HomeMy WebLinkAbout20121380.tiff RESOLUTION
RE: APPROVE 2013 ANNUAL PLAN AND BUDGET FOR AREA AGENCY ON AGING
PROGRAMS(TITLE III AND VII)AND AUTHORIZE CHAIR TO SIGN
WHEREAS,the Board of County Commissioners of Weld County,Colorado,pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County,Colorado,and
WHEREAS,the Board has been presented with the 2013 Annual Plan and Budget for Area
Agency on Aging Programs(Title III and VII)between the County of Weld,State of Colorado,by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Area Agency on Aging, and the Colorado Department of Human Services,
commencing July 1,2012,and ending June 30,2013,with further terms and conditions being as
stated in said plan and budget,and
WHEREAS,after review,the Board deems it advisable to approve said plan and budget,
copies of which are attached hereto and incorporated herein by reference.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the 2013 Annual Plan and Budget for Area Agency on Aging Programs
(Title III and VII) between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County,on behalf of the Department of Human Services,Area
Agency on Aging,and the Colorado Department of Human Services be,and hereby is,approved.
BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized to
sign said plan and budget.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 4th day of June,A.D.,2012.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
6
Sean P.Co a Fjair
Weld County Clerk to the Board /> , /
"
,n William F.Garcia Fro-Tem
BY: � 4,6—r1 E 1L/
Deputy ClCI k to the Board
361 bars Kirkmayer
APP AST `H � CUSED
> , vid E.Long
C-6 nt ttorney ry [c�ximc�rl�i
D ugla Rademach
Date of signature: �-1
a ov1 5'4-J3004_77 cc.Aist
.-/./a 2012-1380
HR0083
MEMORANDUM
186i
DATE: May 31, 2012
TO: Sean P. Conway, Chair, Board of County Com issi ers
FROM: Judy A. Griego, Director, Depart nt of Hfiman Sei'i�ices ett �'
RE: Federal and State FY 2013 Budget etween the Weld
County Department of Human Services' Area Agency on
Aging and the Colorado Department of Human Services,
Division of Aging and Adult Services
Enclosed for Board approval is the 2013 Federal and State Budget between the Weld County
Department of Human Services' Area Agency on Aging and the Colorado Department of
Human Services, Division of Aging and Adult Services. This Budget was presented at the
Board's May 10, 2012, Work Session.
These dollars fund programs such as the long term care ombudsman program, congregate
meals, home delivered meals, in-home services, legal program, Hispanic Senior Outreach,
adult day programs, transportation, dental/vision and hearing services, homemaker/personal
care, etc.
The budget for FY 2013 is$1,267,591.00 for the period of July 1,2012 through June 30,2013.
If you have questions, please give me a call at extension 6510.
2012-1380
Title III an VII Annual Funding Request
Application and Planning Form
REGION 2B
Weld County Area Agency On Aging Northern Region
cdhs ����' � w�
t cr.
r
°a.. t,•ai ,gyp 3 + 't� 4,
Colorado Department of Human Services l
orting Colorado's Ada,
people who help people
',"Agmg''and Adult 5ervis
State Fiscal Year: 2013
These forms constitute a request for Title III and Title VII Aging Services Funds.
I agree that I have reviewed the information in each of the attached worksheets (including attachments 'N through IF'), and
verify that the funding request reflects an accurate projection of services provided through the Older Americans Act
SIGNA URE: SIGNATURE:
5261-la X42'3 O SC;91<;
DIRECT'-R ' DATE CHAIRPERSON DATE:
AREA AGENCY ON AGING
ADVISORY COUNCIL
t��� ;'
J 0
7 1q
,. i � :i (U -,� 1861 C '% vTc/c,2- i386
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Attachment A
TRANSFER (B, Cl AND C2) REQUEST
Weld County Area Agency On Aging Northern Region
Region
2B
THIS WAIVER IS NOT REQUIRED!
Per amendments to the OAA of 2006, a statement of intent and justification for transfers budget'
between Parts B, C-1, and C-2 (which exceed the allowable percentage of transfers) is requin
•
Note: Please indicate with brackets()those percent(
SERVICE 30.00% Transfer are decreased.
Part B to C I NA
TOTAL FUNDS TRANSFERRED: From: NA To: NA
PartCtoB I NA
TOTAL FUNDS TRANSFERRED: From: NA To: NA
JUSTIFICATION FOR WAIVER:
Part CI to C2 I NA
TOTAL FUNDS TRANSFERRED: From: NA To: NA
JUSTIFICATION FOR WAIVER:
Part C2 to C1 I NA
TOTAL FUNDS TRANSFERRED: From: NA To: NA
JUSTIFICATION FOR WAIVER:
ATTACHMENT(3
Request for Use of Part B Funds
for Advocacy, Coordination,
and/or Program Development
Weld County Area Agency On Aging Northern Region
Region
2B
THIS WAIVER IS NOT REQUIRED!
Per amendments to the OAA of 2006, a statement of intent and justification for use of Part B funds
for Advocacy, Coordination, and/or Program Development is required.
Service Usage Note: Please indicate with brackets( )those percentages
Percentage which are decreased.
Part B 0.00%
Advocacy/Coordination 0.00%
Program Development 0.00%
JUSTIFICATION FOR USE OF PART B FUNDS FOR ADVOCACY,COORDINATION,AND/OR PROGRAM
DEVELOPMENT:
ATTACHMENT C
ADVISORY COUNCIL REVIEW
Weld County Area Agency On Aging Northern Region
Region
2B
The Area Agency on Aging Advisory Council has had the opportunity to review and comment on the
following items in the Funding Request. (Comments are attached).
1. Statement of intent and justification for transfers budgeted between Parts B, C-1, and C-2,
which exceed the allowable percentage of transfers.
2.
Statement of intent and justification for use of Part B funds for Advocacy, Coordination,
and/or Program Development, which exceed the allowable percentage of transfers.
3' Request for waiver for the Area Agency on Aging to provide direct services.
4' Request for waiver to required support services percentages, which vary from the
allowable percentages.
(Access Services, 25%, In-Home Services, 15% and Legal Services, 3%).
5.
Use of Federal and State funds to increase Program Services to the elderly.
ATTACHMENT D
DIRECT SERVICE WAIVER REQUEST
Weld County Area Agency On Aging Northern Region
Region
2B
We hereby request approval of a Waiver to provide the direct services listed below.
1. Legal
2. Health Promotion
3. Caregiver
4.
5.
6.
Please attach documents describing fully the direct service to be provided to include
organizational structure and planned methods of program services delivery. Entitle these
sheets as "Direct Service Program Description".
PLEASE NOTE: If the Waiver Request is incomplete, this may result in a delay of the
approval of the Funding Request.
Legal Services (Part B)
For many years we have provided paralegal services directly out of the Weld County
Area Agency on Aging and have worked with an attorney (under contract) to support the
paralegal as needed. The paralegal works closely with community agencies and has
regular contact with key senior centers throughout the county. The program continues to
be cost effective.
Health Promotion (Part D)
Weld County Area Agency on Aging implemented the Weld Aging Well program several
years ago (go to www.weldaaa.org for detailed description of the evidence based
programs provided through the Area Agency on Aging). We currently have an in-house
position (Holly Darby) that coordinates all of the evidence based programs.
Family Caregiver Coordinator Position (Part E)
The positions continues to focus on linking family caregivers (and grandparents raising
grandchildren) with existing services and providing them with a road map to senior and
other community services. In addition, the family caregiver coordinator provides training
opportunities and maintains a respite voucher program.
We continue to offer the evidence based program called Powerful Tools for Caregivers to
the public. This program has been very successful and continues to grow.
We believe the family caregiver coordinator and the coordinator of the grandparents
raising grandchildren has the greatest chance to continue to flourish and be cost effect if
housed with the Area Agency on Aging. The coordinators have the benefit of working
closely with our other in-house programs such as legal assistance, the long term care
ombudsman, dental, nutrition and Options for Long Term Care. These programs have
historically worked with seniors and their caregivers and will continue to provide key
caregiver services. The Area Agency on Aging will work collaboratively with other
community agencies that provide direct caregiver services and will explore providing
funding to these agencies if appropriate and financially feasible. In addition, the Area
Agency on Aging Advisory Board continues to strongly support the current in-house
program.
ATTACHMENT F
USE OF FUNDS WAIVER REQUEST
Weld County Area Agency On Aging Northern Region
Region
2B
Per, Restrictions On Use Of Funds, Volume 10, Section 10.204.1, we request approval of a
Waiver for the following services to the indicated percentage(s):
SERVICE TARGET PLANNED SHORTAGE
ACCESS 25.00% 11.59% -13.41%
JUSTIFICATION FOR WAIVER:
For the first time in over 25 years the Area Agency on Aging will be directly contracting transportation
services. We will be carefully evaluating the outcome of the this new contract. As was noted last year, we
do not meet the 25% target in access services since we fund legal at a above the required 3% and we
provide servcies such as adult day program services, peer counseling and Hispanic senior outreach
services.
IN-HOME SERVICES 15.00% 19.56% NA
JUSTIFICATION FOR WAIVER:
We currently provide a variety of in-home services from peer counseling services to homemaker
and personal care. In addition, under optional servcies we provide funding for Eldergarden Adult Day
Program.We also use Older Coloradoan Funds to support most of our contracted services.
LEGAL SERVICES 3.00% 16.76% NA
H IOTMMi(`A l'IrVNI 17.n, an A wcn.
Legal Services exceed the required minimum due to the need for legal services in Weld County
2013 TITLE III FUNDING REQUEST
Region 2B
Funding# 02B-88
Revision# 1
Date 7/1/2012
Funding Request Period: from July 1, 2012 through June 30, 2013
Add this FY Percentages for Admin
Distribution: B C1 C2
30.77% 37.80% 19.05%
ADMINISTRATION Potential Funding Transfer Request Funding Request
Admin Reallocated $ - $ -
ADMIN NEW ALLOC $ 75,365 $ : $ 75,365
,
SERVICES
REALLOCATED $ 752 $ 752
PART B NEW ALLOC $ 220,824 $L-,, -, . . 58,826 $ 279,650
REALLOCATED $ 824 $ 824
PART C1 NEW ALLOC $ 271,777 $ . . !. . 37,858 $ 309,635
REALLOCATED $ 291 $ 291
PART C2 NEW ALLOC $ 137,393 $ 96,684 $ 40,709
REALLOCATED $ - $ -
PART D NEW ALLOC $ 12,954 $ 12,954
REALLOCATED $ 189 $ 189
PART E NEW ALLOC $ 83,290 $ 83,290
TOTAL SVC CARRYOVER '` t
TOTAL SVC. NEW ALLOC .- 1 ' S." <
W `m"�aa._.'�.°ta�,h:ksebG.4 w�W_1�Tdi'' n "� ' � .. .i_ Y .. _tl_'3..x 41w.�v_d�:. . au..�.uC,w�iv�4-wa= ..• . .
Title VII Funding Request
Total Programmatic Programmatic
Funding Transfer Total
EAP REALLOCATED $ 24 $ 24
EAP NEW ALLOC $ 2,065 $ $ 2,065
LTC OMB REALLOCATED $ 49 $ 49
LTC OMB NEW ALLOC $ 7,256 $ $ 7,256
e � i ..�ieti s : s + vin t „„.. t3 C'.•5 „ fi � ; � 1
tmxxtvu�s�a a tia s,.vd•iW.�tistcafiv e i,_<n .. . z. x ,a„✓ . . - ...' r ...... ..."�Lk�.l'@33.•"w� �t d'.....�d+�.. v a ...il..¢d .._ate Cs.L�_�'.:
Annual Funding Request(AAS 200)
Region 2B
Fiscal Year 2013
Revision# 1
Date 7/1/2012
AREA AGENCY ADMINISTRATION BUDGET
8 4aa*Mi aw aA4 a, a; Y l :��a�, a �ra a�'ry M w x 3 a.. mfl l
Personnel $ 63,565 $ - $ 25,122 $ 88,687
Travel $ - $ - $ - $
Equipment $ - $ - $ - $
Other Direct $ 7,300 $ - $ - $ 7,300
Indirect $ 4,500 $ - $ - $ 4,500
Total $ 75,365 $ - $ 25,122 $ 100,487
.,'sa`IMn9 Is C§sa,tteaZinla, t p.•.P asliti:a?}°?e, ,'^ "a.altwa eaatmaike aS asKd agitafs.aaa°..., mt.
Total Admin from AAS 200
* Match must be 25% of total budget:
(Match = Local Cash Budget + In-Kind budget)
Federal Funds = $ 75,365.00 / 3 = $: 25422.00 i This is the minimum
match required.
* Actual Match = $ 25,122.00
Over/(Under) Match ' e6v, e, e, e
F
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State Funding For Senior Services
Funding Request
Weld County Area Agency On Aging Northern Region
Region 2B
,
dhs
gC
P orting Colorado's ASS
tfl9'and Adult SeraColorado Department of Human Services
"a
inaepenaeru Living aervices
people who help people
State Fiscal Year: 2013
These forms constitute a request for State Funding for Senior Services funds
and National Family Caregiver Support Program state funds match.
SIGNATU SIGNATURE:
1[l ,/�j ► ►q �eV2Sas A9
AAA ' RE' TOR DATE C AIRPERSON
AREA AGENCY ON AGING
ADVISORY COUNCIL
Chairman, Board of County Commi • s
El
Fir-sT: N 0 4
1861 1,
^ LINTY CLERIC TO TH BOARD
T :v . PG/t;2- /38a
BY:
Weld County Area Agency On Aging Northern Region
State Funding Request:
State Fiscal Year: 2013
Total Budget Total Revised
State Funding For Senior Services: (SFSS) Award Move Bud.et
AVAILABLE SERVICE FUNDS $402,594 f _�� $402,594
AVAILABLE ADMINISTRATIVE FUNDS $44,733 $0 $44,733
National Famil Care.iver General Fund Match * $7,211 $7,211
TOTAL: $454,538 $0 $454,538
Certifications and Assurances: Agree
A) National Family Caregiver(General Fund Match) is to be used as service dollar match related
to National Family Caregiver services. -(This is match only; not State Funds used as identified
and budgeted under the'Caregiver Budget' tab.)
B) Low Income/Minority individuals will be targeted in compliance with Title III rules.
C) All state funds will be fully expended within the State Fiscal Year ending June 30th.
D) Other than the National Family Caregiver State match, all state funds will be used as overmatch
funds and will increase service units and clients served to the over all Senior Services Programs.
E) All services provided will meet the program and fiscal requirements in CDHS Volume 10,
except the CDHS 10.240.11(B) priority services: Access, In-Home Services and Legal Services.
Director Signature:
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Weld County Area Agency On Aging Northern Region
Capital Expenditures:
Item Description: Cost:
None
TOTAL: $
Senior Center Operations:
Description: Cost:
special projects
$ 1,500.00
TOTAL: $ 1,500
Program Development:
Description: Cost
None
TOTAL: $
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