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HomeMy WebLinkAbout20121450.tiff ,� 186� rye '[►, r , -- MEMORANDUM ��� _uNZT TO: Clerk to the Board DATE: August 6,2012 11 FROM: Mike Bedell,Public Works Department SUBJECT: BOCC Consent Agenda Please submit for Chair's signature: Change Order No. 1 for WCR 28/WCR 7 to WCR 9.5 Improvements in the amount of $22,954.02. Change Order No.1 is to remove and replace failed area on WCR 9.5. Attached are two original Change Order No. 1. Please return one signed agreement to Public Works. .1.\Franc;,\AyendaMlkeBeddldocx OOO) Pw, PutEc poi -iy5� _g-,.,20(a. BOARD OF COUNTY COMMISSIONERS REVIEW/WORK SESSION REQUEST RE: Project CR 28, CR 7 to CR 9.5—Road Construction DEPARTMENT: WELD COUNTY PUBLIC WORKS DATE: 7/27/12 PERSON REQUESTING: Wayne Howard, County Engineer Brief description of the problem/issue: WCR 28 construction has begun and is proceeding according to the schedule and budget. It was brought to my attention by Commissioner Rademacher that the south bound lane of WCR 9.5,just north of CR 28, is having some failures. Although Weld County does not have jurisdiction of this section of roadway, we have partnered with the Town of Mead (who does have ownership) on the WCR 28 Project and we may be able to incorporate the repair work into the WCR 28 Contract. The WCR 28 Contract is administered by Weld County which requires an executed change order for any work outside of the original contract. What options exist for the Board? (Include consequences,impacts, costs, etc. of options) We have received a cost estimate from the WCR 28 contractor to remove and replace the failed area on WCR 9.5. The attached estimate is $22,954 to complete the repair work for an area approximately 13' x 325'. The estimate is comparable with costs associated with patching an area of this size. We have discussed the estimate with the Town of Mead and they have agreed to fund 100% of the repair work with Town funds and Change Order No. 1 will have no cost to Weld County. The schedule requires the contractor to complete the total project prior to the opening of the Mead High School which is mid-August; therefore, there is not much time left to avoid remobilization costs or conflicts with school traffic. Recommendation to the Board: I would recommend the County approve Change Order No. I. If approved, it will be placed on the Consent Agenda for the Chair's signature. We are acquiring the original signatures from the contractor and the Town. Approve Schedule Recommendation Work Session Comments Sean P. Conway, Chair William F. Garcia, Pro-Tem Vv" Barbara Kirkmeyer David E. Long Douglas Rademacher Attachments: CO No. 1 Brannan's Cost Estimate M:\—Active Projects\WCR 28 from WCR 7 to WCR 9.5\Construction\Contracts\Pass Around CO l.doc I CHANGE ORDER NO. 1 WCR 28/WCR 7 to WCR 93 IMPROVEMENTS Date: July 25,2012 Project: WCR 28/WCR 7 to WCR 9.5 IMPROVEMENTS Owner: Weld County.Colorado Contractor: Brannan Sand&Gravel The following change is hereby made to the Contract Documents: The Contractor shall complete repairs to an area of existing asphalt pavement on Road 9.5,just north of the intersection with Road 28. The scope of work is described in the attached cost proposal from Brannan Sand&Gravel dated July 23,2012. Since this road repair is located entirely within the jurisdiction of the Town of Mead,the costs associated with this change order will be charged to the Town of Mead. qtq CHANGE TO CONTRACT PRICE: Original Contract Price: $380,888.84 Current Contract Price adjusted by previous Change Order: $380,888.84 The Contract Price due to this Change Order will be increased by: $22,954.02 The new Contract Price, including this Change Order,will be: $403,842.86 CHANGE TO CONTRACT TIME: The Contract Time will be increased by 3 calendar days. The date for completion of all Work will be: August 10,2012 ;y RECOMMENDED: ^ n ',]! Weld County Representative: 1ail;""41?-11-1 E' Date: `'30`ZO\Z. . . 9 Michae ed enior Engineer 1 3( � 17 Date: Town of Mead Representative: Jasor T. a s own Engineer APPROVALS: , � Contractor Date:__V� ✓ r{ /_ )0�` 2 Brannan Sand&Gravel Owner: P C' Date: AUG 0 8 2012 Sean P.Conway(C :tr) „, , + i7r��1 f ”Founded 10{16 PROPOSAL—CONTRACT Proposed Construction �r TO: Weld County/ Mike Bedell a-•. FROM: Bob Allison RE: Weld County Road 9.5 Repairs DATE: July 23,2012 Item.# Description Quantity Unit Unit Price Extended Price 1 TCS t DAY Q $330.25 = $330.25 2 Flagging 1 HR © $25.55 = $350.00 3 Traff Q_Control Sigri 1 LS @ $350.00 _ d Drums with fleshing lights 15 EA @ $17.50 $262.50 5 Drums without!her5 15 EA Q $11.01 $165.15 6 Mobili4ption 1 EA (rD $3,442.00 53,442.00 7 Remove a�pbait grade an d compaction. _�T_B- 1 EA @ $4,655.00 = 54,655.00 a Cement treat subgradg_at W CR 28 Sow 469 SY @ $5.85 = $2,743.65 9 ement 5 TON @ $350.00 = $1,750.00 10 Install 5.leP Grade S w125%RAP in pat nin 469 SY Q $19.68 = -7$9.229.92 area (13'x3251 ZL.. c--lz:-"\ C)1- l • Special Conditions on following page. July 23,2012 Acceptance:Z ______Lew2eze.„L__. .%.1)Z1 v.e. Bob Allison Signature Division Manager ( \ ( eL b�`L. SQJ‘ c—SENczAtkk Print Name and Title 12.40 Rock Creek Circle I Lafayette I CO 800261 303.604.0688 Tel 1303.604.1079 Fax I ® J'. 4'6d.c"''tc' ia.x-�� % r (7 • . ea`Rdy .J -Founded 1906 PROPOSAL—CONTRACT Proposed Construction TO: Weld County I Mike Bedell FROM: Bob Allison RE: Weld County road 9.5 Repairs DATE: July 23, 2012 SPECIAL CONDITIONS: • Price does not include any striping. • No mobilization is included for paving. If paving can not be done at same time as paving on WCR 28,then add 51,400.00f°, mobilization for paving. Final billing according tv final field measurements. • Not responsible for and tht price does not include the over-excavation of soft or unstable subgrode including frost. If requested.Brannan can stabilize areas on a time and material basis, Pavement Markings,Rote-milling,Erosion • Exclusions(unless included above): Testing,Permits,Surveying,Engineering, Control(SW MP). • Mobilization is included Tor dirt work and cement treatment. • We do not guarantee this process will stabilize the road. • • We are bidding what we were asked to bid and do not guarantee the outcome. • Prices based on performing work during normal paving season,April Through October. .. • Price is based on there being no conflict with utility owner. N there are utilities in the road that may affect the performance or production rates,then an adjustment In prices would be necessary. • Pricing is good only for quantities placed in 2012 pricing for quantities carried forward into subsequent years must be negotiated. • Price does not Include Davis Bacon wages. 1 240 Rnrk Creek Circle I I.afavptte. I CO 800261 303.604.0688 Tel 1303.604.1079 Fax BARD CONDITIDNS 1, Wed b be nroabod at N-0.10'ID balm®%ibis a 2B p'd.and compacted with proper mci5Nre content Scallplion andla recmpechanis not inckded lints noted on previous Dale 2. Not responsblefa and WOO deep not Include the over excavation el soft or unstable abrade.If requested.Brennen can stabilize these altos an a time and Maeda had. 3. Nei responsible for dredge ordamage%hare there ie less than a 1.5%drainage bolos 4. Utility appurtenant*to be at finish grede prior to move-in.No utility MNaimens am included except as not on previous page.INfiiN sdNalmenis if require over N-3',add 3450,00 fa teat mahoe end S175.00 forei'h water valve. 5. Exclusions Pekes Included above);Cum and Utility Patching,Testing,Bonds,PCrmlle,Traffic Dodd,Sdmeying,Sawdulting,Owed*Removals„Engineering,Pavement Marking'.,Slgnage, Whotl SIMS.Rdamillirg.Erosion Control(SWMP). ..". 5. Quantal*used we approximate and abject to physical measurement Canadians.dnriceteary coil ere merleWil unit picas apptng, 7. SCOPE OF WORK CHANGES:Brannan elf harsh ell necessay lobar,maesta and equipment to complete tie j00 described on the feat and or samnd page. Changes in the�reedof work be in writing. al,bias. mm work and fa mstss d spec AcNly If*me Wall ho bend met In re* patine, gapment a and m brprymmis.B Extra wed partially completed because• vof soft a ridded haw roll mnditions.)CII reheat by Brannan. .Date Owner to Mae Wale*pi the age representative to Identify add document overruns ormedial.tenrhnecacey B. OFFER EXPIRES:The prcpoxa dxplres automaticallylhirty(30)days flan data Ends wpmd intro that brae. ason 9. PRICE: ▪ ds if work April too Ceteraperfumed dining on weaher Caroni tpriced �condMnsnEannan cblltladea obtain long-Inn paring season price cocminNmmm completed. supplierslp�olaumb�d materials aid is not Wang gng to guarantee to quoted pate fdwrxk le be Commend later than thirty(30)days from cob propose.You shell give Brannan Moen 115)to lwenMAve(251 dm advatt written notice for work which A IC commence rare th?n thirty(3D)days tan Iles proposal so that Brennan may harm you of any micechanges.Men Brannan ha notified you el changes If any.be prices herender'he.I be adjured aocordnpiy and Brannan shall proceed with viewoa unbs; leest five(std prior be the ln its for co may elect to paned meycueattlet dfle Brannan nkkat contract on roux mat you pre unwilling lo stria changes. N that went the contract shall terminate,provided however, prices herein patted, If thiscone*le mnnmeted a prodded in Ns paragraph•you short promptly pay Brennen rot all work t any,performed lo the date of brmnatlm and Brennen shell hate no further obligation to adorn any Marione'work orany Mbar'abidib. 1A. BOUNDARIES;5YBSORFACE CONDITIONS:You'hal be resp*raibo to provlse Brennan wit surveys.mare ant drawings which aauretely depict:the location of al property boundfrle5 end the reason which work is to be prefamed:the location,extent and depth e all underground Abe,sprinkles,sprinkler systems,Wring,marnhholea valves Drees installations when we not exposed Ioiaw.You shell obtain all approvals)**may be rammed by utlity contenie,or others having emernente or rig Alva-Way,which may be effected by the work.Brannan Mt not be responelble o liable tor denape to underground dill*or other subreudeceimproements or condeons not eacuraal depicted ansu ns.dra s,aM such matters. to Brannan Wort cMSlmdhn. You dull held Brennen harmless and shag defend it from el dons ra damage.costs orcapmse whatsoever, g eye' 11. GRADING AND DRAINAGE:Unless the lob ds 1pnian an this droppr'specifically*Ades shewepweton eccaitian en part of the wait to be perfumed by Brannan.yoo than be nsponslble for proper preparation,compaction,and grading Of the Nee on which the work is to be performed prier lo ram ncement of to construction by Brannan,The Dater.and ho englneen and other contractors,shat be responsible to ensure fiat all surface asumaafons of moisture end water are properly drained off of the Ioca(dn or which work is to be pedMned by Brannan and Brannan will not be hole responsible for any drelnage or any damage where there is less that a 1.5%adnagelector. 17. ACCEPTANCE OF PROPOSAL;The*Don or persons axepdag this proposal represent that they aro the authorized representative dike Owner,and thatpdmetssion and authority b hereby granted to Brannan to darken such work on those prenam. . 13. SOIL STERILIZATION;It led be understood Pia it a soil steriliser is applied it is in an effort lo dead weed growth and no guarantee is exprmcad or Implied that Is use wit be effective. 14, PERFORMANCE:Brannan cannot ode assurance es to camplehan dam since a work is subject 1oweather candelem,poor commitments or Brannan to torn panes.mechanical failures.labor digdultios,hider Malenlal shortage:,Are,govesnmenlal authority or regulation.acts Of O-0d,and any aide beyond Its contd.In the event Brennen is delayed for mere than Ssty(60)days in dm perlamanco of ms contractfat any of the reasons set forth herein.you era have the right upon seven I7)days written note b Bremen.to terminate this cardrxl,in which event Branum shall be paid for toe work performed by It to die dale ol sort termination end all the parties hernia shall be released of any obllgea re Maunder. Under no conditions will Brannan be held responsible for the tdbano:grovel or oMOBILpaging int2lled on projects or Nea that a e nor stable due b escaesNe moisture,fromground,or'Clement weather;for Wage re or rough pints When aph511a,s peeing is requested during cold dinpsabres:not asphalt axking or failure duo to*wane expansive edl conditions:for ad0enbnl of asphalt duet Impropody 0001 u compacted beckfi0; the eemblehhg of property corners,dimensions and boundary lints. 15. tiro GUARANTEE:MI work completed by Brannan under this agreement b guaanbed agtnsl derma,In workmanship or meanies for epenod of one(ft patron dad ofinsidladon, 15. TERMS OF PAYMENT:The parten or persons and the company accepting this propose ouch agree to pay Brannan the full quoted prCe alb any adjunlmeme provided for herein for the work .,. heroin specified. Invoices may be Issue)mashy ler work completed during that month. Each invaica nattered by Brannan will be pea when rendered and payment shall be overdue end delinquent thirty(30)daysfromtho dale hived Intern)shall accrue and be payable on delinquent amounts at the rite d 12%per month(an ANNUAL PERCENTAGE RATE OF 15%).NN In, Brannan coamencn legal*cad nos la the collector Of any delinquent amounts It she also be entitled to reamer is reasonable atomey's tees and cost,. 17. FINANCIAL RESPONSIBILITY:i at any time Brannan,in lb sok'Women',delerndrr,than be Inertial responsibiliy of the person or pastes or the Company accepting the proposal is uneatsmcrory.it reserves to right to regsre payment In advance or satisfactory(tuatarnoc that invoices will be paid when due.it any payments an notped when due.Brannan al its oo:en may canal any unfulfilled polon of the agreement.without further laxity,and an work theretofore canceled shall thereupon be Invoked and be due and payatle at once_ IR. PERuET FEES;TAXES:Costs for any permits required by any applicable municipal county.slate or otergovemmenlal entity for ens project and Iran be Colorado Stale Sao Ter or any other Stale,City or County tares are neduded horn be print quoted unless specifically deed otherwise in thin egreement 1). WATER:Dice to ongoing drought conditions,we will require water for compaction of eubgfaoo and BMA,We require a Source be provided on 5llel oroennee we will request a change for aldldrna mss of hanspnrlmg water to the site and any premium changes tor the pachae of water for this project 20. EDGE UNE CI?ACtNG:N le acknowledged and anal that edge line cracking M a naturally occurring pMeomonon Peace condition Whamt In asphalt peeing negaratess or;le)the die of proper matenets and maatatlon m ethods;and ON proper illepection and teeing.R It agreed that N edge Unoeraddne ewers an gnnaan'e work,Say Mph orreplaclastlt of area affected by edge line cradling still be billed by Bannon en a time,meta'I*,and equipment beaus,and that such edge One cracking le not covered by any wwmty or enormity provided by Brannan. tin 21. LIMITATION OF LIABILITY RE:MULTI-FAMILY RESIDENTIAL CONTRACTS: Brennan's Nail*underthis Agreement Is llmted to errors and omissionspmdnately caused by Bmnmint ,,.. In the performance of is wash as described India Agreement and any Grange orders inciter eddgbnal work pefemnd by thretles lrietctivdy roan*to as%Mannan'o WonklaAsm datms against Brennen relating le Brennan'e Work emu pre Palled 1D cot Betel den**mit away mutt from Bntnee''anon end ormeeleet Melded now Wd,tyd most era;• eircumetanaee shell such actual demegee exceed to total'mount paid to Brennen for Bmnen,Work.The genes to thle Agreement acknowledge they here allocated to deice"!p; Inherent In this project,and Brannan'%price fa its work reflect.the'Decagon. 0O S l �_ �� i )) s ✓ z� N_ O a •-•<>-- An. . s ¢ r' O g �i Z N I .�'LL O w O N )) o oLu ZT J a p P_ m z „ VS 7,Z7410 i .) 7:',7 '/.\, CV Cl) 9A./4 .472. r D rnve, X C.O 0 a\vievnwi_ — i-1 �;-4 ^ w o � 0 ieva+lava C-) 3 `Zr • \./ tha// Z ZI nriayai� O W aavam\� 0 J i I '� . )) /vvnviwi_ Q O co ,U O LL t[ w A9&7=A747 J I O Z w w N _ /.\m/.\/a O � Ux - r Oc? wWcc • Cl) 0 ) ) = cccYDO esjZ (1) CO . In I.0N k rr ON II Cr' 1 I,o C i ) pc/3 VI U w _ ¢ w ) � csw U • m 0 0 cs - U C ~N ,S, Ir., IC a w flI ill I Cl_ J J u_ w a a .. i • i 1 MEMORANDUM TO: Clerk to the Board DATE: May 18,2012 FROM: Mike Bedell,Public Works Department SUBJECT: BOCC Agenda Agreement with Brannan Sand& Gravel Company for the WCR 28/WCR 7 to WCR 9.5 road improvement project in the amount of$380,888.84. Bid No.B1200067 Attached are two original agreements. Please return one signed agreement to Public Works. M\Franc;,\AgendeMlk,Bedell d,, 10 I k \ro,.vit -1►alia PSG AGREEMENT WCR 28/WCR 7 to WCR 9.5 IMPROVEMENTS THIS AGREEMENT, made this 25th day of June , 2012, by and between Weld County, Colorado,hereinafter called "Owner" and Brannan Sand&Gravel Company doing business as(an individual,) or (a partnership,) or (a corporation)hereinafter called "Contractor". WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned: 1. The Contractor will commence and complete the following: WCR 28/WCR 7 to WCR 9.5 IMPROVEMENTS described in the Invitation for Bids, Bid No. B 1200067. 2. The Contractor will famish all of the material,supplies,tools,equipment,labor and other services necessary for the construction and completion of the Project described herein. 3. The Contractor will commence the work required by the Contract Documents within ten(10)calendar days after the Notice to Proceed and complete the WCR 28/WCR 7 to WCR 9.5 IMPROVEMENTS within 30 calendar days unless the period for completion is extended otherwise by the Contract Documents. 4. The Contractor agrees to perform all of the Work described in the Contract Documents and comply with the terms therein for the sum of$ 380,888.84, or as shown in the Bid Schedule. 5. The term "Contract Documents"means and includes the following: (A) Invitation for Bids (B) Instructions to Bidders (C) Bid Proposal (D) Bid Bond (E) Statement of Qualifications and Subcontractors (F) Required Project Forms (G) Agreement (H) Labor and Materials Payment Bond (I) Performance Bond (J) Notice of Award (K) Notice to Proceed (L) Change Order (M) Certificate of Substantial Completion (N) Lien Waiver (O) Notice of Acceptance (P) Contract,Specifications,and Drawings issued by the Weld County Public Works Department. (Q) Colorado Department of Transportation "Standard Specifications for Road and Bridge Construction" (R) Colorado Depallment of Transportation Standard Plans"M& S Standards" (S) Addenda: No. None , dated ,2012. No. , dated ,2012. 6. The Owner will pay to the Contractor in the manner and at such times as set forth by the Contract Documents,or otherwise agreed upon in writing. ' + .. 4. 7. This Agreement shall be binding upon all parties hereto and their respective heirs,executors,administrators, successors,and assigns. 8. Contract Appropriations: The Owner hereby states and affirms that the amount of money appropriated for this Contract is equal to or in excess of the Contract amount. No change order to this Contract requiring additional compensable work to be performed,which work causes the aggregate amount payable under the Contract to exceed the amount appropriated for the original Contract shall be issued by the Owner unless the Owner assures the Contractor,in writing,that lawful appropriations to cover the costs of the additional work has been made or unless such work is covered under a remedy-granting provision contained in the Contract. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two(2)copies each of which shall be deemed an original on the date first above written. ORDERED BY: ACCEPTED BY: THE BOARD OF WELD COUNTY COMMISSIONERS CONTRACTOR BY BY �7�I NAME Sean P.Conway NAME .S,C M\;ivct_I `\r (Please Type) TITLE Chair TITLE 1./\awe, I Th yc},..3,rs Date JUL 0 2 2012 ADDRESS 2:5c (- y)t Rvwn V,d laki 'lr,wc. C't' {'L G ZS R ps (7 tQ4t, t c , ) (SEAL) • \ ‘ (SEAL) ti ATTEST: ATTE T: LA // Weld County Cle to the Bo d J /17 BY ' BY i.A.evcv V<i,i 1 n, A-, l,r\ Deputy Cler the Board (Please Type) TITLE J\;-in�.t1 v ) CA 0. 0/a2-/5- MEMORANDUM rs6r tr Date: June 13, 2012 T Y O U N � To: Monica Mika, Director of Finance and Administration From: Michael Bedell, P.E., Senior Engineer RE: Bid Request No. B1200067 BOCC Approval Date June 25, 2012 Bids were received and opened on June 5, 2012 for contract services for the construction of WCR 28/WCR 7 to 9.5 Improvements Project. Five bids were received for the project and amounts ranged from $380,888.84 to $479,330.00 with the lowest bid submitted by Brannan Sand & Gravel Company from Denver, Colorado. The overall project budget in the amount of $450,000.00 is associated with an IGA between the County and the Town of Mead dated October 19, 2011. Attached is the bid tabulation for your information. It is my recommendation to award the project to Brannan Sand & Gravel Company for a total amount of$380,888.84. This contractor has a long history and is qualified to complete this work. Construction of the project is anticipated to begin in July, 2012 with completion of the project in August, 2012. &fd5702(ci. 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O. nc3 w i x x x x W ]i n >- >- o_ 5. s 5 5' w o - „ ° Q - a n 3 ° `w a » w o o w LL 'oF z w s. 0 d » _ m 3 ,8 a 1 25° § o y y r — L.' € d = 3 _ s a s'_ d , 8 $ € E e ' r m of 8 " y s v d ,E a s m d €s s s v o g p o z n o ` y o s ₹ s a o w Y = 5 ^ = § s a 5 Y . , x a ! e s g . 58 3 = E 3 : 4gEW6 ,2 I : ! ! ! 5 ! 1 E u° r!552 ,55. 55 ,55. 5455555565 5555 .5555 e e 5 e f $ a 63 cz WELD COUNTY PURCHASING 186r 915 10TH St Room #334, Greeley CO 80631 E-Mail: mwalters(dico.weld.co.us 11 r ' — E-mail: reverettaco.weld.co.us iY P ' Phone: (970) 356-4000, Ext 4222 or 4223 G 0 J N?- Fax: (970) 336-7226 DATE OF BID: June 5th, 2012 REQUEST FOR: WCR 28/WCR 7 TO WRC 9.5 IMPROVEMENTS DEPARTMENT: Public Works Dept BID NO: #61200067 PRESENT DATE: June 11`h 2012 APPROVAL DATE: June 25"' 2012 TOTAL PROJECT VENDORS COST BRANNAN SAND &GRAVEL COMPANY $380,888.84 2500 E. Brannan Way Denver CO 80229 ASPHALT SPECIALTIES $428,762.10 10100 Dallas Street Henderson CO 80640 ZAK DIRT INC $434,279.00 14290 Hilltop Road Longmont CO 80504 MOUNTAIN CONSTRUCTORS INC $475,303.00 622 Main Street Platteville CO 80651 CONNELL RESOURCES INC $479,330.00 7785 Highland Meadows Pkwy Suite 100 Ft Collins CO 80528 VARRA COMPANIES INC $ 24,570.00 8120 Gage Street (partial bid) Frederick CO 80516 ENGINEER'S ESTIMATE-$429,983.00 The project in general consists of resurfacing 1.5 miles of existing gravel roadway, portions of which are under the jurisdiction of Weld County and the Town of Mead. 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