HomeMy WebLinkAbout20121290 WELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
January 17th, 2012
The Weld County E-911 Emergency Telephone Service Authority Board met in session
on Tuesday, January 17th, 2012 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Barbara Kirkmeyer. Present were Board
Members Barbara Kirkmeyer, Mitch Wagy, Jack Statler, Gary Barbour, Gary Sandau and
Randy Winsett. Kevin Halloran was excused absent. Staff members present were Mike
Savage, Dave Mathis, Anita Scrams and Susan Johnson. Steve Reams, (succeeding
Randy Winsett as the WCSO representative), Jennifer Finch (BOCC info specialist) and
Monica Mika (County Director of Finance& Administration) were also present. A
quorum existed.
PUBLIC COMMENTS:
The public was invited to comment on business of the E-911 Board, no comments heard.
ELECTIONS:
Nominations for Chairman:
• Gary Sandau moved Randy Winsett seconded a motion nominating Barb
Kirkmeyer. Nominations closed, Barbara Kirkmeyer was unanimously elected
Chair.
Nominations for Vice Chairman:
• Mitch Wagy moved Randy Winsett seconded a motion nominating Gary
Sandau. Nominations closed, Gary Sandau was unanimously elected Vice
Chairman.
Nominations for Secretary-Treasurer:
• Jack Statler moved Gary Sandau seconded a motion nominating Steve Reams.
Nominations closed. Steve Reams was unanimously elected Secretary-Treasurer.
MINUTES:
Randy Winsett moved,Jack Statler seconded a motion to approve the December 20'x',
2011 minutes, minutes approved unanimously.
OLD BUSINESS:
1. Staff Report: Dave Mathis presented Dispatch stats and staff report for year-end
2011 [refer to Sgt.Mathis' "December 2011 WCRCC Monthly Reports and
Personnel Report as of January 17, 2012"].
o We are down '/2 of a position
o 2 of our trainees are not doing well
o At least 2 of our dispatchers have applied in Ft Collins
o 2011 911 telephone activity was 8%higher than 2010
o 2011 non-911 telephone line activity was down 2.62% from 2010
Per Barbara Kirkmeyer, the Oversight Group (2x2) is considering a training
reimbursement agreement, for new hires who leave to pay back up to $5,000 for training
costs.
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2. Spillman CAD protect update: Anita Scrams advised that the project is on
schedule to go live on February 151 except the Jail. Due to the number of
interfaces, they would like to test the jail before they go live.
3. Back-up Center: Mike Savage reported that a cost increase in the project will
be presented to the Board of County Commissioners tomorrow. These costs
include generator, electrical, cooling system, and drainage easement. The project
is still on track to be finished in the spring.
4. U Wave link in Tri Town Tower: Anita explained that the incorrect equipment
had shipped the first time. The correct equipment is on the way and should be up
and running soon.
• Reference the main tower project: Motorola has been meeting timelines, ACS
has postponed some work due to the Spillman project. The original design
was to increase the tower height but that will not be possible due to the
footprint of the building. Another option is to put the equipment on the grader
shed in the area, but that creates a spur and increases the cost by $150,000.
They could run fiber cheaper, so the project is under review again.
NEW BUSINESS:
1. Treasurer Reports: Randy Winsett presented the December 2011 Treasurer's
report. Jack Statler moved, Mitch Wagy seconded a motion to approve the
Treasurer's report, motion carried unanimously. The year ended under budget.
2. Invoice requests: Dave Mathis requested the following:
■ $1,045.50 to Midwest Teletron for headsets and switches. Gary Barbour
moved, Gary Sandau seconded the motion to approve the expenditure
request of$1,045.50 - motion carried unanimously.
• $950.00 to Cara Enterprises for license preparation fees. This company takes
care of filing all of the required paperwork for FCC licensing.(700 MHz
licenses files, SE Weld site, and another 25-30 licenses that were renewed for
the next 10 years). The Board decided to use line item 6386 ( Repair and
Maintenance). Randy Winsett moved, Jack Statler seconded a motion to
approve the expenditure of$950.00 for license preparation fees. Motion
carried unanimously.
• Century Link sent a proposal to lower the rate of our T-1 line to $425.00 per
month. This is line item 6367. Since this is a priority line, crucial link to the
center, the board will have Bruce Barker review it and then will vote by email
after hearing Bruce Barker's recommendation.
3. UNC NICE recording access request: Anita suggested a solution for UNC
access to recordings; they could be required to purchase a license and RSA token
for internet access. Since this issue is a policy and procedure question, after
discussion the issue will be referred to the Communications Advisory Board and
the Oversight board (2 X 2).
4. Postcard from Century Link: Since agreeing to pay the Weld County E-911
fund the $287,000 owed from under billing, Century Link has sent postcards to
the public advising "effective January 1, 2012, the E911 rate for Weld County
customers will be increasing from $.70 to $1.15 per access line." The statement
is not clear that we have not raised our rates—this fee increase is to collect funds
from Century Link that were not paid to begin with. The Board may need to
address this situation if it becomes an issue with the public.
INFORMATION ITEMS:
CCNC meeting: Barbara Kirkmeyer attended the last CCNC meeting—other agencies
have the same concerns about who has access to the system, and how to pay for the
infrastructure.
The State E-911 Resource center: will host a meeting January 30 and 31 to discuss the
future of Next Gen E-911 and how to build the infrastructure, how to pay for it.
Radio purchases: Interested parties may attend a meeting with Motorola at 1:30 p.m. to
hear the discussion on collectively purchasing radios.
The Long Range Group: is still meeting to plan the future of WCRCC. An independent
consultant will be solicited to evaluate our current staffing, equipment replacement
schedule,policies and operations. Funding for the study will be needed; E-911, City of
Greeley and Weld County should expect this funding request.
911 Board Attorney: Mike Savage is working with Bruce Barker to create an RFP for
funding an attorney for the E-911 board. This will be presented to the E-911 board.
Motorola Maintenance Agreements: Mike Savage is working with Motorola to bundle the
maintenance agreements for Weld, Greeley and E-911 for possible cost savings and ease
of management. Bruce Barker and Tim Nash will evaluate the proposal and get back to
Mike.
Communications Advisory Board: The feedback from the combined board meeting
between E-911 and Communications Advisory boards was positive. In addition to an
annual joint meeting, the minutes from each of the boards will be sent to each of the
boards.
Randy Winsett: Thanks to Randy Winsett for his service to the E-911 Board. He has
been a treasure of information and his dedication is appreciated. Steve Reams will be the
new WCSO representative on the E-911 Board beginning in February.
No further business was discussed, the meeting adjourned at 1:20 p.m.
Minutes taken by Susan Johnson
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