HomeMy WebLinkAbout770496.tiff WELD COUNTY COMMUNICATIONS ADVISORY BOARD BYLAWS
PREFACE
Many of the law enforcement radio systems in Weld County are being
replaced and upgraded in connection with the Colorado State Division of
Criminal Justice Program.
As a result of this program, it has become apparent that an urgent
need exists ' to develop and implement a county wide radio network. . In con-
nection therewith, to develop and implement rules, procedures, and guide-
lines for the use of such a network.
Therefore, a Board, which is representative of the users of the
network, is created to deal with these matters.
ARTICLE I : BOARD
A. NAME AND PURPOSE
1. The Weld County Communications Advisory Board is hereby
created to develop and maintain a county wide emergency radio
network and in connnection therewith, to develop and implement
rules , procedures and guidelines for use of such network or
channels.
2. The Board shall also serve as liason to any other law en-
forcement agencies of the state, other public safety organi-
zations, and any other organizations deemed necessary in tele-
communications planning.
B. MEMBERSHIP
1. The Board shall consist of nine members . In order to
assure county wide representation, the membership should be
representative of each user of the system.
a. Each police chief will represent no less than three,
and no more than four police departments.
b. The fire chief will represent all fire departments . •
c. The sheriff will represent the Weld County Sheriff's
Office.
d. The county representative will represent all county
agencies who use the Communications Center.
e. The district attorney's office representative will
represent the District Attorney's Office and •the County
Coroner.
f. The chairman of the Board will be the Director of
Communications and will represent the Communications
Center.
The appointing authority shall appoint members of the Board which
represent the above areas.
2. a. Membership on this .Board shall be appointed by the
Board of Weld County Commissioners .
C. TERMS OF APPOINTMENTS
1 . Membership on the Board shall he for a term of three years.
2. All appointments will be made by the appointing authority
and all Board members shall continue in their office until their
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successor is appointed.
3. Whenever a vacancy, other than routine expiration of appoint-
ment, arises on the Board due to resignation, death, or for any
other reason, the secretary will notify in writing the appoint
ing authority and request that another member be appointed to
serve out the remainder of the unexpired term. Nominations for
this appointment shall be made by the Advisory Board to the
appointing authority.
D. MEMBER ABSENCE
1. Whenever a member of the Board fails to attend three (3)
consecutive regular meetings during his current term without
excuse, it shall be the duty of the secretary to submit to the
member a written memorandum of the attendance record of said
member, and his membership on the Board shall be deemed ter-
minated if no written response is received by the next regularly
scheduled Board meeting. The appointing authority shall then
appoint a new member to fill out the unexpired term.
E. OFFICERS
1. The chairman will be the County Director of Communications
appointed by the Commissioners.
2. The Board shall elect from it own members one vice-chairman.
Term of office shall be for one year.
3. In the absence of the chairman, the vice-chairman will act
in that capacity.
4. In the absence of the chairman and vice-chairman, a temporary
chairman will he selected by the Board.
5. A secretary will be appointed by the Board Chairman.
F. ADDITIONAL OFFICES
1. The Board is empowered to create and fill through election
such additional offices , from it's own membership, as it deems
advisable for the proper functioning of it's activities.
G. NOMINATION AND ELECTION OF OFFICERS
1. The nomination and election of annual officers shall be held
during the regular meeting in January of each year. Each nomin-
ation shall be seconded to be placed on the ballot, and elections
shall be written ballot unless there is no contest for the office.
H. MEETINGS
1. Regular meetings of the Board shall be monthly or as called
by the chairman.
2. Written notice of all regular meetings will be mailed so
as to be received by members at least one week prior to the
meeting date if possible.
3. Special and/or Executive Session meetings may be called by
the chairman or upon request of three (3) members of the Board.
Notice of special meetings is to he by personal telephone con-
firmation or personally acknowledged by radio or teletype con-
tact or by mail , provided notice is given 24 hours prior to the
meeting date.
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4. Emergency meetings may be called when deemed necessary by
the chairman.
5. A quorum shall consist of not less than five (5) members
of the Board. A quorum will be necessary at any meeting where
the agenda includes :
a. Changes in bylaws.
b. Changes in policy and/or procedures.
c. Election of officers .
d. Special .or executive session meetings.
6. Robert's Rules of Order shall prevail .
7. Executive sessions shall conform to statute (1973) CRS 29-9-
101, PUBLIC MEETINGS.
(1) All meetings of any board, commission, committee, or
authority of a political subdivison of the state sup-
ported by law in its activities in whole or in part
with public funds are declared to be public meetings
and open to the public at all times; except that such
groups , by majority consent of members present, may
go into executive session for consideration of docu-
ments or testimony given in confidence but shall not
make final policy decisions nor shall any resolution,
rule, ordinance, regulation, or formal action or any
action approving a contract or calling for the payment
of money be adopted or approved at any session which
is closed to the general public.
(2) Any action taken contrary to the provisions of sub-
section -(1) of this section shall be null and void
and without force or effect.
I . DUTIES OF CHAIRMAN
1. It shall be the responsibility of the chairman to call all
regular meetings, set the agenda for the meetings , preside at
all meetings , appoint committees , when and as required, and
carry out general chairman responsibilities .
J. DUTIES OF VICE-CHAIRMAN
1. It shall be the responsibility of the vice-chairman to as-
sume the duties of the chairman in his absence. Also, he shall
perform other duties assigned by the chairman.
K. DUTIES OF SECRETARY
1. It shall be the responsibility of the secretary to send
members notices of all meetings , keep minutes of all such meet-
ings except executive sessions , send copies of the minutes to
the following:
a. One copy each to members of the Board.
b. One copy to the coordinating commissioner.
c. Anyone else designated by the Board.
L. COMMITTEE MEMBERSHIP •
1. The chairman of the Board may appoint members of the Board
to committees for special projects or studies . Committees are
authorized to appoint professionalortechnical personnel to their
committees as advisors as required. These professional and/or
technical personnel need not be members of the Board.
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Weld County Communications Advisory Board Bylaws , adopted this 26th day ,
of April , 1977.
Elmer H. "Bud" Reynolds , Chairman
Dale Harvey, Vice-Chairman
Don Bower, Sheriff
Jim Edwards , Chief Western Hills Fire Department
Jim Burns , Chief Evans Police Department
Gil Olson , County Representative
Robert Staggs , District Attorney Representative
Walt Teel , Chief Windsor Police Department
Eugene Whitcomb, Chief llacono Police Department
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