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Home My WebLink About20122533.tiff 'MOT EC Election Management Software & Services PROPOSAL for VOTESAFETM ELECTRONIC POLL BOOKS to WELD COUNTY, COLORADO July 06, 2012 Thank you for the opportunity this proposal presents. VOTEC Corporation provides election management and voter registration services to counties throughout the U.S. We have been working in this field for over 30 years,and are considered the proven leader in election management solutions. VOTEC Corporation proposes to install and train, in a professionally competent manner,the VoteSafeTM electronic poll book including both the Field System and Management System software. We will appoint a project coordinator to work with Weld County throughout the implementation and acceptance process, always adhering to any contract or State requirements for Elections. Functional Specifications The following is a list of VoteSafeTM functions Voter Check-in Reports • Lookup by name, state ID#, driver's license • Check-in statistics by site, Field System, date, • Limit check-in to eligible status codes party and regular/provisional • Print labels with voter precinct and ballot style • Voter check-in lists by site, Field System, date, • Reprint for spoiled ballots party and regular/provisional • Same site, same day check-in removal to Exports correct mistaken check-in • Thumb drive data transfer for PCs without • Correction of check-ins on central office connectivity Management System at any time • Management System provides daily and final • Track provisional voters exports for SEMS* • Review list of checked-in voters on screen Archiving • Copy check-ins to all Internet connected Field • Archiving is automatic Systems for Early Voting and Super Precincts Live Help • (SCORE) Colorado State Voter Registration • Instant message style communications with System central office Management System • Automatic reference in instant message of voter record currently on screen • Tracking of messages by site and user • Management initiated messages to individuals • Management initiated messages to all Field Systems by site, ballot style and party Other Features Notable VOTEC Customers • Import voter, polling place, ballot style, Tippecanoe Country, IN precinct, from SCORE Denton County, TX • Entry screens for data not available from Voter Tarrant County, TX Registration system Jackson County, MO • Verify consistency of data • Produce single file for Field Systems Madison County, IL 2012-2533 VOTEC Corporation• 16870 W. Bernardo Dr,Suite 340•San Diego,CA 92127.800-348-6832 Cie ��-7 CIv L, nR l� la !IOTEC Election Management Software & Services Based on Weld County's specifications, we propose: SOFTWARE/SERVICES Quanity Unit Price Extended Price VoteSafe' Electronic Poll Book Software-with Live Help 114 $400.00 $45,600.00 Management Software 1 $6,000.00 $6,000.00 Installation, Data Preparation, First Year's Support 1 n/c $0.00 Total Software Investment $51,600.00 Election set up, training (on-site and webinar), and software updates are included at no additional cost. Vote-Safe comes with a standard 12 month warranty. Software Maintenance fees are due for Each Year in which VoteSafe is used after the first year: A software maintenance fee will be billed for each year after initial installation, being 20% of the VoteSafeTM Electronic Poll Book Software price quoted above for the number of Field Systems used, plus 20% of the Management Software price quoted above. The software maintenance fee will not be billed for years in which VoteSafeTM is not used. Oracle Fees: The Oracle database licensing is included in the Management Software fees. Oracle is sublicensed according to the terms of the VOTEC/Orade Sublicensing Agreement. County would incur additional Oracle fees if the database sublicensed by VOTEC is used for purposes other than VoteSafe. This proposal is contingent upon the following requirements from Weld County: • Exporting pertinent data (voter, polling place, ballot style, precinct, etc.) out of SCORE and successfully importing the data into VoteSafe. • Exporting pertinent data (including address changes) out of VoteSafe and successfully importing the data back into SCORE. • Near real-time updates between the VoteSafe Management System and the Field Systems must use an acceptable communication protocol and not adversely impact the performance of either system. Th Chair SEP 1 7 2012 Customer Signature/Title Date V EC ignature/Title ) Da e VOTEC Corporation• 16870 W.Bernardo Dr,Suite 340•San Diego,CA 92127.800-348-6832 Esther Gesick From: Bruce Barker Sent: Friday, September 14, 2012 8:50 AM To: CTB Subject: FW: Updated contract Attachments: Weld_Contract_120906.pdf Here is the contract. Steve reports this was approved by Governance sometime this year. Bruce T. Barker, Esq. Weld County Attorney P.O. Box 758 1150 "O" Street Greeley, CO 80632 (970) 356-4000,ext.4390 Fax: (970) 352-0242 Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is attorney privileged and confidential, or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Steve Moreno Sent: Thursday, September 06, 2012 4:36 PM To: Bruce Barker Cc: Monica Mika Subject: FW: Updated contract Steve Moreno Weld County Clerk & Recorder 1402 North 17th Avenue PO Box 459 Greeley CO 80632 Phone: 970-304-6530 Ext. 3155 Fax: 970-353-1964 Email: smoreno$co.weld.co.us Website: www.co.weld.co.us 1 Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: John Medcalf[mailto:john.medcalf©votec.net] Sent: Thursday, September 06, 2012 4:30 PM To: Steve Moreno Cc: Wendy Swann; Randy Propp Subject: Updated contract Steve, Thanks for all the effort by your staff to make sure VoteSafe was going to work. That level of taking ownership is really appreciated. John John Medcalf CEO, VOTEC Corporation 800-348-6832 2 Hello