CO 80632 tel: (970)336-7215 X4226 •M r Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tami Grant Sent: Tuesday, June 19, 2012 12:20 PM To: Esther Gesick Subject: FW: AmeriCorps grant Hi Esther, As an FYI, I received a phone call and a follow up e-mail (below) regarding our pending AmeriCorps application. All programs will be asked to make minor modifications (I don't know what the request will include for WCYCC) and as noted below,the timeline will be very brief. I wanted to let you know so that we can try to work within their established timeline. They typically do have a short turnaround time but this year it's even shorter and I expect this is due to Mark Skinner resigning from his position and trying to wrap things up before his last day which is June 29th. Please let me know if you foresee any conflicts to submit the modifications by June 25tH Thanks! Tami Grant Youth Program Manager Employment Services of Weld County 3158 N. 11th Avenue Greeley, CO 80631 1 970-353-3800 ext. 6754 - rr Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Skinner, Mark [mailto:Mark.Skinner@lstate.co.us] Sent: Tuesday, June 19, 2012 12:06 PM To: Tami Grant Subject: AmeriCorps grant Tami: Your AmeriCorps proposal is under consideration for Formula funding. I am preparing a clarification letter and will send it to you by Wednesday,June 20. Once I am able to return your application in eGrants you can make the appropriate revisions. It is my goal to have your applications revised and resubmitted in eGrants no later than June 25. Regards, Mark Mark Skinner I Senior Program Officer Serve Colorado I Office of Lt. Governor Joseph A.Garcia 225 E 16th Ave Suite B-52 I Denver CO 80203 303.866.2565 I mark.skinnerPstate.co.us www.colorado.gov/servecolorado milk 44 fl ler) GOVERNOR'S COMMISSION ON COMMUNITY SIRVICI "Building a culture of citizenship,service,and responsibility in Colorado" 2 Donna Bechler From: Susan Talmadge Sent: Thursday, July 26, 2012 10:04 AM To: Donna Bechler Subject: FW: Application for Federal Assistance for YOUTH CONSERVATION CORPS, AMERICORPS PROGRAM See Tami's answer below. Susan Talmadge Office Manager Weld County Department of Human Services 3158 N. 11th Avenue; Greeley, CO 80631 970-352-1551, ext. 6501 Fax: 970-353-5215 V.ISM A" I r . Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tami Grant Sent: Thursday, July 26, 2012 10:03 AM To: Susan Talmadge Subject: RE: Application for Federal Assistance for YOUTH CONSERVATION CORPS, AMERICORPS PROGRAM Yes, I would definitely keep the hard copy scanned as there were minor modifications made to the actual signed copy that differ from the original electronic version. I believe in the past they kept both as it's fairly typical for the State to request minor adjustments. Tami Grant Youth Program Manager Employment Services of Weld County 3158 N. 11th Avenue Greeley, CO 80631 970-353-3800 ext. 6754 -t•.iw " t �) r ! ^ 1 1-t _ 1 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Susan Talmadge Sent: Thursday, July 26, 2012 9:51 AM To: Tami Grant Subject: FW: Application for Federal Assistance for YOUTH CONSERVATION CORPS, AMERICORPS PROGRAM See Donna's question below. Aren't both the electronic and the one you had signed the same so keep the hard copy in the system? Susan Talmadge Office Manager Weld County Department of Human Services 3158 N. 11th Avenue; Greeley, CO 80631 970-352-1551, ext. 6501 Fax: 970-353-5215 'K 1 rsi : rp t� . Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Donna Bechler Sent: Thursday, July 26, 2012 9:26 AM To: Susan Talmadge Subject: Application for Federal Assistance for YOUTH CONSERVATION CORPS, AMERICORPS PROGRAM Hi Susan, We're a little confused about this item that was on the agenda June 25, 2012. It is document 2012-1562. We initially had the electronic submittal scanned behind the resolution for the 6/25/2012 Board meeting, and then you brought the contracts over for the Commissioners to sign on 7/18/2012, so that one got scanned behind the resolution instead. I am attaching a copy of both of the items. Do we need to delete the electronic application and replace it with the contract that will be signed by the state, or do we leave both of them scanned behind the resolution? Thanks for your help. Donna Donna Bechler Deputy Clerk to the Board 1150 O Street P.O. Box 758 Greeley, Colorado 80632 2 970-336-7215 Ext 4227 Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 3 Esther Gesick From: Esther Gesick Sent: Wednesday, June 20, 2012 12:06 PM To: Tami Grant Cc: Judy Griego; Susan Talmadge Subject: RE: AmeriCorps grant Hi Tami, The only issue I see is whether this needs a work session with the Board or if Judy already discussed it with them. Other than that, I just need the usual cover memo and a printout of the application to list on the Board's Agenda. The deadline for the 6/25 Agenda is 5:00 tomorrow. Please let me know if you need to make special arrangements beyond that. Assuming this is approved on 6/25, I'll work with you to get the electronic submittal completed ASAP. Thanks! Esther E. Gesick Deputy Clerk to the Board/Office Manager 1150 O Street)P.O. Box 7581 Greeley, CO 80632 tel: (970)336-7215 X4226 Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Tami Grant Sent: Tuesday, June 19, 2012 12:20 PM To: Esther Gesick Subject: FW: AmeriCorps grant Hi Esther, As an FYI, I received a phone call and a follow up e-mail (below) regarding our pending AmeriCorps application. All programs will be asked to make minor modifications(I don't know what the request will include for WCYCC) and as noted below, the timeline will be very brief. I wanted to let you know so that we can try to work within their established timeline. They typically do have a short turnaround time but this year it's even shorter and I expect this is due to Mark Skinner resigning from his position and trying to wrap things up before his last day which is June 29th. Please let me know if you foresee any conflicts to submit the modifications by June 25th. Thanks! Tami Grant Youth Program Manager Employment Services of Weld County 315B N. 11th Avenue Greeley, CO 80631 1 970-353-3800 ext. 6754 Ista t II 5 Grp (-.) Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Skinner, Mark [mailto:Mark.SkinnerCahstate.co.us] Sent: Tuesday, June 19, 2012 12:06 PM To: Tami Grant Subject: AmeriCorps grant Tami: Your AmeriCorps proposal is under consideration for Formula funding. I am preparing a clarification letter and will send it to you by Wednesday,June 20. Once I am able to return your application in eGrants you can make the appropriate revisions. It is my goal to have your applications revised and resubmitted in eGrants no later than June 25. Regards, Mark Mark Skinner ( Senior Program Officer Serve Colorado I Office of Lt.Governor Joseph A.Garcia 225 E 16th Ave Suite B-52 I Denver CO 80203 303.866.2565 I mark.skinner(Wstate.co.us www.col o rad o.Bov/servecol o ra do 1 1 1‘17-7t GOVERNOR'S COMMISSION ON COMMUNITY SERVICE "Building a culture of citizenship,service,and responsibility in Colorado" 2 GRANT AGREEMENT FOR AMERICORPS PROGRAM (DUPLICATE DOCUMENT #2012-1562) INADVERTANTLY SIGNED WITHOUT BOARD ACTION OR RESOLUTION SEE RELATED APPLICATION [2012-1562] aO/o7- /5 A'A' o(43 Routing CMS#47089 STATE OF COLORADO Office of the Lieutenant Governor Governor's Commission on Community Service Grant Agreement with Board of Weld County Commissioners, Weld County Division of Human Services TABLE OF CONTENTS 1.PARTIES ..1 2.EFFECTIVE DATE AND NOTICE OF NONLIABILITY 1 3.RECITAL I 4.DEFINITIONS 2 5.TERM and EARLY TERMINATION 3 6.STATEMENT OF WORK 3 7.PAYMENTS TO GRANTEE ..3 8.REPORTING-NOTIFICATION 4 9.GRANTEE RECORDS 5 10.CONFIDENTIAL INFORMATION-STATE RECORDS .6 11.CONFLICTS OF INTEREST 6 12.REPRESENTATIONS AND WARRANTIES .6 13.INSURANCE -7 14.BREACH 8 • 15.REMEDIES 9 16.NOTICES and REPRESENTATIVES .10 17.RIGHTS IN DATA,DOCUMENTS,AND COMPUTER SOFTWARE 11 I8 GOVERNMENTAL IMMUNITY 11 19.STATEWIDE GRANT MANAGEMENT SYSTEM 11 20.GENERAL PROVISIONS ...12 21.COLORADO SPECIAL PROVISIONS 14 22.SIGNATURE PAGE 16 EXHIBIT A-STATEMENT OF WORK i EXHIBIT B-PRICES AND RATES 1.PARTIES This Grant Agreement(hereinafter called"Grant")is entered into by and between BOARD OF WELD COUNTY COMMISSIONERS,WELD COUNTY DIVISION OF HUMAN SERVICES(hereinafter called"Grantee"),and the STATE OF COLORADO acting by and through the Office of the Lieutenant Governor on behalf of the Governor's Commission on Community Service(hereinafter called the"State or GCCS"). 2.EFFECTIVE DATE AND NOTICE OF NONLIABILITY. This Grant shall not be effective or enforceable until it is approved and signed by the Colorado State Controller or designee(hereinafter called the"Effective Date").The State shall not be liable to pay or reimburse Grantee for any performance hereunder,including,but not limited to costs or expenses incurred,or be bound by any provision hereof prior to the Effective Date. 3.RECITALS A.Authority,Appropriation,and Approval Rev 7/7/11 0 t9/&— /5''A=Z ' >47/ ®D8 Authority to enter into this Grant exists in the National Community and Service Act of 1990,as amended by the National and Community Service Trust Act and the Edward M.Kennedy Serve America Act,codified as 42 U.S.C.§ 12501,et seq.,its implementing regulations,42 C.F.R.Part 2510,and Executive Order B 008 02.Funds from the Corporation for National and Community Service(CNCS)have been budgeted,appropriated and otherwise made available and a sufficient unencumbered balance thereof remains available for payment.Required approvals,clearance and coordination have been accomplished from and with appropriate agencies. B.Consideration The Parties acknowledge that the mutual promises and covenants contained herein and other good and valuable consideration are sufficient and adequate to support this Grant. C.Purpose The purpose of the grant is to recruit,train,monitor and evaluate AmeriCorps Members to allow young adults,many whom are at risk,the opportunity to positively impact Weld County through community service projects and conservation efforts focusing on land,water and energy. D.References All references in this Grant to sections(whether spelled out or using the§symbol),subsections, exhibits or other attachments,are references to sections,subsections,exhibits or other attachments contained herein or incorporated as a part hereof,unless otherwise noted. 4.DEFINITIONS The following terms as used herein shall be construed and interpreted as follows: A.Budget cwt "Budget"means the budget for the Work described in Exhibit°A B.Evaluation "Evaluation"means the process of examining Grantee's Work and rating it based on criteria established in§6 and Exhibit A. C.Exhibits and other Attachments The following are attached hereto and incorporated by reference herein:Exhibit A(Statement of Work),and Exhibit B(Budget). D.Goods "Goods"means tangible material acquired,produced,or delivered by Grantee either separately or in conjunction with the Services Grantee renders hereunder. E.Grant "Grant"means this Grant,its terms and conditions,attached exhibits,documents incorporated by reference under the terms of this Grant,and any future modifying agreements,exhibits,attachments or references incorporated herein pursuant to Colorado State law,Fiscal Rules,and State Controller Policies. F.Grant Funds "Grant Funds"means available funds payable by the State to Grantee pursuant to this Grant. G.Party or Parties "Party"means the State or Grantee and"Parties"means both the State and Grantee. H.Program "Program"means the Governor's Commission on Community Service AmeriCorps grant program that provides the funding for this Grant. I.Review "Review"means examining Grantee's Work to ensure that it is adequate,accurate,correct and in accordance with the criteria established in§6 and Exhibit A. J.Services Page 2 s► "Services"means the required services to be performed by Grantee pursuant to this Grant. K.Subgrantee "Subgrantee"means third-parties,if any,engaged by Grantee to aid in performance of its obligations. L.Work "Work"means the tasks and activities Grantee is required to perform to fulfill its obligations under this Grant and Exhibit A,including the performance of the Services and delivery of the Goods. M.Work Product "Work Product"means the tangible or intangible results of Grantee's Work,including,but not limited to,software,research,reports,studies,data,photographs,negatives or other finished or unfinished documents,drawings,models,surveys,maps,materials,or work product of any type, including drafts. 5.TERM A.Initial Term-Work Commencement The Parties respective performances under this Grant shall commence on the later of either the Effective Date or October 8,2012.This Grant shall terminate on December 31,2013 unless sooner terminated or further extended as specified elsewhere herein. B.Two Month Extension The State,at its sole discretion upon written notice to Grantee as provided in§16,may unilaterally extend the term of this Grant for a period not to exceed two months if the Parties are negotiating a replacement Grant(and not merely seeking a term extension)at or near the end of any initial term or any extension thereof.The provisions of this Grant in effect when such notice is given,including,but not limited to prices,rates,and delivery requirements,shall remain in effect during the two month extension.The two-month extension shall immediately terminate when and if a replacement Grant is approved and signed by the Colorado State Controller. C.Parties Option to Renew The Parties may at the end of the term of this grant agreement mutually agree to continued performance. • at the same rates and same terms and statement of work specified herein,for a period not to exceed 36 months.If the Parties to the Grant choose to continue,said parties will follow the State approved Serve Colorado Grant Application Review Process. 6.STATEMENT OF WORK A.Completion Grantee shall complete the Work and its other obligations as described herein and in Exhibit A on or before December 31,2011 The State shall not be liable to compensate Grantee for any Work performed prior to the Effective Date or after the termination of this Grant. B.Goods and Services Grantee shall procure Goods and Services necessary to complete the Work.Such procurement shall be accomplished using the Grant Funds and shall not increase the maximum amount payable hereunder by the State. C.Employees All persons employed by Grantee or Subgrantees shall be considered Grantee's or Subgrantees' employee(s)for all purposes hereunder and shall not be employees of the State for any purpose as a result of this Grant. 7.PAYMENTS TO GRANTEE The State shall,in accordance with the provisions of this§7,pay Grantee in the following amounts and using the methods set forth below: Page 3 Irk A.Maximum Amount The maximum amount payable under this Grant to Grantee by the State is$194,015 as determined by the State from available funds.Grantee agrees to provide any additional funds required for the successful completion of the Work.Payments to Grantee are limited to the unpaid obligated balance of the Grant as set forth in Exhibit B.The maximum amount payable by the State to Grantee during each State fiscal year of this Grant shall be: $164,913 in FY2013 $29,102 in FY2014 B.Payment,: i.Advance,Interim and Final Payments Any advance payment allowed under this Grant or in Exhibit B shall comply with State Fiscal Rules and be made in accordance with the provisions of this Grant or such Exhibit.Grantee shall initiate any payment requests by submitting invoices to the State in the form and manner set forth and approved by the State. ii.Interest The State shall fully pay each invoice within 45 days of receipt thereof if the amount invoiced represents performance by Grantee previously accepted by the State.Uncontested amounts not paid by the State within 45 days may,if Grantee so requests,bear interest on the unpaid balance beginning on the 46th day at a rate not to exceed one percent per month until paid in full; provided,however,that interest shall not accrue on unpaid amounts that are subject to a good faith dispute.Grantee shall invoice the State separately for accrued interest on delinquent amounts.The billing shall reference the delinquent payment,the number of day's interest to be paid and the interest rate. iii.Available Funds-Contingency-Termination The State is prohibited by law from making fiscal commitments beyond the term of the State's current fiscal year.Therefore,Grantee's compensation is contingent upon the continuing ,,,,',,,'::.,,,r,',,,.. availability of State appropriations as provided in the Colorado Special Provisions,set forth below.If federal funds are used with this Grant in whole or in part,the State's performance hereunder is contingent upon the continuing availability of such funds.Payments pursuant to this Grant shall be made only from available funds encumbered for this Grant and the State's liability for such payments shall be limited to the amount remaining of such encumbered funds. If State or federal funds are not appropriated,or otherwise become unavailable to fund this Grant,the State may immediately terminate this Grant in whole or in part without further liability in accordance with the provisions herein. iv.Erroneous Payments At the State's sole discretion,payments made to Grantee in error for any reason,including,but not limited to overpayments or improper payments,and unexpended or excess funds received by Grantee,may be recovered from Grantee by deduction from subsequent payments under this Grant or other Grants,grants or agreements between the State and Grantee or by other appropriate methods and collected as a debt due to the State.Such funds shall not be paid to any person or entity other than the State. C.Use of Funds Grant Funds shall be used only for eligible costs identified herein and/or in the Budget. D.Matching Funds Grantee shall provide matching funds as provided in Exhibit B.Grantee shall raise matching funds equal to not less than 50%of funds for the Work to be funded by this Grant.Whenever Grantee requests a payment from the State under this Grant,Grantee shall demonstrate to the satisfaction of the State that Grantee has on hand matching funds of not less than$50 raised for every$100 that Grantee requests from the State.Grantee shall report to the State regarding the status of such matching funds upon request.The valuation of in kind matching shall be determined by GCCS. Page • 8.REPORTING-NOTIFICATION Reports,Evaluations,and Reviews required under this§8 shall be in accordance with the procedures of and in such form as prescribed by the State and in accordance with§19,if applicable. A.Performance,Progress,Personnel,and Funds Grantee shall submit a report to the State upon expiration or sooner termination of this Grant, containing an Evaluation and Review of Grantee's performance and the final status of Grantee's obligations hereunder.In addition,Grantee shall comply with all reporting requirements,if any,set forth in Exhibit A. B.Litigation Reporting Within 10 days after being served with any pleading in a legal action filed with a court or administrative agency,related to this Grant or which may affect Grantee's ability to perform its obligations hereunder,Grantee shall notify the State of such action and deliver copies of such pleadings to the State's principal representative as identified herein.If the State's principal representative is not then serving,such notice and copies shall be delivered to the Executive Director of GCCS. C.Noncompliance Grantee's failure to provide reports and notify the State in a timely manner in accordance with this §8 may result in the delay of payment of funds and/or termination as provided under this Grant. D.Subgrants Copies of any and all subgrants entered into by Grantee to perform its obligations hereunder shall be submitted to the State or its principal representative upon request by the State.Any and all subgrants entered into by Grantee related to its performance hereunder shall comply with all applicable federal and state laws and shall provide that such subgrants be governed by the laws of the State of Colorado. 9. GRANTEE RECORDS Grantee shall make,keep,maintain and allow inspection and monitoring of the following records: A.Maintenance Grantee shall make,keep,maintain,and allow inspection and monitoring by the State of a complete file of all records,documents,communications,notes and other written materials,electronic media files,and communications,pertaining in any manner to the Work or the delivery of Services (including,but not limited to the operation of programs)or Goods hereunder.Grantee shall maintain such records(the Record Retention Period)until the last to occur of the following: (i)a period of three years after the date this Grant is completed or terminated,or(ii)final payment is made hereunder,whichever is later,or(iii)for such further period as may be necessary to resolve any pending matters,or(iv)if an audit is occurring,or Grantee has received notice that an audit is pending,then until such audit has been completed and its fmdings have been resolved(the"Record Retention Period"). B.Inspection Grantee shall permit the State,the federal government and any other duly authorized agent of a governmental agency to audit,inspect,examine,excerpt,copy and/or transcribe Grantee's records related to this Grant during the Record Retention Period for a period of three years following termination of this Grant or final payment hereunder,whichever is later,to assure compliance with the terms hereof or to evaluate Grantee's performance hereunder.The State reserves the right to inspect the Work at all reasonable times and places during the term of this Grant,including any extension.If the Work fails to conform to the requirements of this Grant,the State may require Grantee promptly to bring the Work into conformity with Grant requirements,at Grantee's sole I expense.If the Work cannot be brought into conformance by re-performance or other corrective measures,the State may require Grantee to take necessary action to ensure that future performance Page 5 4 conforms to Grant requirements and exercise the remedies available under this Grant,at law or inequity in lieu of or in conjunction with such corrective measures. C.Monitoring Grantee shall permit the State,the federal government,and other governmental agencies having jurisdiction,in their sole discretion,to monitor all activities conducted by Grantee pursuant to the terms of this Grant using any reasonable procedure,including,but not limited to: internal evaluation procedures,examination of program data,special analyses,on-site checking,formal audit examinations,or any other procedures.All monitoring controlled by the State shall be performed in a manner that shall not unduly interfere with Grantee's performance hereunder. D.Final Audit Report If an audit is performed on Grantee's records for any fiscal year covering a portion of the term of this Grant,Grantee shall submit a copy of the final audit report to the State or its principal representative at the address specified herein. 10.CONFIDENTIAL INFORMATION-STATE RECORDS Grantee shall comply with the provisions of this§10 if it becomes privy to confidential information in connection with its performance hereunder.Confidential information,includes,but is not necessarily limited to,state records,personnel records,and information concerning individuals. A.Confidentiality Grantee shall keep all State records and information confidential at all times and to comply with all laws and regulations concerning confidentiality of information.Any request or demand by a third party for State records and information in the possession of Grantee shall be immediately forwarded to the State's principal representative. B.Notification Grantee shall notify its agent,employees,Subgrantees,and assigns who may come into contact with • State records and confidential information that each is subject to the confidentiality requirements set forth herein,and shall provide each with a written explanation of such requirements before they are permitted to access such records and information. C.Use,Security,and Retention Confidential information of any kind shall not be distributed or sold to any third party or used by Grantee or its agents in any way,except as authorized by this Grant or approved in writing by the State.Grantee shall provide and maintain a secure environment that ensures confidentiality of all State records and other confidential information wherever located.Confidential information shall not be retained in any files or otherwise by Grantee or its agents,except as permitted in this Grant or approved in writing by the State. D.Disclosure-Liability Disclosure of State records or other confidential information by Grantee for any reason may be cause • for legal action by third parties against Grantee,the State or their respective agents.Grantee shall indemnify,save,and hold harmless the State,its employees and agents,against any and all claims, damages,liability and court awards including costs,expenses,and attorney fees and related costs, incurred as a result of any act or omission by Grantee,or its employees,agents,Subgrantees,or assignees pursuant to this§10. 11. CONFLICTS OF INTEREST Grantee shall not engage in any business or personal activities or practices or maintain any relationships which conflict in any way with the full performance of Grantee's obligations hereunder. Grantee acknowledges that with respect to this Grant,even the appearance of a conflict of interest is harmful to the State's interests.Absent the State's prior written approval,Grantee shall refrain from any practices, activities or relationships that reasonably appear to be in conflict with the full performance of Grantee's obligations to the State hereunder.If a conflict or appearance exists,or if Grantee is uncertain whether a conflict or the appearance of a conflict of interest exists,Grantee shall submit to the State a disclosure Page 6 • • statement setting forth the relevant details for the State's consideration.Failure to promptly submit a disclosure statement or to follow the State's direction in regard to the apparent conflict constitutes a breach of this Grant. 12.REPRESENTATIONS AND WARRANTIES Grantee makes the following specific representations and warranties,each of which was relied on by the State in entering into this Grant. A.Standard and Manner of Performance Grantee shall perform its obligations hereunder in accordance with the highest standards of care,skill and diligence in the industry,trades or profession and in the sequence and manner set forth in this Grant. B.Legal Authority—Grantee and Grantee's Signatory Grantee warrants that it possesses the legal authority to enter into this Grant and that it has taken all actions required by its procedures,by-laws,and/or applicable laws to exercise that authority,and to lawfully authorize its undersigned signatory to execute this Grant,or any part thereof,and to bind Grantee to its terms.If requested by the State,Grantee shall provide the State with proof of Grantee's authority to enter into this Grant within 15 days of receiving such request. C. Licenses,Permits,Etc. Grantee represents and warrants that as of the Effective Date it has,and that at all times during the term hereof it shall have,at its sole expense,all licenses,certifications,approvals,insurance,permits, and other authorization required by law to perform its obligations hereunder.Grantee warrants that it shall maintain all necessary licenses,certifications,approvals,insurance,permits,and other authorizations required to properly perform this Grant,without reimbursement by the State or other adjustment in Grant Funds.Additionally,all employees and agents of Grantee performing Services under this Grant shall hold all required licenses or certifications,if any,to perform their responsibilities.Grantee,if a foreign corporation or other foreign entity transacting business in the State of Colorado,further warrants that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process.Any revocation,withdrawal or non-renewal of licenses,certifications,approvals,insurance,permits or any such similar requirements necessary for Grantee to properly perform the terms of this Grant shall be deemed to be a material breach by Grantee and constitute grounds for termination of this Grant. 13.INSURANCE Grantee and its Subgrantees shall obtain and maintain insurance as specified in this section at all times during the term of this Grant;All policies evidencing the insurance coverage required hereunder shall be issued by insurance companies satisfactory to Grantee and the State. A.Grantee i.Public Entities If Grantee is a"public entity"within the meaning of the Colorado Governmental Immunity Act, CRS §24-10-101,et seq.,as amended(the"GIA"),then Grantee shall maintain at all times during the term of this Grant such liability insurance,by commercial policy or self-insurance,as is necessary to meet its liabilities under the GIA.Grantee shall show proof of such insurance satisfactory to the State,if requested by the State.Grantee shall require each Grant with Subgrantees that are public entities,providing Goods or Services hereunder,to include the insurance requirements necessary to meet Subgrantee's liabilities under the GIA. ii.Non-Public Entities If Grantee is not a"public entity"within the meaning of the GIA,Grantee shall obtain and maintain during the term of this Grant insurance coverage and policies meeting the same requirements set forth in§13(B)with respect to Subgrantees that are not"public entities". B.Grantee and Subgrantees Page 7 • Grantee shall require each Grant with Subgrantees,other than those that are public entities,providing Goods or Services in connection with this Grant,to include insurance requirements substantially similar to the following: i.Worker's Compensation Worker's Compensation Insurance as required by State statute,and Employer's Liability Insurance covering all of Grantee and Subgrantee employees acting within the course and scope of their employment. ii.General Liability Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent,covering premises operations,fire damage,independent contractors,products and completed operations,blanket contractual liability,personal injury,and advertising liability with minimum limits as follows:(a)$1,000,000 each occurrence;(b)$1,000,000 general aggregate;(c)$1,000,000 products and completed operations aggregate;and(d)$50,000 any one fire.If any aggregate limit is reduced below$1,000,000 because of claims made or paid, Subgrantee shall immediately obtain additional insurance to restore the full aggregate limit and furnish to Grantee a certificate or other document satisfactory to Grantee showing compliance with this provision. iii.Automobile Liability Automobile Liability Insurance covering any auto(including owned,hired and non-owned autos)with a minimum limit of$1,000,000 each accident combined single limit. iv.Additional Insured Grantee and the State shall be named as additional insured on the Commercial General Liability and Automobile Liability Insurance policies(leases and construction Grants require additional insured coverage for completed operations on endorsements CG 2010 11/85,CG 2037,or equivalent). v.Primacy of Coverage Coverage required of Grantee and Subgrantees shall be primary over any insurance or self- insurance program carried by Grantee or the State. vi.Cancellation The above insurance policies shall include provisions preventing cancellation or non-renewal without at least 45 days prior notice to the Grantee and Grantee shall forward such notice to the State in accordance with§16(Notices and Representatives)within seven days of Grantee's receipt of such notice. vii.Subrogation Waiver All insurance policies in any way related to this Grant and secured and maintained by Grantee or its Subgrantees as required herein shall include clauses stating that each carrier shall waive all rights of recovery,under subrogation or otherwise,against Grantee or the State,its agencies, institutions,organizations,officers,agents,employees,and volunteers. C.Certificates Grantee and all Subgrantees shall provide certificates showing insurance coverage required hereunder to the State within seven business days of the Effective Date of this Grant.No later than 15 days prior to the expiration date of any such coverage,Grantee and each Subgrantee shall deliver to the State or Grantee certificates of insurance evidencing renewals thereof.In addition,upon request by the State at any other time during the term of this Grant or any subgrant,Grantee and each Subgrantee shall,within 10 days of such request,supply to the State evidence satisfactory to the State of compliance with the provisions of this§13. 14.BREACH A.Defined In addition to any breaches specified in other sections of this Grant,the failure of either Party to perform any of its material obligations hereunder,in whole or in part or in a timely or satisfactory Page 8 t manner,constitutes a breach.The institution of proceedings under any bankruptcy,insolvency, reorganization or similar law,by or against Grantee,or the appointment of a receiver or similar officer for Grantee or any of its property,which is not vacated or fully stayed within 20 days after the institution or occurrence thereof,shall also constitute a breach. B.Notice and Cure Period In the event of a breach,notice of such shall be given in writing by the aggrieved Party to the other Party in the manner provided in§16.If such breach is not cured within 30 days of receipt of written notice,or if a cure cannot be completed within 30 days,or if cure of the breach has not begun within 30 days and pursued with due diligence,the State may exercise any of the remedies set forth in§15. Notwithstanding anything to the contrary herein,the State,in its sole discretion,need not provide advance notice or a cure period and may immediately terminate this Grant in whole or in part if reasonably necessary to preserve public safety or to prevent immediate public crisis. 15.REMEDIES If Grantee is in breach under any provision of this Grant,the State shall have all of the remedies listed in this§15 in addition to all other remedies set forth in other sections of this Grant following the notice and cure period set forth in§14(B).The State may exercise any or all of the remedies available to it,in its sole discretion,concurrently or consecutively. A.Termination for Cause and/or Breach If Grantee fails to perform any of its obligations hereunder with such diligence as is required to ensure its completion in accordance with the provisions of this Grant and in a timely manner,the State may notify Grantee of such non-performance in accordance with the provisions herein.If Grantee thereafter fails to promptly cure such non-performance within the cure period,the State,at its option,may terminate this entire Grant or such part of this Grant as to which there has been delay or a failure to properly perform.Exercise by the State of this right shall not be deemed a breach of its obligations hereunder.Grantee shall continue performance of this Grant to the extent not terminated, if any.. i. Obligations and Rights To the extent specified in any termination notice,Grantee shall not incur further obligations or render further performance hereunder past the effective date of such notice,and shall terminate outstanding orders and subcontracts with third parties.However,Grantee shall complete and deliver to the State all Work,Services and Goods not cancelled by the termination notice and may incur obligations as are necessary to do so within this Grant's terms.At the sole discretion of the State,Grantee shall assign to the State all of Grantee's right,title,and interest under such terminated orders or subcontracts.Upon termination,Grantee shall take timely,reasonable and necessary action to protect and preserve property in the possession of Grantee in which the State has an interest.All materials owned by the State in the possession of Grantee shall be immediately returned to the State.All Work Product,at the option of the State,shall be delivered by Grantee to the State and shall become the State's property. ii. Payments The State shall reimburse Grantee only for accepted performance up to the date of termination. If,after termination by the State,it is determined that Grantee was not in breach or that Grantee's action or inaction was excusable,such termination shall be treated as a termination in the public interest and the rights and obligations of the Parties shall be the same as if this Grant had been terminated in the public interest,as described herein. iii.Damages and Withholding Notwithstanding any other remedial action by the State,Grantee also shall remain liable to the State for any damages sustained by the State by virtue of any breach under this Grant by Grantee and the State may withhold any payment to Grantee for the purpose of mitigating the State's damages,until such time as the exact amount of damages due to the State from Grantee is determined.The State may withhold any amount that may be due to Grantee as the State Page 9 • • deems necessary to protect the State,including loss as a result of outstanding liens or claims of former lien holders,or to reimburse the State for the excess costs incurred in procuring similar goods or services.Grantee shall be liable for excess costs incurred by the State in procuring from third parties replacement Work,Services or substitute Goods as cover. B,Early Termination in the Public Interest The State is entering into this Grant for the purpose of carrying out the public policy of the State of Colorado,as determined by its Governor,General Assembly,and/or Courts.If this Grant ceases to further the public policy of the State,the State,in its sole discretion,may terminate this Grant in whole or in part.Exercise by the State of this right shall not constitute a breach of the State's obligations hereunder.This subsection shall not apply to a termination of this Grant by the State for cause or breach by Grantee,which shall be governed by§15(A)or as otherwise specifically provided for herein. i.Method and Content The State shall notify Grantee of such termination in accordance with§16.The notice shall specify the effective date of the termination and whether it affects all or a portion of this Grant. ii.Obligations and Rights Upon receipt of a termination notice,Grantee shall be subject to and comply with the same obligations and rights set forth in§15(A)(i). iii.Payments If this Grant is terminated by the State pursuant to this§15(B),Grantee shall be paid an amount which bears the same ratio to the total reimbursement under this Grant as the Services satisfactorily performed bear to the total Services covered by this Grant,less payments previously made.Additionally,if this Grant is less than 60%completed,the State may reimburse Grantee for a portion of actual out-of-pocket expenses(not otherwise reimbursed under this Grant)incurred by Grantee which are directly attributable to the uncompleted portion of Grantee's obligations hereunder;provided that the sum of any and all reimbursement shall not exceed the maximum amount payable to Grantee hereunder. C.Remedies Not Involving Termination The State,in its sole discretion,may exercise one or more of the following remedies in addition to other remedies available to it: 1.Suspend Performance Suspend Grantee's performance with respect to all or any portion of this Grant pending necessary corrective action as specified by the State without entitling Grantee to an adjustment in price/cost or performance schedule.Grantee shall promptly cease performance and incurring costs in accordance with the State's directive and the State shall not be liable for costs incurred by Grantee after the suspension of performance under this provision. ii.Withhold Payment Withhold payment to Grantee until corrections in Grantee's performance are satisfactorily made and completed. iii.Deny Payment Deny payment for those obligations not performed,that due to Grantee's actions or inactions, cannot be performed or,if performed,would be of no value to the State;provided,that any denial of payment shall be reasonably related to the value to the State of the obligations not performed. iv.Removal Demand removal of any of Grantee's employees,agents,or Subgrantees whom the State deems incompetent,careless,insubordinate,unsuitable,or otherwise unacceptable,or whose continued relation to this Grant is deemed to be contrary to the public interest or not in the State's best interest. v.Intellectual Property Page 10 • If Grantee infringes on a patent,copyright,trademark,trade secret or other intellectual property right while performing its obligations under this Grant,Grantee shall,at the State's option(a) obtain for the State or Grantee the right to use such products and services;(b)replace any Goods,Services,or other product involved with non-infringing products or modify them so that they become non-infringing;or,(c)if neither of the foregoing alternatives are reasonably available,remove any infringing Goods,Services,or products and refund the price paid therefore to the State. 16.NOTICES and REPRESENTATIVES Each individual identified below is the principal representative of the designating Party.All notices required to be given hereunder shall be hand delivered with receipt required or sent by certified or registered mail to such Party's principal representative at the address set forth below.In addition to,but not in lieu of a hard-copy notice,notice also may be sent by e-mail to the e-mail addresses,if any,set forth below.Either Party may from time to time designate by written notice substitute addresses or persons to whom such notices shall be sent.Unless otherwise provided herein,all notices shall be effective upon receipt. A.State: Lindsay Dolce,Executive Director Governor's Commission on Community Service 225 E. 16th Ave.,Suite B-52 Denver,CO 80203 Lindsay.Dolce@state.co.us B.Grantee: Sean P.Conway,Chair,Board Weld County Commissioners,Weld,Colorado Board of Weld County Commissioners PO Box 1805,315 N. 11th Ave. Greeley,CO 80632 SConway@co.weld.co.us 17.RIGHTS IN DATA,DOCUMENTS,AND COMPUTER SOFTWARE Any software,research,reports,studies,data,photographs,negatives or other documents,drawings, models,materials,or Work Product of any type,including drafts,prepared by Grantee in the performance of its obligations under this Grant shall be the exclusive property of the State and,all Work Product shall be delivered to the State by Grantee upon completion or termination hereof.The State's exclusive rights in such Work Product shall include,but not be limited to,the right to copy,publish,display,transfer,and prepare derivative works.Grantee shall not use,willingly allow,cause or permit such Work Product to be used for any purpose other than the performance of Grantee's obligations hereunder without the prior written consent of the State. 18. GOVERNMENTAL IMMUNITY Notwithstanding any other provision to the contrary,nothing herein shall constitute a waiver,express or implied,of any of the immunities,rights,benefits,protection,or other provisions of the Colorado Governmental Immunity Act,CRS§24-10-101,et seq.,as amended.Liability for claims for injuries to persons or property arising from the negligence of the State of Colorado,its departments,institutions, agencies,boards,officials,and employees is controlled and limited by the provisions of the Governmental Immunity Act and the risk management statutes,CRS§24-30-1501,et seq.,as amended. 19.STATEWIDE GRANT MANAGEMENT SYSTEM If the maximum amount payable to Grantee under this Grant is$100,000 or greater,either on the Effective Date or at anytime thereafter,this§19 applies. Page II Grantee agrees to be governed,and to abide,by the provisions of CRS§24-102-205, §24-102-206, §24- 103-601, §24-103.5-101 and§24-105-102 concerning the monitoring of vendor performance on state Grants and inclusion of Grant performance information in a statewide Grant management system. Grantee's performance shall be subject to Evaluation and Review in accordance with the terms and conditions of this Grant,State law,including CRS §24-103.5-101,and State Fiscal Rules,Policies and Guidance.Evaluation and Review of Grantee's performance shall be part of the normal Grant administration process and Grantee's performance will be systematically recorded in the statewide Grant Management System.Areas of Evaluation and Review shall include,but shall not be limited to quality, cost and timeliness.Collection of information relevant to the performance of Grantee's obligations under this Grant shall be determined by the specific requirements of such obligations and shall include factors tailored to match the requirements of Grantee's obligations. Such performance information shall be entered into the statewide Grant Management System at intervals established herein and a final Evaluation,Review and Rating shall be rendered within 30 days of the end of the Grant term. Grantee shall be notified following each performance Evaluation and Review,and shall address or correct any identified problem in a timely manner and maintain work progress. Should the final performance Evaluation and Review determine that Grantee demonstrated a gross failure to meet the performance measures established hereunder,the Executive Director of the Colorado Department of Personnel and Administration(Executive Director),upon request by the GCCS,and showing of good cause,may debar Grantee and prohibit Grantee from bidding on future Grants.Grantee may contest the final Evaluation,Review and Rating by:(a)filing rebuttal statements,which may result in either removal or correction of the evaluation(CRS§24-105-102(6)),or(b)under CRS§24-105- 102(6),exercising the debarment protest and appeal rights provided in CRS §§24-109-106, 107,201 or 202,which may result in the reversal of the debarment and reinstatement of Grantee,by the Executive Director,upon a showing of good cause. 20.GENERAL PROVISIONS A.Assignment and Subgrants Grantee's rights and obligations hereunder are personal and may not be transferred,assigned or subgranted without the prior,written consent of the State.Any attempt at assignment,transfer,or subgranting without such consent shall be void.All assignments,subgrants,or Subgrantees approved by Grantee or the State are subject to all of the provisions hereof.Grantee shall be solely responsible for all aspects of subgranting arrangements and performance. B.Binding Effect Except as otherwise provided in§20(A),all provisions herein contained,including the benefits and burdens,shall extend to and be binding upon the Parties'respective heirs,legal representatives, successors,and assigns. C. Captions The captions and headings in this Grant are for convenience of reference only,and shall not be used to interpret,define,or limit its provisions. D. Counterparts This Grant may be executed in multiple identical original counterparts,all of which shall constitute one agreement. E.Entire Understanding This Grant represents the complete integration of all understandings between the Parties and all prior representations and understandings,oral or written,are merged herein.Prior or contemporaneous additions,deletions,or other changes hereto shall not have any force or effect whatsoever,unless embodied herein. F.Indemnification-General Page 12 0 • Grantee shall indemnify,save,and hold harmless the State,its employees and agents,against any and all claims,damages,liability and court awards including costs,expenses,and attorney fees and related costs,incurred as a result of any act or omission by Grantee,or its employees,agents, Subgrantees,or assignees pursuant to the terms of this Grant;however,the provisions hereof shall not be construed or interpreted as a waiver,express or implied,of any of the immunities,rights, benefits,protection,or other provisions,of the Colorado Governmental Immunity Act,CRS§24-10- 101 et seq.,or the Federal Tort Claims Act,28 U.S.C.2671 et seq.,as applicable,as now or hereafter amended. G.Jurisdiction and Venue All suits,actions,or proceedings related to this Grant shall be held in the State of Colorado and exclusive venue shall be in the City and County of Denver. H.Modification i.By the Parties Except as specifically provided in this Grant,modifications of this Grant shall not be effective unless agreed to in writing by the Parties in an amendment to this Grant,properly executed and approved in accordance with applicable Colorado State law, State Fiscal Rules,and Office of the State Controller Policies,including,but not limited to,the policy entitled MODIFICATIONS OF CONTRACTS-'POOLS AND FORMS. ii.By Operation of Law This Grant is subject to such modifications as may be required by changes in Federal or Colorado State law,or their implementing regulations.Any such required modification automatically shall be incorporated into and be part of this Grant on the effective date of such change,as if fully set forth herein. I.Order of Precedence The provisions of this Grant shall govern the relationship of the Parties.In the event of conflicts or inconsistencies between this Grant and its exhibits and attachments including,but not limited to, those provided by Grantee,such conflicts or inconsistencies shall be resolved by reference to the documents in the following order of priority: i.Colorado Special Provisions, ii.The provisions of the main body of this Grant, iii.Exhibit A, iv.Exhibit B, v.Exhibit C. J. Severability Provided this Grant can be executed and performance of the obligations of the Parties accomplished within its intent,the provisions hereof are severable and any provision that is declared invalid or becomes inoperable for any reason shall not affect the validity of any other provision hereof. K.Survival of Certain Grant Terms Notwithstanding anything herein to the contrary,provisions of this Grant requiring continued performance,compliance,or effect after termination hereof,shall survive such termination and shall be enforceable by the State if Grantee fails to perform or comply as required. L.Taxes The State is exempt from all federal excise taxes under IRC Chapter 32(No. 84-730123K)and from all State and local government sales and use taxes under CRS §§39-26-101 and 201 et seq. Such exemptions apply when materials are purchased or services rendered to benefit the State;provided however,that certain political subdivisions(e.g.,City of Denver)may require payment of sales or use taxes even though the product or service is provided to the State.Grantee shall be solely liable for paying such taxes as the State is prohibited from paying for or reimbursing Grantee for them. M.Third Party Beneficiaries Page 13 S • Enforcement of this Grant and all rights and obligations hereunder are reserved solely to the Parties, and not to any third party.Any services or benefits which third parties receive as a result of this Grant are incidental to the Grant,and do not create any rights for such third parties. N.Waiver Waiver of any breach of a term,provision,or requirement of this Grant,or any right or remedy hereunder,whether explicitly or by lack of enforcement,shall not be construed or deemed as a waiver of any subsequent breach of such term,provision or requirement,or of any other term, provision,or requirement. O. CORA Disclosure To the extent not prohibited by federal law,this Grant and the performance measures and standards under CRS §24-103.5-101,if any,are subject to public release through the Colorado Open Records Act,CRS §24-72-101,et seq. THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK Page 14 • 21.COLORADO SPECIAL PROVISIONS These Special Provisions apply to all Grants except where noted in italics. A. 1.CONTROLLER'S APPROVAL.CRS§24-30-202(1). This Grant shall not be deemed valid until it has been approved by the Colorado State Controller or designee. B.2.FUND AVAILABILITY.CRS§24-30-202(5.5). Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted,and otherwise made available. C.3.GOVERNMENTAL IMMUNITY. No term or condition of this Grant shall be construed or interpreted as a waiver,express or implied, of any of the immunities,rights,benefits,protections,or other provisions,of the Colorado Governmental Immunity Act,CRS §24-10-101 et seq.,or the Federal Tort Claims Act,28 U.S.C. §§1346(b)and 2671 et seq.,as applicable now or hereafter amended. D, 4.INDEPENDENT CONTRACTOR Grantee shall perform its duties hereunder as an independent contractor and not as an employee. Neither Grantee nor any agent or employee of Grantee shall be deemed to be an agent or employee of the State.Grantee and its employees and agents are not entitled to unemployment insurance or workers compensation benefits through the State and the State shall not pay for or otherwise provide such coverage for Grantee or any of its agents or employees.Unemployment insurance benefits will be available to Grantee and its employees and agents only if such coverage is made available by Grantee or a third party. Grantee shall pay when due all applicable employment taxes and income taxes and local head taxes incurred pursuant to this Grant.Grantee shall not have authorization, express or implied,to bind the State to any agreement,liability or understanding,except as expressly set forth herein.Grantee shall(a)provide and keep in force workers'compensation and unemployment compensation insurance in the amounts required by law,(b)provide proof thereof when requested by the State,and(c)be solely responsible for its acts and those of its employees and agents. E.5.COMPLIANCE WITH LAW. Grantee shall strictly comply with all applicable federal and State laws,rules,and regulations in effect or hereafter established,including,without limitation,laws applicable to discrimination and unfair employment practices. F.6.CHOICE OF LAW. Colorado law,and rules and regulations issued pursuant thereto,shall be applied in the interpretation, execution,and enforcement of this grant.Any provision included or incorporated herein by reference which conflicts with said laws,rules,and regulations shall be null and void.Any provision incorporated herein by reference which purports to negate this or any other Special Provision in whole or in part shall not be valid or enforceable or available in any action at law,whether by way of complaint,defense,or otherwise.Any provision rendered null and void by the operation of this provision shall not invalidate the remainder of this Grant,to the extent capable of execution. G.7.BINDING ARBITRATION PROHIBITED. The State of Colorado does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this Grant or incorporated herein by reference shall be null and void. H.8.SOFTWARE PIRACY PROHIBITION.Governor's Executive Order D 002 00. State or other public funds payable under this Grant shall not be used for the acquisition,operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions.Grantee hereby certifies and warrants that,during the term of this Grant and any extensions,Grantee has and shall maintain in place appropriate systems and controls to prevent such improper use of public funds.If the State determines that Grantee is in violation of this provision,the State may exercise any remedy available at law or in equity or under this Grant,including,without Page 15 limitation,immediate termination of this Grant and any remedy consistent with federal copyright laws or applicable licensing restrictions. I.9.EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST.CRS§§24-18-201 and 24-50-507. The signatories aver that to their knowledge,no employee of the State has any personal or beneficial interest whatsoever in the service or property described in this Grant.Grantee has no interest and shall not acquire any interest,direct or indirect,that would conflict in any manner or degree with the performance of Grantee's services and Grantee shall not employ any person having such known interests. J. 10.VENDOR OFFSET.CRS§§24-30-202(1)and 24-30-202.4. [Not applicable to intergovernmental agreements] Subject to CRS§24-30-202.4(3.5),the State Controller may withhold payment under the State's vendor offset intercept system for debts owed to State agencies for: (a)unpaid child support debts or child support arrearages;(b)unpaid balances of tax,accrued interest,or other charges specified in CRS §39-21-101,et seq.;(c)unpaid loans due to the Student Loan Division of the Department of Higher Education;(d)amounts required to be paid to the Unemployment Compensation Fund;and(e)other unpaid debts owing to the State as a result of final agency determination or judicial action. K. 11.PUBLIC GRANTS FOR SERVICES.CRS§8-17.5-101. [Not applicable to agreements relating to the offer,issuance,or sale of securities,investment advisory services or fund management services,sponsored projects,intergovernmental agreements, or information technology services or products and services]Grantee certifies, warrants,and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this Grant and will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Grant,through participation in the E-Verify Program or the State program established pursuant to CRS §8-17.5- 102(5)(c),Grantee shall not knowingly employ or contract with an illegal alien to perform work under this Grant or enter into a grant with a Subgrantee that fails to certify to Grantee that the Subgrantee shall not knowingly employ or contract with an illegal alien to perform work under this Grant.Grantee(a)shall not use E-Verify Program or State program procedures to undertake pre- employment screening of job applicants while this Grant is being performed,(b)shall notify the Subgrantee and the granting State agency within three days if Grantee has actual knowledge that a Subgrantee is employing or contracting with an illegal alien for work under this Grant,(c)shall terminate the subgrant if a Subgrantee does not stop employing or contracting with the illegal alien within three days of receiving the notice,and(d)shall comply with reasonable requests made in the course of an investigation,undertaken pursuant to CRS §8-17.5-102(5),by the Colorado Department of Labor and Employment.If Grantee participates in the State program,Grantee shall deliver to the granting State agency,Institution of Higher Education or political subdivision,a written,notarized affirmation,affirming that Grantee has examined the legal work status of such employee,and shall comply with all of the other requirements of the State program.If Grantee fails to comply with any requirement of this provision or CRS §8-17.5-101 et seq.,the granting State agency,institution of higher education or political subdivision may terminate this Grant for breach and,if so terminated, Grantee shall be liable for damages. L. 12.PUBLIC GRANTS WITH NATURAL PERSONS.CRS§24-76.5-101. Grantee,if a natural person eighteen(18)years of age or older,hereby swears and affirms under penalty of perjury that he or she(a)is a citizen or otherwise lawfully present in the United States pursuant to federal law,(b)shall comply with the provisions of CRS§24-76.5-101 et seq.,and(c) has produced one form of identification required by CRS §24-76.5-103 prior to the effective date of this Grant. SPs Effective 1/1/09 Page 16 I 22.SIGNATURE PAGE Grant Routing Number 40067 THE PARTIES HERETO HAVE EXECUTED THIS GRANT *Persons signing for Grantee hereby swear and affirm that they are authorized to act on Grantee's behalf and acknowledge that the State is relying on their representations to that effect. GRANTEE STATE OF COLORADO Board of Weld County Commissioners, Weld County Division of Human Services Jahn W.Hickenlooper,Governor By: Sean P.Conway Office of the Lieutenant Governor Title: Chair,Board of Weld County Commissioners Governor's Cot ssion on Community Service *Signature By: Andrew Freedma , o Staff Date: JUN 2 5 2012 Date: /T/ 9---i ALL GRANTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS§24-30-202 requires the State Controller to approve all State Grants.This Grant is not valid until signed and dated below by the State Controller or delegate.Grantee is not authorized to begin performance until such time.If Grantee begins performing prior thereto,the State of Colorado is not obligated to pay Grantee for such performance or for any goods and/or services provided hereunder. STATE CONTROLLER David J. rmoottt,CPA By: of2.2. CJ --�- Date: SeVi Page 17 e/ - JS • • EXHIBIT A-STATEMENT OF WORK 1.GENERAL DESCRIPTION Board of Weld County Commissioners,Weld County Division of Human Services,the grantee,operates the Weld County Youth Conservation Corps as a means of engaging at-risk youth ages 17-24 in community service projects and conservation projects.Expected outcomes include environmental conservation and member development. 2.GRANTEE'S OBLIGATIONS Board of Weld County Commissioners,Weld County Division of Human Services shall recruit and select 43 AmeriCorps members,each to be sited in the communities they shall serve and through networks and direct contact from the director.Members shall be recruited through referals from various agencies including the 19'h Judical Court District,Youth in Conflict Division of Human Services,local Workforce Centers,United Way,etc. Training shall consist of the following activities: ❑ 4-5 day orientation. Continued member development,workshops and certifications,throughout the member term. Specific training prior to the beginning of each project. sa: 7 AmeriCorps members shall train in the following skills during the Pre-Service Training and throughout the service year: o Team Building. o Budgeting. $a. o Saftey on worksites. o Specialized training for example: chemical treatment or chainsaw certification. Site-specific training shall follow an outline developed by the Program Coordinator.The training outline will be submitted as part of the grantees mid-year report. Performance and Evaluation AmeriCorps members shall complete community based projects that address environmental conservation, energy conservation,water conservation,historic conservation preservation,and human service projects. Mid-term evaluations of members shall be completed at the six-month point.Members shall be expected to self evaluate,and to evaluate both the program and Program Coordinator as part of this process. At the end of the term of service,a final evaluation shall be scheduled.The Program Director shall evaluate the member's performance,and again the member shall evaluate the program and the Program Coordinator's performance. Evaluation information collected over the grant period shall provide information for continuous improvement,and any program adjustments or modifications shall be documented.Outcomes for specific programs and projects,which AmeriCorps members'implement,shall also be documented.This data shall supply sufficient process and outcome information to guide in replication,both in our region and beyond. 3.PERSONNEL • 0.1 Responsible Administrator. Grantee's performance hereunder shall be under the direct supervision of Sean P.Conway,Chair Board of Weld County Commissioners,Weld,Colorado. 0.2 Other Key Personnel. Other Key Personnel Tami Grant,Youth Program Manager of Employment Services of Weld County and AmeriCorps Program Director. 0.3.Replacement Grantee shall immediately notify the State if any Key Personnel cease to serve. Provided there is a good-faith reason for the change,if Grantee wishes to replace its Key Personnel,it shall notify the State and seek its approval. Such approval is at the State's sole discretion,as the State issued this Grant in part reliance on Grantees representatives regarding Key Personnel. Such notice shall specify why the change is necessary,who the proposed replacement is,what their qualifications are,and when the change would take effect. Anytime Key Personnel cease to serve,the State,in its sole discretion,may direct Grantee to suspend work on the Work until such time as their replacements are approved. All notices sent under this subsection shall be sent in accordance with the Notices and Representatives provisions of this Grant. 4.ACCEPTANCE CRITERIA 4.1 Mid-year progress report due April 15 of each year. 4.2 Final progress report due October 15 of each year. 4.3 Reporting to GCCS about Outside Funds,on request,in accordance with§7.D of this grant. 5 PAYMENT Payments shall be made no more frequently than monthly in accordance with the provisions set forth in the Grant and this Exhibit A and are scheduled as follows: Requests for reimbursement shall be submitted no later than the 20th day of each month following the month for which reimbursement is requested. ii. The method of payment shall be cost reimbursement,with all contract costs charged to the appropriate corresponding budget categories specified in the budget set forth in Exhibit B, unless otherwise approved by the State. If Grantee costs incurred are allowable and necessary,as approved by the State,the State may reimburse Grantee monthly and no less frequently than quarterly. 6 ADMINISTRATIVE REQUIREMENTS Accounting. At all times from the Effective Date of this Grant until completion of the Work,Grantee shall maintain properly segregated books of State Grant Funds,matching funds,and other funds associated wit the Work. All receipts and expenditures associated with said Work shall be documented in a detailed and specific manner,and shall accord with the Work Budget set forth herein. Monitoring. The State shall monitor this work on an as-needed basis. The State may choose to audit the business activities performed under this grant. Grantee shall maintain a complete file of all records,documents,communications,notes and other written materials or electronic media,files or communications,which pertain in any manner to the operation of activities undertaken pursuant to an executed Grant. Such books and records shall contain documentation of the participant's pertinent activity under this Grant in a form consistent with good accounting practices. • THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK L EXHIBIT B-BUDGET • Weld County Youth Conservation Corps(WCYCC) Board of Weld County Commissioners,Weld County Division of Human Application ID:12AC141927 Services Budget Dates: Total Amt CHCS Shire Grantee Share Section I.Program Operating Costa A.PersonnoiExpenses 79,166 42,769 95,997 15 Personae!Fringe Benefits 23,926 11,756 12,173 C Travel Staff Travel 2,640 1.640 ' 1,600 Travel to CNCS-Spansered Meetings 0 0 0 0 Member Travel 26,000 500 25,500 Taal .,m 328,610 52,140.`�. 326,50i].�.. - O Equipment 0 0 0 6.Supplies 32,000 5,000 27,000 F,Contractual end Con$uhont Services 0 0 0 G.Training Staff Training 1,600 0 1.500 Member Training 12,000 4,000 8,000 retai -313,500 $4,000.. 39,500 H.Evaluation 000 0 600 1 Other Program Operating Costs - 2,125 700 1,429 Section LSubtotal $180,764 $65,365 $114,399 Section I Percentage 37% 63% - µ _ Section IL Member Coate ___.................. - ,-.M,.,w.-...w.......-... - ...,._._, ..W_.,....,:�_....., ..�...,..... A.Lrvine Allow ence Full Tirne(1700 hrs) 0 0 9 1-Year Half Time(900 hours) 1.35.,000 61,006 54,000 Reduced Hatt Time(875.hrs) 0 0 0 Quarter lime(450 first 5,555 5,140 3,428 Meimum Time(300 hrs) 38.050 26,656 11,424 • 2-Year Hail Time(2nd Year) 0 0 0 2-Year Hall Time(1st Year) 0 0 0 — Titan 5101,648 - 3112,796 568,852 8 Member Support Casts FICA for Members 13,382 8,035 5,357 Worker's Compensation 0 0 0 Health Care 0 - 0 0 Tidal513,362 513,035 55,357 _Section IL Subtotal .$195,040 $120,831 $74,209 Section IL Percentages 62% 3815 i• Section III.Adminlatrativenndlrect Costa A Corporation Fixed Percentage Corporation Fixed Amount 9,753 4,691 4,1392 Commission Fixed Amount _1,925 1,928 _ 0 ra1a7 ....o,...-.$11,711 -,_.._,..._ $6.810.—.._.. ....___.....__$4.892 _....„....._ 8 Federally Approved hdirect Cost Rale Section Eli.Subtotal $11,711 $6,819 $4,692 ' Section Ill Percentage 58% 42% . yummy.. .,..,,.,,,,_..._..-�.,....�.... - „„.._m_..._,....�, .,, _,�,._,... .�._...��........�.� �_�___ _.....,..,_.,........_ Section I•IlI.Funding Percentages 38% 62% Budgetof Per......u...,.�_ <.-..-_.e... .......aW,. .,_.,_..�,�.....,..., ,.........._., ...._...., .....,.w�.._ ...............:.:.n�. -��.,......�_�......-.. ........,...,..m: 9 $387,515 5194,015 5193,500 g tentage 50% 50% • S EXHIBIT C-OPTION LETTER SAMPLE OPTION LETTER Date: Original Contract CMS#: Option Letter# CMS Routing# 1) OPTIONS:Choose all applicable options listed in§1 and in§2 and delete the rest. a.Option to renew only(for an additional term) 2) Option to initiate next phase of a contract REQUIRED PROVISIONS.All Option Letters shall contain the appropriate provisions set forth below: a. For use with Option 1(a): In accordance with Section 5.A of the Original Contract between the State of Colorado, Office of the Lieutenant Governor on behalf of the Governor's Commission on Community Service(hereinafter called the"State or GCCS"),and ,the State hereby exercises its option for an additional term beginning Insert start date and ending on Insert ending date at the same rates and same terms specified in the Original Contract,as amended. There shall be no change to the current contract value as a result of this extension to the term. 3) Effective Date.The effective date of this Option Letter is upon approval of the State Controller or , whichever is later. STATE OF COLORADO Joseph A.Garcia,Lieutenant Governor Governor's Commission on Community Service By:Andrew Freedman,Chief of Staff to the Lieutenant Governor Date: ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS§24.30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until signed and dated below by the State Controller or delegate.Contractor is not authorized to begin performance until such time.If Contractor begins performing prior thereto,the State of Colorado is not obligated to pay Contractor for such performance or for any goods and/or services provided hereunder. STATE CONTROLLER David J. McDermott, CPA By: _ Date: Hello