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Home My WebLink About20123241.tiff 1861 1 MEMORANDUM 11Jr. ' - !r pi COUNTY TO: Monica Mika, Director of Finance &Administration DATE: November 27, 2012 FROM: Edna Mata, Print Shop Manager SUBJECT: Copier for Public Works; Bid #B1200158 Bids were received and opened on November 8, 2012 for a MFP copier/printer. This machine will replace a copier, color printer, scanner and a fax machine. After reviewing bids with staff members from Public Works, we are recommending the bid from Bratton's Office Equipments be accepted. Capital Business Systems bid a Canon Image Runner Advance C5051.The cost of this machine is as follows: Machine $6,550.00 Yearly maintenance $4,448.80 (maintenance includes parts, service, preventative maintenance and toner) Envelope Feeder $108.00 Fax Kit $360.00 Total $11,466.80 Bratton's bid was for a Canon Image Runner Advance C5255. The C5255 is a newer machine and has a couple of more standards features. Both machines come with PDF High Compression, but the C5255 comes with searchable PDF/XPS, OOXML (scan to Word and PPT) HDD data erase, IP Sec. These are features that will be useful. The cost of the machine from Bratton's is as follows: Machine $7,284.00 Yearly maintenance $3,704.40 (maintenance includes parts, service, preventative maintenance and toner) Envelope Feeder $126.00 Fax Kit $379.00 Total $11,493.40 The difference between in price between the two vendors is$26.60. If you have any questions, please feel free to call me at extension 2050. //77F//Z- �D/ 30)41 4 < y) \ O O O O \ o § y ° � / cg ) Cr lt § 2yr ( OD N IC IC ai § ° o CO CD el CI 09 & # o Ew ° \ _ _ 6'; _ _ 2 it� j ! ) � 0 ' 0X 3 & fl � m - § ) E ° a4 � I- >_ It O Ja ) O O O O � \ $ � mR ` � reim m § 1mwso 2 ) ® an- an 305E4a o hi c w22E2k ■ = Eu � � [ } \ \ \ \ •\ O O O O O } � N 0 o } } } in } ( o5 \ zz z z z < z 0 0 0 3 i o k 2 § / % g / § } § § § O 0 0 I w § \ w > ) ) 5 5 CO : 7 IS , § � 3 � 22 ° 3 ° 5 2 2 3 § e � t�2 \ } ( � 2 § ) z O k ) ) � ) ( � ) \ \ § \ ) d § ozr < 3 ) ° owo 0W0 0W0 ® - o « m = om w = D ® = / o Q) 0 ® 0 < 00 °© e ! - e « z z * z » z » E z = r ` w WH . z > o � o = o = u o = u o r \, w cczco / 2d rood ( mom rww • § / ( — 2 ' \ < wwcca < / H § ) ± § ) ( § § § s - ± _ re _ aa. « o , � - o ro ro OG = v 0 0 ❑ o 0 0 0 w Z 0 0 rn ❑ O w Q m o of D D D Z O -J J J a a a a 0 0 0 O > — — z c a� 0 m W _ O O O NO O O O V O M O O S ** O Fal a co ci co W M 05 C ,O J O in 0) co O) N CO CO N 0 O c U .r-- O CO N CO- M r 0 0 fA fA fA f9 fA fA fA V H N O N z a Q O 0 O N W 0 Z y 0 0 0 0 0 0 - �p Lo a L O O VD ry 0 N m CO N .a � m o u Z z n'i .-i V m m (M N O 0 r ca 0 VT In VT in. V? f9 w 0 O Vi .n Q W 9 3 Le a 06 2 00 0 o m o o 0 of vi ri Sri ri e. 61 co 61 69 r to a* z 0 00 00 00 00 r 0 E < V M co 0 cri N- 0 O N l0 CL W 00- CO 05 O O r e e M N M S M 0 40J co D } co VI X 0 co 0 w Oa O a a a U w0 J 0 w 4t * < 2 O 'u > w _ Z m 0 W O o X X 0 Z v 2 0 ¢ Z O L.0LC) O} H % Lii w w CO It CO 0 F- It Y CO X U (0 0 a a F 0 w 00 0 Xco U 0 co 0 Z 00 0 w z a z > 0 >- > W O U F Q 0 0 0 in G W 0 CO 2 W J OJ < z F J N Z Z N O ❑ co F J N 0 W Z O c0 ; N O JO ro 2 m H o to - < o O C) W W N W LL CO U W a° ❑ 000 2 � m0 0 W 0 OUO Z > o FNO 0070 Z = U O W Z °p V) a = U ,) Q a° F U U W U > a = m U F H O J CO o as = w = = 0 Z Y CO J 0 a O � w O Z WD 2 -0 ° i 0 a co J m 't Z 0 w 0 0 0 J w U K O m 0 Z LL 0 0 p J 0 m 0 i L11 I-I-IW> J $ ❑ a 0 0 I U 00 0 U (n Z 0 `n w °° U J N H a m N D > N W J ^ 0 F O w Z O X W O F < M LL LL ❑ M < 0 u) CO < M LL F r ❑ co co LL J LL d0 0 d 0 O LU O m 0 m D P o d m 0 a m Z v. Z O > c a) x • W O O co C % O F- O O C O O ai c o J 0 '4 toi to O 5. ¢ U N ro r--- oo o ~O v> i» in a H F- U• K r O O O Z Z O Z ro m cNi U O r m O ~ K V N V Z fA EA S ¢ LL 2 0 0 H Y O 0 0 2 N D D p O J 0 LL Z Z J co F H o O co ¢ O O ( W N U = M M m 0 2 ¢ W U) ET) m d W N M c'7 W a a I H z N W O Y O U W Z to Ct to cc `n O 2 W J 2 ULij < w 4tO U m p ce I H 2 O N W W 0 w Y DO X 0 E 0 U ct 0 0 U H W W w 0 a z2 0 H 0 DO N 0 ON W N ¢ O ¢ ¢ W CO O W CO CO O o J 0 0 0 Q Z O a 0 I Z uj O 0 W O Z J 0 H 0 cn > Z co J co 0 Z W Z U Z H ¢ Z ¢ QO _ UOJ DaJ a Z J O O 0 _1V- 0 o n103O`-' OO o 2 H 00 ;:-? l- 0- 0) v u~. E `° LL 3 Hello