HomeMy WebLinkAbout20120906.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
APRIL 2, 2012
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, April 2, 2012, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Sean P. Conway, Chair
Commissioner William F. Garcia, Pro-Tem
Commissioner Barbara Kirkmeyer- EXCUSED
Commissioner David E. Long
Commissioner Douglas Rademacher
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther Gesick
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of March 28, 2012, as printed. Commissioner Long seconded the motion, and
it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of
Hearings conducted on March 28, 2012, as follows: 1) USR11-0031 — BB Colorado Holdings, LLC, c/o
Dave Burroughs, dba Dave's Oilfield Construction, LLC, and 2) USR11-0029 — Doris Cunningham, do
Clifford Simpson, dba C & H Excavation, LLC. Commissioner Long seconded the motion, which carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Long moved to approve the Consent Agenda as printed.
Commissioner Rademacher seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, 2011 UNITED WAY VOLUNTEER OF THE YEAR - MARGIE
MARTINEZ PERUSEK (CON'T FROM 3/19/2012): Chair Conway read the certificate recognizing
Margie Martinez Perusek as the recipient of the 2011 United Way Volunteer of the Year, and each of
the Commissioners thanked her for her ongoing contributions to United Way and the community.
Ms. Martinez thanked the Board for the recognition and expressed her pleasure in volunteering.
AQT Minutes, April 2, 2012 2012-0906
Page 1 BC0016
RECOGNITION OF SERVICES, 2011 UNITED WAY OUTSTANDING NON-PROFIT PROFESSIONAL
- JOHN KRUSE (CON'T FROM 3/19/2012): Chair Conway read the certificate recognizing John Kruse
as the recipient of the 2011 United Way Outstanding Non-Profit Professional, and each of the
Commissioners thanked him for his ongoing contributions to United Way and the community.
Mr. Kruse recognized all of the hard work and contributions made by various staff throughout the office
in support of United Way and indicated this should actually be a Department award.
PROCLAMATIONS:
PROCLAMATION OF CONGRATULATIONS, 2012 NORTH COLORADO MEDICAL CENTER NAMED
AMONG AMERICA'S TOP 100 BEST HOSPITALS: Chair Conway read the certificate congratulating
NCMC for being named among America's top 100 best hospitals. The Commissioners expressed their
pride in the quality outcomes achieved by NCMC and the Weld County Paramedic Service. Rick
Sutton, NCMC CEO, and Dave Bressler, Director of Weld County Paramedic Service, were present to
accept the proclamation and stated the quality care is a result of teamwork, trust, and resources shared
among the physicians, staff, and paramedics who are all continually striving to improve.
BIDS:
PRESENT BID #61200008, 1/2 TON 4X4 EXTENDED CAB "TURNKEY" BI-FUEL-CNG PICKUPS
(QTY. 2) - DEPARTMENT OF PLANNING SERVICES: Monica Mika, Director, Department of Finance
and Administration, presented the two bids received and stated staff will make a recommendation for
approval on April 16, 2012.
PRESENT BID #61200009, 1/2 TON 4X4 EXTENDED CAB "TURNKEY" BI-FUEL-CNG PICKUPS
(QTY. 2) - DEPARTMENT OF PLANNING SERVICES/BUILDING INSPECTION: Ms. Mika presented
the two bids received from local vendors and stated staff will make a recommendation for approval on
April 16, 2012.
PRESENT BID #61200010, 1/2 TON 4X4 EXTENDED CAB "TURNKEY" BI-FUEL-CNG PICKUP
(QTY. 1) — DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Ms. Mika presented the two
bids received and stated staff will make a recommendation for approval on April 16, 2012.
PRESENT BID #B1200011, SUV - SMALL "TURNKEY" BI-FUEL-CNG (QTY. 1) — DEPARTMENT OF
PUBLIC HEALTH AND ENVIRONMENT: Ms. Mika presented the sole bid received and stated staff will
make a recommendation for approval on April 16, 2012. She further requested the Board review all of
these items in a work session prior to the approval date.
PRESENT BID #B1200013, 1/2 TON 4X4 EXTENDED CAB PICKUP WITH SHORT BOX BI-FUEL-
CNG (QTY. 1) - DEPARTMENT OF PUBLIC WORKS/ENGINEERING: Ms. Mika presented the two
bids received and stated staff will make a recommendation for approval on April 16, 2012.
PRESENT BID #B1200015, 3/4 TON 4X4 EXTENDED CAB PICKUP WITH SHORT BOX BI-FUEL-
CNG (QTY. 1) - DEPARTMENT OF PUBLIC WORKS/TRUCKING: Ms. Mika presented the bids
received and stated staff will make a recommendation for approval on April 16, 2012.
PRESENT BID #61200016, 3/4 TON 4X4 EXTENDED CAB PICKUP WITH LONG BOX BI-FUEL-CNG
(QTY. 1) - DEPARTMENT OF PUBLIC WORKS/TRUCKING: Ms. Mika presented the bids received
and stated staff will make a recommendation for approval on April 16, 2012.
PRESENT BID #61200027, LNG TANDEM TRUCK TRACTOR (LIQUEFIED NATURAL GAS) (QTY. 1)
- DEPARTMENT OF PUBLIC WORKS/TRUCKING: Ms. Mika presented the two bids received, and
stated staff will make a recommendation for approval on April 16, 2012.
Minutes, April 2, 2012 2012-0906
Page 2 BC0016
PRESENT BID #B1200062, 1 TON 4X4 CREW CAB PICKUP BI-FUEL-CNG (QTY. 1) - LASALLE
FIRE DISTRICT: Ms. Mika presented the bids received and stated staff will make a recommendation
for approval on April 16, 2012. Elizabeth Relford, Department of Public Works, explained Weld County
has met all of its CNG (compressed natural gas) vehicle requirements using funding through the North
Front Range MPO; therefore, this and the following item were bid on behalf of various U.S. Highway 85
Coalition partners to replace their fleets as well. She stated the towns will provide the matching
portions of the cost.
PRESENT BID #61200063, SUV'S - MEDIUM BI-FUEL-CNG (QTY. 4) - CITY OF EVANS: Based on
the previous discussion, Ms. Mika requested a written statement from the municipalities accepting the
vehicle bids prior to the approval date. Ms. Relford submitted letters of support from the towns
acknowledging their percentage of contribution.
PRESENT BID #B1200066, ROOF REPLACEMENT ON TROPHY BUILDING, 910 10TH STREET -
DEPARTMENT OF BUILDINGS AND GROUNDS: Ms. Mika stated this bid is for minor capital
improvements and staff will make a recommendation for approval on April 16, 2012. In response to
Commissioner Garcia, Mr. Taylor stated the vendor availability will be determined during the review
process to ensure the County receives the specified product.
APPROVE BID #B1200043, COPIERS FOR EXTENSION, JAIL, AND ASSESSOR'S OFFICES —
DEPARTMENT OF FINANCE: Ms. Mika stated this bid will replace and consolidate multiple pieces of
existing equipment with a single multi-functional device within each of the departments. She reviewed
the recommendations for the low bid from Brattons, in the amount of $21,537.00, which includes the
maintenance and fax component. Following discussion, Commissioner Rademacher moved to accept
the low bid from Brattons, as recommended by staff. Commissioner Garcia seconded the motion,
which carried unanimously.
NEW BUSINESS:
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - MILE HIGH BANKS: Brenda
Dones, Assessor's Office, gave a brief description of the property location and stated staff valued the
parcel based on the cost and market approach. She stated the petitioner did not provide any
documentation to support adjusting the value; therefore, staff recommends denial of the petition.
A representative for the petitioner was not present. Commissioner Rademacher moved to deny the
petition, as recommended by staff. Commissioner Garcia seconded the motion, which carried
unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES — WPD, LLC: Ms. Dones
reviewed the property location and stated staff valued the two properties based on the sales and
income approach. She stated the petitioner did not provide any documentation supporting an
adjustment; therefore, staff recommends denial of the request. A representative for the petitioner was
not present. Commissioner Garcia moved to deny the petition for both parcels, as recommended by
staff. Commissioner Rademacher seconded the motion, which carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 43 BETWEEN STATE HIGHWAY 392 AND CR 70:
Janet Carter, Department of Public Works, provided a brief summary of the closure request.
Commissioner Rademacher moved to approve said temporary closure. Commissioner Long seconded
the motion, which carried unanimously.
CONSIDER TEMPORARY CLOSURE OF CR 41 BETWEEN CRS 70 AND 72: Ms. Carter provided a
brief summary of the closure request. Commissioner Long moved to approve said temporary closure.
Seconded by Commissioner Garcia, the motion carried unanimously.
Minutes, April 2, 2012 2012-0906
Page 3 BC0016
CONSIDER TEMPORARY CLOSURE OF CR 86 BETWEEN CRS 41 AND 43: Ms. Carter provided a
brief summary of the closure request. Commissioner Garcia moved to approve said temporary closure.
The motion, which was seconded by Commissioner Long, carried unanimously.
CONSIDER STATEMENT OF GRANT AWARD FOR JUVENILE ACCOUNTABILITY BLOCK GRANT
AND AUTHORIZE CHAIR TO SIGN: Ms. Mika stated, during a work session held in January, 2012, the
Board expressed support of this grant, which does require a County match. Commissioner
Rademacher moved to approve said grant award and authorize the Chair to sign. The motion was
seconded by Commissioner Long, and it carried unanimously.
CONSIDER DESIGN-BUILD CHANGE ORDER FORM #3 FOR ALTERNATE DISPATCH CENTER
(#61100128) AND AUTHORIZE CHAIR TO SIGN - ROCHE CONSTRUCTORS, INC.: Ms. Mika
referred to a letter within the packet explaining the need for the additional $500.00 for structural design
fees. Pat Persichino, Director of the Department of Public Works, explained this addresses the addition
of a generator, and the remainder of the document completes the transfer of the project from the design
phase to actual construction. Chair Conway confirmed this is for the Alternate Dispatch Center, which
will be used as an emergency backup facility. Commissioner Long moved to approve said change
order and authorize the Chair to sign. Seconded by Commissioner Rademacher, the motion carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:55 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:r,,ew"
Sean P. Coryway, Chair
Weld County Clerk to the Board 1
Williamr. Garcia, Pro-Tem
BY:
Deputy Cle to the Board •$tS +r EXCUSED
,t\ EL.°, B ara Kirkmeyer
-
isai `;'OOt?� David E. Long
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Qu Do glas ademacher '
Minutes, April 2, 2012 2012-0906
Page 4 BC0016
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