HomeMy WebLinkAbout20121291.tiff WELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
February 21, 2012
The Weld County E-91 I Emergency Telephone Service Authority Board met in session
on Tuesday, February 21st, 2012 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Barbara Kirkmeyer. Present were Board
Members Barbara Kirkmeyer, Mitch Wagy, Kevin Halloran, Jack Statler, Brian Skaggs,
Gary Sandau and Steve Reams. Staff members present were Mike Savage, Dave Mathis,
Anita Scrams, Robert Olsen and Susan Johnson. Monica Mika, Jerry Garner, Bruce
Barker and Sean Conway were also present. A quorum existed.
PUBLIC COMMENTS:
The public was invited to comment on business of the E-911 Board, no comments heard.
MINUTES:
Kevin Halloran moved, Steve Reams seconded a motion to approve the January 16,
2012 minutes. Minutes approved unanimously.
OLD BUSINESS:
1. Staff Report: Dave Mathis presented Dispatch stats and staff report for January,
2012 [refer to Sgt.Mathis' "January 2012 WCRCC Monthly Reports and
Personnel Report as of January 17, 2012"].
• E-911 calls are up 3.42%
• Non-911 calls are down 2.14%
• Police calls for service up 2.18%; Fire/Ambulance calls for service up 5.44%
• We went live with Spillman February 1s`. Two weeks into the new CAD we
are now able to track how calls for service were received.
• 2934 events (46.7%)generated from calls on Non-911 lines
• 1918 events (30.5 %) generated from units in the field (e.g. traffic stops)
• 1391 events (22.14%) were generated from 911 telephone calls
Discussion: During the switchover from Tiburon to Spillman numerous users
have called into the Communications Center for technical help, especially for
MDT questions. Dispatchers have tried to assist these callers, but are not trained
to troubleshoot them. Users should be calling Tech Support instead. Captain
Savage will get the word out to user agencies at the User's Group Meeting
tomorrow, and Dave Mathis will send all Chiefs an email to that effect.
2. Spillman CAD project update: Anita Scrams reported that we went Live with
Spillman February 1st. everything went well; the Jail is scheduled to go live
March 19`h.
3. Attorney Selection for the E-911 Board: County Attorney Bruce Barker was
present to discuss attorney selection for the E-911 Board. The Airport Authority
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Board and Library District are other examples of local boards which contract for
attorney services and could serve as a model. He cautioned against selecting an
attorney who represents local municipalities, as a conflict could arise. Bruce will
work with an Attorney Selection Committee (Brian Skaggs, Mitch Wagy, Mike
Savage, and Barbara Kirkmeyer) to assist them in selecting an attorney. They will
follow the procurement process, negotiate a government rate and report
recommendations back to the Board.
4. Update on Back up 911 center: Mike Savage reported that the Back Up 911
Center is under review at City planning. Options for the phone switch are being
studied because currently the Back up site phone switch only transfers the 911
phone calls—leaving non-911 phone calls unattended. Barb Kirkmeyer would like
to see a draft of the Back up Center utilization plan at either the March or April
Oversight, Communications Advisory Board and E-911 meetings.
5. U-wave update: Anita advised that the planned temporary fix is not working.
The old system is working better than it was and when the tower project is
complete the problem will be permanently solved.
6. T-1 Line: The County Attorney looked over the master contract for services
offered at the lower rate $425 per month and recommended approving it. Steve
Reams moved, Mitch Wagy seconded a motion to accept the master contract
for services on the T-1 line at$425.00 per month. Motion carried unanimously.
NEW BUSINESS:
1. Treasurer Reports: Steve Reams presented the January Treasurer's report. The
toaster oven expenditure at Walmart was not approved. Barb Connolly and
Brooke Petersen will be invited to the next E-911 Board meeting to explain the
911 income, expenditures and budget for new board members.
2. P.O. Requests: Dave Mathis requested the following:
• APCO International for 800 license coordination service fee $7410.00—to
have radio licenses approved and forwarded to the FCC—this will need to be
a line item on next year's budget. Jack Statler moved, Kevin Halloran
seconded a motion to approve payment of$7,410.00 for license
coordination fees out of budget line item 6379 (other professional
services). Motion carried unanimously.
• Chair replacements—to replace worn out chairs—Dave will get 3 estimates
and will bring this back to the board next month.
• Paper towels Northern Colorado Paper $335.60 for a case (3-4 month supply)
of paper towel wipes to clean and disinfect dispatch shared consoles,
keyboards and computer mice. Discussion: the County stopped providing
paper towels used to sanitize in the Communications Center in January. After
discussion it was the consensus of the Board that this item is necessary and
should be forwarded to the Oversight Board to determine who should pay for
it. Jack Statler moved, Gary Sandau seconded a motion to fund the
requested $335.60 for the initial paper towel order and refer the issue to
the Oversight Board for future orders. Motion carried unanimously.
3. Invoice requests: No requests presented. An information item from Mike and
Anita was that the Tiburon maintenance agreement which we thought was in
place in January was not in place when they attempted to extend the Tiburon Jail
maintenance agreement.
4. EOC Training Credits: Do the EOC Emergency Notification training credits
need to be renewed annually? Discussion—we have thousands of credits left on
the 5-year contract signed 11/16/09. The Board would like to see the credits used.
No need for the EOCs to renew their MOUs with the E-911 Board. Steve Reams
and Jack Statler suggested thinking of new ways to use the Emergency
Notification credits e.g. as a subscriber list or to notify neighbors of crime in their
neighborhoods.
INFORMATION & FOLLOW UP ITEMS:
1. Barbara Kirkmeyer updated the Board on Communications Board Long Range
Planning—An outside firm will be contracted to do an evaluation of the Center. A
draft of the RFP has been prepared including:
• review of internal processes in the center,
• review of utilization and allocation of talk groups assigned to participating
agencies,
• examination of the current communications infrastructure and development of
infrastructure needs,
• study of the impact of non-911 calls on the Center's operation
The E-911 Board will be asked to help pay for the study, this will be an agenda item at
the next meeting.
2. Barbara Kirkmeyer informed the Board that the Oversight Board has implemented a
new hiring agreement. New employees will sign a reimbursement contract and would
need to pay back the cost of their training if they leave. ($5000 within the first year
and $3000 within the first two years.)
3. Gary Sandau asked status of the UNC Nice recording system request. The item was
tabled by UNC until a new UNC Chief of Police is assigned.
4. Gary Sandau asked the Board if other agencies have responded to CCNC's request
that each agency on the state radio system pay $100 into the system. Per Barbara
Kirkmeyer Weld County has decided not to pay into that fund because as an initial
investor in the system they spent over $16 million to set the system up. Weld County
is advising other Weld agencies not to pay into this fund.
Minutes taken by Susan Johnson
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